Attachment 5 T0390 Optional Pre-Quote Conference~2.pptx

Optional Pre-Quote Conference T0390 – Vehicle Washing and Cleaning Services (Supplemental)

26DPP01305

Q&a due by 2pm Thursday, June 18, 2026 Quotes due by 2pm Thursday, July 30, 2026

WELCOME & INTRODUCTIONS

Please sign in by entering your name, company, and email in the Microsoft Teams chat window.

A list of attendees and these slides will be posted to NJSTART.

Please note this conference is being recorded.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information (e-Q&A, exceptions to the SSTC, Bid Amendments) Section 3: Quote Submission Requirements (forms, technical response, State-Supplied Price Sheet Instructions) Section 4: Scope of Work

BID SOLICITATION AT A GLANCE

Section 5: General Contract Terms Section 6: Data Security Requirements Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary Attachment 1: State of New Jersey Standard Terms and Conditions

PRICE SHEET PITFALLS

Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.

The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.

Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all tabs on the State-Supplied Price Sheet.

Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.

Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.

HELPFUL TIPS & REMINDERS

Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.

When submitting a Quote through NJSTART, do not use any symbols (i.e., #, @, $, &, *) in the filename as this may prevent the Quote from being properly uploaded. Uploaded files must be compatible with Microsoft Office and/or Adobe software applications. DO NOT UPLOAD files with extensions such as .zip, .numbers, or .pages.

Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.

Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.

OTHER HELPFUL TIPS

Examples of additional language may deem a quote non-responsive:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor’s Quote is only valid for XX days.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

State-Supplied Price Sheet T0390 – Vehicle Washing and Cleaning Services See Section 3.20, State-Supplied Price Sheet Instructions, for directions.

This Bid Solicitation is divided into two (2) service categories, Brick and Mortar Services and Mobile Services, with each represented by a separate State-Supplied Price Sheet. Bidders may submit pricing and be eligible for award of one (1) or both State-Supplied Price Sheets.

The Brick and Mortar Price Sheet contains sixteen (16) price lines, divided into three sections. Price Lines 1-3 are mandatory, and bidders must provide unit pricing for all three mandatory lines to be eligible for award. Failure to provide unit pricing for these three lines shall result in the Bidder being deemed non-responsive for the Brick and Mortar award for the respective county being bid upon.

Bidders are not required to provide pricing for the optional Price Lines 4-16 in order to be eligible for award. For these optional lines, bidders may bid on any single line, all of them, or any combination thereof. Bidders must provide unit pricing in order to be eligible for award of each respective optional Price Line.

The Bidder’s Brick and Mortar location must be located within the county being bid upon. A bidder may submit multiple Brick and Mortar State-Supplied Price Sheets if its Quote includes multiple locations. Bidders must provide the address of each location provided as part of its Quote.

The Mobile Price Sheet contains columns for each of the State’s twenty-one (21) counties. It is further divided into twelve (12) price lines. Bidders must provide unit pricing for ALL price lines on the Mobile State-Supplied Price Sheet for the county or counties that it wishes to perform Mobile services in. Failure to provide all unit pricing for price lines 1-12 shall result in the Bidder being deemed non-responsive for mobile services in that county.

State-Supplied Price Sheet (Con’t) Mobile Price Sheet Brick and Mortar Price Sheet

THANK YOU FOR ATTENDING

Q&a due by 2pm Thursday, June 18, 2026

Quotes due by 2pm Thursday, July 30, 2026 image6.png image7.png image8.png image9.png image10.png image2.png image3.png image4.png image5.png