Attachment_I_USAG-HI_Hybrid COCO-GOCO PWS.pdf

ATTACHMENT I

PERFORMANCE WORK STATEMENT

SOLICITATION # SPE603-26-R-0517

UNITED STATES ARMY GARRISON, HAWAII

SCHOFIELD BARRACKS

AND WHEELER ARMY AIRFIELD

PERFORMANCE WORK STATEMENT (PWS)

FOR

CONTRACTOR-OWNED CONTRACTOR OPERATED (COCO),

GOVERNMENT-OWNED CONTRACTOR OPERATED (GOCO)

FUEL OPERATIONS

UNDER

SOLICITATION SPE603-26-R-0517

AT

USAG-HI - SCHOFIELD BARRACKS AND WHEELER ARMY

AIRFIELD, HAWAII

As of Date: 12 Nov 2025

TABLE OF CONTENTS

GENERAL

C-1.0 Introduction:

C-1.1 Terminal Statement C-1.2 Mission Statement C-1.3 General Scope of Work C-1.4 Contract Performance C-1.5 Personnel Qualifications C-1.6 Suitability Investigations C-1.7 Drug Free Workplace C-1.8 Applicable Directives C-1.9 Quality Monitoring and Evaluation

PERFORMANCE REQUIREMENTS

C-2.0 Introduction C-2.1 Fuel Operations C-2.2 Hours of Operations C-2.2.1 After Hour Response C-2.3 Ground Fuel Operations C-2.4 Bulk Fuel Operations C-2.5 Receive Fuel C-2.6 Issue Fuel C-2.7 Storage of Fuel C-2.8 Transfer of Fuel C-2.9 Electronic Point of Sale, QR (Quick Response) Code Management C-2.10 Account for Fuel/Inventory Management C-2.11 Enterprise Business System (EBS) / Accountable Property System of Record (APSR) Computer Software and Hardware C-2.12 Ensure Fuel Quality C-2.13 Provide Support Operations C-2.14 Ensure Data Management Related to Quality of Service C-2.15 Training Requirements C-2.16 Base Equipment(BE)/Property C-2.17 Contractor Equipment (CE)/Items C-2.17.1 Fuel Product Utilized by the Contractor C-2.17.2 Uniforms, Clothing, and Safety Equipment C-2.17.3 Disposition of Contractor Equipment C-2.17.4 Restoration of Property C-2.17.5 Alternate Power Generation C-2.18 Report Fraud, Waste and Abuse C-2.19 Notification of Correspondence and Visits

MAINTENANCE

C-3.0 Maintenance C-3.1 Operator Maintenance C-3.2 Preventive Maintenance C-3.3 Recurring Maintenance C-3.4 Minor Repair C-3.5 Major Repair C-3.6 Maintenance Records C-3.7 Building and Grounds Maintenance C-3.8 Storage tank Cleaning

DELIVERABLES

C-4.0 Provide Detailed Plan C-4.1 Operations and Staffing Plan C-4.2 Safety Plan C-4.3 Security Plan C-4.4 Training Plan C-4.5 Environmental Protection Plan and Spill Prevention and Control Plan C-4.6 Maintenance Plan C-4.7 Contract Compliance Plan (CCP) C-4.8 Product Quality Control Plan (PQCP) C-4.9 Property Management Plan C-4.10 Inventory/Accountability Plan C-4.11 Phase-In Plan C-4.12 Phase-Out Plan C-4.13 Property Restoration Plan C-4.14 Contract Contingency Plan

APPENDIX

Appendix - A Terminal Site Specific Information Appendix - B Key Personnel and Qualifications Appendix - C Applicable Directives Appendix - D Incidental Equipment Appendix - E List of Holidays Appendix - F Definitions Appendix - G Abbreviations and Acronyms Appendix - H Common Access Card (CAC) Requirements

GENERAL

C-1.0 Introduction: This Performance Work Statement (PWS) describes the requirement for Contractor-Owned, Contractor-Operated (COCO), and Government-Owned, Contractor-Operated (GOCO) fuel services at Schofield Barracks and Wheeler AAF, Hawaii. The Contractor will have the responsibility to provide fuel services at two locations as described below. Maintain and operate the government owned facilities and equipment on Wheeler AAF listed in Appendix – D. Provide COCO retail and bulk services using best commercial standards at Schofield Barracks as required in this PWS. Fuel operations and maintenance will be performed in accordance with (IAW) best commercial practices. As required, the Contractor must furnish all personnel, equipment, facilities and/or material necessary for providing these services (unless otherwise stipulated).

C-1.0.1 Easement with Installation: This fuel services contract serves as in-kind consideration to support a no-cost easement between the contractor and the installations representative. The DRAFT easement is included as an Attachment in Section J of the Request for Proposal. DLA is not a party to this instrument but as part of contract performance, the awardee will be responsible for executing a final instrument with representatives of the Installation staff. Offerors are responsible for reviewing the draft easement and raising any questions concerning the draft provisions with the Contracting Officer prior to submitting their initial proposal. The Contractor must sign the final easement with representatives of the Installation staff within thirty (30) days of receipt of the negotiated instrument. Any request for delay in this timeline must be approved by the Contracting Officer. Upon completion of the easement between the contractor and the installation representative, the executed document will be incorporated into the contract by modification.

C-1.1 Terminal Statement: Schofield Barracks is a United States Army installation, and home to the 25th Infantry Division. It is nestled at the foot of the Waianae mountain range on the island of Oahu in Hawaii. The primary mission of Wheeler Army Airfield is to provide operational support and aerial combat units in the Asian Pacific area of command in addition to serving as the command center for U.S. Army Garrison Hawaii (USAG-HI). Historically, Schofield’s retail and bulk facility has been DLA Energy COCO in support of all assigned and transient military customers. Wheeler AAF is a Government-Owned, Government-Operated (GOGO) Bulk and Hot Pit refueling facility. The fuel operation has been managed and supported primarily by DLA Energy and the installation’s Logistics Readiness Center (LRC). Their combined efforts provided fuel support from one COCO retail and bulk facility on Schofield and one GOGO bulk and hot pit facility on Wheeler AAF.

C-1.2: Mission Statement: The Contractor will be responsible for the management, operation, maintenance, product quality surveillance, inventory control and accounting, security, safety, and environmental protection to provide fuel services as described below for the fuel facilities, related structures, and property described in this PWS. See Appendix – A Site-Specific Information for details.

C-1.3 General Scope of Work: The Contractor must perform required tasks to include fuel operations, management and administration pertaining to the receipt, storage and handling, and issue of DLA Energy fuel products. In addition, the Contractor must ensure all personnel are adequately trained to perform job tasks, maintain the security of the facility and computer systems, and comply with all applicable base, local, state, and federal laws and regulations.

C-1.4 Contract Performance: The Contractor must monitor performance and ensure contract compliance as prescribed by the Contract Compliance Plan submitted. The Contractor must, submit performance-based plans to ensure performance standards are met and comply with applicable regulations as described in section 4.0 of this PWS. The Contractor must ensure compliance with and be responsible for obtaining copies of all applicable base, local, State, and Federal laws and regulations, including changes.

C-1.5 Personnel Qualifications: The Contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor must provide personnel in accordance with Appendix – B. They must be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials, and must be able to compose reports that convey complete information.

In addition, personnel must be capable of comprehending oral instructions, performing basic math for numerical operational reports, and convey literal comprehension.

C-1.6 Suitability Investigations: Contractor personnel shall successfully complete a background investigation which includes, as a minimum, a National Agency Check (NAC), before operating a computer workstation that has access to a government server or when the Contractor employees require unescorted entry to restricted areas. The contractor has the responsibility for conducting background investigations IAW DOD 5200.2-R and Personnel Security Program. All documents must be submitted by the Contractor to the appropriate Installation office

C-1.7 Drug Free Workplace: The Contractor must establish and maintain a Workplace Drug Testing Program in accordance with Executive Order 12565, “Mandatory Guidelines for Federal Workplace Drug Testing Programs”, dated September 15, 1986 and Section 503 of Publication 100- 71, 5 United States Code (USC), Section 7301, the Supplemental Appropriations Act for Fiscal Year 1987, dated July 11, 1987.

C-1.8 Applicable Directives: The Contractor must comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix – C provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive.

In the event of conflicting guidance, contact the Contracting Officer (KO) and/or the Contracting Officer’s Representative (COR) for clarification.

C-1.9 Quality Monitoring and Evaluation: DLA Energy will utilize a Quality Assurance Surveillance Plan (QASP) to monitor and evaluate the Contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of Contractor’s performance. The KO has the option to increase the frequency of surveys to address contract compliance issues as needed.

PERFORMANCE REQUIREMENTS

C-2.0 Introduction: The Contractor must provide Fuel Operations, Management, Administration and Maintenance as follows:

C-2.1 Fuel Operations: Retail and bulk fuel dispensing will be provided as described in Appendix

– A. Fuel operations at all facilities must be safely and efficiently conducted to receive, store and handle, and issue petroleum products with appropriate controls to ensure adequate fuel quality, inventory accuracy and environmental compliance in accordance with DLA Energy guidance, the highest industry standard, and best commercial practice. The Contractor must be responsible for government-owned petroleum product in accordance with SUPPLEMENTAL GUIDANCE- Responsibility for Government-owned Petroleum Products and SUPPLEMENTAL GUIDANCE- Inventory Control Records and Systems of Record. GOCO fuel operations must be specific for Wheeler AAF and must include local operating instructions.

C-2.2 Hours of Operations: The hours of operation for each specific petroleum function for which the Contractor must be responsible are detailed in Appendix – A. The contractor must not leave the facility unmanned during the hours of operation stated in Appendix – A for any reason.

C-2.2.1 After Hour Response: The Contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergency services or workforce augmentation is required without prior coordination/notification. All services required outside of the normal hours of operation without prior coordination/notification must be met within two (2) hours as measured from the time the Contractor is notified until they are in position to perform the service required. All after hours support will be the Contractor’s responsibility and included in the firm fixed price of the contract.

C-2.3 Ground Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, maintenance, training, safety and environmental protection functions at the ground fuel service station listed in Appendix – A. The service station will provide fuel support to authorized reimbursable Defense Working Capital Fund (DWCF) customers that have approved DLA –Energy purchase devices or have an assigned Department of Defense Activity Address Code (DoDAAC), Federal Activity Address Code (FEDAAC) or "2A" DODAAC.

C-2.4 Bulk Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, organizational level maintenance, training, safety, and environmental protection functions at the GOCO bulk and hot pit storage site and the COCO retail and bulk facility. Additionally, at the COCO retail and bulk facility the contractor will be responsible for all maintenance including operator, preventative and recurring as outlined in C-3.0. The Contractor must have the ability to dispense bulk fuel to all types of commercial and military mobile refuelers (i.e. R-11’s, HEMTTs, M969, etc.). All bulk transactions must be supervised by the Contractor to ensure safety and prevent spills. Except for scheduled maintenance, and other occurrences of which the COR has been notified, the Contractor must be capable of bulk issuing F- 24 and Diesel fuel in accordance with paragraph C-2.6.

C-2.5 Receive Fuel: The Contractor must at all times safely receive product without causing delays, interruption, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at the specified refueling sites. During commercial tanker truck receipts, the Contractor will escort fuel delivery trucks from and to the gate, if required for increased FPCON protocol.

C-2.5.1: The Contractor will order fuel using the appropriate DLA system and must immediately notify the DLA Energy Region office of any inventory/quantity discrepancies and the DLA Energy Quality Assurance Representative (QAR) and Army Petroleum Center (APC) of any quality discrepancies.

C-2.5.2: The Contractor must schedule inbound fuel shipments, and receipts utilizing appropriate DLA Energy systems i.e. (EBS etc.). Receipt notification must include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions. The Contractor must immediately notify the COR, Terminal Operations PM, and DLA Energy Region office of any fuel quantity or quality discrepancy. The Contractor must not offload off specification fuel unless a waiver has been granted by DLA Energy-DQ (Quality & Technical Support Office). The Contractor must prepare all documents required for product receipt.

C-2.5.3: All incoming product must be sampled in accordance with the most current version of MIL-STD-3004 (DEPARTMENT OF DEFENSE STANDARD PRACTICE QUALITY

ASSURANCE/SURVEILLANCE FOR FUELS, LUBRICANTS AND RELATED PRODUCTS)

and Quantity determination must be performed as outlined in DoD Manual 4140.25 (DOD

MANAGEMENT OF ENERGY COMMODITIES: ENERGY COMMODITY

INFRASTRUCTURE OPERATIONS), DLA Energy Interim Policy P-2 (RECEIPT AND SHIPMENT OF ENERGY PRODUCTS), and American Petroleum Institute (API) Manual of Petroleum Measurement Standards (MPMS). The Contractor must accomplish and submit all appropriate documentation to the DLA Energy Regional Office.

C-2.5.4: During transport truck receipts, the custody and risk of loss will pass from the carrier to the Contractor when the product passes from the end of the truck discharge hoses into the Contractor’s receiving facility.

C-2.6 Issue Fuel: The Contractor must at all times safely issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at the specified fuel site.

C-2.6.1: Except for scheduled maintenance, receipt operations and other occurrences of which DLA Energy has been notified, the Contractor must maintain a tank in ready-to-issue mode for bulk and retail dispensing 24 hours a day, seven days a week.

C-2.6.2: The Contractor must coordinate bulk issues directly with receiving customers within duty hours outlined in PWS. Site-specific response times and duty hours are in Appendix – A. The Contractor must respond to after hour request IAW C-2.2.1 Hours of Operations.

C-2.7 Storage of Fuel: The Contractor must at all times safely maintain product quantity, quality, and availability to meet its intended use as specified in the contract. The Contractor must maintain the product storage in the facility, as well as maintain product stock levels required to support the mission and planning requirements, within allowable limits. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The Contractor must immediately notify the COR/designated office of any issues which impact the integrity, quantity, or availability of fuel in storage.

C-2.8 Transfer of Fuel: When directed by DLA Energy or as required for normal operations, the Contractor must transfer product between tanks to consolidate types or grades.

C-2.9 Electronic Point of Sale, QR (Quick Response) Code Management: The Contractor will provide the appropriate hardware (computers and peripherals as needed) for the COCO facilities, and DLA Energy will provide the appropriate equipment and software for Electronic Point of Sale (EPoS) support of COCO fuel facilities. The contractor shall utilize EPoS devices (pedestal and/or mobile) provided by DLA Energy as Incidental Equipment to capture and report sales from the COCO. The contractor must contact the DLA Policy and System Sustainment Branch at EPoSFunctionalSupport@dla.mil, once the contract is awarded, to coordinate the installation on the COCO retail facility prior to DLA Energy accepting the facility. Prior to the end of the contract terms or termination of the contract, the contractor will again use the same email address to obtain disposition instructions. The Responsible Officer, Terminal Manager or Organization Commander will appoint one or more Vehicle Purchase Media Manager(s) IAW DLA-Energy P-29 paragraph 2.2.

C-2.10 Account for Fuel/Inventory Management: The Contractor must account for fuel according to SUPPLEMENTAL GUIDANCE- Responsibility for Government-owned Petroleum Products, SUPPLEMENTAL GUIDANCE- Inventory Control Records and Systems of Record, DoDM 4140.25 “DoD Management of Energy Commodities”, and other applicable DLA Energy policies and procedures.

C-2.10.1: Physical inventory management must include documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment, maintaining auditable product document control files, using inventory measurement practices that support product accountability and auditability.

C-2.10.2: Ensure inventory variations are within allowable limits. Investigate, document, report and take corrective action, when necessary, on excessive variations. Provide and maintain manual gauging equipment/supplies (tape and bob, fuel and water finding paste) and manually perform inventory tasks in the event of Automatic Tank Gauging (ATG) inoperability or if ATG readings are in question, as required per directives. Ensure tape and bobs are calibrated during annual ATG calibration and replace as necessary.

C-2.10.3: The Contractor must be responsible for and perform all fuels inventory, accounting and administrative functions using Fuels Manager Defense® (FMD) and EBS software provided by the government. The Contractor must provide computer hardware in compliance with contract provisions. Internet will be provided by the Contractor. The Contractor will reconcile end of month inventory transactions monthly within 2 days after the last day of the month.

The Contractor shall be responsible for determining reorder cycles and ensuring that adequate stocks are on hand to fully support mission requirements utilizing DLA Energy Posts, Camps, and Stations (PC&S) Contracts for standard Tank Trucks (TT), minimum order is normally 7,500 gallons. The Contractor will re-order fuel through the Enterprise External Business Portal (EEBP), as required and coordinate with the DLA Energy Region Office for issues involving inventory and accountability.

mailto:EPoSFunctionalSupport@dla.mil

C-2.11 EBS/APSR Computer Software and Hardware: DLA Energy will provide the appropriate software to be utilized for Enterprise Business System /Accountable Property System of Record (EBS/APSR) actions. The contractor must utilize this software for Government related business only. The Contractor must provide separate hardware and internet to conduct contractor related business not related to the requirements of this PWS. The costs for the hardware and internet used for contractor-related business is the responsibility of the contractor, and must not be included in the firm fixed price of the contract.

C-2.12 Ensure Fuel Quality: The Contractor must at all times ensure product quality according to applicable product specifications, the latest version of MIL-STD-3004 and the Quality Control Plan (QCP) -as described in section C-4.8 of the PWS. The Contractor will perform additional tests listed in Table – 1. No petroleum product will be received or issued until product quality determinations have confirmed conformance with specifications. The Contractor must ship those requiring analysis to the Fleet Industrial Supply Center/Lab, Bldg 1685, Neches Avenue, Pearl Harbor, HI 96860-5300 for testing. ATTN: Mr. Norman Kawamoto (808) 471-9344 or Charisse Chu (808) 473-7991 or Benjamin Fegurgur (808) 473-7989. Samples must be shipped within 72 hours of being drawn.

Table-1

SAMPLE TYPE FREQUENCY

Aqua- Glow Daily Filter-Effectiveness Every 30 Days Visual Inspection/API Gravity Every Receipt Receipt Sample – 1 Gallon All Levels 2-5 Random Samples Annually Storage Tank – 1 Gallon All Levels Semi-annually Storage Tank – 1 Gallon Bottom Annual

The COR, APC, Terminal Operations PM, and DLA Energy QAR must be notified immediately of any suspected fuel quality issues prior to fuel receipts, transfers or issues. The Contractor must take retention samples when directed by the KO. Samples representing receipts of capitalized products must be properly marked by the Contractor as to product, source, and date taken for retention as determined by the COR/QAR.

C-2.12.1: Inspection Responsibility: The Quality Control Plan (QCP) as described in section C-4.8 of this PWS will describe how the Contractor must designate personnel, the facility, and equipment on-site to accomplish routine tests and procedures. These resources may be provided by the Contractor or by commercial source acting on behalf of the Contractor. The Government/DLA Energy will not be responsible for performing any of these services.

C-2.12.2: Additional Samples: The Contractor must provide to a certified lab, the following representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR or COR. These samples must be provided in addition to samples required elsewhere in the contract and referenced in the QCP as described in section C-4.8 of this PWS. Sample packing, marking, shipping, and the associated costs, must be the responsibility of the Contractor.

C2.13 Provide Support Operations: The Contractor must provide safety, security, environmental compliance, maintenance, and automation for fuel dispensing at Schofield Barracks. The Contractor must immediately report to the DLA Energy COR the receipt of any Notice of Violations (NOVs) or other notifications for alleged noncompliance with any environmental, safety, security, labor laws or regulations. Support Operations are further defined as follows:

C-2.13.1 Ensure Safety: The Contractor must ensure safety in all operations according to the Safety Plan. The safety of the workforce, facility, equipment, and practices must be preserved while supporting the customer mission requirements in accordance with applicable base, local, State, and Federal laws and Army instructions and regulations.

C-2.13.2 Ensure Security: The Contractor must provide access control for US Government property (fuel products, facilities, equipment, information systems and land appropriated for an easement) and Contractor owned equipment, tools, supplies, and vehicles to include force protection measures according to the Security Plan.

C-2.13.3 Ensure Environmental Compliance: The Contractor must ensure environmental compliance and the Contractor’s Environmental Protection Plan (EPP) must describe how they will comply with all applicable environmental base, local, State, and Federal laws and regulations. The contractor must obtain, maintain, and comply with all required environmental permits. The Contractor must submit to federal and state work site environmental regulatory compliance audits, inspections and/or investigations into non-compliances, and fully cooperate with such inspections/investigations by providing facility access, and all records and documentation requested. The contractor will comply with all directives of the permitting environmental office and will fully cooperate with environmental regulators from that office. The Contractor will cooperate with Army and Installation Environmental Offices as required in the real property agreement, the Memorandum of Agreement between DLA Energy and USAG-HI, and as directed by the KO.

The Contractor must immediately correct any nonconformance and/or noncompliance with applicable federal, state or local environmental laws and regulations and will report to the permitting environmental office, COR and USAG-HI Environmental Division any reason for delay or inability to correct.

C-2.13.3.1 Spill Response: In the event of a spill, the contractor must follow their spill response plan which includes tasks such as, but not limited to, the following:

• First response to spill and leaks; including, but not limited to, notifications to emergency personnel and, to the maximum extent practical until directed to cease by emergency personnel, identifying the source, stopping the release, containing the spill, evacuating personnel, and eliminating ignition sources. First Response does not include emergency services provided by the Base.

• Containment and clean up associated with the discovery of a minor spill; not requiring emergency services.

• Maintaining clean up and control equipment/systems and all materials required to respond to a spill.

• Disposal services for waste, both hazardous and non-hazardous, for spill materials used during a minor spill; not requiring emergency services.

C-2.13.3.2 Spill Reporting: In the event of a spill, the Contractor must report to the KO, DLA Energy Region, Terminal Operations PM, and HQ, and the COR, the spill response required immediately by telephone and email in accordance with requirements in DLA Energy Policy P-40 (FUEL SPILL/LEAK/RELEASE REPORTING). In addition to DLA Energy formal requirements for the reporting of fuel spills, the Contractor must provide a simplified report of all spills involving the Contractor, its personnel, equipment and systems for which it is responsible.

All reports must be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-2.13.3.3 Spill Response Supplies: The Contractor must be responsible for the care and upkeep of all spill containment and clean up kits; supplies and equipment shall be included in the firm fixed price of the contract at no additional cost to the government.

C-2.14 Ensure Data Management Related to Quality of Service: Unless exempted by law, the Contractor, when requested by DLA Energy, must promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training and property management.

C-2.15 Training Requirements: The Contractor must ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required IAW all applicable Base, local, State, and Federal laws and regulations. The Contractor is responsible for maintaining each employee’s requisite certifications or licenses on file.

The Contractor must establish and maintain a training program to ensure that applicable personnel receive training in the areas defined below, and IAW all applicable Base, local, State, and Federal laws and regulations. Contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor must maintain documentation of training records which will include, but not limited to employee’s name, date of training, course information (synopsis), and test results, if applicable.

C-2.15.1 DLA Energy provided training: The Terminal Manager (TM) shall complete the training as required in DLA Energy P-7, P-26, and P-32, and shall obtain a CAC in accordance with Appendix H. The TM shall first complete the DLA Energy Responsible Officer, Terminal Manager, and Property Administrator (RO/TM/PA) computer-based training course within 90 days of appointment. Within 120 days of appointment, must complete the Formal Joint Terminal Managers & Responsible Officers Course in person or virtual. The TM must also complete the RO/TM/PA computer-based training course every two years for refresher training.

The Fuel Account shall complete the training as required in DLA Energy P-7, P-26 and P- 32, and shall obtain a Common Access Card (CAC) in accordance with Appendix H. During the six months on the job training period, the inventory accountant must complete the FMD Accounting computer-based training (CBT). The accountant shall complete the current Base

Level Defense Fuels Management Course in person or virtual. The accountant will maintain training proficiency by completing the Base Level Support Application (BLSA) CBT every two years. The Contractor shall have a minimum of two inventory accountants, one primary and one alternate.

DLA Energy provides formal training courses of instruction at a training facility in Alexandria, VA or via CBT. Prospective eligible applicants shall apply through the online registration tool located at https://www.fuelstraining.com. CBT requirements for DFSP personnel are also located at https://www.fuelstraining.com. The Contractor shall factor in all travel and any other expenses for their personnel to attend the courses in the COCO monthly service price.

C-2.15.2 Contractor Provided Training: The Contractor must provide the following training to all employees: Occupational Safety and Health Administration (OSHA), Hazard Communication, Confined Space training, Hazardous Waste Operations and Emergency Response (HAZWOPER), OSHA Lock-out/Tagout, Personnel Protective Equipment, fuel operations, and environmental compliance and DoD Antiterrorism (AT Level I Awareness training). The Contractor must provide training to ensure compliance with the Code of Federal Regulations (CFR) 40 CFR 112, all applicable base, local, State, and Federal directives, laws, rules and regulations.

Additional training requirements are as follows:

C-2.15.2.1: The Contractor must establish a program to provide recurring familiarization training to military personnel on the operation of the bulk-loading racks to ensure safety and proper operation during use and to prevent spills.

C-2.15.2.2: The Contractor will provide familiarization training to the Base’s Fire

Department on the facility and procedures when requested.

C-2.15.2.3: All training records will be made available to the COR upon request.

C-2.15.2.4: The Contractor must ensure that all employees attend and participate in the Spill Response Training IAW their spill response plan and 40CFR 112.

C-2.16: Base Equipment/Property: The Contractor will provide management, accountability and reasonable care for any Base equipment and facilities which may be operated or maintained under this contract. This equipment must be accounted for in accordance with local policy and the Contractor’s Property Management Plan. The Contractor will afford access to Base equipment and facilities for inspection and accountability of this equipment, as required. See Appendix – D for listing and details.

C-2.17 Contractor Equipment (CE)/Items: The Contractor must provide sufficient and adequate tools, equipment, and materials to adequately and safely perform all operational and maintenance tasks required by the contract. The Contractor must ensure compatibility between Contractor-equipment and Base-equipment and facilities.

C-2.17.1 Fuel Product Utilized by the Contractor: The Contractor must provide all fuel products necessary and required to operate all Contractor-owned equipment used under this contract. The Contractor must also provide, if required, the necessary base, local, State, and Federal environmentally approved storage tank, dispensing system, meter, and security devices, and must arrange to have those products delivered to the Contractor’s site. The Contractor may request to establish a Fuels Purchase Agreement (FPA) to allow purchase of DWWCF ground fuel for use in Contractor general-purpose vehicles.

C-2.17.2 Uniforms, Clothing, and Safety Equipment: The Contractor must provide a distinctive company uniform for personnel to wear in the performance of their duties. Uniforms must be maintained in a clean, serviceable condition and replaced when excessive wear requires.

C-2.17.2.1: The Contractor must provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, goggles, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel. Contractor will provide spill materials and equipment (spill kits, etc.) for initial containment and cleanup of spills.

C-2.17.3 Disposition of Contractor Equipment: Contractor furnished equipment identified herein must be used solely in the performance of the work. The Contractor must not store equipment in excess of the contract requirements on Government property. After termination of the contract, all equipment must be removed from Government property within 30 days. Thereafter, the Contractor will be charged the prevailing commercial storage rate for each piece of equipment kept on installation property.

C-2.17.4 Restoration of Property: Land restoration is defined as a state in which the Eased land is free of any contamination, debris, or other environmental hazards or impact resulting from the Contractor’s use in the performance of this contract in compliance with all applicable base, local, state, and Federal laws, regulations, and Easement provisions.

The Contractor must comply with all Federal, State, Local, and Installation requirements for Tank Closure (closing and demolition facilities etc.). The Contractor must be responsible for facilities closure; demolition; removal; disposal; and restoration of the land Eased from the Installation during this contract, however; the cost associated with these tasks must not be included in the firm fixed offer of this contract. Instead, the contractor must submit a detailed plan and cost proposal for this work to the Contracting Officer upon request and must obtain price competition from three vendors for this work. The cost for remediation actions due to/related to fuel contamination must remain the responsibility of the contractor and must not be included in the contract price or proposal cost. The Contractor will ensure the facilities remain operational until no more than 6 months from the end of the performance period.

C-2.17.5 Alternate Power Generation: In effort to provide continuous fuel support during power outages, the Contractor must provide an alternative power generator to facilitate operations of the COCO retail and bulk storage facility during power outages.

C-2.18 Report Fraud, Waste and Abuse: The Contractor must promptly report to the KO and fraud counsel any indications of fraud, waste or abuse as well as any investigative contact

(investigative/audit agency name, investigator/auditor’s name and phone number) concerning fraud, waste or abuse.

C-2.19 Notification of Correspondence and Visits: The Contractor must immediately provide the KO and COR copies of all correspondence and notification of any visits relating to local, State, Federal officials or agencies and other personnel or Contractors that visit the retail fuel facility.

MAINTENANCE

C-3.0 Maintenance: The Contractor must maintain the COCO fuel systems, e.g., facilities and equipment according to facility permits, applicable regulation, statute, manufacturer specifications/recommendations, and best commercial practices. The contractor will include in the monthly firm fixed price the cost of all operator maintenance, preventive maintenance, recurring maintenance checks/services, minor and major repairs for the COCO. The Contractor must maintain the GOCO fuel systems, e.g., facilities and equipment according to UFC 3-460-03, facility permits, applicable regulation, statute, manufacturer specifications/recommendations. The contractor will include in the monthly firm fixed price the cost of all operator maintenance and preventive maintenance.

C-3.1 Operator Maintenance: Operator maintenance will be performed by facility operators as part of normal use such as pre/post operation inspection, other periodic inspections and actions taken to control and run the petroleum fuel system on a day-to-day basis. These include actions taken to ensure equipment functions properly and safely, and to protect the environment based on Original Equipment Manufacturer (OEM) Manuals, manufacturer recommendations and best commercial practices and UFC 3-460-03 for the GOCO facilities. Inspection records and OEM Manuals must be available on-site.

C-3.2 Preventive Maintenance: Preventive Maintenance is the routine maintenance of equipment and assets in order to preserve a facility, prevent deterioration, prevent component failure, prevent unscheduled outages, and identify components requiring replacement or repair. This includes cleaning, pressure washing, spot painting, lubricating, adjusting, tightening, or similar tasks to equipment components in accordance with best industry practices and as recommended by equipment manufacturers or outlined in UFC 3-460-03 for GOCO facilities.

C-3.3 Recurring Maintenance: Recurring maintenance is defined as all checks, services, calibration, and testing of petroleum fuel systems that are to be performed on a scheduled recurring basis; including, but not limited to, tasks required in accordance with, facility permits, federal, state, and local regulation, statute, manufacturer specification, and best industry practices. These tasks will be included in the Contractor’s Maintenance Plan and documented in the maintenance records available on-site. Recurring maintenance for the GOCO facilities will be performed under the Recurring Maintenance and Minor Repair (RMMR) contract.

C-3.4 Minor Repairs: Minor repair is defined as repairs to components performed by replacing parts using simple hand tools within the scope of the Department of Labor duty position description for a Fuel Distribution System Operator without other professional credentials required. Minor repairs on the GOCO facility will be submitted to USACE Huntsville for action by the RMMR contractor.

C- 3.5 Major Repairs: Repairs which exceed those described in paragraph 3.1, 3.2, 3.3, and 3.4 or the overhaul, replacement, or major repair of critical facility components to include storage tanks, piping, canopies, dispensers, truck fill-stands, and pavement must be approved by the DLA Contracting Officer prior to having the work performed. Major repairs on the GOCO facility will be submitted to USACE Huntsville for action by the RMMR contractor.

C-3.6 Maintenance Records: Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in permanent facility’s files. The Contractor is required to keep all maintenance records using a computerized maintenance management system (CMMS). The Contractor must develop and maintain an electronic database on deficiencies and problem areas needing corrective work. Record keeping includes all noted deficiencies found and work performed at the fuel facility, even if performed by another organization or Contractor, including USACE Huntsville RMMR contractor. Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the Contractor developed database.

C-3.7 Building and Grounds Maintenance: The Contractor must maintain all facilities buildings and grounds in accordance with Base guidelines. The Contractor will ensure buildings are clean, free of debris, and pest free. The Contractor must be responsible for mowing and trimming the grounds. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. All pesticide application must be in accordance with the USAG-HI Pesticide Management Program.

C-3.8 Storage Tank Cleaning: Regarding the COCO facility; The Contractor must empty, inspect, and clean each bulk petroleum storage tank and dispose of all tank bottom waste for each tank covered under this contract. Prior to disposal of tanks bottoms, the Contractor must notify the COR and KO and obtain official written approval from the Region QAR and Inventory Management Representative for proper disposition of the product. If applicable, the Contractor must transfer remaining product to alternate tanks during tank cleaning. Tanks must be cleaned in accordance with contract provision Quality Assurance Provision E18, Inspection and Cleaning of Bulk Petroleum storage Tanks (DLA Energy). Regarding the GOCO facility, The Contractor must ensure all tanks at the Hot Pit/Bulk facility are scheduled for inspections/cleaning under the DLA Energy centrally managed program (CMP) for small tanks.

DELIVERABLES

C-4.0 Provide Detailed Plan: The Contractor shall submit the following plans to the KO as indicated. The Contractor shall ensure that all required plans are acceptable to and approved by DLA Energy prior to the start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any Contractor performance-based plans at any time throughout the contract performance period. The plans shall be updated as required throughout the contract period. Updates will be provided to the COR and KO for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-4.1 Operations and Staffing Plan: The Staffing Plan must be comprehensive and detailed matrix outlining all manning aspects, to include sub-contracting, and requirements regarding the management and labor force. The plan must include a detailed organization chart reflecting the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description. In addition, a manning matrix ultimately defining manning in terms of Full Time Equivalents (FTEs) for a typical seven-day work week, recurring exercises, and higher known tempo of operations must be included. A full-time employee must equal to 2080 annual hours and part-time employee(s) must equal to 1040 hours. This plan shall be submitted with the Contractor’s proposal.

C-4.2 Safety Plan: The Contractor shall provide a detailed plan outlining the fuel systems applicable to the contracted location, product characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Material Safety Data Sheets, and guidelines regarding the safe handling of such products shall be maintained and updated over the course of the contract. This plan shall be submitted with the proposal and shall be effective at contract award.

C-4.3 Security Plan: The Contractor must provide a detailed plan outlining the procedures necessary to maintain security of the facilities, including contingency procedures for power outages, inoperative automated equipment, Government-Owned Equipment, data processing equipment, as well as any Contractor-Furnished Equipment (CFE), tools, and materials. The Contractor’s security plan must outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, random patrols of fuel management facilities, Automated Data Processing (ADP) security, and other force protection measures to deter unauthorized access, visitor entry control, and communications. This plan shall be submitted NLT 90 days prior to start of contract period of performance and shall be effective at the time of submittal.

C-4.4 Training Plan: The Contractor must provide a detailed plan that identifies employee training requirements and procedures necessary to maintain training requirements. The plan must identify length of training, training sources, and a brief description of courses, such as safety, environmental protection and job qualification training. The Contractor is responsible for ensuring all individual training requirements are accomplished whether the training is Government furnished or Contractor furnished. In addition, all training required by state and local government must also be included.

This plan shall be submitted NLT 90 days prior to start of contract period of performance and shall be effective at the time of submittal.

C-4.5 Environmental Protection Plan (EPP) and Spill Response Plan: The Contractor will continuously maintain an Environmental Protection Plan that complies with applicable provisions under Federal, State, DoD, Army, Installation, and local environmental laws, rules, regulations, and guidance. To include, but not limited to prevailing DoD directives and/or policies, including but not limited to 40 CFR 112/Oil Pollution Prevention Regulation; 40 CFR 280/Underground Storage Tank Regulation; State Aboveground Storage Tank Regulation; State Air Pollution Control Regulation; and Air Force Environmental Compliance and Protection Manual.

The Plan shall conform/interface with Installation’s current plans and can include but are not limited to: Oil Discharge Contingency Plan; Oil Storage Tank Management Plan; Oil and Hazardous Substance Spill Prevention and Response Plan; Integrated Spill Management Plan;

Storm Water Management Plan; and the Installation’s Environmental Management System (EMS) Initiatives.

The provisions of the Plan shall include, but are not limited to, identification of points of contact;

telephone numbers; description of required emergency response supplies and equipment maintained and available in work areas; personnel training requirements and certifications; required inspections; operation and maintenance procedures; spill response, manifesting and proper waste disposal SOPs; spill reporting requirements; and recordkeeping.

The Plan shall be readily available and continuously maintained at the Contractor’s work areas. It shall indicate that the Contractor is responsible for completing spill response, site assessments, required reporting/notifications, containment and cleanup/remediation of spills IAW DLA Energy Policy P-40 (Fuel Spill/Leak/’Release’ Reporting) and the plans, as applicable and shall reference the contractor’s spill response plan.

The costs for spill materials shall be included in the proposal for the firm fixed price contract. The Contractor shall be responsible for proper disposal of contaminated items associated with any spill and any required remediation and identify the disposal process in the EPP.

Required environmental permits to operate the COCO fuel facilities will be obtained and maintained by the Contractor and outlined in the EPP. If any monitoring or testing is required for permits or regulations, the Contractor will be responsible for coordinating the tests and identify this information along with the frequency of these tests in the EPP. Coordination may need to take place with Installation Environmental for these permits and tests (e.g. leak detection), and this level of coordination will be included in the EPP.

The Plan shall be routed to the Installation’s Environmental Division to ensure local requirements are addressed prior to submittal and submitted to the Contracting Officer NLT 90 days prior to start of contract period of performance. The approved Plan shall be effective at the start of the contract performance period and will update the EPP within 60 days of significant environmental regulatory changes that would impact the Contractor’s scope and invalidate portions of the EPP.

C-4.5.1 Local Environmental Reporting: The Contractor shall comply with all applicable regulatory reporting requirements prescribed under, but not limited to, the Installation’s Spill Prevention, Control and Countermeasures Plan; Facilities Response Plan; Oil Discharge Contingency Plan; Oil and Hazardous Substance Spill Prevention and Response Plan; Integrated Spill Management Plan; Storm Water Management Plan; Oil Storage Tank Management Plan; and Environmental Management System (EMS) Initiatives. The Contractor shall submit all applicable reports to the Installation’s Environmental Office in accordance with the reporting frequencies prescribed under the aforementioned plans and/or directives. For operational purposes, the Contractor is responsible for obtaining and/or maintaining said Plans and/or directives at places of work, as applicable. For recordkeeping purposes, the Contractor shall maintain copies of reports for no less than 5 years at a location that provides immediate availability of records for review during official regulatory inspections.