SUPPLEMENTAL SPECIFICATIONS-ARFQ DEP2100000019.pdf
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- Solicitation number
- ARFQ 0313 DEP2100000019 7
- Issued by
- Wetzel County, West Virginia
About this file
This is a Supplemental Specifications document issued by the West Virginia Department of Environmental Protection (WVDEP), Division of Land Restoration, for the Webster County Landfill Closure Construction project (ARFQ DEP2100000019). The document outlines additional requirements beyond the Technical Specifications and Design Drawings for project execution. A mandatory Pre-Bid Meeting will be held at the Webster County Landfill, located at latitude 38°26'38.21"N and longitude 80°27'17.29"W near Cowen, West Virginia. The primary deliverable is the installation of a project sign meeting specifications detailed in Attachment A, which includes materials such as marine exterior plywood or aluminum clad boards (3/4" x 4' x 8'), pressure-treated 4"x4"x12' pine or fir posts, and 2"x4" cross-braces. The sign must be painted with one coat of exterior-grade primer and two coats of white enamel, with lettering in dark green or black. Posts and cross-bracing shall receive two finished coats of brown enamel. The sign installation shall be included as part of the lump-sum mobilization bid, with final location to be determined by WVDEP.
All hardware must meet ASTM and AISI standards and be hot-dip galvanized in accordance with ASTM A-153. Contractors are responsible for all mileage, travel costs, and travel time associated with contract performance. Personnel requiring facility access must be identified and issued keys by the contractor, with replacement fees assessed for lost or stolen keys. Applications for Payment must be submitted in Microsoft Excel format to the Project Engineer and Project Manager, then forwarded to Catherine Guynn, LCAP Program Manager, at the Division of Land Restoration office in Charleston, West Virginia, or via email. Hand-written invoices will not be accepted. All personnel performing under this contract must comply with the Agency's security protocols and procedures.
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SUPPLEMENTAL SPECIFICATIONS
Webster County Landfill Closure Construction
1. These Supplemental Specifications are to provide additional requirements not contained in the Technical Specifications, Design Drawings or Standard Specifications. Nothing in this Supplemental Specification relieves the Vendor of the requirements of the Technical Specifications, Design Drawings or Standard Specifications
2. PRE-BID MEETING
A mandatory Pre-Bid Meeting will be held at the Webster County Landfill.
Latitude 38° 26’ 38.21” N Longitude 80° 27' 17.29" W
From Cowen, head Northeast on State Rte. 20 through Town, follow State Rte. 20 for 6.9 miles, turn Left onto Price Run Road, continue on Price Run Road (County Rte. 36) for 1 mile, at 4-way intersection, turn Right onto Excelsior Pleasant Ridge Road (County Rte.
40), continue for 1 mile and entrance to the Landfill gate will be on the Left.
3. CONSTRUCTION SIGN REQUIREMENTS:
3.1 The Vendor shall provide all labor, material and equipment necessary to install a project sign as indicated in Attachment A.
3.2 Materials.
3.2.1 Paint for the project sign shall be one (1) coat Exterior-Grade Wood Primer- Sealer, and two (2) coats Exterior Grade Low-Sheen Enamel.
3.2.2 Wood for the sign board shall be Marine Exterior Plywood or Aluminum Clad, ¾” x 4’ x 8’.
3.2.2.1 Sign board color shall be white and letter colors shall be dark green or black.
3.2.3 Wood for the posts and cross-brace shall be No. 2 Grade Pine or Fir, kiln dried and treated, 4” x 4” x 12’.
3.3 Hardware:
3.3.1 All hardware shall be manufactured from good, commercial-quality material and meet all applicable ASTM standards.
3.3.2 Spikes and nails shall be common wire-type and shall meet AISI (American Iron and Steel) specifications 1010 or 1020.
3.3.3 All hardware shall be hot-dip galvanized in accordance with ASTM (American Society for Testing and Materials) A-153.
3.4 Execution.
3.4.1 The sign shall painted with one (1) coat of primer and two (2) coats of white enamel.
3.4.2 All exterior cut edges shall be smooth sanded prior to painting and double primed.
3.4.3 Posts and cross-brace shall be painted with two (2) finished coats of brown enamel.
3.4.4 The Contractor shall bolt the sign to posts and provide required cross-bracing.
3.4.5 Posts shall be set in gravel base as shown in Attachment A.
3.4.6 Required sign shall be located as determined by WVDEP.
3.5 Payment.
3.5.1 Payment for the work which shall include installation of the project sign shall be part of the lump-sum bid for "Mobilization".
4. INVOICING:
4.1. The Vendor shall submit applications for payment to WVDEP in accordance with Standard Specifications for Construction and Reclamation Section 15.3. Vendor will not be paid for stored materials.
4.2. WVDEP will provide Vendor the required Application for Payment, in Microsoft Excel, after award of contract. See Attachment B for example of required Application for Payment. Hand-written invoices will not be accepted.
4.3. Vendor shall submit Applications for Payment to Project Engineer and Project Manager for review prior to submitting to the regional office listed below.
West Virginia Department of Environmental Protection Division of Land Restoration, LCAP 601 57th Street S.E.
Charleston, WV 25304 Attn: Catherine Guynn, LCAP Program Manager
Or
By email at catherine.n.guynn@wv.gov
5. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract.
6. FACILITIES ACCESS: Performance of Contract Services shall require access keys to entrance gate.
6.1. Vendor must identify principal personnel which will be issued access keys to perform service.
6.2. Vendor will be responsible for controlling keys and will pay replacement fee, if the keys become lost or stolen.
6.3. Vendor shall notify Agency immediately of any lost, stolen, or missing key.
6.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
6.5. Vendor shall inform all staff of Agency’s security protocol and procedures.
ATTACHMENT A
4'-0"
4'-0"
4'-0"
9"
1'-3"
1'-3"
5"
GROUND LINE
(3) 4"X4" POSTS
# 57 AGGREGATE
(TYPICAL)
(3) 2"X4" CROSS
BRACE
CARRIAGE BOLT
CENTER LINE
CARRIAGE BOLT
CENTER LINE
NOTES:
1. REFER TO TECHNICAL SPECIFICATIONS SECTION
1-0 MOBILIZATION AND DEMOBILIZATION.
2. SIGN BOARD TO BE 3/4" BY 4' X 8' MARINE
PLYWOOD OR ALUMINUM CLAD.
3. MOUNT SIGN TO POSTS USING 3/8" X 7"
GALVANIZED CARRIAGE BOLTS.
4. POSTS ARE TO BE PRESSURE TREATED 4" X 4" X
12'.
5. LOCATION TO BE DETERMINED BY WVDEP.
6. ALL LETTERING TO BE EITHER GREEN OR BLACK.
STATE OF WEST VIRGINIA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Division of Land Restoration
Landfill Closure Assistance Program
Project Name
Permit X-XXXX-XX
Austin Caperton
Cabinet Secretary
Robert Rice
Director
Contractor: Project Start Date: XX/XX/XX
Project Cost: $XXX,XXX.00
Funding provided by your Landfill Tipping Fees
DLR
6" 3'-0" 3'-0" 6"
5 8
7 8
3 4
3 4
" 1'-5
" 6'-5
1 4
3 4
3 4
1 4
1 2
1 4
1 4
1 2
6'-1
1 4
PROJECT SIGN
SCALE: NTS
Michael Sheehan
Deputy Director
3 4
3 4
3 4
7 8
3 4
7 8
1 4
1 2
1 4
7 8
3 4
1 2
1 2
8'
REVISIONS
DATE: ( ):
BY: PROJECT SIGN
XX
XX
TOTAL
SHT. NO.
LANDFILL CLOSURE ASSISTANCE PROGRAM
SCALE: NTS DATE: MONTH YEAR
601 57TH STREET, SE
CHARLESTON, WV 25304
OFFICE: 1-304-926-0499
Division of Land Restoration
Landfill Closure Assistance Program
West Virginia
Department of Environmental Protection
STANDARD
DETAILS
PROJECT NAME
PERMIT # X-XXXX-XX
XXXXXXX COUNTY, WEST VIRGINIA
ATTACHMENT B
TO: FROM:
DATES OF SERVICE: FROM TO
DATE OF APPLICATION FOR PYMT:
PROJECT NAME:
REG: CO:
BY: BY:
TITLE:
ALL WORK IS COMPLETE AND THIS IS THE FINAL INVOICE ON THIS CONTRACT: Total Completed to Date
YES NO Contract Sum To Date
APPLICATION NUMBER:
TOTAL PROJECT COST TO DATE
LESS PREVIOUS PAYMENT TO DATE
CURRENT PAYMENT DUE
PURCHASE ORDER NO.:
INVOICE TYPE:
CHANGE ORDER NO.
CONTRACTOR:
TITLE: Program Manager
WVDEP:
Catherine Guynn
% Complete: x 100
OASIS VENDOR CUSTOMER NUMBER:
ORIGINAL CONTRACT SUM
NET CHANGE BY CO
TOTAL CONTRACT SUM
Landfill Closure Assistance Program
APPLICATION AND CERTIFICATE FOR PAYMENT
TBDWV DEPARTMENT OF ENVIRONMENTAL PROTECTION
LANDFILL CLOSURE ASSISTANCE PROGRAM
601 57th STREET S.E.
CHARLSESTON, WV 25304
The undersigned Contractor certifies that the work covered by this Application for Payment has been completed in accordance with the Contract Documents and that the current payment shown herein is now due.
TBD
Webster County Landfill Closure
PURCHASE ORDER NO.: FROM:
APPLICATION NUMBER:
COMM.
LINE
UNIT
$0.00
TOTAL TO DATE
PAGE 2:
$0.00TOTAL PAGE 2:
AMOUNTITEM UNIT PRICE QUANTITY
QUANTITY TO
DATE
AMOUNT TO DATE
THIS PERIOD
Landfill Closure Assistance Program
APPLICATION AND CERTIFICATE FOR PAYMENT
WORK COMPLETED
ESTIMATED
QUANTITY
TO DATE
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