Section L (SPRRA224R0015).pdf

L. Proposal Requirements

A. General:

This acquisition is a women-owned small business set-aside, as provided in FAR 52.219-30 (Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program). Award shall be made to the responsible offeror who provides the best value to the Government based on the results of the evaluation as described in Section M.

The following instructions cover the preparation and submittal of the Offeror's proposal for this solicitation. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined to be unacceptable and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for this requirement as the Government will review only one proposal per offeror.

Proposals shall be submitted in 4 separate volumes as set forth below:

VOLUME PAGE LIMITS NUMBER OF

COPIES

DESCRIPTION

I N/A 1 Completed RFP

II 26 1 Technical

III 2** 1 Past Performance

IV Excel Spreadsheet

1 Price Proposal

*Electronic copies shall be submitted in accordance with this section.

**Two, 1-page Present/Past Performance Summary (PPS) Sheets. Past Performance Questionnaires (PPQs) shall be submitted directly from the customer to DLA; therefore, is not included in the page count.

The Government will not evaluate any information on pages that exceed the page count.

In addition to the page limitations set forth above, proposals should comply with FAR 52.215-1, Instructions to Offerors – Competitive Acquisition, and the following format:

(1) Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, II, etc. The proposal shall be in the English language and all monies shall be proposed in United States dollars.

(2) Print shall be no smaller than a font size of 12 and should be on 8 ½” x 11” inch paper. Each volume within the proposal file, shall be separately labeled and identified. Margins shall be no smaller than 1 inch and each page within a volume (or section) shall be numbered consecutively.

(3) Each page containing proprietary information shall be so marked.

(4) Each page shall contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 FOR OFFICIAL USE

ONLY

Also see FAR 52.215-1(e) for restrictions on disclosures and use of data.

(5) Initial proposal packages shall be submitted to the DLA Huntsville PM Team at DLAHSVPMContracts@dla.mil

B. Communications

Exchanges of source selection information after submission of the initial proposal packages between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information; however, it must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. It is recommended to encrypt emails;

however, if an offeror’s computer system cannot support encryption technology, the offeror shall send an email to the Contracting Officer, stating that you accept the risk of sending and receiving unencrypted email if you choose to utilize unencrypted email as a channel of communication.

Offerors have five days to submit any questions to the Government, as indicated in Section A of the solicitation. Answers will be provided within five business days, as an amendment to the solicitation and posted in SAM.Gov.

The Government intends to award without discussions but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306.

C. Volume I: Complete RFP

Volume I will consist of the completed AND signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. The Cover Letter shall also include self-certification the vendor is Woman-Owned Small Business in the NAICS code 336419 size standard of 1,050 (in number of employees). Cover Letter shall not exceed two

(2) pages. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not eligible for award. Offerors shall ensure that all clauses and provisions that require "fill-in" information are appropriately completed, including the proposed prices associated with the contract line items in Pricing Sheet of RFP.

Proposals must be received by the DLA Huntsville PM Team at DLAHSVPMContracts@dla.mil by date and time stated in Block 9 of the face-page of the RFP.

D. Volume II: Written Technical Proposal mailto:DLAHSVPMContracts@dla.mil

1. General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror's technical proposal.

Offerors should discuss their capabilities, how they are going to build the parts to the specifications/drawings and supporting of the Statement of Work. Information should include project management (to include any subcontractors), quality, and schedule.

The Offeror is free to include more or less information as deemed necessary to communicate the team’s technical capability recognizing that a reading of Volume II should demonstrate the areas to be evaluated under this solicitation and leave an evaluator with a complete understanding of all aspects of the team’s capability and experience to meet the terms and conditions of this solicitation throughout the contract term and recognizing that ambiguity or gaps in demonstrated capability may result in a lower rating.

Organization Structure: The organizational structure of the offeror’s proposed team (all key subcontractors shall be included in this organizational structure) for this contract should be outlined through a narrative and shall be diagrammed using an organizational chart indicating the relationships, working arrangements, and lines of authority and communication with the offeror and within the team. A key subcontract is considered any subcontract that is used to substitute or supplement the prime’s capabilities and experience.

2. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical capability in accordance with Section M, Evaluation Basis for Award. The written technical proposal shall address each of the following elements to describe the offeror's proposed approach to performing the requirements and demonstrates a thorough knowledge and understanding of those requirements.

• Quality: The Offeror shall demonstrate how they will ensure the quality of the kits to be manufactured. The offeror should provide a narrative of its corporate Quality Management/Quality Control (QM/QC) program and its business practices, which demonstrates adherence to the QM/QC Program. The offeror should discuss how the offeror will manage and control suppliers and multiple delivery orders to avoid quality and schedule impacts. This includes, but is not limited to:

˗ The part(s) delivered meet the technical data package requirements and Statement of Work

˗ How the Offeror shall ensure the parts are manufactured by an USG approved source

˗ How the Offeror shall address any nonconforming parts

˗ How the Offeror shall ensure that packaging, packing, and marking meet contract requirements

˗ Offeror’s approach to identifying and qualifying new sources when or if required

• Schedule and Capacity: The Contractor shall describe the following:

˗ How the Offeror shall ensure on-time delivery with requested delivery schedule

(12-months after receipt of order [ARO] at 20 per month).

• Project Management, Control, and Operations: The Offeror shall describe their overall approach to managing the project and operations. This shall include, but not limited to:

˗ How the Offeror plans to communicate with their suppliers’ concerning requirements

˗ How the Offeror proposed to manage ordering materials

˗ How the Offeror will manage sub-vendors and suppliers, and address any constraints

˗ How the Offeror will manage communication to the Government and suppliers concerning requirements

˗ Pictures of Offeror’s and key subcontractors (if applicable) manufacturing facility(ies) and capabilities. Pictures are included in the page count.

˗ The Offeror has the OPTION to send in a 5-minute (max) video for a virtual “site visit” showcasing manufacturing facility(ies) and capabilities. The Government will stop viewing the video at the 5-minute mark. The video is OPTIONAL and does not reflect in the “page count” for the Technical Volume, nor will it be counted against an offeror who chooses not to submit a video. Videos shall be received by the Government NLT 3 business days after the solicitation has closed, as indicated in Section A of the solicitation. Offerors should send the video on a DVD via FedEx to the following address:

DLA Aviation Huntsville Attn: Mallory Medley 5201 Martin Road Redstone Arsenal, AL 35898

Additionally, send the DLA Huntsville PM Team an email at DLAHSVPMContracts@dla.mil with the tracking number.

E. Volume III - Past Performance

1. General: The Offeror shall submit present and past performance information for itself and any joint venture member in accordance with the format contained in the instructions contained in Section L and the following paragraphs. The evaluation of the offeror’s/joint venture member’s present/past performance WILL NOT include the present/past performance of any of the JV’s subcontractor(s)/vendor(s)/supplier(s). A joint venture is defined as a contractual agreement joining together two or more parties to undertake a particular business transaction or project and is intended to exist for a limited time period. The individual entities may retain their individuality and operate under a joint venture agreement, or the joint venture creates a separate corporation, limited liability company, or partnership.

2. Past Performance Format: The requested present and past performance information shall be provided in a separate volume labeled "Volume III - Past Performance." Each offeror/joint venture member shall utilize the Past Performance Summary (PPS) to complete information for each active or completed contract in the past three (3) years that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such contracts exceeds two (2), each offeror/joint venture member shall address its two (2) most recent and relevant contracts.

3. Number of Contract Submissions: With respect to the limit of two (2) contracts specified in the paragraph above, each one-time, fixed-quantity, standalone contract is considered 1 contract.

For long term contracts that provide for option exercise for additional supplies/services beyond the initial or basic award or the placement of multiple orders (e.g. IDIQ or requirements contracts as defined in FAR 16.5, basic ordering agreements, blanket purchase agreements, or other long term arrangements) performance under the basic contract and any options or performance of a series of orders issued against the same contract may be submitted as 1 contract subject to all of the following conditions:

a. Performance is relatively continuous (e.g. production/performance breaks do not exceed 6 months)

b. The nature of performance is related.

c. All of the submitted performance satisfies the past performance recency as stated above and relevance criteria set forth in the table below:

Adjectival Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Contract valued ≥ $10M Assembling and delivering kits with multiple parts and complex technical specifications that support DoD or other US Government weapon systems Manufacturing/producing cables and wiring harnesses

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Contract valued from ≥ $5M - < $10M Assembly and delivery of kits, cables, and/or wiring harnesses that support

DoD or other US Government weapon systems Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Contract valued from ≥ $2M - < $5M.

Assembly and delivery of kits, cables, and/or wiring harnesses that support

DoD or other US Government weapon systems Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Contract valued at < $2M No experience in assembling and delivering kits, cables, and/or wiring harnesses that support DoD or other US Government weapon systems

When submitting an individual order (or series of orders) under an ordering type contractual vehicle, it is important that the offeror's past performance information be accurate, complete, and easily understood. If the information is not submitted in the correct format, the Government will not be able to evaluate the effort for recency, relevancy, and quality.

4. Past Performance Summary (PPS): The offeror/joint venture member and/or critical subcontractor shall focus its PPS responses so that there is a clear correlation between present and past performance and the requirements of this RFP. The PPS responses must clearly describe the relevance of the effort to the work proposed. Provide the most current information for the Points of Contact (POCs) identified on the PPS. At least two of the following (in descending order of availability) should be identified as current POCs on the PPS:

a. Procuring Contracting Officer/Contract Negotiator or equivalent

b. Program/Project Manager, or equivalent

c. Administrative Contracting Officer/Contract Administrator or equivalent

d. Other (As specified in your PPS)

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the PPS a description of programs or actions taken to resolve those causes. Problems not addressed in the PPS but found by the Government during the evaluation of the information in this volume, will be assumed to still exist.

Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

5. Present/Past Performance Questionnaires (PPQs): Offerors shall send PPQs to the customers of contracts submitted on their PPS’. PPQs shall be sent directly to the Government at DLAHSVPMContracts@dla.mil by the time and date of the RFP closing listed in Section A.

6. Follow-up Discussions: The Government may conduct follow-up discussions with any of the people identified in the offeror's Present/Past Performance Volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

7. RFP Attachment Legend: Completed RFP Attachments must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION – See FAR 2.101 and 3.104 FOR OFFICIAL USE

ONLY

F. Volume IV: Price

1. General Instructions: The offeror shall submit pricing information in Volume IV. The offeror shall complete the RFP Pricing Spreadsheet, which is the supplement to Schedule B in the RFP. Proposed unit/CLIN prices shall be expressed in whole dollars (no cents). Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

See the following example. Although this contract is for an IDIQ with a minimum and maximum quantity, for evaluation purposes only, the TEP is calculated by adding the total amount of each unit prices at the Best Estimated Quantity (BEQ) and yearly CSDR requirements.

EXAMPLE ONLY:

Item Description Best Estimated Quantity

(BEQ)

Unit Price BEQ Multiplied by Unit Price

Production Year 1 213 $200 $42,600 Production Year 2 116 $250 $29,000 Production Year 3 106 $275 $29,150

CSDR YR 1 1 $50 $50

CSDR YR 2 1 $40 $40

CSDR YR 3 1 $30 $30

Total Evaluated Price (Sum of BEQ Multiplied by Unit Price) $100,870

Total Evaluated Price (TEP) = $100,870.