T0390 Bid Amendment 3 9.17.26.docx

MIKIE SHERRILL

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

AARON BINDER

State Treasurer

DR. DALE G. CALDWELL

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

September 17, 2026

To: All Interested Bidders

Revised Quote Submission Due Date: Wednesday, September 30, 2026 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Tuesday, September 22, 2026 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Tuesday, September 1, 2026 (2:00 p.m. Eastern Time) Quote Submission Due Date: Thursday July 30, 2026 (2:00 p.m. Eastern Time)

Bid Amendment #3

The following constitutes Bid Amendment #3 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions; and

· Revisions to the Bid Solicitation document. Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T0390 Revised Bid Solicitation 9.17.2026.”

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #26DPP01305 T0390 – Vehicle Washing and Cleaning Services (Supplemental)

Significant Revisions

(Note: There are additional grammatical revisions on the Revised Bid Solicitation accompanying this Amendment)

Section Reference Revision

Please refer to the Bid Solicitation titled “T0390 Revised Bid Solicitation 9.17.2026”

Section 3.11 Bidder Additional Terms Submitted with the Quote Please be advised that language in Bid Solicitation Section 3.11 Bidder Additional Terms Submitted With The Quote, has been deleted and replaced with the following:

"For purposes of this section, the phrase "Solicitation Requirements" means the scope of work required in this Bid Solicitation, the terms and conditions of this Bid Solicitation, and the State of New Jersey Standard Terms and Conditions.

A Bidder may submit additional terms as part of its Quote. "Additional terms" are Bidder-proposed terms or conditions that do not conflict with the Solicitation Requirements. Quotes that include non-conflicting additional terms may be accepted, rejected, or negotiated, in whole or in part, at the State's sole discretion.

A Bidder may not include in its Quote any proposed term or condition that conflicts with the Solicitation Requirements. This includes exceptions or modifications submitted as part of the Quote or through the "Terms and Conditions" Tab in NJSTART. A Quote containing conflicting terms or conditions will be deemed non-responsive.

If a Bidder wishes to propose a term or condition that conflicts with the Solicitation Requirements, the Bidder must raise it before Quote submission through the electronic question and answer procedure. Conflicting terms will be considered only if submitted and agreed to through that procedure. It is the Bidder's responsibility to identify and resolve or remove any conflicting terms prior to submitting its Quote."

Please refer to the Bid Solicitation titled “T0390 Revised Bid Solicitation 9.17.2026”

Section 8.7 State's Right to Inspect Bidder's Facilities Please be advised that the title of Bid Solicitation Section 8.7, State's Right to Inspect Bidder's Facilities', has been revised to read as 'State's Right to Inspect Bidder's Facilities and Equipment'.

Additionally, please be advised that the following language has been adjusted within Bid Solicitation Section 8.7 with the added language presented in red:

"The State reserves the right to inspect the Bidder’s establishment before making an award, for the purposes of ascertaining whether the Bidder has the necessary facilities and equipment for performing the Contract."

Please refer to the Bid Solicitation titled “T0390 Revised Bid Solicitation 9.17.2026”

Bid Solicitation #26DPP01305 T0390 – Vehicle Washing and Cleaning Services (Supplemental)

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: These questions have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

A: Please be advised that all Quotes shall be submitted electronically through NJSTART.

A: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

A: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

A: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC):"Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder's suggested changes and the reason(s) for the suggested change(s)." Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

A: Bidders are encouraged to begin preparing their bid weeks ahead of the due date. Bidders are also urged to check their NJSTART profile promptly to confirm that their account is accessible and that all forms are current. Access to the NJSTART profile is required to submit a Quote.

The Division anticipates that it may take up to two weeks to process a Bidder’s request for access to their NJSTART profile from the date the request is submitted. Vendors needing help to access their company’s NJSTART profile/account should use the following link: NJSTART Vendor Support Portal

A: The State is unable to provide estimated annual usage or historical volume for these counties.

Background Q: Is this a new project, or is there an incumbent?

A: This is a supplemental reprocurement of the current State Contract for these services. Bidders interested in reviewing the expiring Contract’s specifications and pricing information may utilize the instructions provided in Bid Solicitation Section 1.2 Background, as referenced below:

· Go to: www.njstart.gov

· In the search bar, select “Contracts” from the drop down menu

· Enter T0390 and click “”

· The expiring Contract list will appear under “Results”

Please be advised that Bid Solicitation 25DPP01072 was originally advertised and awarded last year. Awards made under this Bid Solicitation, 26DPP01305, will run concurrent with those made under Bid Solicitation 25DPP01072.

For reference, the following Bidders were awarded Contracts for the following Counties and Price Lines under the previous Bid Solicitation 25DPP01072.

25DPP01072 Mobile Awards:

25DPP01072 Brick and Mortar Awards:

Quote Submission Requirements Q: The bid does not have a requirement that the Contractor submit an organization chart. Will staff need to be submitted to, and/or approved by, the State?

A: No, Bidders are not required to submit an organization chart, nor will they need to submit staff for approval by the State.

State-Supplied Price Sheet Instructions Q: If submitting costs for mobile washing in multiple counties, does each county require its own crew and equipment, or can a single crew with one rig service multiple counties?

A: There is no restriction on how many counties may be serviced by a single Mobile Washing crew/provider, so long as the provider is capable of providing service in all awarded Counties. Please refer to Bid Solicitation Section 3.20 State-Supplied Price Sheet Instructions, which states in pertinent part :

“The Mobile State-Supplied Price Sheet has a separate column for each county. Bidders are able to submit a bid for one (1) county, all twenty-one (21) counties, or any combination thereof, by filling in the corresponding column for that county. The Bidder must provide unit pricing for ALL Price Lines on the Mobile State-Supplied Price Sheet for the county or counties that it wishes to perform Mobile services… The Bidder must provide services to the entire county it is providing pricing for.”

State-Supplied Price Sheet Instructions Q: Will the State consider price breaks contingent upon the number of vehicles scheduled for cleaning by a using agency?

A: No, the State will not be offering a discount based on volume of vehicles being serviced. Awarded Bidders will utilize the pricing submitted with their Quote.

Scope of Work Q: Does this have to be done by a car washer or at their home?

A: This Bid Solicitation has been split into Mobile Vehicle Washing and Brick and Mortar Vehicle Washing services. Those who are awarded under the Mobile Vehicle Washing services will be required to provide these services at the location of the Using Agency, or at a designated area approved by the State Contract Manager. Those who are awarded under the Brick and Mortar services will be required to provide service at the location of the car wash as indicated in their submitted State-Supplied Price Sheet.

Scope of Work Q: Will a hose be supplied?

A: No, Bidders are required to provide their own equipment. Please refer to Bid Solicitation Section 4.1 for Brick and Mortar washing which states that, “The Contractor shall furnish all labor, cleansers, materials, and equipment for the complete washing, cleaning, and/or detailing of vehicles serviced under this Contract”, as well as Section 4.2 for Mobile washing which states that “The Contractor shall provide at a minimum… All labor, cleansers, materials, and equipment for the Mobile Vehicle Washing and Cleaning Services”

Scope of Work Q: Is the contractor able to establish a minimum number of vehicles per request? Or Can the bid specifications include a vehicle minimum for using agencies in each county?

A: No, Bidders shall not establish a minimum number of vehicles per request. The Bid Solicitation will not include specifications for a vehicle minimum.

Scope of Work Q: Will this service be provided year round or will the service be seasonal due to complications arising for extreme temperatures? ex. Applying warm water to a cold windshield could cause the windshield to crack in extreme cold.

A: Services are expected to be provided year round as directed by the Using Agency Representative. Awarded Bidders may consult with Using Agencies on the work requested to determine if it is appropriate for the weather and/or temperatures.

Scope of Work Q: Is the State willing to include contingencies based on inclement weather conditions in order to set realistic expectations for both Using Agency and Contractor?

A: All washing services are expected be performed at the time and location as directed by the Agency Representative. Any concerns regarding weather should be communicated to the Representative, who will make a determination on whether work will continue.

Scope of Work Q: The bid states that "there shall be no bio-hazardous interior cleaning permitted." Will bio-hazardous exterior cleaning be permitted? If so, will a separate price line be added to the bid price sheet?

A: Bio-hazardous cleaning is not permitted or included under this Contract, and will not be included.

Scope of Work Q: The specifications for interior cleaning does not include trash removal from vehicle. Will a maximum condition of a vehicle be included in this specification to prevent excessive conditions for cleaning needed? Or a list of exceptions be included in the bid?

A: Using Agencies will ensure that the interior condition of cars brought in for service are acceptable and reasonably clean. A maximum condition of a vehicle or list of exceptions will not be included in the Bid Solicitation.

Scope of Work Q: Can the State please provide a range of vehicle lengths, widths and heights for each weight category (A, B and C)?

A: The State is unable to provide this information.

Scope of Work Q: Will the State provide a minimum requirement for using agencies to remove all hazardous items or items of value from a vehicle including but not limited to weapons, firearms, tactical gear, personal belongings (clothes, bags, jewelry, etc.), digital equipment (phones, tablets, laptops), etc.?

A: Users will ensure, to the best of their ability, that the interiors of cars brought in for service are kept reasonably clean and free of hazardous or personal items.

Scope of Work Q: Can the State provide an inventory of the total number of State vehicles within each size category, within each county?

A: The State is unable to provide this information.

Scope of Work Q: Will the Contractor be responsible for cleaning the top of oversized vehicles such as garbage trucks, box trucks, etc.?

A: Yes, cleaning of the tops of oversized vehicles are included in exterior cleaning services.

Scope of Work Q: How will cancellations of service be handled? Will a minimum timeframe for cancellations be added to the scope of work specifically to mobile car wash services?

A: There are no specific provisions concerning cancellations of service. Awarded Bidders and Users are instructed to come up with a mutually agreed timeframe for completion, subject to approval by the Using Agency.

Scope of Work Q: Is there an estimate on how many vehicles will be mobile washed each week? If no estimate, is there a log of the amount of vehicles that were mobile washed each week per county from last year, or previous years?

A: There are no awarded mobile car washes under the current Contract, and the State is therefore unable to provide the requested historical data on mobile wash usage or provide an estimate for future mobile car wash usage.

Scope of Work Q: What is the advanced notice timeframe that the contractor can expect to be notified of the amount of vehicles and vehicle types to be washed?

A: For Mobile Cleaning Services, awarded Contractors must provide service within five (5) Business Days of request by the Using Agency unless otherwise agreed upon. At this time, the awarded Contractor will be informed of the number of vehicles and type of service needed.

For Brick and Mortar car washing services, awarded Contractors will provide service during their normal hours of operation. For normal interior and exterior washes, service must be provided within the same day. For detailing services, the awarded Contractor must provide service within two (2) Business Days of receipt of the vehicle(s).

Scope of Work Q: Are lifts required to clean the tops of large vehicles? If so, does the county provide the lifts?

A: Lifts are not required, and will need to be provided by the awarded Contractor if utilized. The Bid Solicitation requires the Contractor to provide all equipment as per Section 4.1 Brick and Mortar Vehicle Washing/Cleaning Services and Responsibilities which states:

“B. The Contractor shall furnish all labor, cleansers, materials, and equipment for the complete washing, cleaning, and/or detailing of vehicles serviced under this Contract;”; and

Section 4.2 Mobile Vehicle Washing and Cleaning Services, which states:

“F. All labor, cleansers, materials, and equipment for the Mobile Vehicle Washing and Cleaning Services; “

Scope of Work Q: Are there any chemical specifications for cleaning/washing products?

A: All chemical specifications for cleaning/washing products shall be in accordance with federal, State, and local laws and regulations. The Contractor shall comply with all federal, State, and local laws and regulations, as per Section 4.0 Scope of Work of the Bid Solicitation, which states in pertinent part:

“The Contractor shall comply with all federal, State and local laws and regulations which apply and are now in effect or hereafter promulgated for all services related to this Bid Solicitation.”

Scope of Work Q: Is there a requirement to retain or collect water, runoff, etc.? If so, please specify process and equipment requirements.

A: The Bid Solicitation does not contain any express water retention and/or runoff collection requirements. Any water retention and/or runoff collection shall be in accordance with federal, State, and local laws and regulations, as per Section 4.0 Scope of Work which states in pertinent part:

“The Contractor shall comply with all federal, State and local laws and regulations which apply and are now in effect or hereafter promulgated for all services related to this Bid Solicitation.”

Interior Vehicle Cleaning Q: Trunk and cargo areas are only specified in "Vehicle Detailing Services". Can the State confirm that these areas are excluded from "Interior Vehicle Cleaning"?

A: No, trunk and cargo areas are not specifically excluded from normal interior cleaning services. The Contractor shall provide the services included under Bid Solicitation Section 4.1.2 Interior Vehicle Cleaning at a minimum.

Using Agencies may request trunk and cargo cleaning as it relates to interior cleaning.

Mobile Vehicle Washing and Cleaning Q: How many locations in each county will be used for mobile washing/cleaning?

A: Exact usage is dependent on agency need, and the State is unable to provide an estimate for the number of locations in each County for Mobile Washing as there are no current awarded mobile car washes under the current Contract to examine for historic usage. After award, Using Agencies and Cooperative Purchasing Participants will have the option of scheduling mobile cleaning service, either at the User’s location or a designated area approved by the State Contract Manager. Please refer to the below passage from Section 4.2 of the Bid Solicitation for reference:

“If awarded Mobile Vehicle Washing and Cleaning Services, and requested by the Using Agency, the Contractor shall provide at a minimum… Mobile Washing and Cleaning Services at the Using Agency location, or a designated area approved by the State Contract Manager”

Mobile Vehicle Washing and Cleaning Q: Will the mobile washing locations in each county provide dedicated adequate space for vehicles to be washed?

A: Mobile washing will take place at the Using Agency location, or designated area approved by the State Contract Manager. Awarded Bidders will need to work with them to identify appropriate locations for this washing to take place.

Mobile Vehicle Washing and Cleaning Q: Is the contractor responsible for moving vehicles from parking spaces to designated washing areas, or will county representatives handle all moving of vehicles?

A: Using Agencies will be responsible for ensuring space for washing as requested. Contractor must coordinate specific on-site washing operations with the Using Agency which may include incidental vehicle movement by Contractor.

Mobile Vehicle Washing and Cleaning Q: Will mobile washes need to occur during inclement weather?

A: Mobile Washing Services can be requested on any date by Using Agencies and, pursuant to Section 4.2, “must be provided within five (5) Business Days of request unless otherwise agreed upon by the Using Agency.” Awarded Bidders may consult with Using Agencies on the work requested to determine if it is appropriate for the weather and/or temperatures.

Mobile Vehicle Washing and Cleaning Q: Are mobile washing services conducted year round (including Winter months)?

A: Mobile Washing Services may be requested at any time of year at the discretion of the Using Agencies requesting service. Awarded Bidders may consult with Using Agencies on the work requested to determine if it is appropriate for the weather and/or temperatures.

Please also see answers to questions 14 and 15.

Mobile Vehicle Washing and Cleaning Q: Can you provide a list of locations for mobile washing for each county?

A: The State is unable to provide a list of locations for Mobile Washing as it is dependent on Using Agency and Cooperative Purchasing Participant needs.

Please also see answer to question 29.

Mobile Vehicle Washing and Cleaning Q: It is stated that contractor is responsible for own water and electricity for mobile washing. Is there a tank size requirement for mobile washing services?

A: There is no tank size requirement for mobile washing services under this Bid Solicitation.

Mobile Vehicle Washing and Cleaning Q: Is there a water source to tap within each county if a mobile tank is emptied and needs refilling?

A: No, awarded Contractors will need to source their own water. Please refer to Bid Solicitation Section 4.2 Mobile Washing and Cleaning Services which states that Contractors shall provide, at a minimum, “Its own source of electricity and water.”

Mobile Vehicle Washing and Cleaning Q: Does each mobile washing site in each county provide any storage areas for cleaning supplies or equipment?

A: Using Agencies are not required to provide any storage areas for equipment provided by the awarded Bidder. It would be at the Using Agency’s discretion to provide storage area for cleaning supplies and equipment, if applicable.

Mobile Vehicle Washing and Cleaning Q: Are there any mobile washing staff count or employee requirements per crew, or per county?

A: No, there are no requirements for employee staff size or crew so long as the work is performed to the satisfaction of the Using Agencies and according to the provisions specified in the Scope of Work.

Method of Operation Q: As mobile vehicle washing has not previously been on State Contract, will the State supply a list of State Agencies located in each county?

A: As this is a Statewide Contract, this will be open to all State Agencies. Furthermore, as this Contract is also open to Cooperative Purchasing Participants which can include counties, municipalities, schools, and other public entities, the State is unable to provide a total list of Agencies located in each County. Interested Agencies will schedule service in accordance with the Method of Operation that will be posted alongside the awards.

Proof of Authorization to Provide Vehicle Washing Services – State Agency Vehicles Only Q: Can the State confirm that neither Car Wash Forms nor Car Wash Tickets will be required from Non-State Agency Vehicles?

A: Car Wash Forms or prepaid Car Wash Tickets are only required for State Vehicles utilized by State Agencies. As this Contract is open to Cooperative Purchasing Participants apart from State Agencies, these Using Agencies are free to develop their own form of authorization apart from the Forms and Tickets. Please refer to the below line from Section 4.3 of the Bid Solicitation:

“NOTE: Pursuant to Bid Solicitation Section 1.5 Intrastate Cooperative Purchasing – This Bid Solicitation will be open to Intrastate Cooperative Purchasing Participants who will develop separate procedures with the Contractor for proof of authorization to provide Vehicle Washing / Detailing Services to the Cooperative Purchasing Participant’s fleet of vehicles.”

Proof of Authorization to Provide Vehicle Washing Services – State Agency Vehicles Only Q: Can the State please clarify the cooperative purchasing participants requirements regarding the CMP? Section 4.3 states they will not need Car Wash Forms and will develop separate procedures with the Contractor but Section 4.4 states they [must] contact CMP for details and instructions.

A: Bid Solicitation Section 4.3 refers to STATE AGENCY VEHICLES ONLY. Therefore, CMP direction applies only to State Agencies, not Cooperative Purchasing Participants. Such State Agencies are agencies of State government or a State department. This does not include the vehicles of Cooperative Purchasing Participants utilizing this Contract pursuant to Bid Solicitation Section 1.5.

The Cooperative Purchasing Participants (which includes but is not limited to counties, municipalities, school districts, volunteer fire departments and or first aid squads) may have separate and independent local procedures. The state cannot determine nor provide details on the specific procedures of Cooperative Purchasing Participants.

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