SPE8E3-21-R0001 Attachment N- VOLUME III- Storefront Support SOW for the Northeast Zone 2- Letterkenny Army Depot Storefront - Revised.pdf

STATEMENT OF WORK (SOW)

FOR

Letterkenny Army Depot (LEAD) MRO Northeast Region, Zone 2

1.0 BACKGROUND

The DLA Troop Support Maintenance, Repair and Operations (MRO) program supports Letterkenny Army Depot (LEAD) through a Tailored Logistics Services, Prime Vendor TLS PV program operating onsite LEAD via a “storefront” operation. This Statement of Work (SOW) defines for the contractor the effort to consolidate the procurement, storage, accountability, distribution, and disposal of MRO industrial goods, paints, drums, and all other hazardous materials in support of LEAD under the MRO Northeast Zone 2 contract.

2.0 SCOPE

The contractor shall provide all personnel, equipment, personal protective equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform total supply chain management of hazardous materials management as defined in this SOW, except as specified in Paragraph 12.0 as Government Furnished Property. The contractor will operate onsite at Letterkenny Army Depot (LEAD), Chambersburg, Pennsylvania (PA).

Contractor shall provide for data management in the Hazardous Materials Management System (HMMS) and provide hazardous materials management for all materials requested by LEAD and the Theater Readiness Monitoring Directorate (TRMD). The contractor shall deliver and distribute items to LEAD’s satellite storage locations and manage the storage and inventory of contractor-supplied and government-supplied inventory of MRO goods at the TRMD site, LEAD on-base facility, and/or any contractor operated facilities. The Contractor shall provide hazmat material management of warehouse space of stocked items supporting all hazmat needs.

Contractor operations include the procedures necessary for procurement of MRO related supplies and distribution to include: the staffing of an on-site administrative area, purchasing activities, physical distribution of HAZMAT / MRO related products to satellite locations, and the proper management and storage of paint and hazmat products. All transactions shall be recorded in LEAD's Hazardous Materials Management System (HMMS) software.

3.0 GENERAL REQUIREMENTS

3.1 Location

Contractor shall provide support onsite at Letterkenny Army Depot. Locations of support include:

Main Office- Building 355 Building 350 Storage Room - (Main Flammable Storage) Building 367 - (Bulk / Drum Flammable Storage) TRMD- Bldgs. 5800, 5803, 5807 and 5811 (All Open Classified Storage Areas)

1.4.1.5 Satellite storage (HAZMAT lockers) areas in buildings - 350, 351, 391, 356, 389, 320, 370 (Open Classified Storage Area), 403, 57, 37, 52, 51, 41, 1, 10, 33 and 3390 *Contractor’s must meet all requirements for obtaining necessary Facility Clearance License(s) to be considered for contract award.

3.2 Point of Contact

The Contracting Officer for this SOW is the designated DLA Troop Support Contracting Officer for the MRO (Maintenance, Repair and Operations) TLS (Tailored Logistic Support) PV (Prime Vendor) Northeast Zone 2 Contract. LEAD will identify a designated Primary and Secondary Government Points of Contact (POC) at LEAD for this SOW. This SOW inclusive of the Contractor’s Management Plan and Exit Strategy will be incorporated into the MRO TLS PV Northeast Zone 2 Contract.

3.3 Contractor Liability

The Contractor shall be responsible for any damage to Government property due to Contractor negligence or misconduct. The Contractor with the LEAD POC will conduct a walk through to identify any damages to the facility or government owned property.

3.4 Overtime

Government overtime is not projected, but may be necessary based on mission needs. It will be the responsibility of the Contractor to have sufficient quantities of product in their satellite storage buildings prior to the end of the workweek to support any overtime hours that the Government chooses to work. The contractor will be notified in writing by the LEAD POC with written approval from the DLA Contracting Officer when overtime is required.

3.5 Schedule

The contractor shall provide services between the hours of 6:00 am and 4:00 pm, Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is open. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

3.5.1 Federal Holidays

The following are recognized US holidays. The contractor shall not perform services on these days:

New Year’s Day Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

If observed holiday falls on a Tuesday or Thursday, the Depot may schedule a closure on the corresponding Monday or Friday.

3.5.2 Shutdown Periods

The Government may choose to shut down or be forced to shut down due to budgetary or other reasons as determined by the U.S. Government. During this shutdown, and unless otherwise stated, only those Government personnel essential for equipment/facility maintenance will be permitted to work.

3.5.3 Schedule Changes

When situations warrant, the Government may change their hours of operation to adjust for weather (extreme heat or cold) conditions, workload, etc. The contractor shall be provided as much notice as possible when these situations occur and will be expected to support any schedule change provided by the designated LEAD POC. When able, the Government will provide a minimum of 72 hours’ notification of any schedule changes. However due to base operations, notification may be less than 72 hours.

3.5.4 Staffing and Operating Hours

The administrative office will be open for operations Monday through Friday, except Federal holidays, between the hours of 6:00 am and 4:00 pm. Satellite areas and TRMD will normally operate on the same 6:00 am and 4:00 pm schedule but may operate on a variety of schedules and it changes as production schedules change. Schedule shift changes and flexibility are required for this manufacturing environment. The contractor will be required to operate the Store outside these hours and days for emergencies such as a period of alert as determined by LEAD.

3.6 Shift Operations

The Government may request a full or partial second shift operation from the Contractor due to accelerated production or facility restrictions, upgrades, or repairs. Any such request shall be negotiated and may result in a contract modification. Upon agreement and notification by the DLA Troop Support Contracting Officer via the LEAD POC, the Contractor shall commence and/or cease night shift operations.

3. 7 Working Conditions Work sites involve both indoor and outdoor working conditions. Fall and winter conditions are cool, cold, and humid, approximately (15-55°F), while spring and summer conditions are warm, hot and humid, approximately (70-100°F). Outdoor work may require gloves, insulated rubber boots and coveralls. Buildings are equipped with heaters, and rollup door(s) that may be open during normal operations even in winter months. The work involves walking, stooping, bending and standing, as well as the handling of items that may be heavy.

3.8 Inventory Control

3.8.1 The Contractor shall maintain an access roster of all entries/exits of personnel (Government and non-Government) who enter buildings where the Contractor maintains inventory control. The roster shall be made available to the Government upon request.

3.8.2 The contractor will utilize its systems, policies and procedures to manage inventory at LEAD and will cycle count all products on a regular basis at all locations to ensure 100% service levels. All contractor furnished inventories are to be counted and reconciled at year-end.

3.8.3 The contractor shall provide inventory management of all LEAD storefront items identified and agreed upon by LEAD. This list will maintained by the TLS PV, LEAD, and the Contracting Officer. All related inventories are counted and reconciled at year-end.

4.0 SAFETY REQUIREMENTS

4.1 General

The contractor employees working in material handling areas are required to be trained in applicable local, state, and federal laws regarding workplace safety, OSHA 1200 Right to Know compliance, Hazardous Communication Training, and where applicable, Federal HAZWOPER training. It is the contractor’s responsibility during the Startup Phase to coordinate with Environmental and Safety personnel to understand health and safety rules and regulations. The contractor will comply with specific health and safety rules and regulations and if required, work directly with regulatory departments and submit written plans for approval. Written plans will include at a minimum: Emergency Relocation Plan, Property Control Plan, Fire Prevention and Evacuation Plan, Key Control Plan, and Safety Program Plan “Accident Prevention.”

4.2 The Contractor shall comply with all applicable federal, state, local, and Department of the Army (DA) requirements. The Contractor shall be responsible for the safety of the operation, to include worker training, and shall have a site-specific Safety Program Plan.

4.3 Safety Program Plan

The Contractor shall electronically provide the site-specific Safety Program Plan to the designated LEAD POC with notification to the DLA Troop Support Contracting Officer and must be approved prior to Start of Work. The plan will be forwarded to all applicable Depot Safety, Industrial, Fire, and Environmental elements for review and concurrence prior to the Start of Work. The plan shall include the Contractor's overall safety and health policies and procedures, and must include provisions on Hazard Communication, HAZWOPER, SDS, employee training, Forklift license certifications, safety meetings, who will keep the Occupational Safety and Health Act (OSHA) log, and other basic OSHA standards. It must also include site specific job hazard analyses for all functions performed by the Contractor, and specific provisions for protection from hazards normally incident to the tasks and operations to be performed, including a plan for maintaining a Drug Free Workplace, and maintaining a Hearing Conservation Program that complies with 29CFR 1910.95.

4.3.1 The Safety Program Plan and all its policies, procedures provisions, programs, and plans shall be maintained current and changes shall be resubmitted for concurrence. The Contractor shall also comply with local safety and health rules and regulations. The local Safety Office is available for advice and consultation in preparing this plan.

4.4 Accident Prevention

4.4.1 Personal Injury and Accident Reporting and Responsibility Serious accidents should be reported by dialing 911. All accidents that involve real or personal property damage, unabated hazards, etc., shall be immediately reported to the LEAD Safety Office (phone number (717-267-5253) and Security Office (phone number 717-267-8800) from a non-Government phone. The Contractor Storefront Manager shall also electronically report promptly to the designated LEAD POC and LEAD Safety Office all available facts relating to each instance of an injury to the Contractor's personal injury on LEAD. The DLA Troop Support Contracting Officer will also be notified on the same day of any such occurrences.

4.4.2 The Contractor shall immediately secure the accident area until released by the accident investigating authority. Such releases shall be accomplished through the Safety Office and the designated LEAD POC. The DLA Troop Support Contracting Officer will also be notified on the same day of any such occurrences. It may be necessary to secure the accident area until released by the investigating authority. Such releases shall be accomplished through the LEAD Safety Office. If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is complete.

4.5 Safety Practices and Guidelines

The Contractor shall conform to all federal, OSHA standards applicable to the work performed and safety practices and guidelines contained within this PWS.

4.6 Drug Free Workplace Program

The Contractor shall have a Drug Free Workplace Program, which also includes provisions for routine testing for specific hazardous occupations, and post-accident testing.

4.7 Job Hazard Analysis

This analysis of each job site shall be performed by the Contractor and submitted as a part of the Safety Program Plan. Job Hazard Analyses shall be revised as necessary when work process or requirements change.

4.8 Training

Training requirements include but are not limited to: safety-related training regarding Hazard Communication, management of flammable material, Protective Clothing and Equipment, and Accident/Injury Reporting, gasses handled/used in the performance of their jobs. Training may be provided by the Hazmat Environmental team located at LEAD.

4.9 Personal Protective Equipment (PPE)

The Contractor shall provide and ensure that all Contractor personnel possess and wear the necessary PPE, which could include respiratory protection. When respiratory protection is required, medical evidence of the physical ability of Contractor employees to wear this equipment shall also be required. Requirements are further outlined in 29 OSHA 1910.134

4.9.1 Proposed PPE shall be included in the Contractor's Safety Program Plan. A determination of the need for PPE shall be made by the Contractor based on the Contractor’s Job Hazard Analysis for each potentially hazardous operation. The actual analyses may need to be accomplished or revised as work methods change. These analyses shall be contained in the Safety Program Plan.

4.10 Exposure to Hazardous Materials

Contractor personnel could be exposed to any one or a variety of the fuels, lubricants, greases, solvents or compounds during the performance of the functions described herein. It is the responsibility of the Contractor Storefront Manager to communicate with the necessary LEAD production elements, and review the shop instructions, process control pamphlets, etc., to ensure that Contractor personnel are not exposed to hazardous materials without the proper protection.

The Contractor must adequately address all aspects of personal safety regarding exposure to hazardous materials in his Safety Program Plan.

4.11 Work Delay

The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under this contract. If the Contractor fails or refuses to promptly comply with safety requirements, the Safety Office will advise the LEAD POC. The LEAD POC together with the Safety Office, will coordinate with the Contracting Officer to issue an order to cease all or part of the Contractor work performed until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor.

5.0 ENVIRONMENTAL REQUIREMENTS:

5.1 Regulatory Guidance

The Contractor shall comply with all applicable federal, state, and local statutes and laws, including but not limited to Clean Air Act (CAA), Clean Water Act (CWA), Emergency Planning & Community Right-To-Know Act (EPCRA), Endangered Species Act, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), National Environmental Policy Act (NEPA), Oil Pollution Act of 1990 (OPA), Pollution Prevention Act (PPA), Resource Conservation and Recovery Act (RCRA), Safe Drinking Water Act (SDWA), Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA or Superfund), Superfund Amendments and Reauthorization Act, and Toxic Substances Control Act (TSCA). The Contractor shall not be liable for past contamination at the work site or for past violations at LEAD not resulting from Contractor actions or operations.

5.2 Spills

5.2.1 The contractor shall become familiar with, and comply with, all local Depot procedures and regulations regarding spills.

5.2.2 Contractor is responsible for ensuring all contractor personnel are trained on appropriate responses and procedures to contain spills.

5.2.3 Contractor is responsible to ensure adequate spill containment and spill cleanup products are readily available and in sufficient quantities in all contractor controlled storage areas.

5.3 Reimbursement of Environmental Costs

The Contractor shall pay to LEAD actual Costs incurred by LEAD for spills, clean-up of spills, and associated remediation of contamination due to Contractor operations. Contractor is also liable for any Environmental costs, including: Fees, fines, and penalties, incurred as a result of Contractor non-compliance with environmental regulations.

5.4 Environmental Compliance Program

The LEAD POC, Contracting Officer and the Contractor shall be immediately informed of any deficiencies identified in quarterly Environmental Program and Compliance inspections by LEAD environmental staff or periodic inspections by regulatory agencies such as the Environmental Protection Agency (EPA), and the Pennsylvania Department of Environmental Protection (PDEP). The compliance inspections may be conducted on a random, unannounced basis. Reasonable effort will be taken to notify the LEAD POC and the Contracting Officer at the time of the inspection to enable them to notify the Contractor of the inspection and permit them to accompany the Contractor and the inspector(s) during the inspection. Unless specified in higher level regulatory guidance, the Contractor shall immediately connect deficiencies against the Environmental Compliance Program if at all possible and provide an electronic report of the corrective action or corrective action plan to the LEAD POC and Contracting Officer within 2 working days of the notification of the deficiency.

5.5 Affirmative Procurement (AP)

The Contractor shall comply with all applicable Affirmative Procurement (AP) requirements for the purchase of products containing recycled content and recovered materials, per 40 CFR 247.

At a minimum, with the exception of price, performance, or availability, the Contractor must ensure that any product designated by EPA in its Comprehensive Procurement Guidelines in 40 CFR 247, which it purchases in the performance of this work must meet the minimum recovered material content percentages in the associated Recommended Material Advisory Notice for that product. The Contractor shall be responsible for obtaining information on recovered material content levels used in performance of this Statement of Work from the vendor or manufacturer.

The Contractor is responsible for ensuring that all sub-contractors comply with these requirements. The Contractor shall submit the "Contractor Request for Waiver for Non-EPA Designated Recovered Materials Content Items" as written documentation to Support the decision not to acquire items meeting the minimum content levels, based on one of the three justifications below:

Product not available from a sufficient number of sources (i.e., available from two or more sources) or not available at a reasonable price

Product not available within a reasonable period of time

Product does not meet applicable performance standards.

5.6 The Contractor shall electronically submit to the LEAD POC Contractor Waiver Requests for Non-EPA Designated Items not less than 14 working days prior to initiating procurement for any such items. Receipt of the request shall be confirmed by the Depot Environmental Office prior to purchase.

5.7 No later than August 9 of each year and at the end of contract performance, the Contractor shall electronically submit to the LEAD POC with notification to the Contracting Officer the estimation and certification information regarding recovered materials used in the performance of this contract. The LEAD POC shall forward this information to the Depot's Environmental Office for input into LEAD A P facility reports.

5.8 Waste Minimization/Pollution Prevention/Recycling

The Contractor shall make every effort to reduce hazardous material usage and waste generation and recycle and reuse materials when technically, economically, and environmentally feasible to do so. The Contractor shall comply with LEAD regulations, local guidance, and instructions for refuse collection and material recycling.

5.9. The Contractor shall ensure that Contractor personnel keep recyclable commodities (cardboard, paper, plastics, glass, newspaper, etc.) out of the refuse collection containers and place in designated recycling containers.

5.10 Ozone Depleting Substance (ODS) Management and Elimination The Contractor: Shall not vent or release any ozone-depleting substance (ODS) into the atmosphere unless permitted or authorized by law and coordinated with the Directorate of Emergency Services (DES) Environmental Control and Engineering Division, through the

LEAD POC.

5.10.1 Shall not procure any products or equipment intended for installation or use at LEAD containing or manufactured with a Class I ODS in the performance of this PWS. Class I ODS means any substance the Environmental Protection Agency (EPA) designates in 40 CFR Part 82 Subpart F, "Protection of Stratospheric Ozone" to include but not be limited to (1) Chlorofluorocarbons [(CFCs) – used in residential, commercial and industrial air conditioning and refrigeration (AC&R)], (2) Halons (used in fire extinguishers and fire suppression systems), and (3) Carbon Tetrachloride, and (4) Methyl chloroform (both industrial solvents).

5.10.2 Contractor shall ensure that all products and equipment that contain or are manufactured with ODS are clearly labeled in English with the required warning statement. The Contractor shall electronically provide the LEAD POC with any specifications for ODS-containing equipment at least 15 calendar days prior to purchasing such equipment. The LEAD POC will forward this information to the LEAD Environmental Office for concurrence.

5.10.3 Contractor shall coordinate with DES through the LEAD POC to ensure compliance with all applicable federal, state, local laws and regulations as well as, DOD, Army, TACOM, AMC, LEAD regulations, regulatory requirements, and procedures regarding ODS turn-ins.

5.11 Lead-Based Paint (LBP) and Asbestos Abatement

The Contractor shall instruct all Contractor employees not to cut, weld, sand, grind, or otherwise disturb or handle any material encountered within its areas of performance that is known to or suspected of containing or being contaminated with lead-based LBP and/or asbestos. Should such materials be encountered, the Contractor shall electronically contact the LEAD POC immediately for inspection and further action from LEAD Safety, Environmental, and IH Offices. The Contractor shall be instructed by the Government on the proper procedures for handling LBP and asbestos should the situation arise.

6.0 DISPOSAL OF HAZARDOUS MATERIAL

Any hazardous material that is Government-owned that remains in inventory at the Contractor's start of work, or is purchased by the Government under current contracts or delivery cycles that can no longer be utilized for its intended purpose, shall be managed in accordance with LEAD regulations. The Contractor shall turn in any hazardous waste and material to the appropriate collection point, as directed.

7.0 FIRE SAFETY

7.1 General

The Contractor shall become familiar with, and comply with, all local Depot safety and fire prevention regulations. The Contractor shall comply with Facilities Engineering Fire Protection and Prevention Regulations.

7.2 In areas where Contractor personnel are the only personnel within a structure, the Contractor shall prepare a Fire Evacuation Plan and submit it through the designated LEAD POC to the Installation Fire Chief. The Contractor shall notify the DLA Troop Support Contracting Officer when they submit the plan.

7.3 The Government shall provide training to all Contractor employees consistent with fire regulations as established at LEAD. In addition, the Contractor shall electronically provide a Fire Evacuation Plan to the LEAD POC with notification to the Contracting Officer. The LEAD POC shall forward the plan to the Fire Prevention Office for review and concurrence. This document must have concurrence prior to Start of Work. When personnel, evacuation routes, or operations change within the area, the Contractor shall submit an amended plan for approval through the LEAD POC in the same manner.

8.0 QUALITY

8.1 Quality Control (QC)

The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. At a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system.

8.2 Quality Assurance (QA)

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

8.3 Inspection of Services

The Government shall perform inspection of the Contractor's services (FAR 52.246-4).

8.4 Audits

Quality audits and inspections of the Contractor’s processes shall be conducted by LEAD personnel to verify compliance with the contract, as well as to evaluate the quality of service of the prime and any subcontractors. Discrepancies and deficiencies will be reported through the LEAD POC to the Contracting Officer.

8.5 Surveillance Plan

The Contractor's performance shall also be evaluated based on the results of continuous surveillance by the LEAD POC and Directorate of Engineering/Quality. Routine surveillance will be performed by the Government and unfavorable results will be reported to the Contracting Officer, documented in the contract file, as well as provided to the Contractor for corrective action. The Contractor shall also perform surveillance of his/her own processes. Results shall be made available to the Government upon request.

8.6 Post Award Conference / Program Management Reviews (PMRs)

8.6.1 Post Award Conference

The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.503.

8.6.2 Program Management Reviews (PMRs)

The KO and other Government personnel, as appropriate, may meet periodically and conduct quarterly Program Management Reviews (PMRs) with the Contractor. The objective of PMRs will be the continuous improvement of the conduct, efficiency and effectiveness of the TLS-PV Program covered by the Contract through proactive efforts. The initial PMR will be convened not more than 90 days after the contract award. Subsequent PMRs will be held within ninety

(90) days of the preceding PMR. The location, date and time of each PMR will be mutually agreed upon by DLA, LEAD and the Contractor at least thirty (30) days prior to the PMR. The Contractor shall be responsible for maintaining the minutes at these PMRs and providing a copy of the minutes to all involved parties within three (3) working days from the conclusion of the PMR. Contractor attendance at these meetings shall be at no additional cost to the Government.

9.0 PERFORMANCE REQUIREMENTS

9.1 General

The contractor shall provide for 'just-in-time' delivery at all satellite storage locations, maintain sufficient on hand contractor & government owned inventory at all contractor and government owned storage locations to prevent a stoppage of work. The Contractor shall maintain stock and inventory at the satellite storage areas and deliver sufficient quantities to bring stock up to the designated minimum / maximum levels.

9.2 Hazardous Material Cabinets (HMC)

Contractor will stock and maintain each individual HMC in each satellite storage location and the TRMD facility. A comprehensive list and location of each HMC, to include approved items and Min/Max quantities, will be provided to the contractor prior to start of work.

9.3 Min/Max Quantities

Each HMC will be maintained IAW established Minimum / Maximum quantities as designated by LEAD. No changes will be made to min/max quantities without prior approval from the LEAD, Hazardous Material Approval Group (HMAG).

9.4 Prohibited Chemicals List

The Government shall provide the contractor a list of prohibited chemicals prior to Start of Work. The contractor shall not provide any of these items, nor shall they provide materials that contain any of these ingredients.

9.5 Required Paint and MRO Products

The Government shall provide the contractor with a preliminary list of the required items and satellite stocking requirements prior to Start of Work. At the Start of Work, the contractor will be managing Government owned inventory and will formulate a Schedule of Supplies for the Paint and MRO Products based on their review and in coordination with LEAD.

Material for the LEAD Storefront will be procured by the contractor. The contractor shall manage the stocked inventory and distribute to the customer in accordance with the terms of this Statement of Work. Material to be stocked will be determined by the LEAD POC and a list of material will be provided to the contractor. Material purchased by contractor and held in stock inventory is considered contractor owned material. The Government shall not be liable for any costs associated with contractor owned material/inventory held in stock, including defective, expired, and/or otherwise excess stock, unless and until that inventory is receipted by the Government. Storefront material costs shall only be for (storefront) items purchased by the Contractor and receipted to the Government through walk-up, automatic delivery, or shop delivery. Acceptance of material will occur once material is distributed in accordance with the terms of this Statement of Work. There will be no storefront material costs associated with Government owned stock material which has been provided to the Contractor for management and delivery.

9.6 Government Owned Inventory

The Contractor shall transition all Government owned items managed by the contractor and provide inventory, control, and distribution services for them until such products are exhausted from our current supply mechanism and thereafter for all Contractor transitioned or purchased items. Prior to depletion of the residual, the contractor shall make provisions to provide sufficient quantities using their own contractual mechanism.

9.7 Inspection of Material Received by the Contractor

All material received by the contractor will be inspected to verify item identification, count, no visually apparent damage, correct nomenclature and any required accompanying documentation, including a packing list and Safety Data Sheet.

9.8 Shelf Life, Expiration and Substitution

On a monthly basis the contractor will inspect all products in the contractor storage areas and provide a report using Form 4012, HMMS Tracking Label Request before the 5th day of the new month to the HMMS Database Manager. The manager will provide new labels for those products which may be updated or provide disposal guidance for products. The contractor will process all contractor-furnished inventory with LEAD’s QSP Shelf Life Extension procedures and DOD Shelf Life Program 4140.27.

9.8.1 The Contractor shall not sell inventory/material to LEAD within 60 days of expiration. The Contractor shall inform the LEAD POC if any material exceeding shelf life parameters is encountered at the delivery sites where stocking is to take place.

9.9 Point of Sale

Under this contract, the point of sale occurs upon delivery of the item to a HMC at the production/maintenance line. For items that due to size or storage requirements are not appropriate for HMC storage (i.e. 55 gallon drums), the Point of Sale occurs upon delivery to the designated depot location. LEAD shall assume ownership of material when it is placed in the HMC or the designated depot location.

9.10 Receipts

The Contractor shall maintain a signed receipt for each delivery or storefront transaction.

Receipts for products that are on an automatic delivery schedule shall be signed by the LEAD POC or LEAD designated person. Receipts are for billing purposes and shall represent each line item delivered. Receipts shall be made available to the Government upon request.

9.10.1 In such cases where material delivered was transitioned from Government stock there will be no purchase cost associated with the item receipted from Government stock. Charges shall only be for material purchased by the Contractor and receipted to the Government through walk-up, automatic delivery, or shop delivery. Government transitioned stock will have already been entered into HMMS prior to the Contractor’s start of work. The Contractor shall enter only Contractor-purchased hazardous material into the HMMS and apply product HMMS labels when the material is prepared for delivery to the Government.

9.11 Shelf life expiration forecast report shall be generated and issued to the government on a monthly basis for inventory managed by the contractor.

9.12 There shall be no substitution of container size allowed without the approval of the LEAD HMAG or LEAD POC.

9.13 There shall be no substitution of material without the approval of the LEAD HMAG or

LEAD POC.

9.14 Safety Data Sheets (SDS)

The Contractor shall provide a Safety Data Sheet (SDS) with each product delivered to the Satellite Storage Areas and the LEAD POC. Contractor must also maintain current copies of SDS for each item in contractor’s storage. The Contractor shall submit an SDS for any hazardous material they bring onto the installation, which is not provided to them by the Government in the performance of this Statement of Work. This sheet shall be provided to the LEAD POC seven working days prior to bringing the material on the Depot and shall be approved by the LEAD Environmental, Safety, and IH Offices prior to bringing the material on the installation. These offices shall provide their approval/disapproval on a case-by-case basis to the LEAD POC.

9.15 Raytheon Certified Hazardous Material

The following applies to only the TRMD STORAGE AREAS (buildings 5803, 5807, 5811 and 5800). The contractor will be responsible for receipt, inspection, labeling, and final processing of all TRMD goods received. For Raytheon-Certified products, the contractor will provide product information to TRMD Supply personnel. TRMD will create the RAYTHEON HM tracking labels to provide to the contractor. The contractor will affix the Raytheon HM tracking label to the product before stocking.

9.16 Hazardous Materials Management Plan (HMMP)

For hazardous materials not provided by the Government, the Contractor shall develop and implement an HMMP. The HMMP shall be provided to the LEAD POC with notification to the DLA Troop Support Contracting Officer no later than 30 calendar days after gaining approval to bring hazardous materials on the installation. The plan and its subsequent, changes shall be acted upon by the LEAD Safety, Environmental, and IH Offices within 14 calendar days. The Contractor shall have ten calendar days to correct any unsatisfactory comments. The HMMP shall address as a minimum, the types and quantities of hazardous materials anticipated to be used in the performance of this work, contractor procedures for delivery, storing, inventory, tracking, and controlling access to hazardous materials. Contractor will ensure the HMMP specifically addresses material compatibility within designated storage locations and all material will be appropriately contained, separated, and monitored.

9.16.1 The HMMP will also provide assurances that all security precautions have been taken to prevent unauthorized access to storage locations and/or theft of hazardous materials, employees are properly trained to handle hazardous materials and react to emergency situations, and adequate labeling and warning signs are posted and adequate emergency equipment is maintained and available.

9.16.2 The HMMP shall address HMMS procedures for creating New Inventory, Transferring, and Issuing hazardous materials utilizing the LEAD HMMS database. LEAD Environmental personnel shall enter all SDS into HMMS. The Contractor shall update the HMMP as necessary to reflect current hazardous material procedures and inventories. In addition, the Contractor shall comply with local guidance and instructions regarding the issue, receipt, and storage of hazardous materials.

9.17 Hazardous Material Management System (HMMS)

LEAD currently utilizes HMMS as the system of record for managing all hazardous materials on the depot. The Contractor shall electronically input all transactions (receipt, storage, issue, and consumption) into the Government's HMMS software via the Government Intranet. The Government will continue to make these transactions until the Contractor has one person cleared for Intranet network access.

9.17.1 Functional Process

The contractor will perform ALL functional process steps within the Hazardous Material Management System (HMMS) for incoming new products, transfer, receipt, issue and product consumption/turn in and label renewal on a timely basis and specifically include the product identification, serial numbers and expiration dates (up-dated monthly). This process is based on LEAD Hazardous Material Management Procedure EEJ-010 and Hazardous Waste Management Procedure EEJ-017. LEAD must authorize access for HMMS users and provide the contractor with a system logon and password. The use, return, re-use and consumed will be provided through the hazardous material sign-out logs (Form 4011) which the contractor shall collect from the hazardous material locker points. The information will be recorded appropriately (new, issued and empty).

9.17.2 New Systems

In the event the government elects to utilize another system to manage hazardous materials at LEAD, the government will provide the contractor with all software, hardware, training, and support during the phase-in period as determined by the government.

9.18 Phase In / Phase Out Periods:

9.18.1 General

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board during the 90 day phase in/ phase out periods.

9.18.2 Ramp Up

During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, these services may be assumed by the Government by organic methods or by another contractor via a successor contract. The Contractor agrees to exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

9.18.3 Ramp Down

In the event that a follow-on contract is awarded to a firm other than the incumbent TLS PV, the Government intends to: (i) make award at least 120 days prior to the expiration date of the incumbent contract and (ii) establish a time phased transition schedule during the incumbent contractor’s final thirty (30) days of operation. During the implementation period, the incumbent TLS PV will remain the principal source of supplies and services provided under the MRO TLS PV Program. Performance failure during this period may result in termination of the resultant contract for cause. The order of precedence for customer support is (1) the incumbent TLS PV

(2) the new TLS PV. The incumbent TLS PV must facilitate the transition to the maximum extent practicable.

9.19 Contract Closeout

At the end of the contract, the Contractor shall manage its inventory so as to minimize the amount of unused inventory. The Contractor shall not charge the government for unused inventory that exceeds a 90 day supply based on current min/max quantities required by depot production.

9.20 Unused Inventory

The term “unused inventory” includes supplies that have been identified to this contract and which are in the Contractor’s inventory, held for the account of the Contractor under this contract, and are supplies which the Contractor and its suppliers or subcontractors acquired in good faith based upon estimated quantities established for this contract. The contractor shall review outdated stock with the LEAD for possible disposal via DRMS. The contractor shall be responsible for the cost associated with unused and outdated contractor owned inventory.

9.21 If the contract ends and the Contractor has not been awarded a follow-on contract to continue support at LEAD, the Government, Contractor, and Government-designated follow-on contractor shall coordinate the transition of unused inventory to the incumbent contractor. This transition will occur in a manner similar to the original transition, if applicable, and the inventory must be properly identified, stored, inspected, catalogued, etc., prior to shipment.

9.22 The follow-on contractor shall purchase excess Commercially Sourced material from the incumbent contractor at a price not to exceed the established DLA contract price for the final contract period. The new contractor shall purchase excess material not to exceed three months of demand quantities, based on the most recent forecasted quantity estimates. The new contractor may purchase more than the three (3) months forecasted demand quantity, if it is available and they choose to do so.

10.0 PLACE OF PERFORMANCE

10.1 Locations

Main Office- Building 355 Building 350 Storage Room - (Main Flammable Storage) Building 367 - (Bulk / Drum Flammable Storage) TRMD- Bldgs. 5800, 5803, 5807 and 5811 (All Open Classified Storage Areas)

1.4.1.5 Satellite storage (HAZMAT lockers) areas in buildings - 350, 351, 391, 356, 389, 320, 370 (Open Classified Storage Area), 403, 57, 37, 52, 51, 41, 1, 10, 33 and 3390

10.2 Duties

The Contractor shall remain on-site during all regular operating hours, establishing and maintaining delivery routes with adequately trained personnel. The Site Manager shall be the point of contact for the designated LEAD POC.

10.3 Security Requirements

The Contractor and all associated Sub-Contractor personnel shall comply with applicable Commander and installation, facility or area access and security policies and procedures. The Contractor shall provide all information required for background checks to meet access requirements to be accomplished by the installation Provost Marshal Office (PMO), Director of Emergency Services (DES), or Security Office. The Contractor workforce shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes without prior notice.

10.3.1 Background Checks & Clearances

This standard language is for Contractor personnel with an area of performance within an Army controlled installation, facility, or area. Contractors and associated Sub-Contractor personnel shall enter all information required for background checks to meet applicable access requirements to be accomplished by the installation PMO, DES or Security Office into the Joint Personnel Adjudication System (JPAS). The Contractor workforce must comply with all personal identity verification requirements (per Federal Acquisition Regulations (FAR) clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the DoD, HQDA and/or local policy. In addition to the changes authorized by any change clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes without prior notice. The Contractor shall present employees capable of securing the necessary clearances and the cost of all non-favorable background checks/clearances shall be at the expense of the Contractor. Any additional clearances desired shall also be at the cost of the Contractor.

Contractor and all associated Sub-Contractor personnel shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/Army Regulation 190- 13), applicable installation, facility, area and Commander access and local security policies and procedures (provided by Government representative), or at Outside the Continental Unites States locations, in accordance with status of forces agreements and other theater regulations.

10.3.2 Required Security Training:

10.3.2.1 AT Level I training

This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the LEAD POC or to the contracting officer within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

10.3.2.2 iWATCH Training This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the LEAD POC NLT 30 calendar days after contract award. Training website:

http://www.myarmyonesource.com/FamilyProgramsandServices/iWatchProgram/Default .aspx

10.3.2.3 OPSEC Training

Per AR 530-1, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Should the Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes without prior notice.

10.3.2.4 Combating Trafficking in Persons (CTIP)

All contractor employees must complete initial and annual CTIP training. Training is available at the following website.

https://www.us.army.mil/suite/designer;jsessionid=82CC2E14197A2376711E7BEFD35 BA706.appd03_1

10.3.2.5 DOD Cyber Awareness Challenge Training

All employees that require access to an Army network must complete initial and annual DOD Cyber Awareness Challenge Training. Training is available at the following website. https://ia.signal.army.mil/DoDIAA/

10.3.2.6 Threat Awareness and Reporting Program (TARP)

All contractor employees must complete initial and annual TARP training. Training is available at:

https://www.us.army.mil/suite/designer;jsessionid=82CC2E14197A2376711E7BEFD35 BA706.appd03_1

10.3.2.7 Information Security Program (INFOSEC)

All contractor employees must complete this training for the initial and annual refresher training. Training is available at https://www.us.army.mil/suite/designer;jsessionid=82CC2E14197A2376711E7BEFD35 BA706.appd03_1

10.3.3 Physical Security

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

10.3.4 Facility Clearance License (FCL): The contractor’s main office must obtain and maintain a Secret Facilities Clearance from the Defense Security Services for the duration of the contract.

A DD Form 254 must be completed and submitted to the LEAD Defense Industry Security Clearance Office prior to be granted clearance and access badges. The contractor’s employees, performing work in support of this contract, shall have been granted a SECRET security clearance from the Defense Industry Security Clearance Office. Personnel working in classified open storage facilities must obtain and maintain a SECRET security clearance.

10.3.5 Classified Open Storage Facilities: A portion of the work to be performed under this contract will involve access to restricted or classified open storage facilities. DES will provide a list of the classified open storage facilities upon contract award. Escorting un-cleared employees in classified open storage facilities is prohibited in accordance with LEAD-R 380-1.

10.3.6 Portable Electronic Devices (PEDs) in Classified Areas The possession of Portable Electronic Devices (PED) is strictly prohibited in classified open…