STAZMail_-_Award_approval_Coppertree_and_Spencer_BPM003283_4-26-21.pdf
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- Attached to
- Master Agreement AZ|CTR055131
- Contract number
- CTR055131
- Issued by
- Arizona
About this file
The document is an email chain from the Arizona Game and Fish Department discussing the second round of fee negotiations for Water/Wildlife construction term contracts. The communication involves Elizabeth Burgard (Procurement Supervisor), Edward Jahrke, and Tom Kmetz from the Arizona Game and Fish Department. The companies under consideration include Smith Shurtliff & Smith (already awarded), Copperstate Earthworks, MD Merrett, DBA, and Spencer Construction.
The contract involves construction services with fee multipliers for self-performed and sub-contracted work across different project value ranges ($0-49,999, $50,000-149,999, and $150,000-250,000). After second-round negotiations, Copperstate Earthworks and Spencer Construction were recommended for award, with fee multipliers ranging from 1.04 to 1.12 for self-performed work and 1.04 to 1.15 for sub-contracted work. Smith Shurtliff & Smith had already been awarded on April 20, 2021, with consistent fee multipliers of 1.10 for self-performed and 1.09 for sub-contracted work. MD Merrett and DBA were noted as potentially requiring further clarification and negotiations to bring their fees in line with the target range.
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4/26/2021 State of Arizona Mail - Re: Results of 2nd round fees for Water/wildlife construction term contracts https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar8186152549675599420%7Cmsg-f%3A1698129271308… 1/2
Elizabeth Burgard <eburgard@azgfd.gov>
Re: Results of 2nd round fees for Water/wildlife construction term contracts 1 message
Edward Jahrke <ejahrke@azgfd.gov> Mon, Apr 26, 2021 at 11:37 AM To: Elizabeth Burgard <EBURGARD@azgfd.gov>
Good Morning!
I do concur with awarding Copperstate and Spencer. FYI - Smith, Shurtliff and Smith have already finished two of the fences on the Kaibab, and they came out great! I will be creating four more purchase orders for work up there in the next two days. Thank you for everything!
On Wed, Apr 21, 2021 at 9:29 AM Elizabeth Burgard <EBURGARD@azgfd.gov> wrote:
Ed;
As you know Smith, Shurtliff and Smith has already been awarded.
After second negotiations and discussions with Tom Kmetz Copperstate and Spencer are reasonable and are recommended for award. Do you concur?
Merret and DBA may need some clarification and further negotiations to put them in the reasonable for award range.
Sincerely;
ELIZABETH BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
Join our new Conservation Membership program and ensure a wildlife legacy for the future.
---------- Forwarded message --------- From: Tom Kmetz <tkmetz@azgfd.gov> Date: Wed, Apr 21, 2021 at 9:25 AM Subject: Re: Results of 2nd round fees for Water/wildlife construction term contracts To: Elizabeth Burgard <EBURGARD@azgfd.gov>
I think Copperstate and Spencer are reasonable and recommend award.
Merret and DBA may need some clarification as you and I discussed on the phone. and hopefully can get closer to the others.
On Wed, Apr 21, 2021 at 9:04 AM Elizabeth Burgard <EBURGARD@azgfd.gov> wrote:
Tom, The following are the 2nd round fee multipliers for the Water/wildlife construction term contracts.
Smith, Shurtliff and Smith has already been awarded.
Please let me know if the multipliers for the other four firms are acceptable or if further negotiations are required.
Table 1: Self-Performed Company 0 - 49,999 50,000 - 149,999 150,000 - 250,000 <anb
Smith Shurtliff & Smith
1.10 1.10 1.10 yes Awarded 4/20/21
Copperstate Earthworks
1.12 1.10 1.08 yes
MD Merre� 1.14 1.13 1.12 yes DBA 1.30 1.25 1.20 no mailto:EBURGARD@azgfd.gov mailto:eburgard@azgfd.gov https://www.azwildlifehero.com/support-us/become-a-member mailto:tkmetz@azgfd.gov mailto:EBURGARD@azgfd.gov mailto:EBURGARD@azgfd.gov
4/26/2021 State of Arizona Mail - Re: Results of 2nd round fees for Water/wildlife construction term contracts https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar8186152549675599420%7Cmsg-f%3A1698129271308… 2/2
Spencer Construc�on 1.10 1.10 1.10 yes average round 2 1.15 1.14 1.12
1.18 1.16 1.15 Target 1.12 1.10 1.08
Table 2: Sub-Contracted Company 0 - 49,999 50,000 - 149,999 150,000 - 250,000 <anb
Smith Shurtliff & Smith
1.09 1.09 1.09 yes Awarded 4/20/21
Copperstate Earthworks
1.08 1.06 1.04 yes
MD Merre� 1.15 1.14 1.12 yes DBA 1.15 1.15 1.15 no
Spencer Construc�on 1.05 1.05 1.05 yes average round 2 1.10 1.10 1.09
1.13 1.12 1.12 Target 1.08 1.06 1.05
Sincerely;
ELIZABETH BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
Join our new Conservation Membership program and ensure a wildlife legacy for the future.
Ed Jahrke Development Branch Arizona Game and Fish Department
(623) 236-7482 Office
(480) 266-1436 Cell mailto:eburgard@azgfd.gov https://www.azwildlifehero.com/support-us/become-a-member
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