SPECIAL_TERMS_AND_CONDITIONS_QQ_Services.pdf
PDF 95 KB Posted
- Attached to
- Central Region Offices Cleaning
- Solicitation number
- 69602
About this file
The document provided is the Special Terms and Conditions for a Nonprofessional Services contract issued by the Commonwealth of Virginia. The contract opportunity is for the Virginia Department of Forestry to secure a single vendor to provide office cleaning services for five locations in its Central Region. The contract period will run from July 1, 2024 through June 30, 2025, with a maximum of 27 bi-weekly cleanings. The required services include dusting, wiping down surfaces, vacuuming, mopping, bathroom cleaning, and trash removal. Interested bidders must submit firm unit pricing for the requested services and can arrange site visits to obtain office size information. Proposals must be submitted through the eVA procurement system by June 26, 2024.
This contract opportunity has a Small Business Set-Aside Award Priority, meaning it is designated for small businesses only. The solicitation does not provide details on the available budget or potential award value, and there is no incumbent vendor listed. Bidders must comply with the Commonwealth of Virginia's Required General Terms and Conditions for Goods and Nonprofessional Services contracts.
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Text version
SPECIAL TERMS AND CONDITIONS
NONPROFESSIONAL SERVICES
A. AWARD OF CONTRACT: The Commonwealth will make the award on a total cost basis to the lowest responsive and responsible bidder. The purchasing office reserves the right to conduct any test it may deem advisable and to make all evaluations. The Commonwealth also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest.
B. CANCELLATION OF CONTRACT: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may also be terminated by the contractor, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.
C. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in 1 purchase order with the applicable eVA transaction fee assessed.
D. BID PRICES: Bid shall be in the form of a firm unit price for each item during the contract period.
E. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for 30 days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
F. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.
G. FINAL INSPECTION: At the conclusion of the work, the contractor shall demonstrate to the authorized owners representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance of the work.
H. LABELING OF HAZARDOUS SUBSTANCES: If the items or products requested by this solicitation are “Hazardous Substances” as defined by § 1261 of Title 15 of the United States
Code (U.S.C.) or “Pesticides” as defined in § 136 of Title 7 of the United States Code, then the bidder, by submitting his bid, certifies and warrants that the items or products to be delivered under this contract shall be properly labeled as required by the foregoing sections and that by delivering the items or products the bidder does not violate any of the prohibitions of Title 15
U.S.C. § 1263 or Title 7 U.S.C. § 136.
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