Statement of Work - Sim Center AV (Oct 2024).pdf

Statement of Work

60th Medical Group, Travis AFB CA

Simulation Center Audiovisual System

Upgrade and Installation Services

24 Sep 2024

1. PUPOSE:

1.1. The overall purpose is to upgrade, install, remove, and provide training on a complete Audio-Visual (AV) system. Replacing the current AV equipment (including but not limited to displays, microphones, speakers, cameras, controllers, switches, Video Graphics Array (VGA) & High-Definition Multimedia Interface (HDMI) drops, overhead speakers/microphones, monitors, recording, playback & storage operating system workstation) in the 60 Medical Group (MDG) Simulation Center.

2. SCOPE OF WORK:

2.1. Contractor shall provide all management, tools, supplies, equipment, transportation, and qualified personnel necessary to complete the AV system upgrade.

2.2. Contractor shall provide customer training for operation of fully functional AV system. This will include a typed user guide with step-by-step instructions, graphics, and photos to aid in understanding system operations and use.

2.3. The Contractor shall provide an operating system (software) that will control the live view and save continuous recording of clips and audios from cameras and microphones to be installed in the training rooms.

2.4. The Contractor shall remove existing AV equipment listed below. Removed items shall be returned to owner for disposal.

2.4.1. Overhead speaker/microphone system

2.4.1.1. Ceiling mount speaker in training rooms connected to control room workstations

2.4.1.2. Ceiling mount microphone in training rooms connected to control room workstations

2.4.1.3. Overhead speaker/microphone system from control rooms

2.4.1.4. Microphones from training rooms connected to control rooms operating systems, ceiling mounted

2.4.2. Cameras from training rooms connected to control rooms operating systems, wall & ceiling mounted

2.4.3. Wall mounted monitors from control rooms

3. WORK DESCRIPTION

3.1. The Contractor shall deliver and install an AV system. All equipment and installation shall meet 60 MDG specifications.

3.2. The Contractor shall provide the following materials as part of the AV System:

3.2.1. Cameras

a. Specifications

i. High Definition (HD) 4 Mega Pixels (MP) with Pan-Tilt-Zoom

(PTZ) capability that shall be controlled through the operating system.

ii.10x Optical Zoom

iii. Continuous 360 pan

iv. Two-way audio

b. Ceiling and wall mounted cameras specific to training rooms

i. Training Rm 3G 1A619

1. Two (2) ceiling mounted cameras to include ceiling mounts as necessary.

2. One (1) wall mounted camera to include wall mount as necessary.

3. The camera viewing and recordings must be connected and stored to Workstation-1 Control Rm-1 1A618 monitor.

ii. Training Rm ALS 1A616

1. One (1) ceiling mounted camera to include ceiling mount as necessary.

2. One (1) wall mounted camera to include wall mount as necessary.

and stored to Workstation-2 Control Rm-1 1A618 monitor.

iii. Training Rm CCATT 1A623

1. Three (3) ceiling mounted cameras to include ceiling mounts as necessary.

2. One (1) wall mounted camera to include wall mount as necessary.

and stored to Workstation-1 Control Rm-2 1A621 monitor.

iv. Training Rm Trauma 1A624

1. Three (3) ceiling mounted cameras to include ceiling mounts as necessary.

2. The camera viewing and recordings must be connected and stored to Workstation-2 Control Rm-2 1A621 monitor

3.2.2. Ceiling Mounted Microphones

a. Specifications

i. Must be able to receive high-quality and clear audio

b. Microphones specific to training rooms

i. Training Rm 3G 1A619

1. One (1) ceiling mounted microphone above patient bed of Workstation-1 Control Rm-1 1A618

ii. Training Rm ALS 1A616

1. One (1) ceiling mounted microphone in the center of room of Workstation-2 Control Rm-1 1A618

iii. Training Rm CCATT 1A623

1. One (1) ceiling mounted microphone near patient area of

Workstation-1 Control Rm-2 1A621

iv. Training Rm Trauma 1A624

1. One (1) ceiling mounted microphone in center of room of Workstation-2 Control Rm-2 1A621

3.2.3. Control Rooms Workstations Operating System (Software)

i. Must have a remote recording capability

ii. Must be capable to start and stop recordings from the Control Rooms Workstations

iii. Needs to have the ability of recording the simulators vital signs monitor/image that is being displayed either with a video cable or HDMI connection

iv. Needs to accept a display input from the simulators vital signs monitor/tablet when recording the training session from the new cameras, microphone & speaker

v. Must be capable to pan, tilt and zoom each camera to capture different angles and hone on specific details

vi. Must be able capture content from different sources, such as vital sign monitors and automatically pair it with video camera footage

vii. Must be able to mark specific moments within recordings to review and discuss with staff or students using bookmark and note-taking capabilities.

viii. Must have a centralized storage system for video recovery and or playback

ix. Must have the ability to retrieve recordings from external laptop via Wi-Fi or direct connect between Classroom-1 1A622 and Classroom-2 1A651

b. The system shall not be connected to military or facility network

c. Centralized storage system shall be housed in Control Room-1 1A618

d. Classroom-1 1A622 & Classroom-21A651 monitors must be able to access recordings or playback from laptop or tablet utilizing HDMI connection to classroom podiums for projector display

i. Connection to Centralized Storage system needs to be either through internal Wi-Fi or CAT-6 or similar for a direct connection

ii. Connection or access to Centralized Storage system shall not be connected to the military or facility networks

iii. Must be able to support internal router for Wi-Fi between Control Rooms & Classrooms near the podiums

3.2.4. Control Room Monitors

i. Four (4) 48” 4K UHD Commercial Grade Monitors

ii. No greater than 48” Wide due to wall length

iii. Must include all accessories and cabling to connect to cameras, microphones, and operation system for viewing.

b. Monitor Locations

i. One (1) at Workstation-1 in Control Rm-1 1A618

ii. One (1) at Workstation-2 in Control Rm-1 1A618

iii. One (1) at Workstation-1 in Control Rm-2 1A621

iv. One (1) at Workstation-2 in Control Rm-2 1A621

c. Must be mounted to Wall Mounts specified in Section 3.2.5.

3.2.5. Four (4) Full Motion TV Wall Mounts

a. Specifications

i. Must support 50” monitor

b. Must be mounted at Workstations specified in Section 3.2.4.b.

3.2.6. Overhead Speakers

i. Must be able to provide clear live audio output from microphones

ii. Volume controls must be connected and operated for adjustment through the Operating System

b. Overhead Speakers specific to training rooms

i. Training Rm 3G 1A619

1. One (1) ceiling mounted speaker above patient bed of

Workstation-1 Control Rm-1 1A618

ii. Training Rm ALS 1A616

1. One (1) ceiling mounted speaker in the center of room of

Workstation-2 Control Rm-1 1A618

iii. Training Rm CCATT 1A623

1. One (1) ceiling mounted speaker near patient area of

Workstation-1 Control Rm-2 1A621

iv. Training Rm Trauma 1A624

1. One (1) ceiling mounted speaker in center of room of

Workstation-2 Control Rm-2 1A621

3.2.7. HDMI/VGA Video Links – Four (4) cables

a. Specifications:

i. Must support 4K resolution

ii. Fully implements High-bandwidth Digital Content Protection

(HDCP) standard

iii. Must be able to connect the HDMI/VGA from Control Rooms workstations to Training Rooms

b. Change VGA drop plates from single to double for added HDMI Access

4. Installation and Delivery

4.1. Installation shall begin 60 days after receipt of award. Contractor must coordinate with 60 MDG Point of Contact (POC) 30 days prior to start of installation. Installation must be completed within 10 business days.

4.2. Place of Delivery and Installation: 60th Medical Group Simulation Center, 101 Bodin Circle, Travis AFB, CA

4.3. All work shall be completed between 8:00 a.m. And 4:30 p.m. Monday – Friday.

4.4. The contractor shall coordinate all deliveries, installations, and parking arrangements with the POC.

4.5. The contractor shall be responsible for any damage to the building that occurs due to contractor error or neglect.

5. Warranty:

5.1. Contractor shall guarantee workmanship for a period of one (1) year after acceptance of work.

5.2. Contractor shall furnish any manufacturer’s warranty(s) and specification required warranty(s) greater than one year.

6. ADDITIONAL DELIVERABLES

6.1. Operation and Maintenance Manuals

1. Binders - Quantity (1) for each equipment item.

2. Digital Copies- Quantity (1) for each equipment item.

7. OPERATOR TRAINING:

7.1. Contractor shall provide on-site training of the equipment to three (3) Staff members. Scheduling of operator training shall be coordinated with the Simulation Center POC after installation is complete.

8. Certification/Licensing: All work shall be performed by a technician specifically qualified and trained to provide audio video and programming to meet the government requirement.

9. Simulation Center Floorplan

Point of Contact:

Mr. Daniel Dettwiler- Travis AFB 707-423-3751