SPE60326R0517_0005 - Attachment VII (Questions Responses).pdf

SPE603-26-R-0517 Schofield/Wheeler - Questions # Document Page Paragraph Question

1 SF1449 169 Section L & M

Section M states the Government may evaluate proposals and make award without discussions. To ensure offerers appropriately allocate proposal effort and risk, please clarify the Government’s intended acquisition approach regarding discussions and/or negotiations. Should offerers assume the Government intends to make award without discussions, or does the Government anticipate conducting discussions prior to award?

See FAR 15.203.

2 SF1449 169 Section L & M

The solicitation states, “A full-time employee must equal 2,080 annual hours and part-time employee(s) must equal 1,040 hours.” This language appears to establish a fixed annual hour requirement for each part-time employee. Please clarify whether the Government intends to prescribe minimum annual hours for individual part-time personnel, or whether this language is intended only to define a labor-hour equivalency for evaluation and pricing purposes. For example, may offerers propose personnel working any number of hours (e.g., 500, 800, or 1,500 hours annually), provided the total proposed labor hours meet or exceed the required level of effort?

No, the government does not intend to prescribe a minimum number of hours or a part-time employee.

Offerors must calculate each employee’s proposed hours into a portion of FTE.

Example: 520-hrs (÷) 2080 = .25 FTE (This means it requires 25% of a full-time person's time for a year).

3 PWS 15-16 C-4.1

The solicitation states in both Section M (Staffing Evaluation under Sub-factor 1) and Section C-4.1 that “A full-time employee must equal 2,080 annual hours and part-time employee(s) must equal 1,040 hours.”

Because this language appears in both the evaluation criteria and the PWS, it may be interpreted as prescribing minimum annual work hours for individual part-time personnel as well as establishing a requirement that could impact proposal evaluation.

Please clarify whether the Government intends to mandate minimum annual hours for each part-time employee, or whether this language is intended only to establish a standard labor-hour equivalency for expressing staffing in Full-Time Equivalents (FTEs). For example, may offerers propose personnel working any number of hours (e.g., intermittent, seasonal, less-than-half-time, or greater-than-half-time), provided the total proposed labor hours meet or exceed the required level of effort?

Repeat of Q2.

5 COCO

At the COCO site does the Government have a preference on entry/exit routes for the COCO?

See DPW Memo Amendment 0005, Attachment V

6 COCO

Will the contractor be responsible for main road turn lanes?

No

7 COCO

Will all utilities be stubbed to the site?

See DPW Memo Amendment 0005, Attachment V

8 COCO

Will sewer hookup be stubbed or available close to site?

See DPW Memo Amendment 0005, Attachment V

9 COCO

Will fire hydrant water access be provided? Who provides fire hydrants?

See DPW Memo Amendment 0005, Attachment V

10 COCO

Is an electrical transformer near site? If not who provides transformer?

See DPW Memo Amendment 0005, Attachment V

11 COCO

Is the site cleared? If not can contractor use government landfill?

See DPW Memo Amendment 0005, Attachment V

13 COCO

Are HAZMAT issues report or disposed through the base environmental office.

See DPW Memo Amendment 0005, Attachment V

14 PWS C-2.2.1

What is the process for approval for after hours response by the contractor?

See updated PWS C-2.2.1 Amendment 0005, Attachment II

15 PWS C-2.5

What is the distance of the direct route for tanker truck delivering fuel?

About 1 mile

16 PWS C-2.6.2

Can the contractor limit bulk deliveries to normal day hours?

See PWS C-2.6.2.

17 PWS C2.9

Is EPoS currently in use at the GOCO?

Yes.

18 PWS C-2.10.3

Other than for contractor use what other computer hardware I expected to be provided by the contractor? Will DLA provide computers for fuels activities?

DLA Energy will provide computer hardware suitable to process fuels transactions, the appropriate software to be utilized for Enterprise Business System /Accountable Property System of Record (EBS/APSR) actions.

19 PWS C-2.10.3

Other than for contractor use what other computer hardware I expected to be provided by the contractor? Will DLA provide computers for fuels activities?

Repeat of Q18.

20 PWS COCO

Are build permits required and what agency approves construction permits?

21 PWS C-2.12

Are samples shipped or does the contractor deliver via vehicle?

See updated PWS, Amendment 0005 Attachment

II

22 PWS C-2.13.3.3

Does the GoCo have complete spill kits on hand?

Yes.

23 PWS C-2.15

Will the government provide annual fire training?

Also provide flight line training? What other base training does the government provide to the contractor?

Yes, WAAF Base Operations (Airfield Safety Manager) will provide the WAAF’s flightline driving training class. DPW does provide the Annual ECO Class.

24 PWS C-3.4

This PWS is confusing does the contractor FDSO accomplish Minor repairs or the RMMR?

Minor Repairs of the COCO are the responsibility of the contractor. Minor repairs of the GOCO will be submitted to USACE Huntsville for action by the RMMR contractor.

25 PWS C-3.5

Does the contractor report Major Repairs directly to Huntsville or do we go through the QAE who approves and reports retirement to Huntsville?

Major repairs of the GOCO will be submitted to USACE Huntsville for action.

26 PWS C-4.0

Most Plans are site specific; can the contractor submit those plans for the GOCO and prior (60 days) to the COCO be operational submit additional plans?

No, plans that are applicable to GOCO can be submitted within 30 days of contract award.

COCO specific plans will be submitted using timeline dictated for each plan on PWS C-4.3 through C-4.14

C-4.1 Operations and Staffing Plan and C-4.2 Safety Plan will be submitted with Proposal as indicated.

27 PWS C-4.5

Is there a recent Environmental inspection report available for the GOCO? Will it be provided to the contractor? What are the outstanding issues?

Documents will be turned over to the awardee.

28 PWS C-4.5.3

Does the GOCO have a current approved spill response plan?

Yes.

29 PWS C-4.9

Will the government identify any vegetation that must be preserved at the COCO?

See DPW Memo Amendment 0005, Attachment V

30 PWS C-4.6

Will the government provide historical maintenance records for the GOCO and any outstanding maintenance requirements?

Documents will be turned over to the awardee.

31 PWS C-4.14

Does the government currently have a contingency plan for the GOCO in case operational disruptions? i.e. designated location and fuel vehicle support?

No.

32 PWS Appendix A

Should the 12 months operational requirement be after lease is approved. Until lease executed no groundbreaking can commence?

See updated PWS, Amendment 0005 Attachment

II

33 Appendix A

Does the government want air and water on the island or is it acceptable to locate in another area on site?

A central location on the site is acceptable but not required.

34 Appendix A

With government approval can the contractor provide surveillance cameras at the retail site?

This has proved effective at other sites.

See DPW Memo Amendment 0005, Attachment V

35 Appendix A

How high is the island canopy? Is 15'6" appropriate?

See updated PWS, Appendix A, para bb Amendment 0005 Attachment II

36 C-4.1, C-4.2

Sections C-4.1 and C-4.2 require the Operations and Staffing Plan and Safety Plan to be submitted with the Contractor’s proposal; however, the Instructions to Offerers do not identify these plans as proposal deliverables or specify how they should be incorporated into the proposal. Other required contract plans are identified as post-award submittals due no later than 90 days prior to the start of the period of performance. As written, it is unclear how offerers should prepare and submit these plans with their proposals.

Please clarify:

a) Whether the Operations and Staffing Plan and Safety Plan are intended to be treated as administrative submission documents or as technical/management proposal content.

Operations and Staffing plan and Safety plan will be submitted as part of the Technical/management proposal content

b) How the Government intends these plans to be submitted with the proposal (e.g., stand-alone documents or included within a specific proposal volume).

Submitted with Vol I, TECHNICAL MANAGEMENT

PROPOSAL

c) Whether these plans are subject to proposal page limitations.

Plans are included in the proposal 75-page limitation

37 PWS Appendix B

Appendix B states that resumes for essential personnel and the Corporate Executive Officer (CEO) shall be submitted with the proposal;

however, the Instructions to Offerers do not identify resumes as proposal deliverables or specify how they should be incorporated into the proposal.

Please clarify how resumes should be submitted with the proposal (e.g., stand-alone documents or included within a specific proposal volume) and whether they are subject to proposal page limitations Required Resumes are Submitted with Vol I, TECHNICAL MANAGEMENT PROPOSAL and included in the proposal 75-page limitation.

38 PWS Section L

Section L references compliance with applicable NIST cybersecurity requirements; however, the solicitation does not specify what documentation or representation offerers are required to submit with their proposal to demonstrate compliance.

Please clarify what NIST-related deliverable(s), if any, are required to be submitted with the proposal and where such information should be included within the proposal volumes and page limitations.

Please review DFARS 252.240-7997 NIST SP 800-

171 DOD ASSESSMENT REQUIREMENTS

(DEVIATION 2026-O0025) (FEB 2026) for NIST requirements.

39 169 Section G

How should the contractor provide pricing/billing schedule data to be compliant with Schedule B and in consideration of FAR 12.210 and 32.201?

The contractor should provide pricing in accordance with SPE603-26-R-5017 Amendment 0001 via Revised Price Proposal Form.

Billing is addressed via DFARS 252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS AND RECEIVING REPORTS (DEC

2018) and

DFARS 252.232-7006 WIDE AREA WORKFLOW

PAYMENT INSTRUCTIONS (JAN 2023).

40 Solicitation 26-28 Section L

Given the anticipated handling of CUI under this contract, and consistent with 2026- O0025 (Revolutionary FAR Overhaul – FAR Part 40 / DFARS Part 240), can the Government confirm whether CMMC Level 2 certification will be required under this solicitation?

See revised RFP, Amendment 0005 Attachment I

41 Solicitation 169

In order to maximize competition and allow offerors to provide a compliant bid, is the Government willing to extend the due date by 45 days?

Amendment 0004 extended the due date for proposals under SPE603-26-R-0517 to March 26, 2026.

Will the Government provide all available site survey documentation, including boundary surveys, ALTA/NSPS surveys (if available), topographic surveys, utility mapping (above and below ground), and as-built drawings of adjacent infrastructure?

See Draft Easement site map exhibit for COCO fuel station, Amendment 0005, Attachment IV

Will the Government provide any existing geotechnical reports, soil borings, environmental studies, or subsurface investigations for the proposed site? If such information exists, will it be released for Offeror use?

See Environmental RECs Amendment 0003, Attachments IV, V, VI

Will the Government provide any existing environmental assessments, NEPA documentation, cultural resource studies, or environmental baseline surveys applicable to the site?

See Environmental RECs Amendment 0003, Attachments IV, V, VI

Will the Government provide documentation identifying existing utility capacities, tie-in locations, and any known limitations that may impact design or construction?

See Utility as built, Amendment 0003, attachment

III

In addition to the draft easement provided, will the Government provide any other real estate documentation associated with the proposed site, including recorded easements, encumbrances, rights-of-way, utility access agreements, or land use restrictions that may impact design or construction?

See Draft Easement site map exhibit for COCO fuel station, Amendment 0005, Attachment IV

For purposes of proposal development, please confirm the technically acceptable construction duration assumption. Specifically, is it technically acceptable to price a twelve (12) month construction period from date of award, or is the facility required to be operational by a fixed date independent of award timing?

See updated PWS, Amendment 0005 attachment

II

During the site visit, it was mentioned that a landfill facility may be available for contractor use.

Please confirm whether access to a Government-designated landfill will be available for this project and identify any applicable conditions, limitations, or disposal fees associated with its use.

51 PWS Ref. C-2.5.3

Where is the DLA Regional Office located?

See updated PWS, Amendment 0005 attachment

II

52 PWS Ref. C-2.12.2

Where is the certified lab located?

See updated PWS, Amendment 0005 attachment

II

Please clarify the Hours of Operation PWS paragraph C-2.2 states: The contractor must not leave the facility unmanned during the hours of operation stated in Appendix A for any reason.

Appendix A paragraph C states: The hours of operation for the retail facility are 24 hours a day 7 days a week to include holidays.

Paragraph D states manned operational hours at 0700-1600.

IAW Appendix A paragraph d, The COCO will be available to customers (Automated) 24/7 and manned from 0700-1600 Monday through Friday.

54 PWS

Appendix A paragraph P

Appendix A states: The contractor will be responsible for paying monthly (metered) utility invoices for the COCO facility. Will easement be provided?

See Draft Easement site map exhibit for COCO fuel station, Amendment 0005, Attachment IV

Will an extended due date be granted to afford offerors time to submit questions and review answers about the easement?

Amendment 0004 extended the due date for proposals under SPE603-26-R-0517 to March 26, 2026.

Paragraph C-1.7 Has the incorrect reference to EO. Paragraph states EO 12565 and it should be EO 12564.

Corrected, See updated PWS, Amendment 0005 attachment II

What is the historical data for after-hours support? (Exercise and Non exercise)

Exercises: Joint Pacific Multi-National Readiness Center (JPMRC) Exercise annually.

Normally the last week of October through the mid-portion of November for typically 20 days.

10 Day Reception, Staging, Onward Movement, and Integration (RSO&I) before the JPMRC starts WAAF Airfield may at time support weekend Hot POL and Fuel Stand support 10 Day JPMRC Exercise, entire WAAF Airfield does support 24/7 for the entire duration of this exercise.

After-Hours Support: Occasional weekend support for the 25th ID to support helicopter flying operations, require 0700-2300 both weekend days (Sat-Sun).

Will DLA provide one gallon sample cans?

No

Does contractor have to provide alternate power source for GOCO Bulk Storage?

No

Is contractor responsible for equipment i.e.

offloading hoses, pantograph hoses, filters etc.?

No, RMMR will be used for replacement of items at the GOCO, Hot Pit Facility. All filters must be ordered through the DLA Energy Filter Program (P-22) by the contractor and maintained on site for replacement IAW UFC 3-460-03

Solicitation Section J–

Attachments

Attachment VII – Draft Easement, Section 14 - Indemnity

Question: Could DLA explain at what points the COCO contractor takes custody of delivered fuel, and then when customers take custody of issued fuel in the event of spills?

See PWS C-2.5.4 for transport truck receipt

Is there any subsurface investigative information available, such as Geotechnical Survey documents, so the Contractor can ensure the planned building and storage tank locations are satisfactory?

See Environmental RECs Amendment 0003, Attachments IV, V, VI

Is there a Post Borrow Pit available on Schofield where the Contractor can access clean fill materials?

See DPW Memo Amendment 0005, Attachment V

Is there a Post Disposal Pit available on Schofield where the Contractor can dispose of materials such as asphalt and concrete rubble from the construction phase? If not, what is the requirement, such as inspection & documentation, to remove such materials off- Post?

See DPW Memo Amendment 0005, Attachment V

Please provide information on the sewer connection point such as diameter, material, invert of the pipe, etc.

See DPW Memo Amendment 0005, Attachment V

68 PWS

C2.12.2 Fuel

Samples

Question: For clarity, what samples can be shipped to the government Fleet Industrial Supply Center Lab in Pearl Harbor as stated in C2.12 and what samples need to be shipped to a contractor provided certified lab as mentioned in C 2.12.2?

See updated PWS, Amendment 0005 attachment II

69 PWS

C-2.13.3

Environmental

Question: Will the MOA between DLA-Energy and USAG-HI be made available to the contractor, as it states the contractor will comply with this agreement.

See MOA, Amendment 0005, Attachment III

70 PWS

C-2.5 Receipt

Fuel

Question: During commercial tanker truck receipts, the Contractor will escort fuel delivery trucks from and to the gate, if required for increased FPCON protocol. Can you confirm this is not the normal daily requirement?

This is NOT the normal daily requirement.

71 PWS

C-4.6 Maintenance

Plan; also, Appendix A - Items b & n

Question: Reference is made to the Installation Design Guide. Please provide a copy.

See Installation Design Guide, Amendment 0005, Attachment VI

72 PWS

Appendix–A, Item t

Question: Can other code compliant means be used to control spills other than remote containment/retention pond?

See DPW Memo Amendment 0005, Attachment V

73 PWS

Appendix–A, Item t

Question: Instead of a retention pond, can the Contractor utilize an Oil-Water Separator, the outflow of which is connected to the sanitary sewer system? These typically clean to less than 10 ppm of hydrocarbon.

74 PWS

Appendix A –

Items y & z

Question: Reference is made to the USAG-HI Installation Architectural Compatibility Guide.

Please also provide a copy or state if this is the same guide from Question 10?

It is the same.

75A PWS PAGE 23

Appendix A, Item p – utilities

Question-75A: Are any of the utilities (water, power, sewer, telecom) privatized and require coordination and/or agreements with 3rd parties or other Post contractors?

See DPW Memo Amendment 0005, Attachment V

75B

Regardless of the base providing utilities or through privatized contracts, what are the current rates charged for the metered utilities?

Contact providers, as identified in the PWS, about current rates.

75C

Question-75C: Are utility tie-in points, specifically for electricity, water, sewer and telecommunications, currently in place at the property line for the COCO and ready for the Contractor to attach to them?

See DPW Memo Amendment 0005, Attachment V

75D PWS PAGE 23

Appendix A, Item p – utilities

Question-75D: Can you confirm the sizing/output of the transformer on-site at the Schofield site; Example - 3-Phase, 200-Amp, 208-Volt unit?

See DPW Memo Amendment 0005, Attachment V

76 Fire Systems

Question: Is a Central Station radio fire alarm system required? If so, and the Contractor provides and installs the Fire Communicator and Controller, does the Base Fire Department install/trim the antenna or is it solely the Contractor’s responsibility?

77 Communications

Question: How many Post telephone lines are available for the Contractor’s use?

Unknown

78 PWS

C-2.11 EBS/APSR

Computer

Software and Hardware &

Internet

Question: Will the EBS computer be connected via base LAN? Contractor’s internet service for private corporate use must be separated from the Government system, so who is the currently available commercial provider to the base? Is it telephone line fiber?

Yes, EBS Computer connected to Base LAN

79 PWS

C-2.11 EBS/APSR

Computer

Software and Hardware &

Internet

Question: Contractor’s company internet service for private corporate use must be separated from the Government system due to security issues, so who is the currently available commercial provider to the base? Is it telephone line (DSL), fiber, or cable?

Unknown

80 PWS

C-3.7 Building and Grounds Maintenance

Question: What is the requirement or limit of the Contractor’s responsibility for grounds maintenance in relation to the exterior of perimeter security fence, i.e., 20-feet, 10-feet, 5-feet from the exterior of the wire, or just inside the fence line with exterior By Others?

See DPW Memo Amendment 0005, Attachment V

81 PWS

C-2.2.1 – Product

Receipts

“The Contractor shall receive all fuel without causing operational delays.” and “The Contractor shall not receive and dispense fuel from the same tank simultaneously.”

Question: If one storage tank per fuel is used, which is the minimum requirement and least costly approach, then the dispensers for that fuel type must be shut down during the receipt operation (about 45 minutes). While this is not a Best Commercial Practice for a retail facility, is this shutdown acceptable since it is a DLA- E policy?

Yes, PWS C-2.6.1

82 PWS PAGE 23

Appendix A, Item p – utilities

Question: Are any of the utilities (water, power, sewer) privatized and require coordination and/or agreements with 3rd parties?

Same as Q75A.

83 PWS PAGE 23

Appendix A, Item p – utilities

Question: Can you confirm the sizing/output of the transformer on-site at Schofield, i.e., 3- Phase, 200-Amp, 208-Volt?

Same as Q75D.

84 PWS

Appendix B – Key Personnel and Qualifications

Question: This paragraph refers to a Terminal Manager, and the middle of the paragraph refers to a Site Manager. Please confirm these references to Terminal Manager and Site Manager are for the same position, and you are not requiring one of each position.

Corrected, see updated PWS, Amendment 0005 attachment II

85 PWS

C-2.10.3 – FMD &

EBS

Question: All current COCO/GOCO locations are supplied with a GFE computer that holds the Fuel Manager Defense (FMD). Is it assumable that a computer will be provided as GFE at this location as well for EBS?

Yes

Solicitation Section J–

Attachments

Attachment VII – Draft Easement, Section – Exhibits

Questions: Could we receive exhibits A, B and C of the draft Easement?

See Draft Easement site map exhibit for COCO fuel station, Amendment 0005, Attachment IV