SPE8E626R0003.PDF

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000223584

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE8E6-26-R-0003

5. SOLICITATION NUMBER

2026 APR 29

6. SOLICITATION ISSUE

DATE

Helen Patton PEPCBEF

a. NAME

Phone: 445-737-9120

b. TELEPHONE NUMBER (No Collect calls)

2026 MAY 29

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE8E6

DLA TROOP SUPPORT

CONSTRUCTION & EQUIPMENT (CLASS IV)

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

321113NAICS:

550SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

11:59 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

CONTINUED ON NEXT PAGE

PAGE 3 OF 57 PAGES

SPE8E6-26-R-0003

INSTRUCTIONS FOR ACCESSING ATTACHMENTS & RESTRICTED DATA

1. ALL ATTACHMENTS ARE ACCESSIBLE VIA SAM.GOV OR WITHIN THE SOLICITATION:

To ensure immediate access, all three (3) one-page attachments for this requirement have been incorporated directly into the text of this solicitation document. REFER TO SECTION J (LIST OF ATTACHMENTS) FOR DOCUMENT LOCATIONS. Additionally, standalone downloadable copies of all three attachments are posted concurrently on SAM.gov under this solicitation number SPE8E626R0003.

2. MANDATORY ACTION FOR RESTRICTED DATA (ATTACHMENT 2):

The detailed Wood Products Usage Data and Ship-to Addresses are restricted on a "need-to-know" basis. This sensitive data is NOT available on DIBBS or SAM.gov. To obtain the data required to build your quote, Offerors must:

• Locate Attachment 2 (Wood Products Usage Data Certification) within the solicitation text or download it from SAM.gov.

• Complete, sign, and email the form directly to helen.patton@dla.mil

• Upon receipt and verification of the signed Certification, the Government will securely email the restricted usage and shipping data to the Offeror.

3. NO-OFFER SUBMISSIONS (ATTACHMENT 3):

If your firm chooses not to submit a quote for this requirement, the Government requests that you complete Attachment 3 (Solicitation Response Sheet for No Offer). This one-page form is located at the end of the solicitation document (Section L) and can also be downloaded from SAM.gov. Please email completed No-Offer sheet to helen.patton@dla.mil for market research purposes.

IN COMPLIANCE WITH THE REVOLUTIONARY FAR OVERHAUL (RFO) INITIATIVE THE FOLLOWING CHANGES APPLY TO THIS SOLICITATION:

SECTION I

1. 252.204-7000 Disclosure of Information (OCT 2016) DFARS

Replaced by:

252.204-7000Disclosure of Information DEVIATION 2026-O0025 (FEB 2026) (OCT 2016) DFARS

2. 252.204-7003 Control of Government Personnel Work Product (APR 1992) DFARS

Replaced by:

252.204-7003 Control of Government Personnel Work Product DEVIATION 2026-O0025 (FEB 2026) (APR 1992) DFARS

3. 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

DEVIATION 2026-O0025 (JAN 2023) DFARS

Replaced by:

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

DEVIATION 2026-O0025 (FEB 2026) (JAN 2023) DFARS

4. 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023)

DFARS

Replaced by:

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DEVIATION 2026-O0025 (FEB 2026) (JAN 2023) DFARS

SECTION K

5. 252.204-7016 Covered Defense Telecommunications Equipment or Services – Representation (DEC 2019)

DFARS

Replaced by:

252.204-7016 Covered Defense Telecommunications Equipment or Services – Representation DEVIATION

2026-O0025 (FEB 2026) (DEC 2019) DFARS

SECTION L

6. 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

Replaced by:

252.204-7008Compliance with Safeguarding Covered Defense Information Controls DEVIATION 2026-O0025

(FEB 2026) (OCT 2016) DFARS

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 4 OF 57 PAGES

SPE8E6-26-R-0003

SECTION A - SOLICITATION/CONTRACT FORM

CAUTION NOTICE

Subject Solicitation is for the West Region only as defined in this solicitation.

Proposals: Offerors must submit the following items for their proposals to be considered:

- Signed copy of SF 1449 and any amendments.

- Business Proposal

- Pricing Data on the preformatted Price Evaluation List (PEL) Excel Spreadsheet.

Do not alter the locked portions of the spreadsheet.

- Surge/Sustainment - Capability Assessment Plan (CAP) AND addendum addressing the ability to Source Stuff.

- A statement agreeing to accept the Option Clause.

- Material price substantiation, should reflect market conditions as of May 15, 2026.

REFERENCE FAR 52.212-1 Instructions to Offerors - Commercial Items, and FAR 52.212-1 Addendum.

Contractors submitting an offer should request the following information from DLA-Troop Support:

- The Price Evaluation spreadsheet for the West Region - a preformatted Excel spreadsheet to provide pricing data with your proposal.

- The Top Customers with delivery address listing for the PEL List Items.

- The Wood Products Catalog - A Microsoft Excel document listing of all items that may potentially be ordered on the West Region.

- The Capability Assessment Plan (CAP) for Surge & Sustainment Job Aid CAP Companion Guide and Template or download from SAM.gov.

This information may be requested by contacting: Primary POC Helen Patton at helen.patton@dla.mil, Alternate POC Ashley Brown, ashley.n.brown@dla.mil. Contractors will be required to sign a non-disclosure letter in order to receive these items (see Attachment 2:

Wood Products Usage Data Certification).

Points of Contact for this solicitation:

Primary POC: Helen Patton, (445) 737-9120, helen.patton@dla.mil

Alternate POC: Ashley Brown, (445)-737-8896, ashley.n.brown@dla.mil

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS - SF 1449

(CONTINUATION SHEET)

1. Block 9

ALL OFFERS ARE TO BE SUBMITTED VIA EMAIL.

The email size should be limited to 5MB - 10MB.

Please send the email to both of the following recipients:

helen.patton@dla.mil ashley.n.brown@dla.mil

Solicitation No: SPE8E626R0003 mailto:helen.patton@dla.mil mailto:ashley.n.brown@dla.mil mailto:helen.patton@dla.mil mailto:ashley.n.brown@dla.mil mailto:ashley.n.brown@dla.mil

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 5 OF 57 PAGES

SPE8E6-26-R-0003

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

2. Block 8:

Opening/Closing Date and Time: Reference Block 8 of the Standard Form 1449.

EMAILED OFFERS MUST BE RECEIVED BY THE SCHEDULED CLOSING DATE AND TIME.

ALL OFFERORS ARE REQUIRED TO VERIFY THAT THEIR EMAILED OFFERS WERE RECEIVED PRIOR TO THE

CLOSING DATE AND TIME.

OFFERS WILL NOT BE ACCEPTED VIA DIBBS, HAND-CARRIED DELIVERY, MAIL, FAX OR BY ANY OTHER METHOD.

Notes:

1. If you do not receive a response in 2 business days the proposal may not have been received.

Verify receipt prior to the closing date and time.

2. Optional - email with “Request Delivery Receipt”.

3. The email size should be limited to 5MB - 10MB to avoid exceeding the size limits of our email servers/IT infrastructure. Multiple emails may be acceptable due to the email size limitations, contact recipients.

3. Block 17a:

Offeror assigned Unique Entity Identifier (UEI): ____________________________.

(The UEI is a 12-character alphanumeric code assigned and managed directly within the official System for Award Management (SAM.gov) website. A UEI is assigned as part of the SAM.gov registration process and can be found in your SAM.gov registration record. See Addendum to 52.212-1, Instructions to Offerors --Commercial Items (paragraph j).

OR

Offerors CAGE Code: ____________________________.

4. Block 17b:

Remittance Address: (if different from Contractor/Offeror address in block 17a.)

5. Continuation of Blocks 19-24:

Schedule of Supplies/Services

I. ITEMS:

Each awardee will be responsible for making available under the resulting contract, the schedule of supplies.

NOTE 1: The West Region Price Evaluation List (PEL) 2026 is located in Section L 52.212-1 Instructions to Offerors --Commercial Items.

NOTE 2: The Price Evaluation List (PEL) is a representative list of the items required under this contract. The schedule of supplies will represent the scope, magnitude and complexity of the items to be purchased. Each awardee is also required to furnish other items under the classification of lumber, millwork or plywood. The total number of items required under this potential contract is approximately 1,200 for lumber related items. A Microsoft Excel document, containing information on lumber related items, is available to interested parties upon request. Items listed in this document represent all of the potential lumber related items that shall be made available under any resulting contract.

II. PRICING:

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 6 OF 57 PAGES

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

a. Offeror will be required to submit Truckload pricing for the Price Evaluation List (PEL) items in the region that represent the scope, magnitude and complexity of the acquisition as it relates to the anticipated total dollar value for the region. The Truckload price will be broken down into three components: Material Price, Distribution Price and Transportation Price. The Distribution Price will constitute a Not to Exceed Ceiling Price for the distribution element of the items in the Price Evaluation List (PEL). The ceiling prices for distribution only will be in effect for the life of the contract(s).

b. After contract award(s) all orders in the West Region will be competed among all vendors with contracts for the region. In the competition for delivery orders, the distribution ceiling price represents the maximum distribution price a vendor may quote for a Price Evaluation List (PEL) item. It is anticipated that each vendor shall be as aggressive as possible in pursuing all discounts and rebates.

c. The following definitions and requirements are applicable to all orders placed under a resulting contract(s):

Delivered Unit Price - The total unit price charged to DLA Troop Support for product delivered to the Government consisting of up to three components: MATERIAL UNIT PRICE, DISTRIBUTION UNIT PRICE, and TRANSPORTATION UNIT PRICE

Material Unit Price - The actual market price of the product on May 15, 2026 This price shall reflect the invoice price of a product that the vendor/contractor has/will pay to a manufacturer or supplier for the product being ordered. The Material Unit Price shall be the original manufacturer price for the product(s) being ordered, except the original manufacturer price may include first destination transportation costs to a single first destination point (that is, from the manufacturer facility/mill to a distributor's facility or warehouse). If the vendor/contractor carries a variety of grades for the same item, the price submitted must be for the lowest grade, technically acceptable item that meets the Government's requirements. The Material Unit Price is not to include any transportation costs to the customer nor any distribution costs.

Distribution Unit Price - The firm fixed price, offered as a dollar amount, may consist of, but not limited to, the contractor/vendor's general and administration expenses, general overhead, profit, any other expenses associated with the vendor function. The Distribution Unit Price shall be expressed as a dollar figure. The Distribution Unit Price shall not include any material or transportation costs.

Transportation Unit Price - The price, offered as a dollar amount, may consist of, but is not limited to, the contractor/vendor's transportation unit price to and from their distribution and/or packaging facility, to the DLA Troop Support customer or consolidation point or the vendor's transportation unit price from their supplier to the DLA Troop Support customer or consolidation point. Only those transportation costs applicable to the order being executed may be proposed for that order. Also included in this price are commercial packaging and handling costs associated with orders shipped from the contractor's distribution site(s). The Transportation Unit Price shall not include any material or distribution costs.

TRUCKLOAD QUANTITIES FOR SOFTWOOD LUMBER AND PLYWOOD:

THE FOLLOWING FIGURES ARE SUPPLIED AS A GUIDE FOR ESTIMATING TRUCK LOAD QUANTITIES FOR LUMBER AND

PLYWOOD AND ARE NOT INTENDED TO REFLECT EXACT QUANTITIES.

LUMBER (Based on 48,000 lbs./truck)

1. Boards/dimension (1" - 2" thick). DRY - S4S:

a. Southern Pine = Approximately 23,000 BF/truckload (@ 2,200 lbs./MBF)

b. Other SPF* = Approximately 28,000 BF/truckload (@1,700 lbs./MBF)

2. Dimension/timbers, Green-Rough:

a. Southern Pine = Approximately 9,000 - 10,000 BF/truckload (@5,500 lbs./MBF)

b. Other SPF* = Approximately 18,000 BF/truckload (@2,700 lbs./MBF)

3. For waterborne preservative treated boards/dimension, S4S and kiln dried after treatment, figure approximately 18,000 - 19,000 BF/ truckload.

4. For waterborne preservative treated boards/dimension, partially air dried after treatment, figure approximately 8,000 - 9,000 BF/truckload

PLYWOOD: (Based on 48,000 lbs./truck)

a. For Southern Pine, 15 units (bundles)/truckload.

b. For other species, 18 units (bundles)/truckload.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 7 OF 57 PAGES

SPE8E6-26-R-0003

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

*SPF - Spruce, Pine or Fir

TRUCKLOAD QUANTITIES FOR HARDWOOD LUMBER:

Hardwood Lumber: (Based on 48,000 lbs./truck)

a. Approximately 10,000 to 12,000 BF/truckload KD

b. Approximately 8,000 to 9,000 BF/truckload Green

TRUCKLOAD QUANTITIES FOR RAILROAD TIE

Railroad Tie (Based on 48,000 lbs./truck): Approximately 180 EA

III. DELIVERY ORDERS:

The “Successful Offeror” in the post award competition process will receive notification of award via DIBBS - the DLA Internet Bid Board System. The web site address is https://www.dibbs.bsm.dla.mil/. The successful offer will receive e-mail notification from DIBBS that they have an order and will be responsible for retrieving the order from the website.

IV. HISTORICAL DEMAND VALUE:

Estimated Dollar Value 2 Year Base: $15,788,784.00 Estimated Dollar Value 5 Year Total: $39,471,960.00

CAUTION NOTE 1: The estimated values listed above are only estimates based on data available to the Contracting Officer at the time of solicitation. When you offer, you must take into account any business risk associated with these estimates.

CAUTION NOTE 2: After contract award(s), all orders in the West Region will be competed among all vendors with contracts for that region.

V. CONTRACT MINIMUM/CONTRACT MAXIMUM:

Each contract awarded as a result of this acquisition will be guaranteed a minimum of $200,000.00 for the two-year base period.

Guaranteed Minimum 2 Year Base: $200,000.00

Total maximum dollar value for EACH contract awarded under this solicitation is $49,781,600.00.

Total maximum dollar obligated under all contracts issued under this solicitation is $49,781,600.00

VI. OPTIONS:

The resultant contract will be a two-year base period with three, one year options available. Each contract awarded will contain a provision for unilateral option(s) to extend the term of the contract. The Offeror's assent to inclusion of this clause is mandatory. Failure to accept options could result in an offeror being eliminated from further consideration. A statement indicating assent to options must be included in the proposal.

INFORMATION TO OFFERORS

Submission of Offers: All offers must be submitted following the submission requirements outlined in Section L 52.212-1 Instructions to Offerors - Commercial Items.

NOTE: The West Region Price Evaluation List (PEL) 2026 is located in Section L 52.212-1 Instructions to Offerors - Commercial Items.

Awards: This solicitation intends to make multiple awards in accordance with FAR 16.504 (c) and DFARS 216.504. The Government intends to make a minimum of three (3) awards and a maximum of four (4) awards. The Government will announce all awards at the same time.

This solicitation is being issued as a 100% Small Business Set Aside with a Nonmanufacturer Rule (NMR) Waiver.

A Nonmanufacturer Rule (NMR) Waiver has been approved for the solicitation. The effect of this waiver is to allow an otherwise qualified small business to supply the product of an other-than-small manufacturer or processor on this intended small business set-aside contract.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 8 OF 57 PAGES

SPE8E6-26-R-0003

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

However, it must be emphasized that this waiver of the NMR does not waive other legal requirements applicable to Government procurements, such as the Buy American Act and the Trade Agreements Act.

The West Region is defined as follows:

West Region CONUS:

Arizona (AZ), California (CA), Colorado (CO), Idaho (ID), Montana (MT), Nevada (NV), New Mexico (NM), Oregon (OR), Utah (UT), Washington (WA), Wyoming (WY).

West Region Hawaii:

Orders for Hawaii may be designated as FOB Destination (to a final point, port, or consolidation point) or FOB Origin with source stuffing.

Additionally, all orders for Hawaii are subject to the general OCONUS requirements detailed below.

West Region OCONUS:

Alaska (AK), Guam (GU), Japan (JP), Korea (KR).

This contract supports OCONUS deliveries to locations including, but not limited to, Alaska (AK), Guam (GU), Japan (JP), and Korea (KR).

Orders for these locations will be designated as either FOB Origin with source stuffing or FOB Destination to a port or consolidation point.

All OCONUS orders may require coordination with the DDC - Enterprise Transportation Group. Orders designated as FOB Origin with source stuffing are also subject to either DCMA administration with inspection and acceptance at the source or a requirement for a Certificate of Conformance.

Evaluation Procedures:

This procurement is being solicited as a 100% small business set-aside with a Nonmanufacturer Rule (NMR) Waiver. The Government will make an award to a responsible offeror(s), offering the lowest price that is determined fair and reasonable, who conforms to all of the terms and conditions set forth in the solicitation. Proposals will be evaluated according to the Lowest Price Technically Acceptable (LPTA) process.

Material Safety Data Sheets and Hazardous Material: The vendor will obtain Material Safety Data Sheets (MSDS) and Hazardous Warning Labels (HWLs) upon receipt of applicable items. All MSDS obtained will be provided to the Contracting Officer and/or ordering activity upon request. As a minimum, the vendor will furnish the ordering activities with all applicable MSDS upon initial delivery of covered items. The vendor will also be responsible for maintaining all MSDS and HWL on file from suppliers providing hazardous material.

The vendor shall also assure that all hazardous material is correctly labeled.

NOTE: Hazardous Material includes any material defined as hazardous under Federal Standard 313. MSDS must meet the requirements of 29 CFR 1910-1200(g) and FED-STD-313.

Surge and Sustainment: Offerors must submit a CAP (Capability Assessment Plan) that describes the method and capability to meet the surge requirements identified (See Attachment 1: Surge Schedule). FAILURE TO ADDRESS THIS REQUIREMENT COULD MAKE AN OFFEROR INELIGIBLE FOR AWARD. Offerors must submit the CAP with their proposal. Reference the Job Aid CAP Companion Guide and Template. There is a dedicated Surge & Readiness mailbox at Email: c_e.surgeandreadiness@dla.mil

NOTE 1: Contractors must address the ability to stuff/load 40ft and 20ft containers as an addendum to the printed copy of their CAP, submitted as part of their initial proposal.

NOTE 2: Since the Government intends to make a minimum of 3 awards for this solicitation, the Offeror will be responsible for a MAXIMUM of 1/3 of the quantities listed in the Surge Schedule (See Attachment 1: Surge Schedule).

NOTE 3: The Surge Schedule is located in Section C of this document or a downloadable PDF on SAM.gov.

CAUTION - CONTRACTOR CODE OF BUSINESS ETHICS

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and mailto:c_e.surgeandreadiness@dla.mil

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 9 OF 57 PAGES

SPE8E6-26-R-0003

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733) When FAR 52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

STATEMENT OF WORK

1. Scope:

a.) The contractor shall provide items under the general category of wood products, further defined under Items Covered Below, under an Indefinite Quantity Contract (IQC) with DLA-Troop Support, to military installations, other Federal Agencies and Departments, and approved federally funded customers located throughout the world.

b.) Subject solicitation is for the West Region. The region includes customers located in the Continental United States (CONUS), as well as OCONUS customers; vendors are responsible for deliveries within the West region as defined below:

West Region CONUS:

Arizona (AZ), California (CA), Colorado (CO), Idaho (ID), Montana (MT), Nevada (NV), New Mexico (NM), Oregon (OR), Utah (UT), Washington (WA), Wyoming (WY).

West Region Hawaii:

Orders for Hawaii may be designated as FOB Destination (to a final point, port, or consolidation point) or FOB Origin with source stuffing. Additionally, all orders for Hawaii are subject to the general OCONUS requirements detailed below.

West Region OCONUS:

Alaska (AK), Guam (GU), Japan (JP), Korea (KR).

This contract supports OCONUS deliveries to locations including, but not limited to, Alaska (AK), Guam (GU), Japan (JP), and Korea (KR). Orders for these locations will be designated as either FOB Origin with source stuffing or FOB Destination to a port or consolidation point. All OCONUS orders may require coordination with the DDC - Enterprise Transportation Group. Orders designated as FOB Origin with source stuffing are also subject to either DCMA administration with inspection and acceptance at the source or a requirement for a Certificate of Conformance.

c.) Should the coverage in a region become insufficient, the Government reserves the right to issue a new solicitation in order to ADD additional suppliers for the region for the duration of the contract period of five years. There are two additional geographical regions to support CONUS requirements defined herein as the East and the Central, each of which will have its own set of multiple award contracts. Contractors may be requested to act as a back-up supplier for another region in the event that the contractor coverage in another region is insufficient, (0-1 vendors on the region or no quotes or only one vendor quoting), to adequately compete customer requirements.

East Region:

Alabama (AL), Connecticut (CT), Delaware (DE), District of Columbia (DC), Florida (FL), Georgia (GA), Maine (ME), Maryland (MD), Massachusetts (MA), New Hampshire (NH), New Jersey (NJ), New York (NY), North Carolina (NC), Pennsylvania (PA), CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 10 OF 57 PAGES

SPE8E6-26-R-0003

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

Rhode Island (RI), South Carolina (SC), Tennessee (TN), Vermont (VT), Virginia (VA), West Virginia (WV).

Worldwide requirements include but are not limited to: Puerto Rico, U.S. Virgin Islands, Europe and the Middle East. Subject Orders may be FOB Origin with source stuffing requirements or require shipment FOB Destination to a port or consolidation point.

Subject orders may require coordination with the DDC - Enterprise Transportation Group. For orders requiring source stuffing, subject orders may be DCMA administered with inspection/acceptance at source or require a Certificate of Conformance.

Central Region:

Arkansas (AR), Illinois (IL), Indiana (IN), Iowa (IA), Kansas (KS), Kentucky (KY), Louisiana (LA), Michigan (MI), Minnesota (MN), Mississippi (MS), Missouri (MO), Nebraska (NE), North Dakota (ND), Ohio (OH), Oklahoma (OK), South Dakota (SD), Texas (TX), Wisconsin (WI).

Worldwide requirements include but are not limited to: Caribbean area of operations, Central America and South America. Subject Orders may be FOB Origin with source stuffing requirements or require shipment FOB Destination to a port or consolidation point.

Subject orders may require coordination with the DDC - Enterprise Transportation Group. For orders requiring source stuffing, subject orders may be DCMA administered with inspection/acceptance at source or require a Certificate of Conformance.

2. Items Covered:

a.) The wood products covered under this solicitation fall under the categories of Softwood Lumber, Hardwood Lumber, Plywood/ veneer, Preservative Treated/Fire Retardant, Poles/Pilings/Crossarms/Ties and all others to include but not limited to: Dowels, Moldings, Plugs, Posts, Stakes, Wedges, and Doors.

b.) For Fire-Retardant Treated items, only material supplied by pre-approved manufacturers listed in the most current version of the Qualified Products List, QPL-19140, are to be used.

This QPL list can be accessed electronically at the following address: https://qpldocs.dla.mil/ To access the suppliers for the QPL, please go to the following website: https://assist.dla.mil/online/start/ or access via the DIBBS Website https://www.dibbs.bsm.dla.mil/ listed under Technical data:

• Select “Search”

• In the “Search For" box enter “QPL-19140” and hit "Search"

• Under the box titled Governing Spec click the “MIL-L-19140E (2)” hyperlink to open the document" c.) The Price Evaluation List of the 23 items required under this solicitation is located in Section L of this document.

The contractor should be able to supply these items, or their equivalent. The list is considered representative of the items that may be required by DLA-TS customers throughout the duration of the contract. All items to be supplied under any resultant contract are either covered under and conform to a federal/military specification, i.e., fire-retardant items, or are commercial products that are specified by a commercial item description or manufacturers part numbers. Usage for lumber includes, but is not limited to, box and crate making, cribbing, shoring, bracing, blocking, dry-docking, wharf building, and military construction.

NOTE: The list of the price evaluation items, along with the ship to address and the historical order information by region, is available by contacting helen.patton@dla.mil Contractors will be required to sign a non-disclosure letter in order to receive this data. Reference Attachment 2: Wood Products Usage Data Certification, (found in Section K of this document or as a standalone file on SAM.gov).

3. Authorized Customers:

For the purposes of this solicitation the only activity who will place an order with the regional contractors is Defense Logistics Agency - Troop Support (DLA-TS). During the term of the contract, many types of activities may wish to use the DLA-TS Wood Products Tailored Logistics Support Program (TLSP). These activities include but are not limited to military bases, camps posts-stations, other federal activities, and state and local governments that receive federal funds. Should a state and local government request material using other than federal funds, a review of governing statutes will be made and appropriate action taken.

4. Implementation:

https://qpldocs.dla.mil/ https://assist.dla.mil/online/start/ https://www.dibbs.bsm.dla.mil/

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a.) The implementation period (or ramp-up time) for the contract contemplated by this solicitation is a maximum of 30 days.

b.) Annually, DLA Troop Support will review demand in the region to ensure that the Price Evaluation List (PEL) adequately represents the scope, magnitude and complexity of the items purchased and that the cost drivers have been included. If it is determined that the price evaluation list is not adequately representative, the list will be augmented as necessary so as to comply with this requirement. Vendors will be required to submit Distribution Prices for any items added, with these Distribution Prices being determined fair and reasonable by the Contracting Officer prior to being added to the contract. A modification will then be issued adding these Distribution Prices to the contract. Like the items in the original price evaluation list, the Distribution Prices for the additional items will constitute a Not to Exceed Ceiling Price for the distribution element and will be in effect for the life of the contract. A failure to provide fair and reasonable Distribution Prices for an item being added may preclude the contractor/vendor from being eligible to compete for the item when ordered under the contract.

5. Information Technology (IT)/Order Receipt Processing:

General:

a.) For purposes of this program offerors must, at a minimum, provide:

• Email capabilities for the receipt of “requests for quotes” for wood products forwarded by DLA-TS to each regional contractor.

• Registration on DIBBS - the DLA Internet Bid Board System. The web site address is https://www.dibbs.bsm.dla.mil/ Contractors must be registered in order to receive e-mail notification of delivery order awards as well as to retrieve copies of these orders.

• The ability to submit payment requests and receiving reports electronically using WAWF (Wide Area Workflow). WAWF is a web-based software application that allows DoD Vendors to submit and track their invoices and receipt and acceptance documents electronically. The contractors must use one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://piee.eb.mil/ b.) As the state of the art of the ITS for this contract evolves, modifications may be required to accommodate the needs of DLA-TS, its customers, and other authorized customers under the contract. The modifications to the contract will be issued as Change Orders within the scope of the “Changes” clause of the contract.

Ordering/Request for Quote Process Overview:

a.) Customer Order Requests

1. Customers submit their Order Requests to DLA Troop Support via MILSTRIP or will be converted to MILSTRIP by DLA Troop Support.

2. The customer Order Requests are loaded into the BidWiser for scope review.

3. The Contracting Officer verifies that the requested item(s) are within the scope of the contract.

b.) Competition process for delivery orders.

1. Approved customer Order Requests are loaded into a standardized Request For Quote (RFQ) spreadsheet and forwarded (via email) to all vendors within a customer's region.

2. All vendors fill out the following information in identified spreadsheet fields:

• Distribution Price (items with distribution ceiling prices)

• Unit Price

• Extended Price

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• Lead time/Delivery

• Comments

• Buy American Act Compliant Y/N

• Country of Origin

3. The Vendors send (via email) the completed Request for Quote files to their DLA-TS contact.

4. All Vendor Requests for Quote that are received by the required date/time are loaded into Bidwiser. The date and time for receipt of quotes will be specified on each RFQ and generally will be within 72 hours.

5. In the event Bidwiser is replaced by another ordering program, contractors will be required to adopt and employ the follow on program.

6. The Contracting Officer reviews the returned quotes and selects the awardee based upon a Best Value determination. The basis for making a Best Value award determination will be specified in the RFQ. Price, delivery and performance under this contract are common factors that will be used; however, other factors may be included as well.

7. Should the Vendor have questions regarding a particular item, they may contact the DLA-TS point of contact for clarification. In the event of any discrepancies between the item description depicted in any RFQ, consequent delivery order, and the Bidwiser catalog, the description in the Bidwiser catalog shall be considered definitive.

8. Vendors are required to quote on 90% of the RFQs that meet or exceed the delivery order minimum quantities in the Clause FAR. 52.216-19 ORDER LIMITATIONS. Failure to meet this requirement shall subject a contractor/vendor to corrective and/or remedial action under the contract. The Government also reserves all rights and remedies provided under the contract in the event the contractor/vendor fails to meet this material requirement.

9. For those items with distribution ceilings, the contractor may NOT propose distribution prices that exceed the maximum

“not to exceed” distribution prices. The contracting officer will validate that distribution prices quoted in an RFQ do not exceed the maximum distribution ceiling prices.

NOTE: All delivery orders will be competed among awardees within the region except that the Government reserves the right to direct orders to a particular source under urgent circumstances, to meet contractual minimums, or to provide economy and efficiency as a logical follow-on to an order already issued in accordance with FAR 16.505(b)(2). Award decisions may be made either by line item or in their entirety.

In accordance with FAR 16.505(b)(8), the following individual has been designated the delivery order ombudsman:

Chief of Pricing and Strategy, DLATS-BPA DLA Troop Support 700 Robbins Avenue Philadelphia, PA 19111

6. Delivery Requirement:

a.) Definitions:

ROUTINE: Deliveries required for normal day-to-day business operations. Requirements are known or planned in advance and allow for a scheduled or set delivery.

URGENT: Deliveries required in less than normal time frame. Requirements are not known or planned in advance but occur suddenly and require an accelerated delivery.

b.) The contractor shall deliver all requirements to the receiving location within the delivery timeframe specified below:

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Delivery Schedule by Category

CATEGORY ROUTINE URGENT

Softwood Lumber 14 Days 7 Days Hardwood Lumber 14 Days 7 Days Plywood/Veneer 14 Days 7 Days

Crossarms 25 Days 15 Days Preservative Treated 14 Days 7 Days Fire-Retardant Items 30 Days 20 Days

Poles 35 Days 25 Days Ties 25 Days 20 Days

Piles Other 35 Days 20 Days Pilings, 110' 65 Days 15 Days

All Other 14 Days 7 Days Specialty Items (including plugs, wedges, stakes, dowels, milvan planks, and purple heart)

30 Days 15 Days c.) The contractor shall maintain a 90% on time delivery rate per contract year. Failure to meet this requirement shall subject a contractor/vendor to corrective and/or remedial action under the contract. The Government also reserves all rights and remedies provided under the contract in the event the contractor/vendor fails to meet this material requirement.

NOTE 1: Days of delivery are in calendar days.

NOTE 2: The Government acknowledges that lead times for some items that fall in categories above are longer than listed. The above deliveries apply to general categories.

NOTE 3: For urgent requirements delivery will be an evaluation factor in the order. Award will be made to that offeror whose proposal contains the combination of delivery and price offering the best overall value to the Government. This will be determined by comparing differences in delivery with differences in price. In making this comparison, the Government is more concerned with obtaining better delivery than with making an award at the lowest overall price. However, the Government will not make an award at a significantly higher overall price to achieve slightly better delivery.

NOTE 4: An additional 2 days will be added to any stated delivery in the event the material requires LEVEL “A” packaging.

Reference the section “Preservation, Packaging and Marking” for further details on Level A packaging.

7. Preservation, Packaging, and Marking:

a.) Unless otherwise specified, preservation, packaging, and marking shall be to a degree of protection to preclude damage to containers and/or the contents thereof under normal shipping conditions and handling which conform to normal commercial practices, and applicable carrier regulations involving shipment from contractor to the receiving location.

b.) Lumber and plywood orders identified by DLA-TS as requiring “Level A” packaging shall be packaged in accordance with the following:

• For lumber follow the below Illustration "Level A" Packaging for Lumber

• For plywood follow commercial item description A-A-55057A and below Illustration "Level A" Packaging for Plywood.

(The plywood specification can be accessed electronically at the following address: https://www.dibbs.bsm.dla.mil/ under Specs/Stds, Document I.D. A-A-55057A).

c.) Anti-Stain (fungicidal type) treatment is required on all “green” lumber for control of sap-stain and mold producing fungi and bacteria. Solution is to be water based with the composition, concentration, and application as specified by the chemical supplier.

The solution shall not appreciably change the color of the wood to which it is applied. Chemicals used in the treating solution

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must be environmentally acceptable and mercury-free.

d.) All material delivered shall exhibit appropriate markings evidencing compliance with applicable grading agency rules. All wood products must clearly show on each and every piece an approved grading agency logo. Softwood lumber must include the “HEAT TREATED LOGO” as defined and approved by the American Lumber Standards. This requirement extends to all sizes of lumber, green or dry.

e.) A packing list/slip containing the following information, as a minimum: Vendor's name, delivery order number, job order number

(if necessary), document number, date of order, itemized list of supplies included in the shipment, quantity ordered, quantity shipped, delivered unit price, delivery site, secondary delivery site, if necessary, and any special instruction shall be enclosed with each shipped order. The line number used in the order and confirmation will be duplicated on the packing slip. The prices shown on the packing list/slip must be identical to the order price.

f.) To assure that all receiving activities can properly identify items for other than routine orders, packing list/slip shall be annotated as follows:

• “URGENT DELIVERY” for requirements with urgent deliveries; and/or

• “REQUIRES SPECIAL HANDLING AND/OR STORAGE” for requirements requiring special handling and/or storage.

g.) The contractor will obtain Material Safety Data Sheets (MSDS) and Hazard Warning Labels (HWL) upon receipt of applicable items. The contractor will also be responsible for maintaining all MSDS and HWL received from suppliers on file. Hazardous Material includes any material defined as hazardous under Federal Standard 313. MSDS must meet the requirements of 29 CFR 1910-1200 (g) and Fed-Std-313. The contractor will furnish the copies of all applicable MSDS to the authorized customers upon initial delivery of covered items. The vendor shall also assure that all hazardous material is correctly labeled. The contractor will furnish copies of all MSDS obtained to the Contracting Officer upon request.

h.) Packaging Level A.

• Unit Assembly. A unit shall contain only one thickness, width, and length of lumber except as otherwise specified herein.

When lumber is ordered in random widths, more than one width may be included in the unit. To complete loading of remnant quantities of a shipment, a maximum of three different lengths may be combined in a unit. When two or more lengths are included in a unit, the longest length shall be on the bottom of the unit with the next longer lengths on top of the longest. The unit shall be straight and even on the bottom, sides and at least on one end. Pieces shall not be butted end-to-end in any unit.

• Unit Size. Unless otherwise specified, individual units shall not exceed 47 ½ (47.50) inches in width and 25 ¾ (25.75) inches in height. For unit loads prepared for containerization, the maximum allowable width shall be as specified by the containerizing activity, or 45 inches if not specified.

• Strapping. Strapping shall be applied girth wise to the unit and tensioned to minimize all voids within the unit to the maximum extent possible. On units 6 feet long or less, end straps shall be located 1 foot from each end +/- 4 inches. On units over 6 feet long, end straps shall be located 2 feet from each end +/- 4 inches. Intermediate straps shall be applied so that adjacent straps are not more than six feet apart. When a unit is composed of different lengths and none of the intermediate straps are located within 16 inches from the free end of any one piece of lumber, then additional strapping shall be applied within 16 inches of the free end. Intermediate straps may be repositioned 12 inches in either direction to meet these requirements. Strapping shall be: (a) flat, heavy duty steel in accordance with ASTM D 3953, type 1 or 2, minimum ¾ inch wide, with a minimum breaking strength for 2,000 pounds, or (b) extra heavy duty polyester cord in accordance with ASTM D 3950, type 1 A, minimum ¾ inch wide, with a minimum breaking strength of 1830 pounds.

Strapping shall be coated finish (organic) or zinc-coated (galvanized), grade optional. Strap connectors or seals shall have a minimum of 75 percent joint efficiency and shall be applied and tensioned in accordance with the manufacturer's instructions.

• Edge protectors. Edge protectors shall be used on all edges under the strapping of softwood and hardwood lumber units, 4 inches thick or less. Fiberboard edge protectors shall not be used for select or finish grade softwood lumber or standard grades of hardwood lumber.

• Cross strips. In units containing more than 4 tiers of lumber in height, cross strips ¾ (.75) inch to 1-inch-thick and a

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minimum of 2 ½ (2.50) inches wide shall be placed midway the depth of the unit across its width under each strap location. The cross strips shall not extend beyond the width of the unit, nor shall the cross strips be more than 2 inches shorter than the package width.

• Waterproof Wrap. Waterproof lumber wrap. Commercial coated woven reinforced waterproof lumber wrap with the outside color white and inside color black is required. Wrap shall be applied after initial strapping has been accomplished and shall be positioned so as to completely cover the top, ends, and sides of each unit, leaving the bottom exposed. The ends shall be folded and fastened in a manner that will ensure the wrap will remain fastened and in place during the shipment. All edges and ends shall be tacked or stapled to ensure wrap will stay in place during shipment. Fastening devices on ends of units shall be a minimum ¾ (.75) inch in length.

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8. Quality Requirement:

Contractor shall assure that all products tendered meet the appropriate recognized national and industry standards regarding inspection, testing, grading, marking, treating, infestation, and general quality. Additionally, contractor shall assure that all products delivered to ordering activity comply with the description of products requested by customer.

NOTE: The contractor will be paid only for material the ordering activity has received and accepted. Customers must report all discrepancies to the contractor and to DLA-TS.

9. Returns:

a.) At a minimum, the contractor shall provide the Government the same return and replacement policy offered to the general public in customary commercial practice.

b.) Material examination and testing will be in accordance with applicable industry procedures. If a discrepancy is found, material will be held pending contractor's disposition instructions for not more than five (5) business days. After 5 business days, if contractor has not provided disposition instructions the discrepant material will be returned to the contractor's address at the contractor's own expense.

10. Inspection and Acceptance:

Government inspection and acceptance of orders shall take place at destination. The Government reserves the right to conduct source inspection if deemed necessary by the Contracting Officer. Applicable Inspection/Acceptance requirements will be noted on each post-award Request for Quote (RFQ)/Deliver Order.

11. Reports:

The contractor may be asked to supply information to support audit requirements.

• Program Manager Audit: Monthly pricing reviews of items will be performed. A representative sample of orders issued in the previous month will be utilized.