3. AFSS II Procurement Industry Day Slides_Final.pdf

T h e c o r n e r s t o n e o f N A S A ’ s c u r r e n t a n d f u t u r e m i s s i o n swww.nasa.gov

The cornerstone of NASA’s current and future missions

Anna Foreman Contracting Officer

JAC

Office of Procurement

Ames Facilities Support Services (AFSS) II Industry Day

T h e c o r n e r s t o n e o f N A S A ’ s c u r r e n t a n d f u t u r e m i s s i o n s

Introduction & Procurement Information Anna Foreman – AFSS II Contracting Officer

Introduction

Introduction and Welcome

Thank you for the interest in the Ames Facilities Support Services (AFSS) II Requirement!

Introduction

This Industry Day is intended to:

Present acquisition approach and seek feedback;

Present the status of the AFSS II acquisition and discuss upcoming milestones;

Encourage potential offerors to network and discuss teaming or subcontracting arrangements;

Familiarize potential offerors with the AFSS II technical requirements through an in-person tour of our facilities and organizations; and

Allow industry representatives an opportunity to meet with the Government via one-on-one meetings.

General Guidance

These slides shall not be interpreted as a comprehensive description of the Government’s requirements.

Please refer to Draft Request for Proposal (DRFP).

If there are any inconsistencies between this presentation and the DRFP, the DRFP will govern.

Nothing discussed at this Industry Day conference shall be construed as a revision to the DRFP, unless subsequently confirmed via the Final Request for Proposal or an Amendment.

A communication blackout will commence immediately upon the release of the Final Request for Proposal (RFP).

The blackout period will continue until contract award.

All communication from industry must be directed only to the Contracting Officer during this blackout period.

Recordings of today’s presentations are prohibited. The presentations shown today will be uploaded to SAM.gov

Questions

Please hold questions until all briefings are complete.

Following the presentations, all questions related to the information provided today, or the DRFP must be submitted in writing to the Contracting Officer by the completion of the industry day or submitted via email to the Contracting Officer at anna.m.foreman@nasa.gov no later than April 21st, 2025.

Blank question sheets have been provided. Additional question sheets are available.

Questions and answers will be posted on the Sam.gov website in a timely manner.

Electronic Posting

All documents pertaining to the AFSS II Procurement can be found on the Sam.gov website https://www.sam.gov/. Please search using either the solicitation number 80ARC025R0001 or the procurement title Ames Facilities Support Services II (AFSS II).

When the Final RFP is released, proposals shall be submitted to the Enterprise File Sharing and Sync Box (EFSS) Box: AFSS II EFSS Box.

If you would like to be included in the interested parties list, please sign up through SAM.gov.

All AFSS II Site-Visit presentations and today’s attendee list will be posted to Sam.gov.

https://nasagov.app.box.com/f/42782ce1af1c4abfa8be3b4825544258

Upcoming Milestones and Events

March 26th, On Site Industry Day

March 27th, On Site One-On-One Meetings

April 3rd, Virtual DRFP Walk-Through

April 3rd – April 18th Virtual One-On-One Opportunities

April 21st, DRFP Questions, Comments and Concerns are due

Acquisition Strategy

The AFSS II acquisition will be completed pursuant to FAR 15 and NFS part 1815 – Contracting by Negotiations.

The contract will have a five-year performance period, consisting of a one-year Base Period and four one-year Option Periods. A 60-day Phase-In Period will precede the Base period. The IDIQ ordering Period is 5 years from the start of the base period.

This acquisition will be awarded under the North American Industry Classification System (NAICS) code of 561210 Facilities Support Services and the small business size standard is $47 Million

This acquisition will be competed as an 8(a) set-aside.

Acquisition Strategy – Contract Type

This is a follow-on acquisition to contract number NNA15BB23C with Jacobs Technology, Inc. of Tullahoma, Tennessee. The current contract is a Hybrid contract that includes: a Firm-Fixed Price (FFP) phase-in CLIN, a FFP definitive core, a Cost-Plus Fixed-Fee (CPFF) portion for the environmental services CLIN, and an IDIQ CLIN with FFP task orders.

This acquisition will result in a single award hybrid contract consisting of:

Firm-Fixed Price (FFP) Contract Line Item (CLIN) for phase-in Cost-Plus-Award-Fee (CPAF) CLINs for Operations and Maintenance, Reactive Maintenance and

Specialty Support Services Indefinite Delivery/Indefinite Quantity (IDIQ) task order requirements under which FFP or CPAF task orders may be executed.

Option to Transition From Award-Fee to Fixed-Fee The Government may choose to transition from Award-Fee to Fixed-Fee under this contract. The

Contracting Officer may exercise this option by issuance of a unilateral contract modification; provided that the Government, in its sole discretion determines to be in its best interest and it provides the Contractor a preliminary written notice no later than 45 calendar days into a fee evaluation period.

Should this option be exercised, the listed fixed-fee provisions will be in effect for the applicable fee periods: FAR 52.216-8, Fixed Fee, NFS 1852.216-75, Payment of Fixed Fee

Acquisition Strategy – Cont.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost/price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable.

Performance Work Statement Overview

The PWS describes the scope, complexity, and purpose of the services with details of the requirements to be procured under the contract

Requirements include:

Phase-In Services: Phase-in Activities, which includes all activities necessary to start-up the contract during the 60-day Phase-in period.

Operations and Maintenance Services: Operations & Maintenance of Ames Research

Center Facilities. This CLIN represents the majority of the work in this AFSS II contract and includes, most notably, the Preventative Maintenance (PM’s) for all systems on center (other than in Divestment or Leased buildings).

Reactive Maintenance Services: Reactive Maintenance which includes Trouble Call (TC) response and management, and any other immediate response activities.

Performance Work Statement Overview

Requirements cont. :

Specialty Support Services: Specialty Support Services includes preparation and readiness to respond to Environmental cleanup needs and Emergencies. Preparation includes maintenance of emergency equipment so that this equipment is always at the ready, as well as training & certification needs for contractor personnel to be able and ready to provide a response for Environmental Cleanup.

IDIQ Requirements: Task orders under the IDIQ portion will be issued as FFP, or CPAF. The IDIQ scope of work is defined and further explained in PWS Section 10. Two areas of note are the following:

Operations and Maintenance of Divestment-Planned Buildings – “Divestment” indicates a building is potentially planned for Abandonment and later Demolition. All of which shall be costed individually and separately for the following 2 levels of maintenance: Regular Building Maintenance, which is to match all requirements contained in PWS Section 7 and Abandoned Building Maintenance which is only those maintenance tasks identified within Regular Building Maintenance (PWS Section 7) that relate to Fire Alarms, Facility Alarms and any systems supporting operation of those Alarm systems (such as electrical power).

Reactive Maintenance in excess of the set threshold, currently $2,000.00

Performance Work Statement Organization

The current Performance Work Statement (PWS) is broken into 14 Sections inclusive of a table of contents, a list of acronyms, definitions and an attachment list.

PWS Attachments List These attachments are to the PWS, not section J attachments in the solicitation.

Currently, there are over 200 attachments which are planned to be provided to the Contractor community, as early as possible, but prior to the Final RFP.

These attachments include: Current Inventories, Sample Permit Forms, Sample Reports, Historical Data, etc.

All attachments fall into 3 categories:

Those provided for information only Those necessary to complete performance of the PWS, and are needed for the contract Historical information and samples that may be helpful to an Offeror in the development of it’s proposal. However, the Government does not assert to the validity of this data, and it is at the Offeror’s discretion to use this information in the preparation of it’s proposal.

Performance Work Statement IDIQ Task Order Management Factor

The IDIQ CLIN includes the following:

An IDIQ Task Order Management Factor shall provide for the direct management of each

Fixed Price Task Order while doing so in an efficient manner whereby itemization of all management tasks, for every single Task Order, will not have to be generated by the contractor.

The IDIQ Management Factor is for the below listed items and these may not be included elsewhere:

IDIQ Materials Ordering Process IDIQ Subcontractor coordination IDIQ Coordination with Ames facilities IDIQ Management to coordinate contractor existing manpower to complete IDIQ TO IDIQ reporting within Contractor management IDIQ Job-specific Environmental Safety and Health (ESH) Plan IDIQ Task-specific Area Clearance Process IDIQ Contractor interfacing with customer/government for scheduling

The Costs associated with the management of the CPAF Task Orders shall be, included in each CPAF Task Order Proposal and negotiated with the Contracting Officer at the time of award.

Proposal Preparation - General

Proposals shall be prepared in accordance with the Final RFP and subsequent written Amendments, if any.

The Offeror shall acknowledge all Amendments with the proposal Submission.

The evaluation of proposals shall be in accordance with the Final

RFP.

Proposal Evaluation

Proposals will be evaluated in accordance with the Federal Acquisition Regulations (FAR) subpart 15.3 and NASA FAR Supplements (NFS) Subpart

1815.3. The following are the three evaluation factors that will be used:

Mission Suitability Past Performance Cost/Price

In the selection of an offeror for contract award, the Cost/Price factor is significantly less important than the combined importance of the Mission Suitability factor and Past Performance factor. As individual factors, the Mission Suitability Factor is more important than the Cost Factor which is more important than the Past Performance Factor.

Proposal Evaluation – Weighting and Scoring

In accordance with NFS 1815.304-70(b)(1), the Mission Suitability factor will be weighted and scored on a 1,000-point scale. The numerical weights assigned to the Mission Suitability subfactors are indicative of the relative importance of those evaluation areas. The points associated with each Mission Suitability subfactor are :

MISSION SUITABILITY

FACTOR

Subfactors Assigned Weight

Management Approach

Technical Approach (Case Study)

TOTAL 1,000

Proposal Evaluation – Past Performance

For a Prime Offeror’s individual past performance contract reference to be considered at least minimally “relevant”, it must have a total contract value equal to or greater than $30,000,000. Only Federal Government contract references shall be submitted and be considered for evaluation.

For a Major Subcontractor’s individual past performance contract reference to be considered at least minimally “relevant”, it must have a total contract value equal to or greater than $3,000,000. Federal Government or industry references shall be submitted and considered for evaluation.

Requested Early Submission of Past Performance – Final RFP Proposal Volume III, Past Performance is requested by TBD at 1:30 p.m. Pacific Time, but not officially due until the proposal submittal date. The delivery location is specified in L.1(b), Electronic submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box.

Proposal Preparation - Pricing

Cut to Pricing Slides

Selection Decision

The Source Selection Authority's (SSA) decision shall be based on a comparative assessment of proposals pursuant to source selection criteria prescribed in the final solicitation. While the SSA may use reports and analysis prepared by others, the source selection decision shall represent the SSA’s independent judgment.

Requests for Feedback

Potential offerors are encouraged to comment on all aspects of the draft RFP, including the requirements, schedules, proposal instructions, and evaluation approaches; and any perceived safety, occupational health, security (including information technology security), environmental, and/or other programmatic risk issues associated with performance of the work.

Potential offerors are also encouraged to comment on the DRFP Contract Line-Item Number (CLIN) structure, Performance Work Statement (PWS), classification of any labor categories, and any unique terms and conditions.

ARC is interested in lowering maintenance costs by extensively using predictive testing and inspection (PT&I) and remotely monitored condition-based maintenance (CBM) techniques and technologies.

Additionally potential offerors are encouraged to comment specifically on any requirements or evaluation terms that are unclear and what revisions, if any, would make it more likely for a potential offeror to submit a proposal to a future RFP for this procurement.

Specific areas the AFSS II team desires industry feedback are:

Past Performance contract reference dollar value thresholds for Prime and Major Subcontractors Requirement for Federal Contract References for Prime Offerors Firm Fixed Price IDIQ Task Order Flat Rate Management Factor Clarity of PWS attachments in relation to the PWS Specialty Support Services Scope and Clarity Clarity of the Pricing Instructions and Cost/Price Model Understanding of Section J Attachments

Help – Small Business

Cut to Small Business Slides

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