REQUEST FOR PROPOSALS

25-061-RFP

SYCAMORE TRAIL PHASE IV AND V FEASIBILITY STUDY

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: December 12, 2025

DEADLINE FOR QUESTIONS: January 2, 2026

RESPONSE DEADLINE: January 30, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

REQUEST FOR PROPOSALS

Sycamore Trail Phase IV and V Feasibility Study

I. Introduction II. Scope of Work

III. Proposal Requirements IV. General Information V. Terms and Conditions

VI. Evaluation Criteria VII. Consultant Selection and Contract Award

VIII. Standard Contract Information IX. Proposer Questionnaire

Attachments:

A - Sycamore Trail Phase IV & V USDOT RCP Program Projects Map

B - Sycamore Trail Alignment by Phase per BPTMP

C - RCN Subrecipient Agreement - CT250029 - Sycamore Trail

D - NAE FY23 FHWA - General Terms and Conditions Apr 2024

E - NAE FY23 FHWA - General Terms and Conditions - Oct 2024

F -

FEDERAL_CONTRACT_FOR_PROFESSIONAL_SERVICES_TEMPLATE_Sycamore_Trail_

12.8.25_CLEAN

G - Federal Award Requirements_Appendix II to Part 200_Contract Provision

Language

H - Insurance Checklist

I - California Safe Harbor Rate Form

J - IG_Certification_Indirect_Costs_Financial_Management_System_v2

K - LAPM 10-H Sample Cost Proposal Cost Plus Fixed Fee

Request for Proposals #25-061-RFP Title: Sycamore Trail Phase IV and V Feasibility Study

L - Davis Bacon CA20250007 Mod 18 12-5-25

1. Introduction

1.1. Summary

Please state the Statement of Purpose of this Solicitation, being as descriptive as possible.

STATEMENT OF PURPOSE

The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to provide consultant services for the Sycamore Trail Phase IV and V Feasibility Study. Once fully constructed, the Sycamore Trail will establish the City’s first and only multi-use and low-transportation stress trail connecting the City’s northern and southern areas. Sycamore Trail Phases 1-3 (including a bike/ped bridge over US 50) have already been funded through a variety of state, regional and local funds. Phases IV and V will address crossing the Union Pacific/Sierra Northern rail tracks and the

Sacramento Deep Water Ship Channel and Barge Canal, respectively. The City seeks to feasibility studies, cost estimates, and community engagement for the two remaining critical connections. More details on the City's needs for this work are provided in the Scope of Work.

Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal

("RFP") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFP and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."

SYNONYMOUS TERMS

Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous:

a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror

b. Purchase Order, Contract, Agreement

c. Services, Work, Scope, and Project

d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

1.2. Background

Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West

Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=1617091 recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

In 2023, the Sacramento Area Council of Governments (SACOG) was awarded funding from the United

States Department of Transportation's Neighborhood Access and Equity (NAE) Discretionary Grant

Program for the Green Zone Access and Equity Regional Planning Project. This award will allow the

SACOG region to advance planning, engineering, design and project development activities to address barrier transportation facilities in nine federally designated disadvantaged communities that are (1) locally prioritized for infill development and (2) share the challenge of high volume, autocentric facilities that bisect existing neighborhoods to limit both economic and transportation mobility.

This collection of barrier transportation facilities included the City of West Sacramento's Sycamore Trail

Phase IV and V Feasibility Study will help the City to address the legacy of barrier facilities: (1) Union

Pacific Railroad and (2) Sacramento Deep Water Ship Channel and Barge Canal.

Included in the 2013 Master Plan was the Sycamore Trail, a five-phase project that extends south from

Sacramento Avenue near Yolo Street across the United State Route 50 (US 50) and the Barge Canal to the Lake Washington Boulevard and Jefferson Boulevard intersection. Sycamore Trail is a Class 1 multi-use trail that will be the only low transportation stress route connecting the City’s northern and southern areas, and it will cross three transportation facilities that divide the community and deny disadvantaged communities access to the high-quality amenities in the City’s newer areas that are not disadvantaged. The three east-west transportation facilities are, from north to south: 1) the Union

Pacific Railroad/Sierra Northern Railway, 2) US-50/I-80 Business, and 3) the Sacramento Deep Water

Ship Channel and Barge Canal.

The City completed Phase I of the Sycamore Trail in April of 2019. The first phase provides a multi-use paved trail and trail amenities that connect Westfield Park to Joey Lopes Park. Phase II of the project opened to the public in May 2025 and connects Evergreen Avenue just south of Joey Lopes Park with

Westmore Oaks Elementary School to the south of US-50. A new pedestrian overcrossing crossing US-

50/I-80 Business was constructed as part of Phase II. Phase III will further extend the trail from

Westmore Oaks Elementary School to the intersection of Park Boulevard and Stone Boulevard. Phase III is currently in design and is fully funded through construction. A map of Sycamore Trail is provided in

Attachment A.

This study would begin work on Sycamore Trail crossing the two remaining phases. After Phase III is complete, the next step will be to cross through or over the twenty-foot-high Union Pacific Railroad and

Sierra Northern Railway track embankments at the north end to reach Broderick/Bryte (Phase IV) and to cross the barge canal and Port of Sacramento railyard in the south to reach Southport (Phase V).

Study Area Barriers

Sycamore Trail alignment crossing Union Pacific Railroad, Sierra Northern Railway, and Sacramento River

Deep Water Ship Channel and Barge Canal. See Attachment A for the general extent of these barrier facilities and Attachment B for a map of Sycamore Trail by phase.

Relevant Plans, Projects, and Materials o General Plan o West Sacramento Green Zone o Sacramento Avenue Complete Street Plan o Pioneer Bluff & Stone Lock Master Plan o Vision Zero Action Plan o Climate Action and Adaptation Plan o City is underway with an update to the Bicycle, Pedestrian and Trails Master Plan. Current status and more detail can be found at the project website: Bicycle, Pedestrian, and Trails

Master Plan Update | City of West Sacramento

1.3. Contact Information

Stephanie Chhan

Senior Transportation Planner

1110 West Capitol Avenue

West Sacramento, CA 95691

Email: stephaniec@cityofwestsacramento.org

Phone: (916) 617-5300

Department:

Community Development -Transportation

1.4. Timeline

Project Release Date December 12, 2025 https://www.cityofwestsacramento.org/government/departments/community-development/planning-division/general-plan-2035 https://sacog.maps.arcgis.com/apps/dashboards/0f2a40d8036943a2b5d8f5bff857d9d6 https://www.cityofwestsacramento.org/government/departments/community-development/transportation-and-mobility/sacramento-avenue-complete-street-plan https://www.cityofwestsacramento.org/home/showpublisheddocument/13607/637872799986100000 https://www.cityofwestsacramento.org/government/departments/community-development/transportation-and-mobility/vision-zero-action-plan https://www.cityofwestsacramento.org/government/departments/community-development/sustainability/climate-action#!/ https://www.cityofwestsacramento.org/home/showpublisheddocument/18842/638527669820600000 https://www.cityofwestsacramento.org/government/departments/community-development/transportation-and-mobility/bicycle-pedestrian-and-trails-master-plan-update https://www.cityofwestsacramento.org/government/departments/community-development/transportation-and-mobility/bicycle-pedestrian-and-trails-master-plan-update mailto:stephaniec@cityofwestsacramento.org tel:(916)617-5300

Pre-Proposal Meeting (Non-Mandatory) December 19, 2025, 11:00am

Microsoft Teams

Link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00N

WIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2

/0?context=%7b%22Tid%22%3a%22284d74b9-

2287-48dd-86fa-

55c87b82bc40%22%2c%22Oid%22%3a%22986dc0 ea-5d60-4c22-ae2a-b3627404a937%22%7d

Meeting ID: 233 515 531 271 72

Passcode: ga2vF7GA

Dial in by phone

+1 619-485-0116, 968737636# United States, All locations

Find a local number -https://dialin.teams.microsoft.com/5c77b6bf-acd3-475d-a5cf-0168578c5e3d?id=968737636

Phone conference ID: 968 737 636#

Question Submission Deadline January 2, 2026, 5:00pm

Question Response Deadline January 9, 2026, 5:00pm

Proposal Submission Deadline January 30, 2026, 5:00pm

Prospective Interview (Week of) February 16, 2026

Anticipated City Council Award April 15, 2026 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00NWIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00NWIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00NWIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00NWIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00NWIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00NWIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU3ZmQ4NGUtODZlOC00NWIyLTk5M2MtMWFjYWJiOTA4NmU2%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://dialin.teams.microsoft.com/5c77b6bf-acd3-475d-a5cf-0168578c5e3d?id=968737636 https://dialin.teams.microsoft.com/5c77b6bf-acd3-475d-a5cf-0168578c5e3d?id=968737636

2. Scope of Work

2.1. Scope of Work

The following is a list of tasks that are intended to be the responsibility of the Contractor pursuant to this Request for Proposals ("Scope of Work "). The purpose of the Sycamore Trail Phase IV and V

Feasibility Study (“Study”) is to develop community-supported design concepts for bicycle and pedestrian crossings on Sycamore Trail at the Union Pacific Railroad/Sierra Northern Railway crossing and Sacramento River Deep Water Channel and Barge Canal. Should there be funding available, the

Consultant may propose activities to continue advancing the project and may include optional services and associated fees in their proposals to advance the project in response to this solicitation. The City reserves the right to negotiate the scope of services and amend the selected consultant's contract to include these as optional services following the completion of the Study if funding is or becomes available and if it's in the best interest of the City to advance the project.

Study Area Barriers

Sycamore Trail alignment crossing Union Pacific Railroad and Sacramento River Deep Water Channel and

Barge Canal. See Attachment A for the general extent of these barrier facilities and Attachment B for a map of Sycamore Trail by phase.

Task 1 Consultant Project Management

The Consultant will designate a Consultant Project Manager who will be responsible for overseeing project tasks and development of work products, keeping the project on-track with established schedules and budgets, and maintaining close communication with City Project Manager. Consultant PM shall communicate and coordinate in a timely manner all work and progress on the project with the City.

The Consultant will conduct a kick-off meeting with key staff to discuss the goals of the project, agree on communications protocols and recurring meeting schedules, and project management, quality control/quality assurance, and deliverable review expectations, as well as other relevant topics.

The Consultant shall prepare a Project Management Plan that includes a detailed project schedule, including all tasks proposed in the scope of work. The Project Management Plan shall include project delivery dates and anticipated dates for public involvement activities and stakeholder engagement.

Deliverables should be provided to City in draft format with opportunity to review and provide feedback for a minimum of two weeks, prior to finalization.

The Consultant will have regular check-in meetings and status updates with the City Project Manager, as well as provide a project schedule with deliverables and notable milestones that is maintained accurately as the project progresses.

Invoices submitted to the City for approval and payment shall be prepared to provide a summary of project budget activity-to-date and show costs against each major task and/or subtask as appropriate.

Progress reports shall be included with each monthly invoice. Progress reports shall include: the status of work and remaining budget by task; significant accomplishments; problems encountered and potential solutions; decisions to be made by the City and/or other agencies members; project schedule https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=1617091 updates as needed; and work planned for the next month (by task and responsible parties). Specific billing requirements will be provided by City staff upon award of the contract.

Task 1 Deliverables

A. Project Management Plan

B. Project Management Meeting Agenda and Minutes

C. Invoices and Progress Reports

Task 2 Location and Existing Conditions Analysis

Understand and identify issues that will be addressed under subsequent phases. This analysis may require site visits, property records, aerial photography, utility investigation, geotechnical research, and field surveys for mapping of both Phase IV and Phase V of Sycamore Trail. The Consultant will review existing plans, policies, and projects to summarize issues and opportunities for coordination. The existing conditions analysis will also establish a baseline to which anticipated future conditions can be measured and various improvement recommendations can be compared (traffic volume analysis, active transportation counts, collision analysis, etc.). Data collection will support alternative assessments and will be critical input for construction cost estimates and alternative evaluations. The Consultant will recommend data necessary to complete the Feasibility Study, and City Staff will provide any relevant and available data. The Consultant will collect any additional, relevant technical data not in the City’s possession.

Task 2 Deliverables

A. Location and Existing Conditions Memorandum

Task 3 Coordination, Outreach and Engagement

Prepare and execute an Outreach and Engagement Strategy Plan that identifies technical and public careholders and appropriate levels support to be achieved.

Develop and distribute promotional and engagement material; and coordinate all outreach and communication activities related to the feasibility study. The City anticipates that technical and general public careholders will be approached separately. This may involve interpretation and translation services to provide an inclusive and equitable engagement process. Due to the distance between the two phases, the careholders list may be different and the Consultant may propose a separate outreach and engagement activities for each phase.

This may include, but is not limited to, coordination with Union Pacific Railroad, Sierra Northern Railway, Amtrak, Port of West Sacramento, United States Army Corps of Engineers, the San Joaquin County Flood

Control and Water Conservation District, Sacramento-San Joaquin Delta Conservancy, utility providers

(e.g. Sacramento Regional County Sanitation District), adjacent private property owners, and other interested parties.

This task may include development of outreach material, survey(s), virtual outreach materials and meetings, one-on-one stakeholder meetings, public/community workshops, stipends, meeting facility rentals, charrettes, equipment rentals, or other applicable engagement activities identified in the https://www.google.com/search?sca_esv=6d27a280cc9bfc7a&rlz=1C1GCEU_enUS1078US1078&cs=0&q=Sacramento+Regional+County+Sanitation+District&sa=X&ved=2ahUKEwj9vJyP35mOAxWSIjQIHVsWAKcQxccNegQIAhAB&mstk=AUtExfD6wcq07j941PfbyIeFvO1RrWBPIWMX5VI5kbb-lkcoh6uiwqyki6apywDGL2zoFQUE56gPL9fEZ8goU2bFBtQHp1rphgtHDb7Srkd8agQo-m61tILHRiM6nsLuLQUu48ULa01PcISmkvAlIFfFJM-XFJiXuAX_NDoDaAjvMNFTM_sioUfxCVNPR08aG8lY4Tx8&csui=3

Outreach and Engagement Strategy Plan. This task may also include the development of a project website and distribution of outreach material by flyering, mailers, door-hangers, or other outreach/engagement methods. Outreach material must be approved by City prior to being used or distributed.

Prepare a summary of the results.

Task 3 Deliverables

A. Outreach and Engagement Strategy Plan

B. Outreach and Engagement Memorandum

Task 4 Design Alternatives Concepts Constructability and Analysis

Prepare and define project study area, project purpose and need statement, and project description.

Develop stand-alone design alternative concepts for Phases IV and V of the Sycamore Trail. A minimum of two alternatives are expected for each phase. The City expects the Consultant to consider various bridge and tunnel options/combinations to cross the Union Pacific Railroad and Sierra Northern Railway for Phase IV . At least one alternative for Phase IV shall consider a tunnel option across the Sierra

Northern Railway - connecting Citrus Street and Yolo Street - sufficient for emergency vehicle access.

Phase V will connect the southern end of Phase III, at Park Blvd near Stone Blvd, to Lake Washington

Blvd and Jefferson Blvd by way of Arlington Rd. The City expects the Consultant to consider at least one alternative consisting of an approximately straight-line crossing the Barge Canal that connects Stone

Blvd south through the railroad right-of-way to a landing at or near a point due north of Arlington Rd.

Each alternative concept should have a description, crossing structure type, layout/location, overall trail connection, constructability/feasibility, architectural features, major engineering or environmental/resource issues (e.g. seismic, hydraulic, geological, flood, etc.), and any other factors among the alternatives. The Consultant will develop plan views, sections, and/or renderings for each alternative. The views, sections, and/or renderings will be used for outreach and engagement described in Task 3 and sufficiently detailed to demonstrate the associated challenges and opportunities based on the evaluation criteria to select a preferred alternative.

Task 4 Deliverables

A. Design Alternatives Concept Memo

Task 5 Engineer's Opinion of Preliminary Cost Estimates for Design Alternatives

Develop initial cost estimates for each design alternative, including preliminary quantities, construction costs, maintenance costs, and the appropriate level of contingencies.

Task 5 Deliverables

A. Preliminary Cost Estimates

Task 6 Preferred Alternatives Analysis

The Consultant will develop specific goals and priorities and an evaluation framework and criteria to guide the alternatives analysis. Evaluate and assess the feasible alternative concepts to identify preferred alternatives to be pursued in future environmental and design phases. This may involve a

SWOT (strength, weakness, opportunities, treats) analysis, benefit-cost analysis, or other evaluation matrix process to compare the feasible alternative concepts.

Task 6 Deliverables

A. Preferred Alternatives Analysis Memorandum

Task 7 Preliminary Environmental Study

Prepare a Preliminary Environmental Study (PES) form and Preliminary Engineering Right of Way (PERW)

Checklist consistent with the California Department of Transportation’s Local Assistance Procedures

Manual (LAPM) for the preferred alternative. This will involve the completion of LAPM PES Form Exhibit

6-A and PERW Checklist Exhibit 13-E, to determine the appropriate level of environmental review required under the National Environmental Protection Act. Staff does not anticipate that a Field Review will be required, as this project is off of the state highway system, but understands it may be recommended as the field review for local public agency transportation projects off the State Highway

System (SHS) serves the same purpose as the Project Study Report (PSR) serves for state highway projects. Include field review as an optional deliverable for this task. These documents shall be completed separately by phase.

Task 7 Deliverables

A. PES Forms

B. PERW Checklists

C. OPTIONAL Field Review Forms

Task 8 Next Steps: Project Coordination, Funding Opportunities, Permitting Requirements

Develop implementation plans for Phases IV and V. For each phase, identify necessary project coordination, roles and responsibilities for implementation, potential funding opportunities, and required environmental documentation and other permitting requirements. Summarize key challenges and risk factors and provide a recommendation of which phase to advance first given criteria such as existing conditions, right-of-way acquisition, feasibility, funding, safety, and support. This task may require further refinement the preferred alternative concepts’ designs and the estimated costs to better identify next steps.

Develop fact sheets for each preferred alternative.

Task 8 Deliverables

A. Implementation Memorandum

B. Fact Sheets

Task 9 Feasibility Report

Using information from the previous tasks, develop a draft and final Sycamore Trail Phase IV and V

Feasibility Report. The draft feasibility report will be presented to the public, City commission(s), City

Council, and any other necessary governing agencies. The Consultant will prepare the presentation, gather feedback to make final amendments to the report with the City’s approval, and support and participate in presentations on the feasibility report. The Consultant will then provide support in presenting the final feasibility report to the City Council.

Task 9 Deliverables

A. Feasibility Report

Optional Task 10 Environmental Documentation & Permitting

At the sole discretion of the City, if funding is available, the consultant MAY continue through a supplemental agreement to perform planning activities in advance of a project. This task will be considered optional and only to be authorized as-needed, but the consultant shall include these services in their scope of work. These activities should advance the preferred alternative(s), such as by providing additional planning, design, or other technical studies that support the environmental review for a construction project. This may involve activities such as additional analysis; preparation of the various technical studies required thereby, in accordance with Caltrans’ most recent Standard Environmental

Reference; permit applications; surveying and monitoring; cost estimating, including reconstruction or maintenance costs; phasing and implementation recommendations; or completion of the Project

Approval and Environmental Documentation phase.

A. The National Environmental Policy Act (NEPA) and (California Environmental Quality Act

(CEQA) documents will be prepared under the oversight of City staff. The proposed scope of work should identify a proposed NEPA and CEQA work plan including major milestones and schedule.

B. The NEPA and CEQA documents will be prepared per the guidelines in the Local Assistance

Procedures Manual under the oversight of Caltrans and the FHWA as well as other federal and state environmental regulations.

C. Environmental documentation may include, but not limited to, tribal consultations as provided for in Assembly Bill 52 (AB-52) and Historic Preservation as provided for in Section 106 of the

National Historic Preservation Act.

D. Consultant will be responsible for determining and completing the appropriate level and type of environmental documentation and meetings attendance required to advance the proposed

Project to construction.

E. The consultant team will be responsible for the production of all technical studies necessary for approval of NEPA and CEQA. The required technical studies will be summarized for the City's review and authorization to proceed with the documentation needed to complete CEQA and

NEPA compliance.

F. Consultant will prepare and/or finalize technical studies required for NEPA and CEQA approval.

Coordination with Caltrans is required for NEPA approval. Consultant will circulate the final CEQA document for comments and provide the final CEQA document for City Council approval.

Optional Task 10 Deliverables

A. Project Approval and Environmental Documentation for Sycamore Trail Phase IV

B. Project Approval and Environmental Documentation for Sycamore Trail Phase V

Optional Task 11 Preliminary Engineering / 35% Plans & Estimates

At the sole discretion of the City, if funding is available, the consultant MAY continue through a supplemental agreement perform conceptual design services. This task will be considered optional and only to be authorized as-needed, but the consultant shall include these services in their scope of work.

These activities should advance the preferred alternatives, such as by providing additional conceptual and preliminary engineering services. 35% design for this Project shall include preliminary drawings and specifications that outline the Project's scope, layout, and key components, allowing for initial cost estimates and feedback before moving to more detailed design phases. Please note that plans shall be prepared in accordance with City of West Sacramento and Caltrans standard specifications.

Optional Task 11 Deliverables

A. 35% Plans & Estimate for Phase IV Preferred Alternative

B. 35% Plans & Estimate for Phase V Preferred Alternative

2.2. Published Materials

Written and Electronic Versions of Work Products and Related Materials; Publishing.

The Consultant shall provide copies of all of its deliverables created pursuant to the Scope of Work to

City in an electronic format. Hard copies may also be provided upon City's request.

• Any graphic images accompanying the text of these written materials shall be included, in digitized form, in the electronic version.

• The electronic versions of all written materials and accompanying graphic images shall, when printed or otherwise displayed, appear in the identical format, location, quality, and state of replicating in which they appear in the hard copy versions.

• Materials in the electronic version shall be presented to City in a commonly used electronic format, including the native file.

• All deliverables produced under this Contract which include City logos shall also include the

SACOG.

2.3. Equipment and Supplies

The Contractor shall furnish all tools, materials, supplies, and equipment to perform the tasks outlined in the Scope of Work. The Contractor shall identify tools, materials, supplies and equipment in the Cost

Proposal.

Please note that if during the contract term, tools, materials, supplies, and equipment not identified in the Scope of Work and Cost Proposal are required, the Contractor must seek approval from the City who will then seek authorization from SACOG.

2.4. Federal Funding

This project may be funded in whole or in part by Federal funds. The successful bidder shall be required to comply with all applicable Federal, State, and Local laws and regulations in the execution of the Scope of Work, including, but not limited to, conflicts of interest, lobbying, drug-free workplaces, and prevailing wage and labor standards.

Procurement Provisions

1. Byrd Anti-Lobbying Amendment (2 CFR 200, Appx. II (I)) certification must be obtained from all

Offerors for procurements in excess of $100,000.

Offeror certifies that it and its subcontractors will not and have not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of

Congress in connection with obtaining any Federal contract, grant or any other award covered by 31

U.S.C. 1352. List as a disclosure any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award by Offeror or Offeror’s subcontractors.

2. Single bid Price Negotiations (2 CFR §200.324)

The City intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR §200.324, in the case that only one bid is received that is both responsive and received from a qualified and responsible bidder, the City reserves the right to negotiate pricing and profit margin prior to award. Bidder agrees to provide sufficient cost and pricing information for such negotiations.

3. No Local Preference (2 CFR §200.319(c))

The City intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR §200.319(c), a local preference will not be applied when evaluating offers and determining contract award.

Contract awarded pursuant to this solicitation shall contain the applicable clauses described in Appendix

II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards.

The Proposer shall abide by the terms of the Grant award. Additional forms and details may be found in Attachments.

4. Davis Bacon Act (2 CFR Part 200, Appendix II (D))

This project is federally funded through the Reconnecting Communities & Neighborhoods Program.

Davis-Bacon prevailing wage requirements may apply to portions of the work, such as geotechnical research and field surveys, depending on the final determination by the U.S. Department of Labor (DOL).

Although this RFP is not for construction services, the Consultant shall comply with all applicable Federal and State prevailing wage requirements. The City will coordinate a conformance request, if needed, to https://www.ecfr.gov/currentitle-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/currentitle-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=1617094 confirm whether Davis-Bacon wage rates apply to specific tasks. State prevailing wage laws will also apply to design and related work performed for this construction project.

2.5. Special Grant Funding Requirements

This project will be funded in whole or in part by Reconnecting Communities & Neighborhoods Program

(RCN) and will be subject to additional requirements.

The Proposer shall abide by the terms of the Grant award. Please consider these terms when preparing the Proposal. Additional forms and details may be found in Attachments.

Some terms of the grant award applicable to the Contractor include, but is not limited to:

• Comply with, the requirements for non-State employee travel and subsistence (per diem) expenses found in the California Department of Transportation (“Caltrans”) Travel Guide, Non-

State Employee Travel (referencing the current California Department of Personnel

Administration rules) at the following link: https://travelpocketguide.dot.ca.gov/. Lodging rates shall not exceed rates authorized to be paid non-State employees unless written verification is supplied that such rates are not commercially available to Contractor and/or its subcontractors at the time and location required as specified in the Caltrans Travel Guide Exception Process.

• Establish and maintain an accounting system conforming to Generally Accepted Accounting

Principles (GAAP) which segregates and accumulates reasonable, allowable, and allocable costs and matching funds for work elements by line item and produces reports which clearly identify reimbursable costs and other expenditures and shall provide support for all invoices sent to SACOG.

• Any costs for which payment has been made to City that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000, et seq., 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards, or any other applicable State or Federal regulations, are subject to repayment by City to SACOG within thirty (30) days of the City receiving notice of final audit findings. Should City fail to return disallowed cost to SACOG within thirty (30) days, SACOG is authorized to withhold payments due to City from other SACOG-administered programs.

• Competitive bidding or procurement requirements for services or materials that are applicable to City; and all other applicable State and Federal statutes, regulations, and guidelines or additional restrictions, limitations, conditions, or any statute enacted by the state legislature or adopted by the California Transportation Commission that may affect the provisions, terms, or funding of this project in any manner.

• All costs charged shall be supported by properly executed payrolls showing labor (wage) rates per hour, and if applicable, copies of Internal Revenue Service W-2 or 1099 Forms, or both; time records, including timesheets or time cards signed by the employee and approved by the https://travelpocketguide.dot.ca.gov/ supervisor; and invoices and vouchers, evidencing in proper detail the nature of the charges.

These costs shall comply with the cost principles cited in the RCN Subrecipient Agreement.

• Comply with applicable State and Federal law requirements that pertain to, among other things, labor standards, Non-Discrimination, the Americans with Disabilities Act, Equal Employment

Opportunity, the Drug- Free Workplace Act, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000, et seq., and “Uniform Administrative Requirements, Cost Principles, and

Audit Requirements for Federal Awards,” 2 CFR, Part 200.

• Maintain at least the minimum State-required Workers’ Compensation Insurance for those employees who will perform the work or any part of it.

• Maintain unemployment insurance and disability insurance as required by law, along with liability insurance in an amount that is reasonable to compensate any person, firm, or corporation who may be injured or damaged by the City or any subcontractor in performing work associated with the RCN Subrecipient Agreement or any part of it.

• Retain all books, records, accounts, documentation, and all other materials relevant to this RCN

Subrecipient Agreement for a period of three (3) years from the date of termination of this

Agreement, or three (3) years from the conclusion or resolution of any and all audits or litigation relevant to this Agreement and any amendments, whichever is later.

• Permit SACOG and/or its representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts, documentation, and all other materials relevant to this RCN

Subrecipient Agreement for the purpose of monitoring, auditing, or otherwise examining said materials.

• Comply with all applicable requirements of Title 49, Part 26 of the Code of Federal Regulations, as set forth in Section 28.

• SACOG or its designee, including but not limited to any State or Federal agency, will have the right to review, obtain, copy, and audit all books, records, computer records, accounts, documentation and any other materials (collectively “Records”) pertaining to performance of this RCN Subrecipient Agreement, including any Records in the possession of any contractors or subcontractors. Such Records shall include all records of employment, employment advertisements, employment application forms, and other pertinent employment data, as well as any records pertaining to compliance with Public Contract Code Sections 10115, et seq. and

Title 21, California Code of Regulations, Chapter 21, Section 2500, et seq. (when applicable) and other matters connected with the performance of the contract pursuant to Government Code

Section 8546.7.

• Comply with all provisions prohibiting discrimination on the basis of race, color, or national origin of Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000d, et seq., with

U.S. D.O.T. regulations, “Nondiscrimination in Federally- Assisted Programs of the Department of Transportation – Effectuation of Title VI of the Civil Rights Act”, 49 C.F.R. Part 21, and with any applicable implementing Federal directives that may be issued. Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person shall, on the basis of race, color, ancestry, national origin, religion, religious creed, sex, age, or disability, be excluded from participation in, denied the benefits of, or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

• Comply with all applicable equal employment opportunity (EEO) provisions of 42 U.S.C. § 2000e, implementing Federal regulations, and any applicable implementing Federal directives that may be issued. Ensure that applicants and employees are treated fairly without regard to their race, color, creed, sex, disability, age, or national origin.

• Act in accordance with Title VI and will not unlawfully discriminate, harass, or allow harassment, against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religion, religious creed, national origin, physical disability (including HIV and

AIDS), mental disability, medical condition, age or marital status. Ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment, including the improper denial of family and medical care leave and pregnancy disability leave.

• Comply with all applicable Federal and State employment laws and regulations including, without limitation, the provisions of the California Fair Employment and Housing

Act (Government Code § 12900, et seq.) and the applicable regulations promulgated thereunder

(California Code of Regulations, Title 2, § 7285.0, et seq.), as well as Title 2, California Code of

Regulations, Section 8103. The applicable regulations of the Fair Employment and Housing

Commission implementing Government Code §§ 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

• Comply with the Older Americans Act, as amended (42 U.S.C. 6101), prohibiting discrimination on the basis of age, Section 324 of Title 23 U.S.C., prohibiting discrimination based on gender, and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 regarding discrimination against individuals with disabilities.

• Contractor agrees to pay each subcontractor under the RCN Subrecipient Agreement for satisfactory performance of its contract no later than 30 days from the receipt of each payment Contractor receives from City. Any delay or postponement of payment from the above-referenced time frame may occur only for good cause following written approval of City. This clause applies to both DBE and non-DBE subcontracts.

• Contractor agrees to return retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above-referenced time frame may occur only for good cause following written approval of

City. Pursuant to 49 CFR Section 26.29, a subcontractor’s work will be deemed satisfactorily completed when all the tasks called for in the subcontract have been accomplished and documented as required by City. If City makes an incremental acceptance of a portion of the work hereunder, the work of a subcontractor covered by that acceptance will be deemed satisfactorily completed. This clause applies to both DBE and non-DBE subcontracts. In the event

Contractor fails to promptly return retainage as specified above, City shall consider it a breach of the RCN Subrecipient Agreement, which may result in the termination of the RCN Subrecipient

Agreement or other such remedy as City deems appropriate including, but not limited to, administrative sanctions or penalties, including the remedies specified in Section 7108.5 of the

California Business and Professions Code.

• The foregoing requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to Contractor or subcontractor in the event of a dispute involving late payment or non-payment to the Contractor or deficient subcontract performance or noncompliance by a subcontractor.

2.6. Caltrans LAPM Supplemental Information

The Scope of Work involves transportation infrastructure or services subject to the Caltrans Local

Assistance Program. The City will comply with the Caltrans Local Assistance Procedures Manual

("LAPM") when evaluating a Proposal. The Proposer shall be familiar with LAPM requirements and procedures, state as such in the Proposal, and be responsible for Proposer's own compliance.

The following LAPM forms shall be completed and included with the Proposal.

A. 10-Q - Disclosure of Lobbying Activities

Exhibits listed above are not inclusive of all potentially required documentation. Required LAPM forms for awarded Contractor shall be completed and submitted by the Contractor prior to execution of a contract. Proposer and Contractor are responsible for complying with LAPM. LAPM exhibits and requirements are available at https://dot.ca.gov/programs/local-assistance/guidelines-and-procedures/local-assistance-procedures-manual-lapm.

In response to the Interim Final Rule (IFR) published October 3, 2025 regarding 49 CFR Parts 23 and 26, the Disadvantaged Business Program (DBE) is suspended until California’s disadvantaged businesses can be recertified under the IFR’s new DBE certification requirements. DBE-related LAPM forms are not required.

2.7. Disadvantaged Business Enterprise (DBE) Goal

“Disadvantaged Business Enterprise” or “DBE” means a for-profit small business as defined in Title 49, Part 26.5, Code of Federal Regulations (CFR).

https://dot.ca.gov/programs/local-assistance/guidelines-and-procedures/local-assistance-procedures-manual-lapm https://dot.ca.gov/programs/local-assistance/guidelines-and-procedures/local-assistance-procedures-manual-lapm

In response to the Interim Final Rule (IFR) published October 3, 2025 regarding 49 CFR Parts 23 and 26, the Disadvantaged Business Program (DBE) is suspended until California’s disadvantaged businesses can be recertified under the IFR’s new DBE certification requirements.

There is no DBE goal for the Sycamore Trail Phase IV and V Feasibility Study.

2.8. Estimated Project Value

The City anticipates that the Contract shall be for no more than $665,000. However, should unanticipated expenses arise, the City and Contractor may mutually agree in writing to price adjustments pursuant to the terms of the executed contract.

2.9. Term of Contract

The initial term of the Contract is at the City's discretion and may be up to 3 years. The City also reserves the right to extend the Contract for up to 2 additional 1-year terms (individually, “Extension”) upon the same terms and conditions as parties agreed to in the Contract. Thus, parties agree the Contract may be for a total of 5 years upon the same terms and conditions as parties agreed in the Contract.

Notwithstanding the foregoing, the City is not obligated to extend the Contract for any amount of time.

If there is outstanding work within the Scope of Work at the end of the term of the Contract and the City requires time to solicit for and secure an alternative contractor, Contractor shall continue to provide the services within the Scope of Work on a month-to-month basis, not to exceed six (6) months, at the same cost, terms, and conditions in effect at the termination of the Contract. The City shall give Contractor at least thirty (30) days written notice of such a need and the anticipated timeline to secure an alternative contractor.

Note that the RCN subrecipient agreement between SACOG and the City will expire on December 31, 2029.

3. Proposal Requirements

3.1. Proposal Format & Content

Proposer Questionnaire must include each of the following sections to be uploaded in the Proposer

Questionnaire section.

A. Proposal Transmittal Letter

B. Proposer's Mandatory Qualifications and Experience

C. Technical Project Approach

D. Cost Proposal (Must be submitted separately)

Specific content and format requirements for each section are detailed below.

Each section shall be uploaded in the Proposer Questionnaire section of this RFP.

3.2. Proposal Transmittal Letter (Federal Funds)

A Proposer is required to provide a written transmittal letter and offer in the form of a standard business letter ("Proposal Transmittal Letter" or "Letter"). The Proposal Transmittal Letter shall reference and respond to the following subsections in sequence and have attached to it corresponding documentation, as required. A Proposal Transmittal Letter is mandatory and failure to provide the required information may result in the proposal being considered nonresponsive and rejected.

A. Proposer's Name and Contact. The Letter shall state the complete name, or business name, of the Proposer making the Proposal. The Letter shall state the name, title, mailing address, email address, and telephone number of the person the City should contact regarding the Proposal.

B. Statement of Offer. The Letter shall state that the Proposal is an offer to complete the Scope of

Work and the offer, including the Cost Proposal rates and budget, remains valid for at least ninety (90) business days after the Proposal due date.

C. Conflict of Interest. The Letter shall state whether the Proposer, or any individual who shall perform work under the Contract, has a possible conflict of interest and, if so, the nature of that conflict. The City reserves the right to terminate the Contract if its execution would or could create, or give the appearance of creating, a conflict of interest. The City, at its sole discretion, shall make all determinations on the existence or appearance of a conflict of interest.

D. City Contract Terms. The Letter shall include a statement of acknowledgement that the City’s standard contract and insurance (Included in Attachments) have been reviewed and accepted by the Proposer with or without qualification.

1. If the Proposer has qualifications, the Proposer shall download a copy of the standard contract and re-upload a version of the document in the Proposer Questionnaire under https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=1617087 https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=1617087 https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=undefined https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=1617087

Standard City Contract Qualifications identifying the contract language at issue and

Proposer's suggested adjustment or modification.

2. If no qualifications are identified, Proposer is presumed to have accepted the City' standard contract and be capable of completing the Scope of Work, as well as all…