Statement of Work.docx

VA New England Healthcare System Newington VA Medical Center 555 Willard Ave.

Newington, CT 06111

STATEMENT OF WORK

Coping Install & Roof Restore/Partially Replaced Newington

1.0 INTRODUCTION

The work includes but is not limited to: provide all equipment, tools, labor, and support services for removal and installation of new Fluid Applied Roofing System (tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to ASCE/SEI 7).

This project will include, but is not limited to, all work including construction administration, demolition, and installation of roofs on building see attached drawings.

The scope of works includes but is not limited to: the demolition and removal of existing roofs, replace/repair concrete deck, installation of new roofs and safety roof railings. These areas are all clearly shown on the VA provided plans.

The VA shall be considered the Architect of record and all RFI’s and submittals shall be sent to them for resolution through the Contracting Officer (CO).

After Contract Award the Contractor is required to provide a Payment Bond, a Performance Bond and an Insurance certificate within 10 days. Once received and confirmed, the period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued at a Pre‐Construction Meeting (Pre‐Con) and shall not exceed 180 days after NTP. As part of this solicitation the General Contractor (GC) shall submit a preliminary schedule using Microsoft Project showing the methodology for accomplishing the project.

2.0 SCOPE -- This project involves the following items:

Item 1– ROOF RESTORATION/PARTIAL REPLACEMENT -- ROOF CURRENT STATUS

Newington:

[22,699] square feet -Fully Reinforced Aliphatic/Aromatic Polyurethane Bio-Based Roof Membrane

SCOPE OF WORK

The Contractor shall provide all labor, tools, equipment, materials, services, and all accessory items required for the design, specification, and construction of a project for VA Connecticut Healthcare System (VACHS) Newington Campus Building at the SPS roof area defined here and in other related contract documents.

1. The contractor’s work shall consist of the following on the roof:

a. Remove the existing wet insulation system down to the structural deck per roof drawings. Replace in kind insulation & roof system.

b. Install a White Fluid Applied Roofing System (tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to ASCE/SEI 7). Cold fluid-applied hybrid roofing system, including but not limited to: Fluid-applied membrane and flashings.

c. ASTM D7311: Provide roof coating that meets the requirements listed in the Standard Specification for Liquid-Applied, Aliphatic/Aromatic two part Bio-Based Polyurethane Roofing Membrane.

d. Install a new metal counter flashing (if required) as per Master Specification Section 076000 FLASHING AND SHEET METAL, on all walls, units, and projections.

e. Install new coping metal cap where needed.

3. The contractors work shall also consist of the following:

a. Furnish and install a roof fall protection system (as needed per OSHA) that is a free-standing system that does not penetrate the roof membrane. It shall include a counterbalance system that allows protection of workers on the roof without the need to screw or drill into the roof membrane. Padding shall be included on the bottom of the kickboard fittings to provide an extra layer of protection. The roof fall protection system shall be maintenance free. The installed railing system shall meet or exceed OSHA standards. Roof fall protection system to be provided by roof membrane manufacturer.

A. Base Contract The work includes installation of new roof coating system & new metal 24 ga. Coping caps.

The contractor shall review, evaluate, and address all site constraints and existing surfaces. Where changes are considered necessary, the contractor shall notify the VA COR and provide supporting documentation and information.

The work shall also include installation of all required air filter devices, including but not limited to carbon filter blankets, etc., over nearby air intakes to restrict odors from entering said buildings. FOUR (4”) THICK MINIMUM (additional thickness if required.

B. Miscellaneous Project Requirements

1. The contractor shall provide all required access and ancillary equipment necessary to perform the work including, but not limited to, access platforms, personnel/material lifts, conventional scaffolding, fall protection equipment, life safety equipment, etc. All access equipment, safety personnel, operating personnel, and procedures shall be in full compliance with OSHA regulations.

The contractor may utilize any structural tie-off points and other supports located on the various roofs involved in this work; however, the contractor shall be fully responsible for verifying and ensuring the structural adequacy, integrity, and load capacity of these supports.

2. The contractor’s personnel, operations, and staging equipment, shall fully comply with all state and federal safety standards, including all OSHA standards for scaffolding, staging, & lifting equipment. The contractor shall provide documentation to the VA for review covering all required personnel, training, safety and operational inspections, tests, and designs in accordance with applicable state and federal safety standards.

3. The contractor shall provide access for the VA COR to all construction locations through the use of their own access equipment upon request.

4. All areas where work has taken place under this contract must be physically inspected and approved by the VA COR prior to the release of payment for work in these areas.

It shall be the responsibility of the contractor to appropriately plan, schedule, and provide all necessary personnel required (including equipment operators) for the VA to inspect completed job locations. Failure of the contractor to provide adequate notice (2 weeks minimum) before scheduling a VA inspection, or failure of the contractor to provide adequate access for inspection of a completed area shall not be the responsibility of the VA. Any additional costs incurred by the contractor to provide access exclusively for inspection due to a failure to provide adequate notice or access shall be the responsibility of the contractor and shall not be reimbursable under this contract.

5. The contractor, as part of their project design, shall be responsible for determining the typical environmental factors (such as temperature variation, expansion/contraction percentages, building properties, etc.) that are applicable to this project based on all available resources including VA Master Construction Specifications.

The contractor shall review existing conditions and address site constraints, existing surfaces, etc. and make any necessary changes (subject to VA COR approval) to meet project requirements.

6. Work shall be coordinated, planned, scheduled, and accomplished in such a manner that hospital activities are minimally impacted. All hospital functions are to remain in service during this project. If the work is to interfere with a hospital function (example: scheduled surgery), the work will have to occur on the weekend. The contractor will be required to provide a detailed construction schedule for all work including specific dates and room locations for work.

7. Work shall comply with all medical center requirements for dust, noise, odor, and infection control. This will involve the installation of dust/odor control barriers, air filtering/processing, installation of dust control mats, and other essential measures during construction, as required. Dust and odors WILL NOT be permitted to enter any buildings at any time. The uncontrolled entry of dust or odors into the medical buildings at any time during this project could result in a stoppage of work being ordered. Any stoppages resulting from uncontrolled dust or odors are the responsibility of the contractor and are not reimbursable under this contract.

8. Any parking lot, sidewalk, utility, or other shutdown request must be submitted to the VA COR for approval a minimum of 2 weeks in advance. The VA shall not be responsible for any work delays or additional costs incurred because of the failure to meet the 2-week timeframe.

9. Any damage caused by the contractors, or their sub-contractors, activities in performing this contract will be the responsibility of the contractor to repair. The contractor will bear all costs associated with repairing damages, and these costs will not be reimbursable by the VA under this or any other agreement.

This includes, but is not limited to, damages resulting from work activities, equipment activities, and improper storage of supplies or equipment.

10. If questions regarding the general and specific work areas exist, it shall be the responsibility of the contractor to verify the exact work areas with the VA COR. No increase in contract cost or time will be granted by the VA for misinterpretation/misunderstanding of work areas.

11. Materials safety data sheets (MSDS) covering all chemicals and materials used or encountered during this project shall be submitted to the VA for approval BEFORE purchase.

Low volatile organic compound (VOC) materials shall be used in this project. Additionally, chemicals containing isocyanates, asbestos, and/or lead are not permitted for use on VA projects.

12. All roofing area estimates (square footage measurements) are given for information purposes only. These estimates shall not be used for bidding or any other contractual purpose. All bidders shall be responsible for obtaining actual square footage estimates for use in bidding and all other contractual matters.

13. VACHS reserves the right to add or deduct roof areas.

C. Bid Items The VACHS may award the contract work listed under the base contract.

Overview The required roof system is a Fully Reinforced Aliphatic/Aromatic Polyurethane Bio-Based Roof Membrane (note; this system matches the roofing systems installed at the VA over the past several years):

· White Fluid Applied Roofing System (tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to ASCE/SEI 7).

· 20-year written warranty that includes automatic inspections and preventative maintenance in every year for the 20 year warranty period. Maintenance & warranty to include metal coping caps.

· Roofing Inspector Qualifications: A full time technical representative of manufacturer (non-sales) experienced in the installation and maintenance of the specified roofing system, qualified to perform roofing observation and inspection specified in Field Quality Control Article, to determine Installer’s compliance with the requirements of this Project, and approved by the manufacturer to issue warranty certification.

The Roofing Inspector shall be one of the following:

· An authorized full-time technical employee of the manufacturer with 10 years’ experience in commercial roofing.

· Project Full time inspection (over‐sight) by a Company employed, certified manufacturer, fulltime roof project inspector. (Inspector is there at all times when roof is being installed and providing picture verification and written reports that will be submitted to the Contractor Officer Representative (COR).

ADDITIONAL WORK THROUGH DEMOLITION DISCOVERY:

Where roofs have parts of the steel, plywood or concrete decking that requires replacement due to rust, corrosion, spalling/cracking; it is required to be replaced and/or repaired in these areas.

Work to be accomplished:

· Verify existing conditions in the field prior to submitting shop drawings and bill of material for approval by VA prior to ordering replacement materials

· Provide positive drainage in that area

GENERAL DESCRIPTION OF WORK TO BE PERFORMED FOR ROOFS:

· The roofing system shall be provided from a single manufacturer.

o Provide for full time job site supervision by manufacturer’s certified job site roof inspector to be included in price. The inspector is to be on site during all tear-off, insulation, membrane and flashing installation operations. This individual is separate from the site superintendent and is not to be the site superintendent.

A. Base coat and polyester reinforcement must be installed on all curbs, penetrations, and drains before moving to installation in the field.

D. Coping Cap Installation

1. Install coping caps per roofing manufacturers specifications.

Item 2 – ROOF SAFETY RAIL SYSTEM

· Install modular, free standing counterweighted roof edge guardrail system with 42” minimum height. Pedestrian egress barrier on roof to withstand a minimum load of 200lb. in any direction to the top rail per OSHA Regulation 29 CFR 1910.23

· Modular component-based railing system designed for flat roof applications.

· Hot dipped galvanized metal.

· Schedule 40 Handrail Pipe: Nominal pipe size 1- 34” hot dip galvanized.

· Fittings: Galvanized malleable cast iron.

· Fasteners: type 304 or 305 stainless steel.

· Counterweight assembly: 1.25 galvanized tube @ 12 gage.

· Mounting base: Galvanized steel with rubber pad underside.

· Counterbalances: 100% recycled PVC content.

Installation of Roof Safety Rail System:

· Install in accordance with manufacturer’s instructions.

· Fit exposed connections accurately together to form tight joints.

· Perform cutting, and fitting required for installation of handrails. Set handrails and accurately in location, alignment, and elevation, measured from established lines and levels.

· Final inspection by an onsite manufacturer’s representative with inspection report submitted to the VA project engineer / COR.

GENERAL SPECIFICATIONS

A. VA Representative: A Contracting Officer (CO) and Contracting Officer Representative (COR) will be assigned to this project. Responsibilities of these representatives are as follows:

1. Contracting Officer (CO): The responsibilities of the CO are to administer the contract and to ensure that the contractor performs in accordance with the contract documents. The CO is the only responsible official for the Government in all contractual matters that involve change, direction, work performance, time, and money. All correspondence and any questions will be directed to the CO for advisement.

2. Contracting Officer Representative (COR): Any technical questions pertaining to this contract should be directed to the COR that has been delegated by the CO. The COR has duties and limited responsibilities. The Contractor may be held liable if they follow any direction for which the COR has no authority to issue.

B. Work Location and Restrictions: The work site location is at the VA Connecticut Healthcare System in Newington, CT. The contract work is intended to be done outside and in the vicinity of all campus buildings.

The areas where work will be performed vary in utilization depending on location. Generally, the walkways, roadways, and parking areas surrounding each building are heavily utilized by staff and patients. Areas such as the building roofs and mechanical spaces, however, are utilized less frequently.

All areas in and around the buildings will remain in use throughout the duration of this project. Work shall be scheduled and phased so temporary shutdowns, restrictions, or interruptions of the hospital and/or utilities are minimized. In the event a shutdown, restriction, or interruption of hospital activities, utility services, or roadways/walkways is required, a written request must be submitted at least 2 weeks in advance and approved by the VA COR. Hours of work can be changed due to hospital requirements.

All work shall be done between the hours of (7:00am) to (4:30pm) Monday through Friday, holidays excepted, unless other times are prearranged and approved by the VA COTR.

When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, etc. that cannot be contained within the area of work, the contractor will schedule said work at other than normal working hours as directed by the VA COR.

C. Parking: Parking is rigidly controlled throughout the Medical Center. Parking of vehicles in other than the specified areas will result in said vehicles being towed at the owner’s expense off the Medical Center grounds.

D. Storage of Equipment & Materials: The contractor shall arrange with the VA COR for allocation of required workspace and for the placement/storage of equipment & material to be used for this project. Storage space is very limited. There are no exclusive areas that can be given to the contractor for their storage needs. Additionally, space can possibly be made available for the placement of a contractor trailer for this project.

The contractor may be permitted a dumpster location at a remote spot on campus, if necessary. If available, the contractor may or may not be permitted a temporary parking area for construction equipment; however, approval of the parking area by the VA COR is required.

Any lifting or access devices used on the roof of any building may be permitted to remain in place until such time as construction activities requiring that piece of equipment are completed; however, approval of the VA COR is required.

E. Debris Removal: The contractor shall be required to remove materials and debris daily from the station. All materials and debris of value removed during the project shall be turned over to the Government and shall be delivered to a storage site on station by the contractor. The VA COR will determine which removed material has value to the Government and which does not. All material that does not have value to the Government shall be removed, off station, by the contractor and shall be disposed of in accordance with applicable State and Federal Environmental Protection regulations.

Additionally, the contractor shall use all reasonable means to divert construction and demolition waste from landfills and incinerators and facilitate their recycling. This will involve conducting a site assessment to estimate the types of materials that will be generated by demolition at the site and the development and implementation of procedures to reuse and recycle materials to the greatest extent feasible based upon the contract, the construction and demolition debris management plan, the estimated quantities of materials, and the availability of recycling facilities.

F. Elevators: Existing service elevators shall be used only upon approval of the VA COR and at such times as not to interfere with other hospital services. The passenger elevators may be used for employee transportation; however, these elevators may not be used to transport equipment or materials to the construction site. Patient Care and VA employee travel shall always take precedence, while using any VA elevators or access ways.

G. Site Utilities: The contractor should note these specifications do not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The bidder shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract, and they shall make provisions within their bid accordingly. All proposed utility relocations, reallocations, and shutdowns shall be approved by the VA COR prior to completing the work in question. The contractor shall be responsible for verifying all utility installations and taking appropriate action prior to working around any potential utility installation.

H. Scheduling of Work: Upon receipt of the contract award, the Contractor must contact the CO and his/her COR to schedule the work.

I. Work Completion: All work under this contract shall be completed within 180 days following the award of the contract and the issuance by the VA of the “Notice to Proceed” letter. Completion of the contract includes inspection of all installed project features by the VA COR or designated alternate representative.

K. Material & Workmanship Quality: All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR. All work also to adhere to the National Roofing Contractors Association (NRCA) standards.

L. Warranty: The contractor shall fully guarantee (warranty) all provided materials, equipment, and workmanship against for a period of two (2) years from the Date of Acceptance of the entire project.

During the term of the guarantee, the contractor shall repair or replace all defective material or equipment within 72-hours of notice without additional cost to the Government.

No statements specified in this section shall deprive the Government of other rights the Government may have under other provisions of the contract documents and shall be in addition to, and run concurrent with, other warranties made by the contractor under the requirements of the contract documents.

M. Submittals: The contractor shall submit as part of these specifications complete design drawings and specifications at the specified completion intervals as outlined in the contract documents and referenced specifications. These documents will, upon VA approval, become contract documents that will then be used to verify contract compliance. Project work will not be permitted to begin without approved design drawings, details, and specifications.

The contractor shall submit product samples, manufacturers’ literature, and data. In addition, the contractor shall pay specific attention to ensure timely submission of all product samples, manufacturers’ literature, and data covering the materials listed below that will be installed in this project.

a. All sealants, caulking, etc. to be used

b. All chemicals, removers, etc. to be used

c. All roofing, insulation, underlying, and fastening materials to be used

d. All MSDS sheets for all materials

e. All hoisting/lifting equipment, supports, fasteners, designs, etc. to be used

f. All inspections/testing information for materials and equipment

g. All testing procedures/batch reports for applicable materials

h. All design documentation including construction AND as-built drawings, calculations, specifications, and environmental factors applicable (including sources)

i. All applicable work plans, temporary power plans, infectious control plans, etc. (including drawings) if necessary

j. All miscellaneous construction materials

k. Dust and odor control plans (including dust/infection control barrier drawings)

l. Detailed safety and interim life safety plans

m. OSHA worker certifications and training

n. All OSHA-related testing and verification documentation

o. Security plan

p. Quality assurance (design & construction) plan The contractor shall submit three (3) copies of each submittal for approval prior to installation of the related equipment. Materials shall not be ordered or installed prior to approval of the submittals. Direct all submittals to the designated COTR through the CO.

N. Reference Specifications & Codes: All work shall be done in compliance with all current applicable codes, specifications, and requirements including, but not limited to, the following:

a. OSHA

b. NFPA Life Safety Code

c. NFPA National Fire Alarm Code

d. NEC National Electrical Codes

e. Uniform Building Code

f. ADA guidebook

g. All applicable Department of Veterans Affairs (VA) master design specifications and master construction specifications (accessible at http://www.cfm.va.gov/TIL/spec.asp

h. State of Connecticut environmental laws and regulations (CT DEP)

i. Federal environmental laws

j. API standards

k. National Roofing Contractors Association (NRCA) standards.

Note that where different specifications require different considerations for the same item of work, the more restrictive specification will generally have precedence and will be followed regardless of the specification publisher.

Specific attention should be paid to the following specific VA Master Construction Specifications:

O. INFECTION CONTROL:

All work shall be performed in accordance with the Construction Specifications for Infection Control of the CT VA Medical Center. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed (if so required) and all protective measures required by the permit are in place.

P. PROJECT SAFETY:

Contractor shall comply with the following and keep a copy of the attached on site at all times:

· Contractor Safety Pamphlet CT VAMC

· Race Plan Pamphlet

· Interim Life Safety Measure Assessment (completed on site by phase)

· Infection Control Risk Assessment (Not required at this time)

· Hot work Permits required as needed

· Confined Space Permits required as needed

Q. PENETRATIONS OF FIRE AND SMOKE BARRIERS:

Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by Facilities Management Service (FMS) of the VAMC. A penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location (Attachment D). After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. All penetrations and miscellaneous openings must be protected according to NFPA 101, Chapter Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by FMS Design & Construction.

R. INTERIM LIFE SAFETY PROTECTION MEASURES:

Contractor is not required to prepare a formal interim life safety measures plan for this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

· Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

S. PREVENTION OF FALSE FIRE ALARMS

Contractor shall comply with the requirements to prevent false fire alarms as provided in Attachment F. Contractor shall provide a fire watch when impairment of the fire alarm system exceeds 4 hours in a 24-hour period.

T. MATERIAL & WORKMANSHIP QUALITY:

All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the Project Manager.

The Contractor shall provide VA personnel with the necessary training to properly operate all provided equipment and systems. Additionally, the Contractor shall provide complete maintenance service support during the warranty period. All maintenance service shall be performed by factory trained, English speaking, technically qualified servicemen and shall be responsible for recording all work actions in the customer’s maintenance logbook. Contractor’s warranty maintenance service support shall include all parts, service, labor, travel time, and expense to perform both preventive and corrective maintenance on the new turnkey installation.

U. SECURITY:

All contractor personnel shall obtain a short-term identification badge issued by the Project Manager. Such badge shall be worn by the individual and prominently displayed at all times while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Project Manager a valid (non-expired) photo identification issued by a US federal, state or local government agency.

All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

V. ATTACHMENTS:

· ILSM Plan

· VA Connecticut Healthcare System Contractor Safety manual

· Contractor Safety Pamphlet CT VAMC

· Race Plan Pamphlet

· Original Cooling Tower Specifications

Additional Requirements:

· The contractor shall completely furnish a design‐build package to include plans, details, sections, elevations, shop drawings, outline specification, site visits, and related information as required by the contract. The design and construction shall be in accordance with the latest Uniform Building Code (UBC), Uniform Plumbing Code (UPC), National Electrical Code (NEC), National Fire Protection Association (NFPA) standard, American Disability Act (ADA) compliance, VA Standards, and local and city codes. In the event there is conflict between any of the standards/codes, the more stringent standard/code shall apply

· The contractor shall be solely responsible for the management, and construction, including all labor, equipment, materials, and inspection, to meet requirements of the contract

· The contractor shall have the capability of producing electronic documents that shall be able to interface with the systems used by the VA, Facilities Management Service (FMS) at the VAMC Newington CT. The contractor shall submit electronic copies of all drawings, documents, and submittals via email whenever possible to the CO or COR

· Proposed schedule for completion of work

· Activity Hazard Analysis (AHA) o A blank AHA form is available at:

http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazardAnalysis.aspx

3.0 PERFORMANCE REQUIREMENTS

All work completed is to be complaint with the ABA Standards. If it is not possible to meet the requirements of ABA due to site conditions, the COR is to be notified immediately for resolution to the matter. The ABA guidelines can be found at the following location:

http://www.access‐board.gov/guidelines‐and‐standards/buildings‐and‐sites/about‐the‐aba‐standards/aba‐ standards Work impacting life safety or utility shutdowns shall be scheduled a minimum of two weeks in advance. This includes, but is not limited to, any work requiring a shutdown of the fire alarm or sprinkler system, any work that will leave a clear path less than four feet wide in a corridor, and any work that will close a building exit.

All work will be performed between the hours of 7:00am to 4:30 pm Monday thru Friday, excluding holidays. Off hours and weekend work may be requested of the COR, but it is not guaranteed.

All labor rates will comply with applicable Wage Rate Determinations by the Department of Labor. All work shall be in accordance with the project specifications and drawings.

All materials are to be asbestos free.

The provisions of all applicable NFPA, OSHA, EPA, and VA codes, Federal, State, and local regulations shall be followed throughout the course of this project. Applicable VA publications and design manuals are available to the successful offeror at www.va.gov/facmgt.

Please allow two weeks for the review of submittals when planning schedules.

All MSDS’s for materials and chemicals must be submitted and approved prior to the start of their use on station. Allow 2 weeks for the reviewing process.

All safety plans and documentation of personnel training on those plans shall be submitted for review and acceptance prior to the start of work on site. Allow 2 weeks for the reviewing process. Refer to section 01 35 26 for additional safety requirements VA personnel familiar with the facility will be available during the field investigations. It is expected that the Contractor will view the site and verify all information necessary for the development of the work plan. The Contractor shall set up appointments with the COR for these site investigations at least three (3) workdays in advance of the date of the planned visit. Non‐compliance with this requirement will mean no staff will be available to guide, and to help on these surveys. Secondly, the VA will not be billed for reviews that do not comply with this section.

All debris shall be transported from the work site in covered containers. Dumpsters also must be covered while they are on VA property.

Any work impacting life safety shall be scheduled a minimum of two weeks in advance. This includes, but is not limited to, any work requiring a shutdown of the fire alarm or sprinkler system, any work that will leave a clear path less than four feet wide in a corridor, any work involving lifting (crane) operations, and any work that will close a building exit.

Construction activities are not to interfere with patient care or the operation of this facility End of day cleanup of the work area(s) is mandatory. There will be no exception to the daily clean up requirement. Construction waste will be appropriately stored. Storing construction waste near a storage trailer is not permitted.

Hot Work Permits (for welding, brazing, soldering, torch cutting, etc.) are to be applied for through the COR. Penetration permits for any wall or slab penetrations shall also be required.

If the work plan includes requirements for respirators fall prevention, hazardous materials, lockout /tagout, or confined space entry, then the Contractors written programs must be included in the document.

All hazardous materials must be submitted for review and approval by the Medical Center before they can be brought on site. Wherever possible, it is anticipated that the least hazardous materials necessary will be used. Allow 2 weeks for the reviewing process.

There is no internal bulk storage on VA property. However, there is some space for parking storage trailers, permission for which must be applied for through the COR. The contractor must furnish their own storage trailers.

Contractor vehicles, including those of their employees, are to be parked as directed by the COR.

Smoking is permitted only in designated locations. (Smoke huts) No smoking will be allowed on any roof locations.

Protection of existing vegetation, structures, equipment, utilities, and improvements:

• The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed, and which do not unreasonably interfere with the work required under this contract.

· The Contractor shall protect from damage all existing improvements and utilities at or near the work. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the CO may have the necessary work performed and charge the cost to the Contractor.

Restoration:

· Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified

· Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, roofs, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work

· At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment NOTE: There will be one opportunity to visit the facility to review site conditions during the solicitation process.

4.0 DELIVERABLES

Provide 20 year warranty to include preventative maintenance inspection every year of the warranty period by a full time employee of the roofing manufacturer. Warranty & preventative maintenance to include new metal coping caps.

Cut sheets and other manufacturers’ information for the roofing system proposed for installation.

Provide for review and approval: lock out/ tag out program and training records for workers performing work on site; electrical safety program and training records for workers performing work on site; fall protection program and training records for workers performing work on site; crane inspections (annual and daily) when crane work is being done; OSHA 10-hour safety training for all workers performing work on site; OSHA 30-hour safety training records for site superintendent. Allow 2 weeks for the reviewing process.

Daily progress reports will be provided to the COR.

Provide Operations and Maintenance (O&M) information for roofing system provided under this contract. The O&M shall include: manuals for maintenance and repair of the roofing system, cut sheets for all materials used on the project; as‐built plans for the installation.

Provide training on repair and maintenance of the equipment provided under this contract. Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed instructions to assigned Newington Department of Veterans Affairs personnel in the repair and maintenance of the roofing system. All such training will be at the job site. Training shall be at least 1 hour total in length.

Request for Proposal (RFP):

All RFPs shall conform to the IDIQ basic agreement and include the following:

· Schedule of Values cost breakdown.

· Subcontractor Quotes.

· Calculation of self-performed work.

· Project Specific Safety Plan (Fall Protection Plan, lock out/Tag out Plan, Electrical.

· Safety Plan.

· Description of the work to be performed.

5.0 REFERENCES

· The following link has specifications (as listed below) that may be referenced in parts of the attached documents that have not been included as part of the solicitation:

http://www.cfm.va.gov/til/ Specifications 01 - 01 00 00 General Requirements 02 - 01 35 26 Safety Requirements 03 - 01 33 23 Shop Drawings, Product Data and Samples Attachment 04 - 01 32 16 Project Schedules 05 - 01 57 19 Temporary Environmental Controls Attachment 06 - 01 74 19 Construction Waste Management

--END--

image1.png image2.emf