SPE8E3-21-R0001 Attachment O- VOLUME III- Storefront Support SOW for the Southeast Zone 1- Anniston Army Depot Storefront - Revised.pdf

Statement of Work Anniston Army Depot (ANAD) MRO Southeast Zone 1

1.0 BACKGROUND

1.1 Anniston Army Depot (ANAD), Anniston, Alabama (AL), supports a multi-mission industrial base, recognized for heavy combat vehicle expertise. DLA Troop Support’s Maintenance, Repair, and Operations (MRO) Tailored Logistics Services (TLS) Prime Vendor (PV) Program has continuously provided Paint Supplies and Distribution support through an onsite “storefront” location operated by the MRO TLS PV as detailed in this Statement of Work.

2.0 SCOPE

2.1 The purpose of this Statement of Work is to consolidate supply and distribution activities for paint and paint-related products and to ensure the consistency of paint products and all chemical agent resistant coating (CARC) being provided under this contract. Under this SOW the vendor agrees to provide consistent sources of paint products, understanding that substitutions will only be authorized with Government concurrence. Contractor operations include the procedures necessary for procurement of paint supplies and distribution under the provisions of the Paint Supplies and Distribution agreement to include: the staffing of an on-site paint warehouse, the provision of 'walk-up' service for Government customers, the distribution of paint and paint- related products to satellite distribution points, and the proper management of paint and paint- related products exceeding the shelf life limitations contained herein. All transactions shall be recorded in ANAD's Hazardous Materials Management System (HMMS) software. The Contractor shall provide all labor, tools, transportation, personal protective equipment (PPE), phone, and mail service required for the performance of these services with the exceptions found in paragraph entitled "General Supply Information." This work specification establishes the Government's requirement for Paint Supplies and Distribution. These services shall consist of all necessary processes to facilitate the full range of Paint Supplies and Distribution at ANAD, AL.

3.0 GENERAL REQUIREMENTS

3.1 Location

Aniston Army Depot locations to include, but not limited to:

‐Main Warehouse: Back of Bldg. 524 ‐Satellite Storage Areas: Bldgs. 113, 117, 143A, 409, 433, 474, 475 and 499

3.2 Point of Contact

The Contracting Officer for this SOW is the designated DLA Troop Support Contracting Officer for the MRO (Maintenance, Repair and Operations) TLS (Tailored Logistic Support) PV (Prime Vendor) Southeast Zone 1 Contract. ANAD will identify a designated Primary and Secondary Government Points of Contact (POC) at ANAD for this SOW.

3.3 Appendix C, Paint and Paint-Related Products (Preliminary), is a preliminary list of the required items and satellite stocking requirements. At the start of work, the contractor will be managing Government owned inventory and will establish a Schedule of Supplies for the Paint and Paint-Related Products based on their review and in coordination with ANAD.

3.4 Parking

No special privileges will be afforded the contractor for parking. All parking shall be in designated parking places, and only those authorized in writing by Director of Law Enforcement and Security (DLES). When loading and unloading, the Contractor will be permitted to stage a vehicle near the building to support such movement. When loading/unloading is completed, the Contractor-owned vehicle shall be returned to an approved parking lot. For situations such as these, where the

Contractor may need to frequent other locations on the Depot in support of business directly related to this contract, the Contractor may obtain a placard from the designated ANAD POC authorizing them to park in an alternate location. Placards can be checked out from the ANAD POC, but must be returned prior to close of business daily. Placards are only for use away from the worksite. In no case shall this placard be used to permanently park adjacent to the contractor's normal worksite at Bldg.

524.

3.5 Contractor Liability

The Contractor shall be responsible for any damage to Government property due to Contractor negligence or misconduct. The Contractor with the ANAD POC will conduct a walk through to identify any damages to the facility or government owned property.

3.6 Overtime

Government overtime is not projected, but may be necessary based on mission needs. It will be the responsibility of the Contractor to have sufficient quantities of product in their satellite storage buildings prior to the end of the workweek to support any overtime hours that the Government chooses to work.

3.7 Shift Operations

The Government may request a full or partial second shift operation from the Contractor due to accelerated production or facility restrictions, upgrades, or repairs. Any such request shall be negotiated in advance with the DLA Contracting Officer, the ANAD POC and the Contractor and may result in a contract modification. Upon agreement and notification by the DLA Troop Support Contracting Officer and the ANAD POC, the Contractor shall commence and/or cease night shift operations. When able, the Government will provide a minimum of one week notice to the contractor for any shift in operations. However due to base operations, notification may be less than one week. Staffing and duration of these operations shall be contingent on the work being performed.

3.8 Schedule

WORK HOURS RECEIVING HOURS DAY(S) OF WEEK 7:00

AM - 4:30 PM 7:00 AM - 2:00 PM Monday - Thursday 7:00 AM - 3:30 PM 7:00 AM - 2:00 PM Every other Friday CLOSED 7:00 AM - 2:00 PM Every other Friday CLOSED CLOSED Saturdays, Sundays, and Federal Holidays

3.8.1 Federal Holidays

Federal holidays may cause the Depot to be closed for one or more of the work days identified. The contract performance period has taken this possibility into consideration.

3.8.2 Shutdown Periods

The Government may choose to shutdown for a week or portions of a week as stated below. During this shutdown, and unless otherwise stated, only those Government personnel essential for equipment/facility maintenance will be permitted work.

4th of July Holiday Christmas Holiday Safety Stand-Down Day* Employee Appreciation Day*

*Safety Stand-Down Day and Employee Appreciation Day generally occur on a Friday (8- hour day). Safety Stand-Down Day consists of either two half-days occurring at six-month intervals or one full workday per year. Employee Appreciation Day generally occurs on a Friday (half of an 8-hour day) and is usually held in the afternoon. The Contractor’s services may not be required during these periods. In such cases, the Contractor will be notified in writing by the Government. These interruptions will be at no cost to the Government.

3.8.3 Schedule Changes

When situations warrant, the Government may change their hours of operation to adjust for weather (extreme heat or cold) conditions, etc. For example, during summer production, shops may begin work at 6 a.m. and leave at 3:30 p.m. to avoid the afternoon heat. The contractor shall be provided as much notice as possible when these situations occur and will be expected to support any schedule change provided by the designated ANAD POC. When able, the Government will provide a minimum of 72 hours notification of any schedule changes. However due to base operations, notification may be less than 72 hours.

3.9 Access to Classified Information

Performance of work under this contract does not require access to Classified Information.

3.10 Access to the Depot Intranet

Performance of work under this agreement shall require the Contractor to utilize the Depot's Hazardous Materials Management System (HMMS) data collection system. Such system(s) shall require access to the Depot's Intranet. As contract performance requires routine access to a Federally-controlled information system, Clauses FAR 52.204-9 Personal Identity Verification of Contractor Personnel and Procurement Note H14 Contractor Personnel Security Requirements are applicable. The forms and information required by DLAD 52.204-9000 are required to be forwarded to the ANAD POC and Contracting Officer in sufficient time prior to the Start of Work. Access will not be required for all employees. The Government will permit five Contractor personnel to hold clearances at a given time at no cost to the Contractor. The Contractor will have three primary personnel and two back-up personnel to ensure staffing at all times. The Contractor shall present employees capable of securing the necessary clearances and the cost of all non-favorable background checks/clearances shall be at the expense of the Contractor. Any additional clearances desired shall also be at the cost of the Contractor.

3.11 Nondisclosure Agreement (NDA)

To perform under this agreement, it will be necessary to provide the Contractor employees with process specifications and other data necessary to meet production requirements. This information shall be considered proprietary to Anniston Army Depot and therefore require that a Nondisclosure Agreement be signed by both ANAD and each Contractor employee to protect those interests prior to the Start of Work. As the Contractor introduces new employees or visitors into the work area, additional NDAs shall be required. Original and subsequent NDAs shall be submitted to the designated ANAD POC prior to introducing new employees or visitors into the work area.

3.12 Data and Communications Submitted to the Government Electronically The Government often employs contractors as system administrators to operate and maintain Government computer systems. These systems include local area networks, web sites, databases, other electronic records, e- mail accounts, other electronic data transfer mechanisms and computer software. The employees of these contract system administrators sign nondisclosure agreements obligating them not to reveal information contained in files, documents, computers or systems that they administer. However, unless such information is protected in some way, contract system administrators do not have the ability to access such information.

3.12.1 Potential contractors as well as any other parties are thus advised to take steps needed to prevent access by contract system administrators to information submitted electronically to the

Government. Absent such steps, it is assumed that contract system administrators are permitted the capability to access the data. The access will be limited to that which is necessary for the contract system administrator to perform its duties for the Government. The access shall be subject to the condition that third party information is not to be revealed by the contract system administrator.

Under all circumstances, adequate internal controls must be placed in effect by the Contractor to ensure that no violation of Title 18 USC 1905 occurs during the course of this agreement. This provision of Federal criminal statutes reads as follows:

18 USC 1905 "Disclosure of confidential information generally"- Whoever, being an officer or employee of the United States or of any department or agency thereof... publishes, divulges, discloses, or makes known in any manner or to any extent not authorized by law any information coming to him in the course of his employment or official duties or by reason of any examination or investigation made by, or return, report or record made to or filed with, such department or agency or officer or employee thereof, which information concerns or relates to the trade secrets, processes, operations, style of work, or apparatus, or to the identity, confidential statistical data, amount or sources of any income, profits, losses, or expenditure of any person, firm, partnership, corporation, or association; or permits any income return or copy thereof or any book containing any abstract or particulars thereof to be seen or examined by any person except as provided by law; shall be fined under this title or imprisoned not more than one year, or both; and shall be removed from office or employment."

3.13 Inventory Control

The Contractor shall maintain an access roster of all entries/exits of personnel (Government and non- Government) who enter buildings where the Contractor maintains inventory control. The roster shall be made available to the Government upon request.

4.0 SAFETY REQUIREMENTS

4.1 The Contractor shall comply with all applicable federal, state, local, and Department of the Army (DA) requirements, including National Fire Codes and DoD 4145.19-R-1, 49 CFR, AR 385- 10, and ANADR 385-1. The Contractor shall be responsible for the safety of the operation, to include worker training, and shall have a site-specific Safety Program Plan. The Contractor employees will be required to have the appropriate training and licenses to operate all vehicles and material handling equipment. Properly rated material handling equipment such as forklifts or tow motors will be utilized inside buildings. Vehicles will not be used for deliveries inside buildings or in congested areas.

4.2 Safety Program Plan.

The Contractor shall electronically provide the site-specific Safety Program Plan to the designated ANAD POC with notification to the DLA Troop Support Contracting Officer and must be approved prior to Start of Work. The plan will be forwarded to the Depot Safety, Industrial, and Environmental elements for review and concurrence prior to the Start of Work.

The plan shall include the Contractor's overall safety and health policies and procedures, and must include provisions on Hazard Communication (29 CFR 19 I 0.1200), HAZWOPER (29 CFR 1910.120), MSDS, employee training, safety meetings, who will keep the Occupational Safety and Health Act (OSHA) log, and other basic OSHA standards. It must also include site specific job hazard analyses for all functions performed by the Contractor, and specific provisions for protection from hazards normally incident to the tasks and operations to be performed, including a plan for maintaining a Drug Free Workplace, and maintaining a Hearing Conservation Program that complies with 29CFR 1910.95. The Safety Program Plan and all its policies, procedures provisions, programs, and plans shall be maintained current and changes shall be resubmitted for concurrence. The Contractor shall also comply with local safety and health rules and regulations in accordance with ANADR 385-1. The local Safety Office, Safety Division of the Directorate of Risk Management (DRK) is available for advice and consultation in preparing this plan.

4.3 Safety and Accident Prevention

4.3.1 Safety Practices and Guidelines

The Contractor shall conform to all federal, OSHA standards applicable to the work performed and safety practices and guidelines contained within this Statement of Work. Contract clause entitled "Accident Prevention," Army Material Command (AMC) Regulation (R) 385- 100, Safety and Occupational Health Regulation ANADR 385-1, Engineering Manual (EM) 385-1-1, 29 Code of Federal Regulations (CFR) 1926/1910, etc., and other related Department of Transportation (DOT) Regulations (49 CFR) shall be strictly adhered to.

4.3.2 Environmental Spills/Incidents

Any individual employed by the Contractor that sees an environmental spill/incident must immediately Dial 911, notifying of the incident. After this is accomplished, the individual should contact the Contractor Site Manager. Upon notification, the manager will contact the ANAD POC with notification of the incident. In those cases where the spill results from Contractor negligence or misconduct, a written report shall be electronically provided through the ANAD POC with notification to the Troop Support Contracting Officer within one day after the event. The Contractor shall comply with the spill response and notification requirements in the ANAD Red Book. The Contractor will be charged actual costs incurred by ANAD for clean-up of spills due to Contractor operations.

4.3.3 Drug Free Workplace Program

The Contractor shall have a comprehensive Drug Free Workplace Program, which also includes provisions for routine testing for specific hazardous occupations, and post-accident testing.

4.3.4 Job Hazard Analysis

This analysis of each job site shall be performed by the Contractor and submitted as a part of the Safety Program Plan. Job Hazard Analyses shall be revised as necessary when work process or requirements change.

4.3.5 Training

Training requirements include but are not limited to: safety-related training regarding Hazard Communication, Protective Clothing and Equipment, and Accident/Injury Reporting, gasses handled/used in the performance of their jobs. HAZWOPER, Hazardous Material, and Hazardous Waste/RCRA Training will be provided by ANAD.

4.4 General Safety Rules

The Contractor shall comply with all installation, DA, DOD, and OSHA safety standards while performing work on ANAD.

4.4.1 The Contractor shall become familiar with, and comply with, all local Depot safety and fire prevention regulations.

4.4.2 The Contractor shall comply with the provisions of ANADR 420-6, Facilities Engineering Fire Protection and Prevention Regulation

4.4.3 In areas where Contractor personnel are the only personnel within a structure, the

Contractor shall prepare a Fire Evacuation Plan and submit it through the designated ANAD POC to the Installation Fire Chief. The Contractor shall notify the DLA Troop Support Contracting Officer when they submit the plan.

4.4.4 The Contractor shall comply with severe weather and chemical event notifications and shelter/evacuation procedures.

4.4.5 Check all switches for proper position prior to applying power on any equipment.

4.4.6 The Contractor shall not leave any equipment unattended while power is engaged.

4.4.7 Fire lanes shall be kept clear of equipment.

4.4.8 All spills shall be reported immediately by dialing 911. Oil, grease, and fuel spills shall be immediately cleaned or covered with absorbent material by properly trained personnel.

4.4.9 All equipment shall be electrically grounded while in use.

4.4.10 Pre-work meetings shall be held before starting new or substantially changing operations.

4.4.11 All safety and health inspections by OSHA, the Nuclear Regulatory Commission (NRC), or other outside agencies shall be coordinated with the installation Safety Office.

4.5 Personal Injury and Accident Reporting and Responsibility.

4.5.1 The Contractor Site Manager shall electronically report promptly (within one hour) to the designated ANAD POC and ANAD Safety Office all available facts relating to each instance of an injury to the Contractor's personal injury on ANAD. Serious accidents should be reported by dialing

911. The DLA Troop Support Contracting Officer will also be notified on the same day of any such occurrences.

4.5.2 It may be necessary to secure the accident area until released by the investigating authority.

Such releases shall be accomplished through the ANAD Safety Office.

4.5.3 If the Government elects to conduct an investigation of the injury, the Contractor shall cooperate fully and assist the Government personnel until the investigation is complete.

4.6 Personal Protective Equipment (PPE).

4.6.1 The Contractor shall provide and ensure that all Contractor personnel possess and wear the necessary PPE, which could include respiratory protection. When respiratory protection is required, medical evidence of the physical ability of Contractor employees to wear this equipment shall also be required. Requirements are further outlined in 29 OSHA 1910.134. Contractor shall also be responsible to perform industrial hygiene monitoring for noise and potential occupational exposures in accordance with 29 CFR 1910.

4.6.2 Proposed PPE shall be included in the Contractor's Safety Program Plan. A determination of the need for PPE shall be made by the Contractor based on the Contractor’s Job Hazard Analysis for each potentially hazardous operation. The actual analyses may need to be accomplished or revised as work methods change. These analyses shall be contained in the Safety Program Plan.

4.7 Exposure to Hazardous Materials

Contractor personnel could be exposed to any one or a variety of the fuels, lubricants, greases, solvents or compounds during the performance of the functions described herein. It is the responsibility of the Contractor Site Manager to communicate with the necessary ANAD production elements, and review the shop instructions, process control pamphlets, etc., to ensure that Contractor personnel are not exposed to hazardous materials without the proper protection. The Contractor must adequately address all aspects of personal safety regarding exposure to hazardous materials in his Safety Program Plan. The Contractor shall also maintain copies of Material Safety Data Sheets (MSDS) for all products stored, handled, or used by his/her employees. Manufacturer-specific MSDS for Contractor-supplied materials shall be provided to the ANAD POC and the DLA Troop Support Contracting Officer for review/approval prior to ordering by the customer or delivery of any new paint and paint-related product. The MSDS shall:

• Give full disclosure of all ingredients by proper chemical name and CAS number, to equal 100% of the product formulation.

• List each hazardous air pollutant (organic & inorganic) and its percentage.

• List each volatile organic compound and its percentage.

• Specify the volume of solids per gallon of paint.

• List manufacturer's name, address, city, state, zip code, phone number, and Contractor and Government Entity (CAGE) Code, if applicable.

4.8 Working Conditions.

Work sites involve both indoor and outdoor working conditions. Fall and winter conditions are cool, cold and humid, approximately (15-55°F), while spring and summer conditions are warm, hot and humid, approximately (70-100°F). Outdoor work may require gloves, insulated rubber boots and coveralls. Buildings are equipped with heaters, and rollup door(s) that may be open during normal operations even in winter months. The work involves walking, stooping, bending and standing, as well as the handling of items that may be heavy.

4.9 Emergency Medical Treatment

The Depot provides 24-hour paramedic support for medical emergencies. If/when transported by the Government, the injured person will be transported to Regional Medical Center or Stringfellow Hospital in Anniston.

4.10 Work Delay

The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under this contract. If the Contractor fails or refuses to promptly comply with safety requirements, the Safety Office will advise the ANAD POC. The ANAD POC together with the Safety Office, will coordinate with the Contracting Officer to issue an order to cease all or part of the Contractor work performed until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor

5 ENVIRONMENTAL REQUIREMENTS

5.1 Regulatory Guidance

The Contractor shall comply with all applicable federal, state, and local statutes and laws, including but not limited to Clean Air Act (CAA), Clean Water Act (CWA), Emergency Planning & Community Right-To-Know Act (EPCRA), Endangered Species Act, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), National Environmental Policy Act (NEPA), Oil Pollution Act of 1990 (OPA), Pollution Prevention Act (PPA), Resource Conservation and Recovery Act (RCRA), Safe Drinking Water Act (SDWA), Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA or Superfund), Superfund Amendments and Reauthorization Act, and Toxic Substances Control Act (TSCA). The Contractor shall also adhere to the ANAD Red Book

(Hazardous Waste Guidance and Emergency Response) and the ANAD Green Book (Storm Water Best Management Monitoring

Plan). The Contractor shall not be liable for past contamination at the work site or for past violations at ANAD not resulting from Contractor actions or operations.

5.2 Local Practices

The Contractor shall comply with all environmental practices and guidelines contained within this Statement of Work, including the following:

5.2.1 Contractor Environmental Support and Coordination

The Contractor shall notify the ANAD POC of all proposed process changes that they learn may be implemented in their area in order that the ANAD POC verify the appropriate coordination has taken place.

5.2.2 Hazardous Materials Not Provided by the Government

The Government shall provide the hazardous materials necessary in the performance of this PWS except for paints and related products required for the Contractor to purchase pursuant to this PWS.

However, if the Contractor should determine that a hazardous material is necessary for any other reason and chooses to introduce it on the installation (such as alternate materials to mark contractor property, etc.) the following requirements shall be met:

5.2.2.1 Material Safety Data Sheets (MSDS)

The Contractor shall submit an MSDS for any hazardous material they bring onto the installation, which is not provided to them by the Government in the performance of this Statement of Work. This sheet shall be provided to the ANAD POC seven working days prior to bringing the material on the Depot and shall be approved by the ANAD Environmental, Safety, and IH Offices prior to bringing the material on the installation.

These offices shall provide their approval/disapproval on a case-by-case basis to the ANAD

POC.

5.2.2.2 Hazardous Materials Management Plan (HMMP)

For hazardous materials not provided by the Government, the Contractor shall develop and implement an HMMP. The HMMP shall be provided to the ANAD POC with notification to the DLA Troop Support Contracting Officer no later than 30 calendar days after gaining approval to bring hazardous materials on the installation. The plan and its subsequent, changes shall be acted upon by the ANAD Safety, Environmental, and IH Offices within 14 calendar days. The Contractor shall have ten calendar days to correct any unsatisfactory comments. The HMMP shall address as a minimum, the types and quantities of hazardous materials anticipated to be used in the performance of this work, contractor procedures for delivery, storing, inventory, tracking, and controlling access to hazardous materials.

The HMMP shall address HMMS procedures for creating New Inventory, Transferring, and Issuing hazardous materials utilizing the ANAD HMMS database. ANAD Environmental personnel shall enter all MSDS into HMMS. The Contractor shall update the HMMP as necessary to reflect current hazardous material procedures and inventories. In addition, the Contractor shall comply with local guidance and instructions regarding the issue, receipt, and storage of hazardous materials.

5.3 Emergency Planning and Community Right-to-Know Act (EPCRA) The Contractor shall electronically provide the ANAD POC input into ANAD facility reports prepared by the environmental office according to the following schedule:

EPCRA Tier II- February 1st Annually ANAD shall provide the Contractor with guidance on the format for submissions by December 15th of the reporting year.

5.4 Affirmative Procurement (AP)

5.4.1 The Contractor shall comply with all applicable Affirmative Procurement (AP) requirements for the purchase of products containing recycled content and recovered materials, per 40 CFR 247.

At a minimum, with the exception of price, performance, or availability, the Contractor must ensure that any product designated by EPA in its Comprehensive Procurement Guidelines in 40 CFR 247, which it purchases in the performance of this work must meet the minimum recovered material content percentages in the associated Recommended Material Advisory Notice for that product. The Contractor shall be responsible for obtaining information on recovered material content levels used in performance of this Statement of Work from the vendor or manufacturer. The Contractor is responsible for ensuring that all sub-contractors comply with these requirements. The Contractor shall submit the "Contractor Request for Waiver for Non-EPA Designated Recovered Materials Content Items" as written documentation to Support the decision not to acquire items meeting the minimum content levels, based on one of the three justifications below:

a. Product not available from a sufficient number of sources (i.e., available from two or more sources) or not available at a reasonable price.

b. Product not available within a reasonable period of time.

c. Product does not meet applicable performance standards.

5.4.2 The Contractor shall electronically submit to the ANAD POC Contractor Waiver Requests for Non-EPA Designated Items not less than 14 working days prior to initiating procurement for any such items. Receipt of the request shall be confirmed by the Depot Environmental Office prior to purchase.

5.4.3 No later than 31 October of each year and at the end of contract performance, the Contractor shall electronically submit to the ANAD POC with notification to the Contracting Officer the estimation and certification information regarding recovered materials used in the performance of this contract. The ANAD POC shall forward this information to the Depot's Environmental Office for input into ANAD AP facility reports.

5.5 Waste Minimization/Pollution Prevention/Recycling.

5.5.1 The Contractor shall make every effort to reduce hazardous material usage and waste generation and recycle and reuse materials when technically, economically, and environmentally feasible to do so. The Contractor shall comply with the ANAD Red Book, local guidance, and instructions for refuse collection and material recycling.

5.5.2 The Contractor shall ensure that Contractor personnel keep recyclable commodities (cardboard, paper, plastics, glass, newspaper, etc.) out of the refuse collection containers and place in designated recycling containers.

5.6 Ozone Depleting Substance (ODS) Management and Elimination. The Contractor:

a. Shall not vent or release any ozone-depleting substance (ODS) into the atmosphere unless permitted or authorized by law and coordinated with the Directorate of Risk Management (DRK) Environmental Control and Engineering Division, through the ANAD POC.

5.6.1 Shall not procure any products or equipment intended for installation or use at ANAD containing or manufactured with a Class I ODS in the performance of this Statement of Work. Class

I ODS means any substance the Environmental Protection Agency (EPA) designates in 40 CFR Part 82 Subpart F, "Protection of Stratospheric Ozone" to include but not be limited to (1) Chlorofluorocarbons [(CFCs) – used in residential, commercial and industrial air conditioning and refrigeration (AC&R)], (2) Halons (used in fire extinguishers and fire suppression systems), and (3) Carbon Tetrachloride, and (4) Methyl chloroform (both industrial solvents).

5.6.2 Shall ensure that all products and equipment that contain or are manufactured with ODS are clearly labeled in English with the required warning statement. The Contractor shall electronically provide the ANAD POC with any specifications for ODS-containing equipment at least 15 calendar days prior to purchasing such equipment. The ANAD POC will forward this information to the ANAD Environmental Office for concurrence.

5.6.3 Shall coordinate with DRK through the ANAD POC to ensure compliance with all applicable federal, state, local laws and regulations as well as, DOD, Army, TACOM, AMC, ANAD regulations, regulatory requirements, and procedures regarding ODS turn-ins.

5.7 Lead-Based Paint (LBP) and Asbestos Abatement

The Contractor shall instruct all Contractor employees not to cut, weld, sand, grind, or otherwise disturb or handle any material encountered within its areas of performance that is known to or suspected of containing or being contaminated with lead-based LBP and/or asbestos. Should such materials be encountered, the Contractor shall electronically contact the ANAD POC immediately for inspection and further action from ANAD Safety, Environmental, and IH Offices. The Contractor shall be instructed by the Government on the proper procedures for handling LBP and asbestos should the situation arise.

5.8 Environmental Compliance Program

The ANAD POC, Contracting Officer and the Contractor shall be immediately informed of any deficiencies identified in quarterly Environmental Program and Compliance inspections by ANAD environmental staff or periodic inspections by regulatory agencies such as the Environmental Protection Agency (EPA), and the Alabama Department of Environmental Management (ADEM).

The compliance inspections may be conducted on a random, unannounced basis. Reasonable effort will be taken to notify the ANAD POC and the Contracting Officer at the time of the inspection to enable them to notify the Contractor of the inspection and permit them to accompany the Contractor and the inspector(s) during the inspection. Unless specified in higher level regulatory guidance, the Contractor shall immediately connect deficiencies against the Environmental Compliance Program if at all possible and provide an electronic report of the corrective action or corrective action plan to the ANAD POC and Contracting Officer within 2 working days of the notification of the deficiency.

5.9 Reimbursement of Environmental Costs

The Contractor shall pay to ANAD actual environmental costs, including:

1. Fees, fines, and penalties, incurred as a result of Contractor non-compliance with environmental regulations.

2. Costs incurred by ANAD for spills, clean-up of spills, and associated remediation of contamination due to Contractor operations.

6.0 DISPOSAL OF HAZARDOUS MATERIAL

ANAD has a contract with Defense Reutilization and Marketing Office (DRMO) for the disposal of hazardous waste. Any hazardous material that is Government-owned that remains in inventory at the Contractor's start of work, or is purchased by the Government under current contracts or delivery cycles that can no longer be utilized for its intended purpose, shall be managed in accordance with ANAD Red Book instructions. Any Contractor-owned hazardous materials that have less than 7 months of shelf life remaining shall be removed from ANAD and returned to Contractor-owned facilities.

7.0 FIRE REGULATIONS

The Contractor shall comply with all aspects of ANADR 420-6. The Government shall provide training to all Contractor employees consistent with this regulation. The Contractor shall abide by the Commander’s Policy Statement No 39. SMOKING INSIDE THE BUILDING IS PROHIBITED.

SMOKING IS ONLY PERMITTED IN DESIGNATED AREAS. In addition, the Contractor shall electronically provide a Fire Evacuation Plan to the ANAD POC with notification to the Contracting Officer. The ANAD POC shall forward the plan to the Fire Prevention Office for review and concurrence. This document must have concurrence prior to Start of Work. When personnel, evacuation routes, or operations change within the area, the Contractor shall submit an amended plan for approval through the ANAD POC in the same manner. The Contractor shall electronically provide monthly fire reports (SIOAN Fms 200-21 and 200-22) in accordance with ANADR 420-6, for each area managed and supplied by a Depot- approved Fire Plan.

8.0 QUALITY REQUIREMENTS

8.1 Inspection of Services

The Government shall perform inspection of the Contractor's services (FAR 52.246-4).

8.2 Audits

Quality audits and inspections of the Contractor’s processes shall be conducted by ANAD personnel to verify compliance with the contract, as well as to evaluate the quality of service of the prime and any subcontractors. Discrepancies and deficiencies will be reported through the ANAD POC to the Contracting Officer.

8.3 Corrective Action

The Contractor shall establish, document, and maintain corrective action procedures.

8.4 Customer Feedback

The Contractor’s performance shall be evaluated based on investigation of comments regarding service provided on the Contractor’s Customer Comment forms, which will be randomly distributed among his/her Depot customers. These forms shall be designed by the Contractor and submitted 30 calendar days after the Start of Work. Completed/ returned forms shall be provided to the ANAD POC on a monthly basis. In addition, the ANAD POC distributes these forms to solicit comments.

8.5 Surveillance Plan

The Contractor's performance shall also be evaluated based on the results of continuous surveillance by the ANAD POC and Directorate of Engineering/Quality. Routine surveillance will be performed by the Government and unfavorable results will be report to the Contracting Officer, documented in the contract file, as well as provided to the Contractor for corrective action. The Contractor shall also perform surveillance of his/her own processes. Results shall be made available to the Government upon request.

9 PERFORMANCE REQUIREMENTS

Material for the ANAD Storefront will be procured by the contractor. The contractor shall manage the stocked inventory and distribute to the customer in accordance with the terms of this Statement of Work. Material to be stocked will be determined by the ANAD POC and a list of material will be provided to the contractor. Material purchased by contractor and held in stock inventory is considered contractor owned material. The Government shall not be liable for any costs associated with contractor owned material/inventory held in stock, including defective, expired, and/or otherwise excess stock, unless and until that inventory is receipted by the Government. Storefront material costs shall only be for (storefront) items purchased by the Contractor and receipted to the Government through walk-up, automatic delivery, or shop delivery. Acceptance of material will occur once material is distributed in accordance with the terms of this Statement of Work. There will be no storefront material costs associated with Government owned stock material which has been provided to the Contractor for management and delivery.

9.1 Prohibited Chemicals List

Appendix B of this SOW identifies prohibited chemicals. The contractor shall not provide any of these items, nor shall they provide materials that contain any of these ingredients.

9.2 Paint Products

Appendix C, Paint and Paint-Related Products (Preliminary), is a preliminary list of the required items and satellite stocking requirements. At the Start of Work, the contractor will be managing Government owned inventory (if applicable) and will formulate a Schedule of Supplies for the Paint and Paint-Related Products based on their review and in coordination with ANAD. The Scheduled of Supplies will be the products that will be provided, managed, and regularly delivered by the Contractor. Changes or additional items may be required. Whenever it is necessary to add a new paint related item to the inventory, the additional material shall be negotiated. If the Contractor cannot provide the item, it shall also be stated electronically. The Government will accept/reject the Contractor source within seven days.

9.3 Web Based Ordering

9.3.1 The TLS PV shall provide a web based approach for ordering by ANAD. All transactions shall also be recorded in ANAD's Hazardous Materials Management System (HMMS) software. The Ordering System shall be user friendly and permit queries by cost center, date, paint and paint-related items, etc., and shall be approved by the Government. A cumulative archive of all transactions must be available for the length of time that the Contractor provides service. The Government shall provide the names of personnel authorized to place orders using this catalog.

ANAD Ordering POCs and Alternates will be electronically identified to the Contractor at the start of work, and thereafter, as changes are necessary. The Contractor will submit the order to DLA Troop Support via EDI using American National Standards Institute ANSIX12 855 Transaction Standard Purchase Order Acknowledgement. The Transaction will be loaded to the KO Portal (Contracting Officer’s Portal) for continued processing, validation and approval by the Contracting Officer. The Contractor shall conduct a training program within the start-up period on the ordering system. ANAD shall be provided adequate training on the contractor’s web based ordering system.

9.3.2 When requested, the Contractor shall provide to the ANAD POC an electronic inquiry indicating the total items received for the current month, and the total dollar value. The ANAD POC shall also have the capability to perform the inquiry.

9.4 Shop Support

9.4.1 Contractor personnel shall receive guidance for proper handling of material through formal training efforts (prescribed in Paragraph entitled "Training") and specific guidance issued by Contractor Site Manager using the ANAD Red Book.

9.4.2 Contractor personnel shall ensure that hazardous materials/waste within work area are handled and processed within operating guidelines such that storage drums, and other containers housing hazardous materials and waste are properly maintained and secured and shall check to ensure containers are sealed and report any deficiencies IAW the ANAD Red and Green Books.

9.4.3 Contractor personnel shall properly dispose of hazardous materials used and wastes generated at work site, immediately notify Contractor Site Manager and ANAD POC of any accidents or spill, and initiate response action as directed. Since exposure to hazardous materials/waste is possible, personnel may be required to wear PPE (e.g., rubber boots, coveralls, goggles, aprons, gloves, respirator, etc.) in accordance with the Contractor’s Job Hazard Analysis

9.4.4 Contractor personnel shall maintain their work area in orderly manner by sweeping up debris (e.g., drii1, nuts, bolts, etc.) on floors and performing any other associated cleaning to promote good housekeeping.

9.4.5 Contractor personnel independently follow established procedures and other written guidance for performing material handling, storage, etc. Their work is subject to spot check during progress and upon completion for compliance with instructions, quality of work, etc.

9.5 Receipts

The Contractor shall maintain a signed receipt for each delivery or paint store transaction. Receipts for paint products that are on an automatic delivery schedule shall be signed by the ANAD Shop Supervisor. Receipt for orders placed through the online catalog shall be signed by the primary or alternate ANAD Ordering POCs. Receipts are for billing purposes and shall represent each line item delivered. Receipts shall be made available to the Government upon request. In such cases where material delivered was transitioned from Government stock, the Contractor shall maintain an excel spreadsheet. No purchase cost shall be associated with the item receipted from Government stock.

Charges shall only be for material purchased by the Contractor and receipted to the Government through walk-up, automatic delivery, or shop delivery. Government transitioned stock will have already been entered into HMMS prior to the Contractor’s start of work. The Contractor shall enter only Contractor- purchased hazardous material into the HMMS and apply product HMMS labels when the material is prepared for delivery to the Government.

9.6 Monthly Labor Report

Storefront labor costs are billed monthly. The Contractor will submit the order to DLA Troop Support via EDI using American National Standards Institute ANSIX12 855 Transaction Standard Purchase Order Acknowledgement for the Total Labor Costs. The Transaction will be loaded to the KO Portal (Contracting Officer’s Portal) for continued processing, validation and approval by the Contracting Officer. The contractor shall also submit an itemized monthly payment request no later than the 5th of each month to the DLA Troop Support Contracting Officer with notification to the ANAD POC. The Contractor shall provide the itemization in an MS Excel format showing each personnel, unburdened and burdened hourly rates and totals. The fully burdened labor costs include all the direct, indirect, general and administrative costs, and profit associated with providing the required personnel (employee costs only).

9.7 Daily Closeout

9.7.1 Equipment and Facilities

The Contractor shall clean all equipment and facilities, as required, in order to maintain good housekeeping and prevent safety hazards.

9.7.2 Hazardous Waste and Material

The Contractor shall turn in any hazardous waste and material to the appropriate collection point, as directed.

9.7.3 Forms, Records, and Entries

The Contractor shall complete required entries on all forms and records, as required, by the ANAD POC. The format of forms and records will be provided by the ANAD POC at the Start of Work Meeting.

9.8 In-process Reviews

At a minimum, an In-Process Review (IPR) will be within the first three and six months of performance and annually thereafter, to evaluate Contractor effectiveness. The ANAD POC will coordinate the date with the Site Manager and the DLA Troop Support Contracting Officer. At each IPR or when requested by the Government, the Contractor shall provide a historical report by line item that summarizes the volume of material receipted by the Government to date. The report will depict a line-by-line of the actual consumption levels

9.9 Production Support Problems

Production support problems shall be reported to the ANAD POC by the Contractor. The ANAD POC shall take all action possible to resolve the problem.

9.9.1 Contractor shall immediately notify the ANAD when anticipated and or known stoppage of GFP shall cause a potential and/or critical work stoppage.

9.9.2 The ANAD POC shall effect applicable action and/or coordination to supply the required material and prevent a work stoppage.

9.9.3 The Contractor shall make a reasonable effort to locate responsible parties when circumstances interfere with the performance of contractual duties (such as blocked drop-off points, etc.).

9.9.4 If work stoppage occurs, the Contractor shall promptly notify the Contracting Officer.

9.10 The contractor shall review outdated stock with the LEAD for possible disposal via DRMS.

The contractor shall be responsible for the cost associated with unused and outdated contractor owned inventory.

10.0 PLACE OF PERFORMANCE

10.1MAIN WAREHOUSE (BLDG. 524) – EAST AREA

10.2 Duties

10.2.1 The Contractor shall remain on-site during all Nichols Industrial Complex (NIC) regular operating hours, establishing and maintaining delivery routes with adequately trained personnel. The Site Manager shall be the point of contact for the designated Anniston POC.

10.2.2 The Contractor shall maintain an electronic file of all communications relating to the terms of this contract and be accessible to the ANAD POC via cellular phone at all times the warehouse is open and follow all established lock and key control procedures. When circumstances interfere with the performance of contractual duties, such as blocked drop off points, the Contractor shall make a reasonable effort to locate responsible parties or, if that effort fails, the ANAD POC or the Contracting Officer. The Contractor shall also perform all necessary inspections of equipment. The contractor shall provide all the necessary vehicles for movement and storage of routine consumable and specialty items, to include any stand-by or back-up vehicles should their primary transports be inoperable. The Contractor shall also perform the following:

10.2.3 The Contractor shall transition all paints and paint-related products from the paint warehouse at Bldg. 524 and provide inventory, control, and distribution services for them until such products are exhausted from our current supply mechanism and thereafter for all Contractor transitioned or purchased items. Prior to depletion of the residual, the contractor shall make provisions to provide sufficient quantities using their own contractual mechanism.

10.2.4 The Contractor shall provide for 'just-in-time' delivery at the main warehouse and satellite shops, stocking, maintaining of the electronic inventory, etc., and walk-up service for each National Stock Number (NSN) and/or part numbered item identified in Appendix C. The same system employed for orders and receipts as specified in C- 14d and C-14f. The Government shall provide the names of personnel authorized to place orders using this web based ordering system. ANAD Ordering POCs and Alternates will be electronically identified to the Contractor at the start of work, and thereafter, as changes are necessary. The Government will not be obligated to pay for any such stock unless receipted to the Government under the provisions stated herein. In addition, the Contractor shall electronically provide a 45-day notice prior to changing manufacturers. The Contractor shall not provide any products that contain ANAD prohibited chemicals, as identified in Appendix B. As changes to the prohibited chemicals list occur, the Contractor shall be notified for subsequent discussion, if required.

10.2.5 The Government will provide a suitable storage area for the Contractor operated paint warehouse and staging at Bldg. 524. The Government will also provide an administrative area which may or may not be within the storage/staging facility. However, due to the Government's changing workload the Contractor may be requested to relocate. In such an event, a written notice shall be provided to the Contractor in sufficient time to make any necessary notifications to commercial carriers.

10.2.6 The Government will not provide any labor, equipment, or transportation other than what is specifically stated within this statement of work.

10.2.7 The Contactor shall inventory and restock items weekly (as a minimum) in the main warehouse.

10.2.8 The Contractor shall re-stock satellite areas on a depleting basis and stock the central supply point based on orders placed from users through the Contractor's web based ordering system.