Specs Keesler AFB MS ACC HVAC Replacement.pdf

SPECIFICATIONS

SOLICITATION ISSUE - RTA

HVAC/Refrigeration ACC Replacement Commissary Keesler AFB, Mississippi DeCA Project No. EA23MR01

Defense Commissary Agency Directorate of Engineering Fort Lee, Virginia Lackland AFB, Texas

The Jenkins Group, Inc.

Architecture/Interiors/Planning Itasca, Illinois

25 APR 2023

HVAC/Refrigeration Solicitation Issue - RTA April 2023 ACC Replacement

TABLE OF CONTENTS

00 01 10 - 1

TABLE OF CONTENTS

(Edited from DeCA September 2022 Design Criteria)

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 10 Table of Contents 00 31 00 Available Project Information

DIVISION 01 GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 13 00 Notice to Proceed 01 14 00 Work Restrictions 01 26 00 Contract Modification Procedures 01 27 00 Fiscal Matters and Related Data 01 30 00 Administration Requirements 01 30 00 Submittal Register 01 31 13.13 Mechanical, Refrigeration, Food Service Equipment, and Electrical Coordination 01 31 23 Project Website 01 32 16 Construction Progress Documentation 01 32 16.10 Phased Construction 01 35 26 Government Safety Requirements 01 35 40 Environmental Management 01 35 43.19 Environmental Procedures for Refrigeration 01 35 46 Indoor Air Quality Procedures 01 42 00 References 01 45 00 Quality Control 01 50 00 Temporary Facilities and Controls 01 56 39 Temporary Tree and Plant Protection 01 64 00 Government Furnished Products 01 73 29 Cutting and Patching 01 77 00 Closeout Procedures 01 79 00 Demonstration and Training 01 91 13 General Commissioning Requirements

DIVISION 05 METALS

05 12 00 Structural Steel Framing 05 50 13 Metal Fabrications 05 52 00 Pipe Railings 05 53 13 Bar Grating

DIVISION 07 THERMAL AND MOISTURE PROTECTION

07 52 05 Roofing System Modifications

TABLE OF CONTENTS

00 01 10 - 2

DIVISION 23 HEATING VENTILATING AND AIR CONDITIONING (HVAC)

23 01 00 Maintenance and Repair for HVAC and Refrigeration 23 05 00 Common Work Results for HVAC 23 05 13 Common Motor Requirements for HVAC Equipment 23 05 93 Testing, Adjusting, and Balancing for HVAC 23 09 16 Refrigeration Monitoring and Control Systems (RMCS) 23 84 16 Mechanical Dehumidification Units 23 90 00 Product Refrigeration Systems

DIVISION 26 ELECTRICAL

26 05 00 Common Work Results for Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceway and Boxes for Electrical Systems 26 05 53 Identification for Electrical Systems

END TABLE OF CONTENTS

AVAILABLE PROJECT INFORMATION

00 31 00 - 1

SECTION 00 31 00

AVAILABLE PROJECT INFORMATION

(Edited from DeCA June 2022 Design Criteria)

PART 1 - GENERAL

1.1 EXISTING CONDITIONS

A. Certain information relating to existing surface and subsurface conditions and structures is included in the Project Specification Manual, and is available to bidders for use in preparing their bid and performing the work on this project.

B. Bidders shall take this information into account when preparing their bid and include all such costs related to this information in their bid.

C. Attachments:

1. Drawings:

a. Original Commissary Drawings, dated 02 NOV 2007

b. Refrigeration Shop Drawings, dated 04 JUN 2008

END OF SECTION

SUMMARY OF WORK

01 11 00 - 1

SECTION 01 11 00

(Edited from DeCA June 2022 Design Criteria)

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. General Description of Project

3. Funding

4. Construction Versus Equipment Elements

Related Requirements:

5. Division 01 Section Work Restrictions for temporary use of premises.

6. Division 01 Section Mechanical, Refrigeration, Food Service Equipment, and Electrical

Coordination.

7. Division 01 Section Construction Progress Documentation.

8. Division 01 Section Temporary Facilities and Controls for temporary utilities, support facilities, security, and protection.

9. Division 01 Section Government Furnished Products.

10. Division 02 Section Demolition.

1.2 PROJECT INFORMATION

A. The Work performed under this Contract consists of providing all plant, labor, appliances, equipment, materials, permits, bonds, insurance, and performing all operations necessary and incidental to the work, in accordance with the Contract Drawings and Specifications to complete the following project:

1. Project Name: HVAC/Refrigeration ACC Replacement .

2. Project Location: Keesler AFB, Mississippi.

3. Project Number: EA23MR01.

4. Project Type: Sustainment.

5. Design Loads: As indicated on Drawings.

6. Design and Construction Criteria:

a. Department of Defense (DoD) Unified Facilities Criteria (UFC).

1) Design: General Building Requirements, UFC 1-200-01, 20 June 2016, Change 2.

2) Building Code: 2015 International Building Code as supplemented and amended by UFC 1-200-01.

01 11 00 - 2

b. Unless otherwise indicated in the Contract Documents, provide materials, systems and equipment designed in accordance with design criteria specified herein.

c. Where performance criteria differ from each other within the Contract Documents, the more stringent performance criteria shall govern in accordance with the Contracting Officer's interpretation.

1.3 GENERAL DESCRIPTION OF PROJECT

A. Existing Store: An existing structure with continued commissary operations during construction operations. Commissary operations remain in complete and full operation during the contract duration.

1. Replace HVAC System and ACC units for the refrigeration system.

1.4 FUNDING

A. Elements of Work: The Government may fund different elements of the Work from different funding sources. Identify and segregate costs of the different elements of the Work when preparing the Critical Path Method (CPM) Construction Schedule and Contract modification proposals.

1.5 CONSTRUCTION VERSUS EQUIPMENT ELEMENTS

A. Refer to the attachment at the end of this Section for identification of building components and process equipment.

B. Use this attachment and the other specifically identified funded work requirements as it relates to CLIN allocation and as an aid in developing the schedule of values, the Contractor’s Critical Path Method Construction Schedule, applications for payment, and Contract modification proposals.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

01 11 00 - 3

Attachment A

CONSTRUCTION VERSUS EQUIPMENT ELEMENTS

CONSTRUCTION

BUILDING

• normal building construction, including foundations, slab and structural elements, roofing, walls and partitions.

• normal architectural finishes, both interior and exterior.

• plumbing, including sinks, toilets, and other fixtures

• utility meters.

• fire protection and alarm systems.

• electrical power & lighting to the building and equipment, including power to all equipment such as balers, material handling equipment, charger units, processing equipment, etc. (but NOT to refrigerated equipment).

• fire extinguisher cabinets

• toilet partitions

• toilet and bath accessories

• building demolition (including foundation and all building systems to 5’ line)

• utilities 5' or less from building lines

• entry/exit automatic doors and associated appurtenances to include electrical connections

• overhead warehouse/receiving/shipping doors and door operating systems

• HVAC systems and associated appurtenances, including associated platforms and electrical connections, except systems serving the commissary sales area

• loading dock levelers and dock accessories including electrical connections

• trash chutes and conveyors, including associated doors and connections for compactors and storage containers.

SITE WORK

• site clearing.

• grading and drainage improvements.

• Improvements for parking, circulation, walks, and receiving areas, including lighting more than 5' outside building lines.

• Traffic safety devices, controls and other improvements.

• landscaping.

• retention ponds, environmental mitigation.

• site demolition.

• utilities more than 5' outside building lines and associated costs of extending utilities to the site.

• berms and force protection barriers

• exterior protective bollards and guard rails fencing and other screening

Refer to Schedule "B" attachment to Standard Form 1442, "Solicitation, Offer, and Award," for CLINs applicable to this project.

01 11 00 - 4

EQUIPMENT

GENERAL SALES AREA

• all refrigerated and non-refrigerated display cases and shelving.

• island merchandisers.

• aisle markers and decor

• carts (carryout, grocery, stocking, etc.).

• cash registers and associated equipment.

• scanning equipment.

• scales.

• checkout stands and lane number lights.

• queuing directors.

• pizza carts and tables.

• plant and floral display units.

• mass merchandising pedestals.

• merchandise demonstration tables.

• equipment and wall protective bollards and rails

• sales area HVAC systems and appurtenances

BAKERY/DELI

• reach-in freezers and coolers.

• shelving.

• ovens.

• oven/proofer.

• retarders.

• glazing and icing centers.

• mixers.

FURNITURE AND FIXTURES

• systems furniture.

• modular seating units.

• desks.

• file cabinets.

• refrigerators.

• microwave ovens.

MEAT DEPARTMENT

• tables, freestanding.

• conveyors.

• slicers.

• saws.

• grinders.

• scales

• labelers.

• wrappers.

• fat testers.

• platters and trays.

• tenderizers.

• molders.

• carts

• mixers.

• patty machines.

01 11 00 - 5

EQUIPMENT (continued)

STAGING AND RECEIVING

bumper guards.

dock seals.

storage racks.

materials handling equipment.

chargers.

forklifts.

pallet jacks.

order selectors.

balers.

Compactors

Sweepers and scrubbers

DAIRY DEPARTMENT

roll-in dairy milk and egg bossy carts

Insulated curtains

Glass door merchandisers and accessories

PROCESSING AREAS

ice machines.

wire rack shelving for refrigerated walk-in units.

work tables scales.

PRODUCT REFRIGERATION SYSTEMS

walk-in coolers and freezer enclosures.

refrigerated unit doors, seals, strips, and elements.

electrical power tie-in to all refrigerated systems.

plumbing tie-ins to all refrigerated equipment.

condenser units.

compressor units.

blowers and exhaust systems.

refrigeration system controls and monitoring devices.

refrigeration lines electrical service from panel to compressor system

OTHER

telephone, intercom, public address and other in-store communications systems.

background music systems.

emergency generators and transfer switches safe sales area marketing décor, including all departmental and store signage lockers protective bollards and rails in product storage and transfer areas security systems (duress and intrusion) all prewiring and connection junctions for

IT systems.

closed circuit television (CCTV) systems.

key cabinets and cipher locking systems

01 11 00 - 6

THIS FUNDING CATEGORY INCLUDES

ADDITIONAL ITEMS THAT ARE CLASSIFIED

AS EQUIPMENT WHEN PART OF AN

ALTERATION, RENOVATION, REMODELING

AND/OR REFRIGERATION UPGRADE

PROJECT.

• HVAC systems and appurtenances, including special platforms and electrical connections

NOTICE TO PROCEED

01 13 00 - 1

SECTION 01 13 00

NOTICE TO PROCEED

(Edited from DeCA June 2022 Design Criteria)

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Notice to Proceed.

B. Related Sections:

1. Division 01 Section Contract Modification Procedures.

2. Division 01 Section Administrative Requirements.

3. Division 01 Section Construction Progress Documentation.

4. Division 01 Section Project Web Site.

5. Division 01 Section Quality Control.

6. Division 01 Section Temporary Facilities and Controls.

7. Division 01 Section Environmental Management.

8. Division 01 Section Government Safety Requirements.

1.2 SUBMITTALS

A. Submittal List:

Div Section Title Reference Submittal Item Quantity Action

00 Solicitation See Section

General Liability and other items required in this Section

X I

00 Solicitation See Section

SF1413 X R

01 Notice to Proceed 1.3C.2.b. Roster of Personnel, Suppliers and Subcontractors

X R

01 Quality Control See Section

Quality Control Plan X R

01 Construction Progress Documentation

See Section

CPM schedule and Sub-schedules

X R

01 Government Safety Requirements

See Section

Security Plan X R

01 Government Safety Requirements

See Section

Fire Prevention Plan X R

01 Government Safety Requirements

See Section

Safety Plan X R

01 13 00 - 2

01 Temporary Facilities and Controls

See Section

Temporary Utilities Plan X R

01 Temporary Facilities and Controls

See Section

Temporary Support Facilities Plan

X R

01 Administrative Requirements

See Section

Record Photographs X R

01 Environmental Management

See Section

Spill Prevention and Response Procedure (SPRP) Plan

X R

01 Environmental Management

See Section

Hazardous Material List X R

01 Environmental Management

See Section

Storm Water Pollution Prevention Plan (SWPPP)

X R

01 Environmental Management

See Section

Notice of Intent (NOI) X R

01 Environmental Management

See Section

Solid Waste, Construction, and Demolition Debris Waste Management Plan

X R

X Submit quantity specified in Division 01 Section Administrative Requirements.

R Review each submittal, mark to indicate action taken, and return.

I Submittal is for information or record purposes only. No action will be taken.

1.3 NOTICE TO PROCEED

A. The Contracting Officer will issue the Notice to Proceed only after Government receipt of Performance and Payment Bonds.

B. Contract Completion:

1. The Notice to Proceed sets the Contractor's Contract start and completion date.

C. Mobilization and Submittal Processing:

1. The activities listed are all included in the time period set forth to complete the Project.

2. Within ten (10) calendar days after receipt of Notice to Proceed, generate and submit all items listed for Government review and/or approval. Government acknowledgement of their approval of these items is a condition-precedent to the Contractor’s commencement of any building construction [or demolition] activity. Allow for Government review time of 21 calendar days for the first submission and an additional 14 calendar days for any re-submittals, if required.

a. SF 1413 for all trades.

b. A Project roster of Contractor’s personnel, subcontractors, and suppliers that includes the name of the firm, names, titles, mailing addresses, email addresses, business phones, and emergency phone numbers.

c. Quality Control Plan - Reference Division 01 Section Quality Control.

d. Security Plan - Reference Division 01 Section Government Safety Requirements.

e. Safety Plan - Reference Division 01 Section Government Safety Requirements.

01 13 00 - 3

f. Fire Prevention Plan - Reference Division 01 Section Government Safety Requirements.

g. Site Usage Plan and submittals related to Government’s Authorized Technical Representative’s office, Contractor’s temporary facilities, fencing, and staging area.

1) Applicable submittal requirements for temporary facilities. See performance and submittal requirements in Division 01 Section Temporary Facilities and Controls.

h. The Government’s Authorized Technical Representative’s and Contractor’s temporary offices, utilities, other facilities, fencing, and staging are installed according to the approved submittals and operational.

i. All of the Contractor’s contractually required field staff is on site.

j. Record photographs.

k. Storm Water Pollution Prevention Plan and Notice of Intent.

l. Hazardous Material List and Waste Management Plan.

D. Construction[/Demolition]:

1. Notify the Contracting Officer upon 100 percent completion of the items listed under Mobilization and Submittal Processing and then commence construction[/demolition] activities.

PART 2 - PRODUCTS (Not Used)

WORK RESTRICTIONS

01 14 00 - 1

SECTION 01 14 00

WORK RESTRICTIONS

(Edited from DeCA June 2022 Design Criteria)

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Contractor use of premises.

2. Occupancy requirements.

B. Related Sections:

1. Division 01 Section Administrative Requirements.

2. Division 01 Section Mechanical, Refrigeration, Food Service Equipment, and Electrical

Coordination.

3. Division 01 Section Construction Progress Documentation.

4. Division 01 Section Quality Control.

5. Division 01 Section Temporary Facilities and Controls.

6. Division 01 Section Environmental Management.

7. Division 01 Section Closeout Procedures.

8. Division 02 Section Demolition.

1.2 CONTRACTOR USE OF PREMISES - NEW STORES

A. Use of the Site: Limit use of the premises to work in areas indicated in the Contract Documents. Confine operations to areas within contract limits indicated. Do not disturb portions of the site beyond the indicated work areas. Utilize the lay down area identified in the Contract Drawings for all materials and supplies.

B. Driveways and Entrances: Unless otherwise indicated, keep driveways and entrances serving the premises clear and available to the government, government employees, store patrons, truck traffic, and emergency vehicles at all times. Do not use these areas for parking or storage of material. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

C. Do not unreasonably encumber site with materials or equipment.

D. Assume full responsibility for protection and safekeeping of material, equipment, and products stored on premises.

E. Keep temporary office, yard, and material storage (staging) areas arranged in orderly manner, clean, and mowed. Repair areas damaged during construction operations.

F. Use of Existing Building: Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

G. Provide temporary chain link fence enclosure (gated and locked) around material storage area as indicated and as specified in Division 01 Section Temporary Facilities and Controls. The temporary construction fence remains in place until final acceptance of the project. Provide temporary barriers around site work areas to keep pedestrians out of the construction areas.

01 14 00 - 2

H. Obtain and pay for use of additional storage or work areas as needed for Contractor operations.

I. Provide signage and physical barriers to control, direct, and maintain vehicular and pedestrian traffic during the construction process.

1.3 CONTRACTOR USE OF PREMISES - ADD/ALTER PROJECTS

A. Use of the Site: Limit use of the premises to work in areas indicated in the contract documents.

Confine operations to areas within contract limits indicated. Do not disturb portions of the site beyond the indicated work areas. Utilize the lay down area identified in the Contract Drawings for all materials and supplies.

B. Government Occupancy: Allow for government occupancy. Do not disrupt operations of the existing facility. Coordinate use of premises under direction of the Contracting Officer. Provide and maintain signage and barriers to prevent patrons and DeCA store employees’ access into construction areas.

C. Do not load structure with weight that will endanger structure.

D. Relocate stored construction materials or equipment that interferes with commissary operations.

E. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site. Do not unreasonably encumber site with materials or equipment.

F. Assume full responsibility for protection and safekeeping of material, equipment, and products stored on premises.

G. Keep temporary office yard and material storage (staging) areas arranged in orderly manner, clean and mowed. Repair areas damaged during construction operations.

H. Use of Existing Building: Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations. Secure and protect building and its occupants during construction period.

I. Provide temporary chain link fence enclosure (gated and locked) around material storage area as indicated and as specified in Division 01 Section Temporary Facilities and Controls. The temporary construction fence remains in place until final acceptance of the Project. Provide temporary barriers around site work areas to keep pedestrians out of the construction areas.

J. Obtain and pay for use of additional storage or work areas as needed for Contractor operations.

K. Provide signage and physical barriers to control, direct, and maintain vehicular and pedestrian traffic during the construction process.

L. Do not impact/disturb surfaces that are known to contain hazardous materials until properly trained workers and systems are established to prevent release, transport, and disposal. If unknown/suspect hazardous materials are scheduled to be disturbed, Contractor to cease work, notify Contracting Officer, and allow confirmation by CIH prior to proceeding.

1.4 OCCUPANCY REQUIREMENTS - NEW STORES

A. Partial Government Occupancy: The government reserves the right to occupy and to place and install equipment in areas of the facility under construction prior to construction completion, provided such occupancy does not interfere with completion of the work.

1.5 OCCUPANCY REQUIREMENTS - ADD/ALTER PROJECTS

A. Full Government Occupancy: The government will occupy the site and existing facility during the entire construction period. Cooperate with the government during construction operations to minimize conflicts, store disruptions, and facilitate government usage. Perform the work so as not to interfere with the government's operation.

B. Contractor Occupancy: [Seven] calendar days prior to Contractor occupancy of any phase or subphase of construction, submit a written request to the Contracting Officer for approval to

01 14 00 - 3 move and work in the area. Approval of said request will depend on Contractor's satisfactorily completing other contract requirements, such as but not limited to, returning other phases to the Commissary in a condition ready for occupancy.

C. Partial Government Occupancy: The government reserves the right to occupy and to place and install equipment in areas of the facility under construction prior to construction completion, provided such occupancy does not interfere with completion of the work.

1. The Government Authorized Technical Representative will record a Beneficial Occupancy Date as established by the Contracting Officer for each specific portion of the work prior to government occupancy.

2. Prior to government occupancy of a phase, within the phase, make equipment and systems fully operational, complete construction and finishes, and verify there are no limits to the intended use of the area and systems in that phase or previously accepted phases. Successfully complete required inspections and tests.

3. Upon occupancy, the government will assume responsibility for loss or damage to work resulting from the government’s use and possession. The government will assume responsibility for maintenance (Exception: HVAC and refrigeration) and custodial service for occupied portions of the facility.

PART 2 - PRODUCTS (Not Used)

CONTRACT MODIFICATION PROCEDURES

01 26 00 - 1

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

(Edited from DeCA June 2022 Design Criteria)

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Modification procedures.

B. Related Sections:

1. Division 01 Section Notice to Proceed.

2. Division 01 Section Administrative Requirements.

3. Division 01 Section Construction Progress Documentation.

4. Division 01 Section Project Web Site.

5. Division 01 Section Quality Control.

6. Division 01 Section Temporary Facilities and Controls.

7. Division 01 Section Closeout Procedures.

8. Division 01 Section Fiscal Matters and Related Changes

9. Division 01 Section Phased Construction

1.2 SUBMITTALS

A. Refer to Division 01 Section Administrative Requirements for procedures.

B. Submittal List:

Reference Submittal Item Quantity Action

1.3 Contract Modification Procedures X R

X Submit quantity specified in Division 01 Section Administrative Requirements.

R Review each submittal, mark to indicate action taken, and return.

I Submittal is for information or record purposes only. No action will be taken.

1.3 MODIFICATION PROCEDURES

A. Definitions:

1. Modification: A change to a pre-existing contract.

a. Types of Contract Modifications: Bilateral and Unilateral (Ref. FAR 43.103).

01 26 00 - 2

1.) Bilateral is a supplemental agreement signed by the contractor and the Contracting Officer which reflect agreements of the parties modifying the terms of the contract. Bilateral modifications are the preferred method of changes to the contract.

2.) Unilateral is signed only by the Contracting Officer to incorporate administrative changes, issue change orders, make other authorized changes, and issue termination notices. Unilateral modifications may be used when the time required to negotiate a bilateral modification will be detrimental to project schedule.

2. Request for Information (RFI) initiates clarifications and discussions required between the contractor and the government for possible changes to scope that is not identified under the terms of the contract. (Reference Section 013000)

3. Proposed Modification (PM) identifies potential changes that may be required to be incorporated into the contract.

4. Request for Proposal (RFP) is a formal request from the government to the contractor to provide cost breakdowns (labor, material, and other direct costs) that support PM’s.

5. Request for Equitable Adjustment (REA) is a request to settle costs associated with a change order or some other unresolved dispute through negotiations in lieu of a claim.

B. Policy for Contract Modifications (Ref. FAR 43.102):

1. Only Contracting Officers can execute contract modifications on behalf of the

Government.

2. No other personnel are authorized to execute contract modifications, act in a manner to cause the contractor to believe that they have the authority to bind the government, or direct or encourage the contractor to perform work that may result in a contract modification.

C. Proposed Modification Processes:

1. Government-Initiated: The Contracting Officer will issue a detailed description of proposed changes in the work that will require adjustment to the Contract Sum or Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. The scope of work (SOW) should be developed by the government representative and reviewed with the contractor. The following process should be followed:

a. DeCA Contracting (Contracting Officer) will issue a formal Request for Proposal

(RFP). However, do not consider the RFP as direction either to accelerate or stop work in progress or to execute the proposed change.

b. In urgent situations, the Contracting Officer may issue a Notice to Proceed (NTP), which authorizes the contractor to proceed with the work. Included in the NTP will be a Not to Exceed (NTE) amount subject to final negotiations.

c. The Contractor will provide a fully-supported proposal to the Contracting Officer indicating costs for labor, materials, other direct costs (ODC), and consideration for overhead, profit, and other markup in accordance with a designated suspense date, provided in the Request for Proposal by the Contracting Officer. If suspense date cannot be met, the contractor will provide a request for extension and the rationale for the delay. The Contracting Officer will forward the proposal to Project Management and the Government Authorized Technical Representative for evaluation.

01 26 00 - 3

d. The Government Authorized Technical Representative will evaluate the contractor’s proposal, and provide the Technical Evaluation to Project Management with a recommendation for the Contracting Officer.

e. Based on the Contracting Officer’s determination, the contractor’s proposal will be accepted as proposed, or negotiated, and incorporated into the contract by modification (either Bilateral or Unilateral).

2. Contractor-Initiated: When errors or omissions or differing or unforeseen conditions require modifications to the Contract, the Contractor may notify the Government in writing as soon as identified. The notification may take the form of a Request for Information (RFI), submitted in FACTS, to permit the evaluation of the proposed change. Provide a complete description of the proposed change to include a statement outlining the reasons for the change and the effect of the change on the Work to include cost and schedule.

Include a detailed cost proposal and the CPM Construction Schedule depicting affected critical path changes. (Reference Spec Section for FRAGNET). On phased projects, provide sub-schedules showing values that correspond to each phase. The Government Authorized Technical Representative will make a recommendation to the DeCA Project Manager and Contracting Officer based on their evaluation. The Contracting Officer upon conferring with the DeCA Project Manager will make the final determination. If the CO’s decision is that a modification is appropriate, the following steps will apply:

a. DeCA Contracting (Contracting Officer) will issue a formal Request for Proposal

(RFP). However, do not consider the RFP as direction either to accelerate or stop work in progress or to execute the proposed change.

b. In urgent situations, the Contracting Officer may issue a Notice to Proceed (NTP), which authorizes the contractor to proceed with the work. Included in the NTP will be a Not to Exceed (NTE) amount subject to final negotiations.

c. The Contractor will provide a fully-supported proposal to the Contracting Officer indicating costs for labor, materials, other direct costs (ODC), and consideration for overhead, profit, and other markup in accordance with a designated suspense date. If suspense date cannot be met, the contractor will provide a request for extension and the rationale for the delay. The Contracting Officer will forward the proposal to Project Management and the Government Authorized Technical Representative for evaluation. The Government Authorized Technical Representative will evaluate the contractor’s proposal, and provide the Technical Evaluation to Project Management with a recommendation for the Contracting Officer.

d. Based on the Contracting Officer’s determination, the contractor’s proposal will be accepted as proposed, or negotiated, and incorporated into the contract by modification (either Bilateral or Unilateral).

D. Proposal Preparation:

1. Include a detailed list of quantities of required products, labor, hours, rates, and unit costs, with the total amount of purchases.

a. State proposed change in the Contract Sum, if any.

b. State proposed change in the Contract Time of completion supported by a fragnet.

c. Clearly describe other changes in the Work, if any, required by the proposed change.

d. Include full backup data such as subcontractors’ letter of proposal or similar information.

01 26 00 - 4

2. List and include applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

3. Comply with paragraphs of this Contract that address substitution.

4. Within 10 days of receipt of a RFP, or as otherwise designated, on Form 3052 format, submit the proposal of cost necessary to execute the change, including time impact related costs, to the Contracting Officer.

5. Refer to Division 01 Section Construction Progress Documentation for required schedule related attachments to the proposal.

6. The Contracting Officer will negotiate maximum mark-ups allowed in proposal cost estimates.

7. Use the modification numbering sequence established by the Contracting Officer to identify the various proposed modifications and approved modifications.

8. Instruct any subcontractor to comply with above requirements when the cost proposal includes a quotation from a subcontractor. Review subcontractors’ cost and time proposals for legitimacy and reasonableness. Do not forward any illegitimate or unreasonable proposals to the Contracting Officer.

9. Upon the Contracting Officer’s approval of a modification proposal, the Contracting Officer will issue a modification for the Contractor’s signature. The Contract Modification will become effective upon execution by the Contracting Officer and Contractor.

E. Processing Proposal Requests:

1. Make written reply to the Contracting Officer in response to each proposal request.

a. Submit response in single copy and simultaneously e-mail the Contracting Officer, Project Manager and Government Authorized Technical Representative a duplicate PDF version.

F. Processing Contract Modifications:

1. The Contracting Officer will issue the Contract Modification to the Contractor.

a. Promptly return to the Contracting Officer and electronically transmit a duplicate scanned copy bearing name, title, signature, and date to the Contracting Officer.

2. The Contract Modification will describe the change or changes, will refer to the proposal requests or supplemental instruction involved, and contain the Contracting Officer’s signature.

FISCAL MATTERS AND RELATED DATA

01 27 00 - 1

SECTION 01 27 00

(Edited from DeCA June 2022 Design Criteria)

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Schedule of Values (SOV).

2. Applications for Payment.

3. Application for Payment following the issuance of the Certificate of Substantial

Completion.

1.2 RELATED SECTIONS

A. All contract documents and contract modifications made part of the contract by inclusion or reference apply to this Section.

B. Specific Reference:

1. Section 01 10 00 Summary of Work

2. Section 01 13 00 Notice to Proceed

3. Section 01 26 00 Contract Modification Procedures

4. Section 01 30 00 Administrative Requirements

5. Section 01 31 23 Project Web Site

6. Section 01 32 16 Contract Progress Documentation

7. Section 01 32 16.10 Phased Construction

8. Section 01 45 00 Quality Control

9. Section 01 50 00 Temporary Facilities and Controls

10. Section 01 77 00 Closeout Procedures

1.3 SCHEDULE OF VALUES (SOV)

A. Submittal:

1. Use AIA G702 and G703 (Application and Certificate for Payment and Continuation

Sheet) format for SOV submittals. Use Form 3064 format (Contract Progress Schedule) and Form 3065 format (Contract Progress Report) for Requests for Payment against the

SOV.

2. Coordinate the SOV with the Contractor’s Critical Path Method (CPM) construction schedule. On phased projects, provide sub-schedules showing values that correspond to each phase.

3. The SOV--conformed to the CPM construction schedule and phasing plan--serves as the Contractor's basis for the application for payment based on the percentage completed for each activity. Ensure that the Activity ID, Description, Budgeted Cost and Percent Complete are the same for both the SOV and the CPM construction schedule.

4. Identify as separate line items:

01 27 00 - 2

a. All items of work.

b. Other major expenses associated with the items of work if applicable, such as bonds, mobilization, demobilization, preparation of the DD Form 1354, monthly maintenance and preparation of as -built drawings, temporary facilities, Contractor’s quality control, preparation of operations and maintenance manuals, HVAC testing/ balancing, and training.

5. Divide the SOV into the various Cost Line Item Numbers (CLINs) listed in the contract.

6. When the contract requires the Contractor to furnish a price for the construction performance bond as a separate CLIN, identify the proportionate amount of the bond applied against each of the CLINs.

7. Include the proportionate amount of Contractor's costs for overhead and profit across all CLINs, not just the construction CLIN.

8. Present the individual CLIN costs and the aggregate of all the CLINs both in tabular numeric and graph format.

9. Within each CLIN, separately identify particular items for which the Contractor anticipates receiving payment for stored materials or equipment, once those materials are on site, inventoried, examined for condition and protected from damage. The Contracting Officer reserves the right to approve or disapprove payment for stored materials.

10. For each line item with an installed value of $20,000 or more, break down the item and list values of major products or operations. Use the project manual table of contents as a guide to establish the format for the SOV. Provide at least one line item for each specification section. Include sufficient breakdown to facilitate ready evaluation of the progress of the Work on a monthly basis.

11. In accordance with all related sections, particularly the CPM scheduling section, submit the proposed SOV for the first 120 day contract period through the Government Authorized Technical Representative to the Contracting Officer. The SOV initial submittal is due not later than 20 days from Notice To Proceed (NTP).

12. In accordance with all related sections, particularly the CPM scheduling section, submit the baseline proposed SOV for the full contract period through the Government Authorized Technical Representative to the Contracting Officer not later than 90 days from NTP.

13. Upon request by the Contracting Officer, provide supporting information to substantiate values stated in the SOV such as invoices, price quotes etc.

B. Execution:

1. Collect the costs on a monthly basis over the life of the contract for each item.

2. Include the SOV as part of each progress payment application

3. Should the Contracting Officer request it, furnish a revised SOV due to a revision in work, inaccuracies, or at any time during the contract performance period at the Government’s request.

1.4 MONTHLY APPLICATIONS FOR PAYMENT

A. Submittal

1. Except as approved by the Contracting Officer, the period covered by each application for progress payment is one month.

2. Prepare the application for payment in AIA G702 format. Contractor may use equivalent computer generated forms so long as format is acceptable to the Contracting Office and all certifications required by the original form appear on the substitute.

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3. Divide the application for payment into the various contract CLINs that correspond to the approved SOV and CPM construction schedule. Include a CLIN summary sheet that totals all CLINs.

4. Include the following each month:

a. An updated SOV that incorporates all contract modifications and change directives that have been executed by the Contracting Officer prior to the last day of the construction period covered by the application.

b. An updated CPM schedule and an updated phasing plan if applicable

c. Entries based on the percentage of completion for each item of work

d. A one-page narrative describing project status update from the previous month. If requesting consideration for time delay to schedule, provide all information necessary to support request.

e. Confirmation of an up-to-date set of plans that reflect as-built conditions.

f. Signature only by a person authorized to sign legally-binding documents on behalf of the Contractor.

5. If requesting payment for stored materials, include:

a. Only allowable large value, single-packaged components such as mechanical equipment. Exclude items such as pipe, conduit, fittings, connectors, fasteners, cement, etc., which can only be invoiced when incorporated into the work.

b. Paid receipts.

c. Certification that the stored equipment or materials were inventoried in the presence of the Government Authorized Technical Representative and deemed to be in new condition, stored in a safe and secure manner and fully protected by weather-tight enclosures that precludes degradation of any item.

d. Written prior approval of any off-site storage by the Contracting Officer.

B. Execution

a. Submit a draft application for payment to the Government Authorized Technical Representative on or before the 25th day of each month. Jointly review the draft application and revise as necessary.

b. Once the pay application has been reviewed and recommended for payment by the Government Authorized Technical Representative and DeCA Project Manager, submit the final application for payment through the Government’s Wide Area Work Flow (WAWF)

c. The Contracting Officer reserves the right to reject any application for incompleteness or error, and require the Contractor to resubmit. The Contracting Officer reserves the right to hold retainage against a pay application.

1.5 APPLICATIONS FOR PAYMENT FOLLOWING ISSUANCE OF THE CERTIFICATE OF

SUBSTANTIAL COMPLETION

A. Application for payment following issuance of the Certificate of Substantial Completion includes:

1. Invoice.

2. Certificates of Partial Substantial Completion issued previously for owner-occupancy of designated portions of the work.

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3. Contractor’s certification that all administrative actions and submittals that precede or coincide with this application have been completed. Specific references for close out actions and requirements are referenced in Section 01 77 00 “Closeout Procedures.”

ADMINISTRATIVE REQUIREMENTS

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SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

(Edited from DeCA June 2022 Design Criteria)

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project Coordination.

2. Submittal Procedures.

3. Shop Drawings.

4. Product Data.

5. Samples.

6. Submittal Review.

7. Substitutions.

8. Requests for Information.

9. Project Meetings.

10. Project Register.

11. Contractor Production Report.

12. Record Photographs.

B. Related Sections:

1. Division 01 Section Notice to Proceed.

2. Division 01 Section Contract Modification Procedures.

3. Division 01 Section Mechanical, Refrigeration, Food Service Equipment, and Electrical

Coordination.

4. Division 01 Section Phased Construction.

5. Division 01 Section Sustainable Design Reporting.

6. Division 01 Section Construction Progress Documentation.

7. Division 01 Section Project Web Site.

8. Division 01 Section Quality Control.

9. Division 01 Section Temporary Facilities and Controls.

10. Division 01 Section Environmental Management.

11. Division 01 Section Closeout Procedures.

12. Division 02 Section Demolition.

1.2 SUBMITTALS

A. Submittal Schedule:

1. Provide the indicated quantity. Note that the Government will retain three copies and the pdf file.

B. Submittal List:

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Reference Submittal Item Quantity Action

1.10 Substitutions X R

1.11 Requests for Information X I

1.12 Project Meeting Minutes X R

1.13 Project Register X R

1.14 Contractor Production Reports X R

1.15 Record Photographs X R

X Submit quantity specified in Division 01 Section Administrative Requirements.

R Review each submittal, mark to indicate action taken, and return.

I Submittal is for information or record purposes only. No action will be taken.

1.3 PROJECT COORDINATION

A. Comply with the Government’s procedures for intra-project communications; submittals, report and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

B. Coordinate construction operations of work described in these Contract Documents to ensure orderly installation of each part of the Work. Coordinate construction operations that depend on each other for proper installation, connection, and operation.

1. Sequence construction operations where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Sequence construction operations to ensure that completed or work in progress is not subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period.

3. Coordinate installation of different components to ensure maximum accessibility for required maintenance, service, and repair.

4. Make provisions to accommodate items scheduled for later installation.

C. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the government and outside contractors where required for coordination of work.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the work. Such administrative activities include, but are not limited to, the following:

1. Review of the Contract Documents well in advance of the Work.

2. Preparation, production, and maintenance of Project CPM Construction Schedule and

Phasing Plan (if Add/Alter project).

3. Installation and removal of temporary facilities.

4. Delivery and processing of submittals.

5. Weekly progress meetings, toolbox meetings, and meetings with other parties and entities as required to facilitate the construction effort.

6. Contractor Quality Control meetings, testing, etc., preparation/submittal of the

Contractor's Daily Inspection Log, and coordination of testing and inspections with the Government Authorized Technical Representative.

7. Production of Short Interval Schedules.

8. Project close-out activities.

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E. Conservation: Coordinate construction operations to ensure that operations give consideration to conservation of energy, water, and materials.

F. General Coordination Provisions:

1. Inspection of Conditions: Require the installer of each major component to inspect the substrate and conditions for compatibility with manufacturer's installation requirements.

Do not proceed until the remedy of the unsatisfactory conditions.

2. Coordinate required inspections and tests to minimize the necessity of uncovering completed construction.

G. Cleaning and Protection:

1. Clean and protect construction in progress and adjoining materials in place, during handling and installation. Apply protective covering where required to ensure protection from damage or deterioration at substantial completion.

H. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

1.4 SUBMITTAL PROCEDURES

A. Definitions:

1. Field samples are full size physical examples erected on site to illustrate finishes, coatings, or finish materials. Field samples will establish the standard by which the Contracting Officer will judge the work.

2. Delegated-Design:

a. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

1) If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Contracting Officer.

b. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit copies of a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional.

1) Indicate that products and systems comply with performance and design criteria in the Contract Documents. Include list of codes, loads, and other factors used in performing these services.

B. Send all material submittals for review to the Contracting Officer or Government Authorized Technical Representative.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

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1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related elements of work so processing does not delay by the need to review submittals concurrently for coordination.

a. The reviewer reserves the right to withhold action on a submittal requiring coordination with other submittals until receipt of all related submittals.

b. Review of separate items does not constitute review of an assembly in which items function.

3. Processing: To avoid the need to delay installation as a result of the time required to process submittals:

a. Allow 21 calendar days for initial review. Allow additional time if the reviewer must delay processing to permit coordination with subsequent submittals.

b. If an intermediate submittal is necessary, process the same as the initial submittal.

c. Allow 14 calendar days for reprocessing each submittal.

d. Contracting Officer will not extend contract time because of failure to transmit submittals to the reviewer sufficiently in advance of the work to permit processing.

D. Provide the following types of submittals to the Government Authorized Technical Representative:

1. Requests for interpretation.

2. Requests for substitution.

3. Shop Drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer’s installation instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules (Print and electronic).

9. Coordination drawings.

10. Closeout submittals.

11. Operations and Maintenance Manuals.

12. Submittal Schedules.

13. Submittal Registers.

14. Record Photographs.

15. Submittals for Authorities in Jurisdiction.

16. Schedule of Values (SOVs).

17. AF3052 (Modifications.

18. Sustainable Design submittals.

E. Quantity of Submittals: Unless otherwise noted, provide four originals and 1 PDF version. The Government will retain three copies and the pdf. To obtain additional reviewed sets, submit additional sets over these requirements. The pdf file is not required for physical samples.

F. Submittal Preparation: Place a permanent label or title block on each submittal for identification. Indicate the name of the entity that prepared each submittal on the label or title block.

1. Provide a space approximately 4 by 5 inches on the label or beside the title block on shop drawings to record the contractor's review and approval markings and the action taken.

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a. Include the following information on the label for processing and recording action taken.

b. Project name.

c. Date.

d. Name and address of the reviewer.

e. Name and address of the Contractor.

f. Name and address of the subcontractor.

g. Name and address of the supplier.

h. Name of the manufacturer.

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

G. Submittal Transmittal: Package each submittal appropriately for transmittal and handling.

Transmit each submittal from the contractor to the reviewer using the Government transmittal form.