Specifications for Service of Emergency Generator ATS Relay Panels FY24 FY25 FY26 3.14.2023.doc

SERVICE OF EMERGENCY GENERATOR AND AUTOMATIC TRANSFER SWITCHES

DR. SOLOMON CARTER FULLER MENTAL HEALTH CENTER

COMMONWEALTH OF MASSACHUSETTS

DEPARTMENT OF MENTAL HEALTH

S P E C I F I C A T I O N S

FOR THE

SERVICE OF EMERGENCY GENERATOR

AND

AUTOMATIC TRANSFER SWITCHES

AND

AREA PROTECTION RELAY PANELS

AT

DR. SOLOMON CARTER FULLER MENTAL HEALTH CENTER

85 EAST NEWTON STREET

BOSTON, MASSACHUSETTS 02118

PROJECT NO.

DEPARTMENT OF MENTAL HEALTH

OFFICE OF FACILITIES MANAGEMENT

167 LYMAN STREET

WESTBOROUGH, MA 01581

PREPARED BY: MARK SMITH.

REVIEWED BY: JOHN CONNORS

March 10, 2023

TABLE OF CONTENTS

SECTION

TITLE

PAGES

I

SCOPE OF SERVICES

1-12

II

COST PROPOSAL

III

HOURLY RATES

SECTION I

SCOPE OF SERVICES

1-01

GENERAL REQUIREMENTS

Attention is directed to the printed form of the proposal and Section I, “General Conditions” which are hereby made a part of the specifications.

1-02

SCOPE OF WORK

1.

The scope of work, without limiting the generality thereof, shall consist of furnishing labor, materials as needed, tools and equipment necessary for the planned maintenance major and minor service, per manufacturer’s requirements & specifications, for our standby emergency generator annually, and the six “6” automatic transfer switches (ATS) annually, and four “4” area protection relay panels 120 volt/277 volt annually and an annual oil analysis report. Test emergency generator with a minimum 50% load for 30 minutes followed by a minimum 75% load for 1 hour for a total of 1 ½ hours in 11/23 and 11/24 with a written report. A "Full Load" bank test with a minimum of 30% for 3 hours followed by a minimum of 75% for 1 hour for a total of 4 hours with a written report (to include generators and ATS’s) is required to be completed in 11/25. The planned service shall conform to maintenance and testing procedures required by the standards and codes of NFPA, ANSI, UL, and all hospital and Massachusetts codes and laws, specifically JCAHO guidelines (see 1-12 for Schedule of Work). The contract period is from July 1, 2023 to June 30, 2026 2.

The contractor shall keep all the equipment in excellent operating condition.

3.

The contractor shall be “on call” 24 hours to provide emergency service to standby emergency generator system and components and automatic transfer switches to keep Dr. Solomon Carter Fuller Mental Health Center fully operational.

1-03

BID PROCEDURES

Bidders shall submit bids as required by the Proposal Form and Notice to Contractors. Please show the breakdown of the bid price per attached Section II, Cost Proposal and Section III, Hourly Rates.

1-04

QUALIFICATIONS FOR CONTRACTOR

All contractors’ personnel should be licensed, or factory trained to work on emergency life safety systems as outlined in 1-02, Scope of Work.

1-05

EQUALITY OF MANUFACTURER

Contracted vendor is required to use materials or parts consistent with existing systems per manufacturer factory replacement parts.

1-06

EQUIPMENT LOCATION

Automatic Transfer Switches

Equipment

Location

A.

A.T.S. #1, 2, 3, 4, 5

10th floor generator rooms

B.

A.T.S. #6

Ground floor fire pump room

Standby Emergency Generator Set

See attached Emergency Generator Specifications #1, #2, #3 and display manual and NFPA 110-20 - Chapter 8 .

Area Protection Relay Panels

120V & 277V panels

10th floor generator room

Basement – West Electrical Room

C.

Lobby - West Electrical rooms.

D.

6th floor - East Electrical room

1-07

EQUIPMENT RECORD SHEET

ATS. #1 Manufacturer: Cummings Power Generation 3 Pole, 480 Volts, 225A, Digital, Model #OTECB 5789584, Se. #B070022265. feeding elevators #1 and #2.

ATS. #2 Manufacturer: Cummings Power Generation

Digital, 3 Pole, 480 Volts, 225 Amp, Sr. #B070022266, Model #OTECB-5789580, feeding elevators #3 and 4.

C.

ATS #3 Manufacturer: Cummings Power Generation Digital, Model #OTECB-3082061, Sr. #L090079052, 3 Pole, 480 Volts, 225A feeding elevators 5 and 6.

D.

ATS. #4 Manufacturer: Cummings Power Generation Digital, 3 Pole, 480 Volt, 125 Amp, feeding inpatient units and campus police, Model #OTECB-4479325, Sr. #000088825

E.

ATS. #5

Manufacturer: Cummings Power Generation

Model #

OTECC-4673072

Sr. #

D100114173

Volts:

480 Volts, 3 Pole

Cycles: 60

400 Amp

Phase: 3

Wire 4

Load:

Fire Alarm Panel, Kitchen equipment

F.

ATS. #6

Manufacturer: Westinghouse Company Catalog #

ATS –A3225-S

Style #

55-E-1981

Volts:

3 Pole, 480 Volts

Cycles: 60

Amps 225

Phase: 3

Wire 4

Load:

Fire Pump and Jockey Ground Floor

Standby Emergency Generator Set

A. See attached Emergency Generator Specifications #1, #2, #3 and display manual

Area Protection Relay Panels –Various Locations 120V

Area Protection Relay Panels – Various Locations 277V

1-08 CONTRACTOR UNIT INSPECTION REPORT FOR STANDBY EMERGENCY GENERATOR

SOLOMON CARTER FULLER MENTAL HEALTH CENTER

85 EAST NEWTON STREET, BOSTON MA

MONTHLY GENERATOR CHECKLIST/UNIT INSPECTION REPORT

Date:

Inspector:

HRS:

GEN 1: GEN 2:

MANUFACTURE: GENERAC MODEL: MG0250 S/N GEN #1: 3002552277 GEN #2: 3002552276

GENERATOR #1 NAMEPLATE RATING: 250 KW GENERATOR #2 NAMEPLATE RATING: 250 KW

TOTAL KW COMBINED NAME PLATE RATING: 500 KW 30% OF TOTAL KW = 150KW FUEL: NAT. GAS

GEN 1 Batt. QTY:

Gen. #1

Gen. #2

Engine:

Gen. #1

Gen. #2

Controls ACW:

Quantity

Belts

Voltage Regulator

Type wet wet

Starters

Wiring

Voltage

Air Filters

Cleanliness

Water

Breathers

AC Volts

SG

Exhausts

Hertz Static Voltage

Heating

Cranking Voltage

Oil Pressure

No Load Operation:

Connections

Water Temp

Seconds to Start

Cables

Seconds to Full RPM

Charger DC Voltage

Engine Leaks:

#1

#2

DC Alternator Amps

Oil

Loaded Operation:

Water

Under Load Cooling System:

#1

#2

Nat. Gas

Time Delay on line

Level

Exhaust

Transfer Operation

Anti-Freeze Protection

Time Delay/Normal

Hoses & Conn.

Controls DC:

#1

#2

Time Delay/Cool Down Radiator

Connections

Oil Pressure

Heat Exchanger

Faults

Water Temperature

Surge Tank

RPM

Water Pump

Gov. & Actuator Load Test Percentage

JW Heater

Linkage

Air Flow

Clean & Free ?

Final Checks:

Louvers

Lube Oil

Gen. Main Lines

Circuit Breaker Closed

Lube Oil System:

#1

#2

Controls left in Auto

Level

Gen left in Auto

Oil Condition

All ATS left in Auto Check Leaks

1-09

TESTING AND SERVICE OF AUTOMATIC TRANSFER SWITCHES

Purpose

The purpose of this specification is to establish minimum test requirements that will provide a reasonable degree of reliability from the

Automatic Transfer Switches when called upon to provide emergency power during a typical utility outage.

II

Scope

This specification addresses the minimum annual test requirements for switchgear in accordance with NFPA, ANSI, NEC, and UL Standards.

Test Specifications

Visual and Mechanical Inspection

Check equipment log for any previous problem.

2.

Inspect for physical damage.

3.

Remove any dust, dirt or foreign matter from the inside of the cabinets.

4.

Check for positive interlock between normal and alternate sources (both mechanical and electrical).

5.

Check tightness of all control connections.

6.

Torque all power pole lug connections and bolted connections to U.S. Standard bolt torque’s for bus connections, if required.

7.

Note any unusual noise or any obvious overheating within the switch enclosure.

8.

Visually inspect the main contacts and note any excessive contract erosion, serious pitting or heavy carbonization.

9.

Ensure that a complete instruction manual with schematic and wiring diagrams are in the enclosure.

10.

Inspect and lubricate all mechanical linkages, bearings, slider, and rack gears as required.

11.

Ensure that all covers, barriers, and doors are secure

(including Door Closing Mechanism).

12. Insure that service log, basic tools, jumpers, spare parts, and supplies are readily available.

13.

Check for cleanliness of room and that there are no unnecessary items in room.

Electrical Tests

Calibrate the following relays, timers and sensors:

a.

Voltage sensing relays for pickup and drop out.

b.

Frequency relays for pickup and drop out for both frequency and voltage.

c.

In-phase monitor (Synchronism Check Relays) calibrated for proper pickup with respect to time delay, dead bus lockout, phase angle and slip rate differential.

d.

Engine Start Timer (Proper setting).

e.

Transfer to emergency timer (Proper setting).

f.

Re-transfer to normal timer (Proper setting).

g.

Engine overrun timer (Proper setting).

h.

Other special relays, timer, or special controls requiring calibration.

Perform Automatic Transfer by stimulation of loss of normal power and perform the following:

Check for closure of engine starting contact.

Verify proper voltage and frequency of the alternate source.

Verify proper time delays.

Verity transfer to emergency position.

e.

Verify all Special Circuits installed in switchgear.

f.

Verify re-transfer to the normal position.

g.

Verify auxiliary pilot lamps and auxiliary contact closures and openings.

h.

Insure engine shutdowns after proper time delays.

I.

Perform a manual transfer to ensure the manual transfer mechanism is in working order (if required).

Perform Contact Millivolt Measurements under load with a true RMS Digital Voltmeter (40% load or greater if possible) on all sources (as required).

Record the millivolt drop across the total contacts of all phases (both normal and emergency sources).

Record the millivolt drop across the total contact system (lug to lug normal and emergency).

Record the current of each of the phases both normal and emergency sources.

Provide detailed and summary test reports.

1) Detail reports on items A, and B, per attached specimens.

2) Summary report to highlight conditions requiring immediate corrective action.

1-10

AREA CIRCUIT PANELS

Area Protection Relay Panel: 120V

The contractor shall inspect each circuit in Relay Panel for circuit or relay problems.

The contractor shall review and keep operational, this 120V panel.

Repairs to be made as needed for this maintenance service.

Repair cost (labor & material) will be paid as an extra.

Area Protection Relay Penal: 277V

The contractor shall inspect each circuit in relay panel for circuit outage or relay problems.

The contractor shall review and keep operational this 277V panel.

Repairs to be made as needed, for this maintenance and service.

Repair cost (labor & material) will be paid as an extra.

1-11

STANDBY EMERGENCY GENERATORS

Purpose/Goal

The contractor is requested to service all listed equipment per Manufacturer's Industry Standards, Preventative Maintenance Service schedule and maintain all service records to meet all code compliance's, JCAHO, NFPA, ANSI, Life Safety Code, Etc.

The contractor shall inspect, test, check, maintain and service the standby emergency generator per manufacturer recommendations and per table in Section 1-08.

1-12

MAINTENANCE SERVICE AND SCHEDULE OF WORK

Standby Emergency Generator

A. Major Service: Per manufacturer’s requirements to include but not limited to the following preventative maintenance services: tune-up, to include spark plug replacement: every year of service contract. Removal and replacement of oil and filters annually, check lubrication system. Check ignition systems, replace magneto parts as needed. Service the anti-freeze system to prevent freeze up, replace anti-freeze, first year of contract. Check, cyclo-blower for proper operation, adjust as needed. Check all gas safety systems, carburetors, regulators etc. adjust as needed. Replace fan belts as needed per manufacturer’s specifications.

1. Contractor shall provide an oil analysis written report per ASTM standards. For additional guidance, see NFPA 110-2010: 8.3.8.

B. Minor Service Check: The annual service to include standard system calibration check out as per manufacturer’s specifications, NFPA, Life Safety Code, etc. This will be done once during the year six months after the major service.

C. A four “4” hour "Full Load" Bank Testing (with a minimum of 30% for 3 hours followed by a minimum of 75% for 1 hour for a total of 4 hours per Industry Standards is required the in 11/2025.

1. The contractor is encouraged to use “Resistor Bank” for load testing systems. Service to be performed at a time convenient to both Facility and Contractor.

2. A written report to include generators and ATS’s is required.

C. A 1 ½ hour test will be performed in 11/2023 and 11/2024 with a minimum 50% load for 30 minutes followed by a minimum 75% load for 1 hour

Major Maintenance Service: to include all specified testing, lubrication/cleaning and calibration. This will be done annually during the contract.

1. Contractor shall provide Infra-Red Testing & Inspection of all Transfer Switches and Associated Circuit Breakers with a follow-on report to the facility.

Minor Service Check: six (6) months after major service, to include standard system check out calibration, testing, and lubrication, etc. This will be done during the year after six (6) months of major service.

120V, 277V relay panels, maintain all lights and relays, keep operational, change out or replace lamps or relays as needed every six (6) months during other service. This service will be done twice during the year starting with major service plus six (6) months thereafter. The cost of lamps, relays or spares will be paid as an extra.

IV

Service Records

Contractor is requested to supply forms for record keeping of preventive maintenance for each piece of equipment and give a copy to Director of Facilities Maintenance for his records.

1-13

CONTRACT TERMS

I Duration: The initial contract shall be in effect for a period of thirty-six (36) months beginning with July 1, 2023.

II

Billing: The contractor is requested to submit two (2) yearly invoices as follows:

A. First invoice: to be submitted after performing major services during the contract. Copy of signed receipt of services to accompany invoice.

B. Second Invoice: to be submitted after performing minor services during the contract. Copy of signed receipt of services to accompany invoice.

C. The invoices for repairs, parts and emergency call back shall be submitted separately and price shall not be included in the bid price.

III

Emergency Calls: The contractor shall respond to all “Emergency calls”

24 hours a day.

A. Vendor or contractor shall not use a prerecorded message device as it will be unacceptable for emergency use. Employee attended phones or answering service are acceptable.

B. Contractor shall arrive at the facility within two (2) hours of

“Emergency Calls.”

C. Contractor shall not include their price for the emergency call back in their bid price. It will be paid separately. The contractor shall submit such invoices separately showing regular and overtime hours worked and their rates. The regular working hours shall be from 7:00 a.m. to 4:00 p.m., Monday through Friday. Hours beyond regular work day and Saturdays shall be paid 1-1/2 times and hours on Sunday at 2 times the regular hours. Please submit these rates on the price breakdown sheet but do not include with bid price.

D. Contractor shall service all listed equipment and components.

SEE EQUIPMENT RECORD SHEET 1-07.

E. The Commonwealth of Massachusetts will not pay for contractor’s traveling time.

IV

Termination of Contract

A. Either party may terminate this agreement without cause upon written notice to the other at least sixty (60) days before its effective date.

1-14

EXAMINATION OF SITE

Prior to submitting bid, the contractor has the option to have or have not examined the site and satisfied themself as to the character of the work to be done, and the procedures set forth in this contract. Questions may be directed to Mark Smith, Dr. Solomon Carter Fuller Mental Health Center at (617) 626-8850.

1-15

MAJOR REPAIRS AND COST OF SPARE PARTS

The contractor shall submit a written report to the facility should his inspection or testing show certain equipment requires major repairs or parts replacement not listed. The report shall include the problem, solution, cost of labor, and price (quote) for the parts. This quote shall be emailed to the Mechanical Engineer for approval immediately prior to work commencing. The facility reserves the right to obtain quotations from other contractors (get a second opinion) and assign repair work to other contractors if the quote exceeds $1,000. The cost of major repairs and the cost of spare parts shall be paid separately by the facility.

SECTION II

COST PROPOSAL: BREAKDOWN OF CONTRACTOR BID PRICE

FY24

FY25

FY26

7/1/23-6/30/24 7/1/24-6/30/25 7/1/25-6/30/26

1. Price for Major Service: on all equipment (generators, ATS, relays) during the contract (once a year) to include oil analysis report Labor:

Material/Equipment

2. Price for Minor Service: on all equipment (generators, ATS, relays) during the contract (6 months after major service)

Labor:

3. Year 1 and 2: 1 ½ Hour Test with Report (11/23 & 11/24) Labor:

Material/Equipment

4. Year 3: Four “4” Hour Test with Report (11/25)

Labor:

TOTAL YEARLY BID PRICE

TOTAL PRICE FOR 3 YEARS

SECTION III

STATEMENT OF REGULAR AND OVERTIME HOURLY RATES

Please show the following rates.

FY24

FY25

FY26

7/1/23-6/30/24 7/1/24-6/30/25 7/1/25-6/30/26

Hourly labor rate for regular weekdays (7:00 a.m. to 4:00 p.m. -

Monday through Friday)

Hourly overtime rate including Saturdays (1.5 X rate from Line # 1)

Hourly overtime rate for Sunday (2 X rate from Line # 1)

NOTE: Please attach a copy of your rates with this bid proposal sheet but do not include these prices in your bid price.