STATEMENT OF WORK ROSEBURG VAMC NORTH BEND BROOKINGS.docx

Statement of Work Upgrade Security Camera System Project Number 653-25-103

Background This project upgrades the security camera system by improving the function of Police surveillance for the Roseburg Veteran Affairs Medical Center (VAMC), North Bend Community Based Outpatient Clinic CBOC, and Brookings CBOC. The CBOCs fall under the domain of the Roseburg VAMC. This work will include repairs and upgrades to the security camera hardware and software system. Work shall include all such disciplines of work that will be required to install the systems and components for this project. All work shall meet SOW, drawings, and specification requirements provided by the VA and the Engineering design firm of record as well as any applicable manufacturers installation methods and procedures. All measurements, room square footages and quantities are estimated and shall be verified by the contractor.

Scope of Work

1. Repair, Upgrade and Incorporate the security camera system of the Roseburg VAMC, North Bend CBOC and Brookings CBOC per the included drawings and specifications, as well as any manufacturer specifications/recommendations.

2. This project requires work to be performed on the VA network and will require special security knowledge and requirements to be followed.

Project Management

3. Project meetings will be held on a weekly basis or more frequently as needed.

4. This project will be working in an active healthcare environment. A high level of coordination with VA staff will be required. At a minimum a regularly scheduled once per-week project meeting will be required in order to facilitate this communication.

5. Construction Inspection: The Contractor will develop and implement a Quality control plan that includes project inspection for the duration of the construction period of the project in accordance with specification. All work must be inspected by the COR and or a delegated subject matter expert representative.

6. VA meeting room facilities may be utilized for project meetings. The Contractor will coordinate with Facilities Management Service (Building 10) for use of VA facilities.

7. The Contractor will have an authorized supervisory representative on site at all times during project construction. The authorized representative will have the authority to receive instruction from the Government and direct the actions of Contractor employees and all subcontractors.

8. Contractor will develop a “Submittal Register” based on the included specification sections. After submittals are reviewed for compliance, the Contractor shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

9. Submittals will be submitted 30 working days, excluding federal holidays, prior to proceeding with that portion of the contract work which requires submittal approval. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion. Partial submittals will not be accepted unless authorized by the Contracting Officer or COR.

10. The Contractor will retain copies of everything submitted. The intent of this requirement is to save time, whereby many questions can be resolved by telephone and to ensure that true copies are available in the event of loss or damage during the reproduction cycle. It will further assist in the consummation of contract awards in the event potential bidders uncover problems wherein Contractor prepared amendments may be necessary.

11. The Contractor may utilize a VA approved project management software such as Procore or its industry equivalent.

Safety

12. Life Safety: When life safety is impacted, the Contractor will design interim life safety measures as part of the construction documents.

13. Infection Control: The contractor will design and implement an infection control plan to ensure that construction is performed in accordance with the specifications. The infection control plan will include but is not limited to, demolition removal methods, dust and debris barrier protection, negative air (if needed), daily site cleanup and maintaining patient access through corridors due to barriers.

14. Hard barriers, positive/negative air movement/ventilation, air filtration, and sound control is required.

15. All Contractor and subcontractor owners and employees shall adhere to the Roseburg VAMC security and safety requirements while on site.

Security

16. Contractor must utilize and follow the VA Handbook 6500, Risk Management Framework for VA Information Systems – see attached.

17. VA Handbook 6500.6 Appendix B – see attached.

18. The security impact of the IT system for this project is High per the 6500 Handbook

19. The C&A requirements do not apply for this project, and the Security Accreditation Package is not required.

20. Although Security Accreditation is not required a Contractor Security Control Assessment (CSCA) is required to be completed within 30 days of award and renewed annually as required by the project. Work will not be allowed on VA premises until completed.

21. Note: The CSCA shall be provided to the COR and will be sent to the Information Security Officer (ISO) and the Certification Program Office (OCS) for review.

22. The contractor and COR shall retain a copy of the CSCA in the Security Management and Reporting Tool (SMART). The COR will provide a copy of the completed CSCA to the ISO to be uploaded in SMART.

23. Keys will have to be signed out by the contractor and returned prior to release of claims.

24. VA contractor badges must be worn and visible at all times when on VA owned or leased property.

Schedule

25. Construction schedule shall reflect the need to perform upgrades and repairs for multiple locations for the Roseburg VAMC. The North Bend CBOC and the Brookings CBOC.

26. Roseburg VAMC has four buildings that are operational 24 hours per day with the rest being open generally for regular business hours.

27. Construction schedules outside of normal business hours shall be approved by the COR.

28. Outages for construction work shall be scheduled by the contractor by providing at least two weeks’ notice prior to the date of outage.

29. Period of Performance: POP = 180 days.

References

30. Background Information: Information, including drawings and other documentation, provided to the Contractor, will be used for reference only. The Contractor shall field check everything and shall not use any drawings provided for plan or elevation views. The final drawings submitted by the Contractor shall be originals and shall be the result of their field check, and shall not be take-offs or tracings, for any drawings or other information provided.

31. Veteran Affairs Construction Specifications VA TIL MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management (va.gov)

32. VA Drawings and Specifications provided by the A-E and or the VA.

33. Handbook 6500