Special_Conditions_(2).docx
DOCX document 18 KB Posted
- Attached to
- Votran Transfer Plaza Restroom Renovations
- Solicitation number
- 26-B-46LL
- Issued by
- Volusia County, Florida
About this file
This is a Special Conditions document for Volusia County, Florida's solicitation for the VOTRAN Transfer Plaza Restroom Renovations project (Contract No. C-2069, ITB No. 26-B-46LL). The project encompasses complete renovation of two employee restrooms (men's and women's) at the VOTRAN Transfer Plaza located at 207 Dr. Mary McLeod Bethune Boulevard in Daytona Beach, Florida. Work includes full demolition of existing fixtures and partitions, installation of new ADA-compliant plumbing fixtures, improved lighting systems with occupancy controls, updated ventilation systems, and durable finishes. The architectural design was prepared by David Ogle to ensure code compliance and modernized configurations. A non-mandatory pre-bid meeting is scheduled for February 13, 2026, at 10:00 a.m., with a deadline for submitting questions by February 26, 2026, at 11:59 p.m. Sealed bids must be submitted electronically via the County's eProcurement Portal by March 12, 2026, at 3:00 p.m., with public opening the same day at 3:00 p.m. via Microsoft Teams. Substantial completion is required within 60 days of Notice to Proceed, with final completion within 30 days thereafter for a total contract duration of 90 days, with liquidated damages assessed at $100 per day for delays beyond the scheduled completion date.
The estimated construction cost is $225,000.00, with evaluation based on lowest responsive and responsible bidder determination. Bidders must submit bid bonds equal to not less than five percent of the bid amount valid for 120 days, along with Prime/Sub Forms identifying all subcontractors, W-9 documentation, debarment certifications, Florida General Contractor license proof, conflict of interest disclosures, drug-free workplace certifications, human trafficking attestations, and scrutinized companies compliance certifications. A local bid preference of three percent is available to prime contractors or two percent if subcontractors represent 51 percent or greater of contracted work, provided they maintain a permanent business location for at least six months in Lake, Orange, Osceola, Seminole, Brevard, or Volusia County. The project includes a Disadvantaged Business Enterprise (DBE) participation goal of 5.2% to be achieved through race-neutral procurement methods. All contractors must comply with Federal Transit Administration (FTA) requirements under FTA Circular 4220.1F, including Davis-Bacon Act prevailing wage compliance and Buy America requirements. Insurance requirements include $1,000,000 commercial general liability per occurrence, $2,000,000 general aggregate, Florida statutory workers' compensation, $1,000,000 auto liability combined single limits, and an installation floater covering full replacement cost of project materials; payment and performance bonds may be required if contract value exceeds $200,000.
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SPECIAL CONDITIONS
1. Award Contingencies
1.1 Conditional Award
Award of this contract is conditional upon the Vendor signing and agreeing to all applicable Federal Transit Administration (FTA) clauses associated with this scope of work.
Failure to execute required FTA certifications, representations, and contractual clauses within the timeframe specified by the Agency may result in withdrawal of the award and selection of an alternate Vendor.
1.2 Compliance With Federal Requirements
Vendor shall comply with all federal regulations, procedures, and contract conditions as required for FTA-assisted projects, including but not limited to:
· FTA Circular 4220.1G (or most current version)
· Applicable Buy America requirements (if triggered)
· Required safety, labor, civil rights, and procurement certifications All FTA-related documentation must be completed, signed, and submitted prior to issuance of Notice to Proceed (NTP).
2. Project Site Conditions – Bus Transfer Center
2.1 Active Transit Facility
The work will occur at an active bus transfer center with continuous public use and bus operations. Vendor is responsible for coordinating all work around active bus traffic, pedestrian areas, and transit personnel.
2.2 Safety Requirements
Vendor shall implement and maintain all necessary safety measures to protect workers, transit employees, bus operators, passengers, and the public. Required safety measures include, but are not limited to:
· Detailed Site Safety Plan approved by the Agency prior to mobilization
· Use of qualified flaggers or traffic control personnel as needed
· Segregation of work zones using barricades, cones, fencing.
· Compliance with OSHA, MUTCD, and any local/state safety requirements
· Maintaining clear egress paths and ADA access throughout construction
2.3 Coordination of Work with Bus Operations
Vendor must coordinate all work activities with the Agency’s Operations Department. This includes, but is not limited to:
· Scheduling work during designated windows where feasible
· Providing advance notice of activities that may affect bus stops, routing, or passenger circulation
· Minimizing disruptions to transit service
· Immediately addressing any unsafe conditions reported by Agency personnel
3. Access & Staging
3.1 Limited Staging Areas
Staging space is limited. Vendor shall plan deliveries, equipment placement, and material storage so as not to obstruct bus lanes or pedestrian pathways.
Any overnight storage must be approved by the Agency.
3.2 Parking Restrictions
No contractor vehicles or equipment may be parked in active bus lanes or designated bus operator parking areas.
4. Clean-Up and Restoration Vendors shall maintain a clean work area at all times and shall restore all disturbed surfaces, pavements, and public areas to equal or better condition upon project completion. All debris must be removed daily to prevent hazards within the transit environment.
5. Agency Authority The Agency reserves the right to temporarily halt work for safety reasons or operational needs. Vendor shall comply immediately with any direction to stop work and may not resume until approval is provided.
6. Temporary Facilities
6.1 Temporary Portable Bathrooms
Contractor must provide and maintain temporary portable restroom facilities for the duration of the project.
· Units must be clean, serviced regularly, and accessible to workers.
· Location TBD and must be approved by Volusia County Transit Services prior to placement.
· Placement must not interfere with bus operations, passenger circulation, or ADA pathways.
· All temporary facilities must be removed at project completion.
7. Preferred Fixture List
7.1 Plumbing Fixture Requirements
The Preferred Plumbing Fixture List provided by the County must be adhere to in the Bid.
· Contractors shall review and comply with the specified preferred fixtures for this project.
· Any substitutions must be submitted for review and approved by Volusia County Transit Services/Facilities prior to bid acceptance or installation.
· This fixture list is considered part of the project’s requirements and must be incorporated into all proposals.
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