FA442725Q1001 DGMC Sim Center AV System Upgrade Combo.pdf

REQUEST FOR QUOTATION

FA442725Q1001

DGMC Simulation Center Audio Visual System Upgrade

The 60th Contracting Squadron is soliciting quotations for the items and services to complete an Audio- Visual (AV) Upgrade. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This Combo constitutes the only solicitation. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

Notice Type: Combined Synopsis/Solicitation Title: 9 ARS Auditorium Refresh Posted Date:

Questions Cutoff Date:

20 December 2024 8 January 2025 3:00 PM PST

RFQ Response Date: 16 January 2025 3:00 PM PST Set Aside: Historically Underutilized Business (HUBZone) Set-Aside NAICS Code: 334310 – Audio and Video Equipment Manufacturing Small Business Size Standard: 750 employees.

“Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

CLIN SUPPLIES/SERVICES REQUESTED QT

Y U/I Unit Price Extended

Amount

DGMC Simulation Center AV System Upgrade

See Statement of Work for a complete list of materials and services to be performed.

LOT

Proposed Delivery Terms/Performance:

FOB Destination | Place of Delivery/Performance: Travis AFB

TOTAL COST $

QUOTE EXPIRATION DATE

By submitting a quote using this RFQ form, I confirm that the price quoted reflects that I have fully read and acknowledged all documents related to this RFQ and confirm that the company I am quoting on behalf of is able to meet all the requirements of this solicitation. INITIAL:

Business Name:

Address:

CAGE Code:

SAM UEI: SAM Registration Expiration Date:

Socioeconomic Status (Check all that apply):

( ) Small Business ( ) SDB ( ) HUBZone ( ) Woman-Owned SB ( ) SDVOSB ( ) 8(a) ( ) EDWOSB ( ) Other – Please State:

Point of Contact Name/Phone Number:

Point of Contact Email:

• Offerors shall provide quotes no later than 16 January 2025 at 3:00 PM PST

• Offers received after the established response date/time will not be accepted

• If you do not receive an email confirming receipt/acknowledgment of your quote, please contact the POCs below to ensure your quote was delivered

• Please submit quotes and route any questions to both POCs below:

Contract Specialist Mr. Clark Teninty clark.teninty.1@us.af.mil Contracting Officer Ms. Maekyla Rosendo maekyla_jane.rosendo.3@us.af.mil

Site Visit Details Date: 6 January 2025 Time: 10:00 AM Meeting Location: Travis AFB Visitor Center, Bldg. 599, Air Base Pkwy Travis AFB, CA 94535.

Please confirm if you plan to attend the site visit no later than 2 January 2025 12:00 PM PST.

Negative responses are not required.

Vendors attending the site visit should arrive to the Travis Air Force Base Visitor Center no later than 0930 to afford time to process background checks in order to attain a base pass. Please see the attached guides: TAFB Security - Sep 2024 and TAFB Security - Installation Access Disqualifiers for further details outlining the documents needed. Individuals that do not possess a REAL ID must present two (2) forms of identification. No more than 2 attendees per company. Failure to bring the appropriate documentation will result in your inability to get a base pass to attend the site visit. No other dates or times will be offered to view the site.

Please route any questions following the site visit to Mr. Teninty and Ms. Rosendo no later than 3:00 PM PST on Wednesday, 8 January 2025. Questions submitted past this deadline will not be accepted. No exceptions.

Contractor Responsibility Verification

FAR 9.103 Policy:

(a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of nonresponsibility. If the prospective contractor is a small business concern, the contracting officer shall comply with subpart 19.6, Certificates of Competency and Determinations of Responsibility. (If Section 8(a) mailto:clark.teninty.1@us.af.mil mailto:maekyla_jane.rosendo.3@us.af.mil https://www.acquisition.gov/far/subpart-19.6#FAR_Subpart_19_6 of the Small Business Act ( 15 U.S.C. 637) applies, see subpart 19.8.)

(c) The award of a contract to a supplier based on lowest evaluated price alone can be false economy if there is subsequent default, late deliveries, or other unsatisfactory performance resulting in additional contractual or administrative costs. While it is important that Government purchases be made at the lowest price, this does not require an award to a supplier solely because that supplier submits the lowest offer. A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

In accordance with FAR 9.104-1, General Standards, to be determined responsible, a prospective contractor must -

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-

3(a));

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(c) Have a satisfactory performance record (see 9.104-3(b) and subpart 42.15). A prospective contractor shall not be determined responsible or nonresponsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2;

(d) Have a satisfactory record of integrity and business ethics (for example, see subpart 42.15);

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See 9.104-3(a).)

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108).

For each factor, please provide the following information or submit supporting documentations as applicable in order to verify the Contractor’s Responsibility IAW FAR 9.104-1:

(a) Most recent Profit/Loss statement, most recent Balance Sheet, Available Line of Credit from a bank, OR any proof of the contractor’s ability to obtain the required financial resources to perform the contract.

(b) Provide in the submission the contractor’s ability to meet all delivery requirements.

(c) Provide in the submission two (2), at a minimum, past performance record within the last 3 years OR a capability statement for a satisfactory performance for new entrants. Exemption: Contractors that had previously satisfy contracts with the Government for which CPARS (Contractor Performance Assessment Reporting System) and SPRS (Supplier Performance Risk System) ratings were received.

(d) I _____________________________ (Company Representative) certify that the information within the Responsibility/Qualification section in Sam.gov of _____________________________________ (Company Name), which includes a summary report of any Active or Inactive Exclusions, Proceedings, and Other Responsibility & Integrity Information, are recent, correct, and accurate.

(e) Provide in the submission organizational information such as the organization’s experience, accounting and operational controls, and technical skills, or the ability to obtain them.

(f) Provide in the submission production information on technical equipment and facilities, or the ability to obtain them.

(g) I _____________________________ (Company Representative) certify that the information provided for factors (a) to (f) are correct and accurate.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/subpart-19.8#FAR_Subpart_19_8 https://www.acquisition.gov/far/9.104-3#FAR_9_104_3 https://www.acquisition.gov/far/9.104-3#FAR_9_104_3 https://www.acquisition.gov/far/9.104-3#FAR_9_104_3 https://www.acquisition.gov/far/subpart-42.15#FAR_Subpart_42_15 https://www.acquisition.gov/far/9.104-2#FAR_9_104_2 https://www.acquisition.gov/far/subpart-42.15#FAR_Subpart_42_15 https://www.acquisition.gov/far/9.104-3#FAR_9_104_3 https://www.acquisition.gov/far/9.104-3#FAR_9_104_3 https://www.acquisition.gov/far/9.108#FAR_9_108

Provisions and Clauses that apply to this acquisition are:

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Sep 2023)

Addendum to FAR 52.212-1 (b), Submission of offers. Offeror shall include a statement specifying the extent of agreement with the terms, conditions, and provisions included in the solicitation. Quotes shall also contain all other documentation specified herein. Supporting documentation shall not exceed 15 pages.

Offerors are able to submit an Alternative Line Item structure than the format listed above (see FAR 52.204- 22 for additional details that apply).

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows:

“The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

(i) Technical Capability - Technical capability of the item offered to meet the Government requirement in accordance with the Statement of need. The vendor shall provide a detailed description and specification of the items included in the quote.

The information submitted must be sufficient for the Government to assess the technical capability of these items to fulfill the same or similar end results as the solicited specifications.

(ii) Price - The quoted price will be determined by the total price provided in the pricing schedule.

Addendum to FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2021) The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b), where quotations will be compared to one another to determine which provides the best benefit to the Government. Quotes submitted for this requirement will be evaluated for best value based on technical capability and price. The government reserves the right to evaluate the quotes and award without interchanges. Any exchanges with offerors will be for the purpose of seeking clarifications IAW FAR 15.306(a)(1)-(2). Quote revisions submitted after the solicitation close date/time will not be accepted.

All prices will be determined by multiplying the quantities by the proposed unit price for all CLINs to confirm the extended amount or the total amount. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response shall meet the needs detailed in the Statement of Work. Responses should contain your best terms and conditions.

FAR 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services (May 2024) and Alternate I (Feb 2024)

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (May 2024), Alternate I (Feb 2024), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

http://www.sam.gov/

Vendors must be actively registered in the System for Award Management (SAM) at the time of quote submission; the website is https://www.sam.gov/portal/public/SAM/. Contact SAM at US Calls: 866- 606-8220, International Calls: 1-334-206-7828, however, a DUNS number must be known prior to registration. Call Dun and Bradstreet at 1-888-546-0024 to verify or apply for a DUNS number; the website is http://fedgov.dnb.com/webform.

FAR 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (May 2024)

Additional FAR clauses cited in the FAR 52.212-5 clause are:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020).

FAR 52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (Dec 2023) FAR 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) FAR 52.219-28 Post-Award Small Business Program Representation (Feb 2024) FAR 52.219-33 Nonmanufacturer Rule (Sep 2021) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Nov 2023) FAR 52.222-50 Combating Trafficking in Persons (Nov 2021) FAR 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct. 2018)

CLAUSES/PROVISIONS BY FULL TEXT

FAR 52.204-26 Covered Telecommunications Equipment Or Services- Representation (Oct 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it

□ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of Provision) http://www.sam.gov/portal/public/SAM/ http://fedgov.dnb.com/webform http://www.sam.gov/

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Clause)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Clause)

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.sam.gov/ https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/4.2303#FAR_4_2303

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver.

For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

FAR 52.237-1 Site Visit (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

ADDITIONAL CLAUSE/PROVISIONS BY REFERENCE

FAR 52.204-7 System for Award Management, Oct 2018 FAR 52.204-13 System for Award Management Maintenance, Oct 2018 FAR 52.204-19 Incorporation by Reference of Representations and Certifications, Dec 2014 FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law, Feb 2016 FAR 52.211-6 Brand Name or Equal, Aug 1999 FAR 52.211-17 Delivery of Excess Quantities, Sept 1989 FAR 52.219-1 Small Business Program Representations – Alternate I, Feb 2024 FAR 52.222-21 Prohibition of Segregated Facilities, Apr 2015 FAR 52.222-22 Previous Contracts and Compliance Reports, Feb 1999 FAR 52.222-26 Equal Opportunity, Sep 2016 FAR 52.225-13 Restrictions on Certain Foreign Purchases, Feb 2021 FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications, Jun 2020

FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management, Oct 2018 (31 U.S.C. 3332) FAR 52.232-39 Unenforceability of Unauthorized Obligations, Jun 2013

FAR 52.243-1 Changes -- Fixed Price, Aug 1987 FAR 52.246-2 Inspection of Supplies -- Fixed-Price, Aug 1996 FAR 52.246-4 Inspection of Services – Fixed Price, Aug 1996 FAR 52.247-34 F.O.B. Destination, Jan 1991 FAR 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form), Apr 1984

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, Sep 2011 DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights, Dec 2022 DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials, Sep 2022 DFARS 252.204-7003 Control of Government Personnel Work Product, Apr 1992 DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support, Jan 2023 DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation, Dec DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation, May 2021 DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, Jan 2023 DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors, Jan 2023 DFARS 252.223-7008 Prohibition of Hexavalent Chromium, Jan 2023 DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate – Basic, Feb 2024 DFARS 252.225-7001 Buy American and Balance of Payments Program – Basic, Feb DFARS 252.225-7048 Export-Controlled Items, Jun 2013 DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports, Dec 2018 DFARS 252.232-7006 Wide Area Workflow Payment Instructions, Jan 2023 DFARS 252.232-7010 Levies on Contract Payments, Dec 2006 DFARS 252.243-7001 Pricing of Contract Modifications, Dec 1991 DFARS 252.244-7000 Subcontracts for Commercial Products and Commercial Services, Nov 2023 DFARS 252.247-7023 Transportation of Supplies by Sea, Oct 2024

DAFFARS 5352.201-9101 Ombudsman, Jul 2023 (Mrs. Susan R. Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-6668, email:

(susan.madison@us.af.mil) mailto:(susan.madison@us.af.mil