ATTACH II EQAPs Redacted.pdf

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

REVISIONS

REV DESCRIPTION DATE APPROVED

ENERGY QAP El.01 January 2012

El.01 CONTRACTOR RESPONSIBILITY FOR GOVERNMENT INSPECTION OF SERVICES (DLA ENERGY JAN 2012)

If any inspection or test is made by the Government on the premises of the Contractor or subcontractor, the Contractor without additional charge shall provide all reasonable facilities and assistance for the safety and convenience of the Government inspectors in the performance of their duties.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SOAP)

DISTRIBUTION

STATEMENT-A

PREPARED BY

DATE

I 1/21/2013

APPROVED FOR REVIEWED BY DATE

PUBLIC RELEASE - _... 11/21/2013

DISTRIBUTION IS APPROVED BY DATE

ITEM

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

ENERGY QAP El.OJ

NSN

SIZE SCALE

CODE ID NO.

52838

DRAWING NUMBER

"UNLIMITED"

��!!!!!!��12�0�123�-l�l:, 1 _j ___ .J ____ L ___________ J

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 1 PDF (DLA)

Attachment II EQAPs NAS Key West, FL

SPE603-26-R-0504

REV DESCRIPTION DATE APPROVED

ENERGY QAP El.11-1 April 2007

El.11-1 QUALITY CONTROL PLAN (GOCO) (AIR FORCE)

(a) Upon award, the Contractor shall prepare, in triplicate and in English, a Quality Control Plan (QCP). Prior to the first receipt of Government owned product into the facility, two copies of the QCP shall be forwarded to the Contracting Officer and one copy to the assigned Quality

Assurance Representative for approval.

(b) The QCP shall include the following quality control procedures employed by the Contractor:

(1) Receiving (both product and additives);

(2) Blending;

(3) Storage and handling;

(4) Loading and shipping;

(5) Calibration program for testing and measuring equipment in accordance with ISO 10012-1, "Quality Assurance Requirements for Measuring

Equipment, Part 1." Equivalent local regulation, as appropriate, may be used as well. Whichever program used must include a section addressing meter proving (used to determine quantity) and must comply with the American Petroleum Institute Manual of Petroleum Measurement Standards, Chapters 4, 5, and 6, or equivalent foreign standard. For any item that requires calibration but is not covered by ASTM, APl, or IP publications, the applicable manufacturer's recommended calibration method(s) outlined in the applicable industry publication shall be used if acceptable to the

Government;

(6) Quantity measurement;

(7) Records and reports; and

(8) Corrective action procedures (to include, but not be limited to, procedures for notification of Quality Representative, actions to be taken on discovery of off-spec product during receipts/shipments, upgrading procedures for Contractor-caused contamination, leaks, etc.). The QCP shall also include an organizational chart of key personnel and their responsibilities and a schematic diagram of the facility with key inspection/activity points marked for each product handled.

(c) The QCP shall require that each Contractor employee be familiar with its content and shall state that it must be reviewed semiannually and revised as needed. Revision should occur when any change is made to the inspection system, when any corrective action needs to be incorporated due to quality problems, and as otherwise necessary. The Contractor shall sign and date each revision of the QCP.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SOAP)

DISTRIBUTION

STATEMENT-A

PREPARED BY

APPROVED FOR REVIEWED BY

PUBLIC RELEASE

DISTRIBUTION IS APPROVED BY

"UNLIMITED"

DATE

11/12/2013

DATE

DATE

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

ITEM

ENERGY QAP El.I 1-1

NSN

MULTIPLE

SIZE SCALE

CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 1 PDF (DLA)

REV DESCRIPTION DATE APPROVED

1 DLA ENERGY QAP E 18 FEB 2017 FEB 2017

ENERGY QAP E18 (FEB 2017) INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS

(DLA ENERGY)

(a) The Contractor shall maintain and make available upon request the following historical data relative to each storage tank provided:

( 1) Date and type of construction;

(2) Name of installing contractor;

(3) Product service (past and present) and dates;

(4) Date of last cleaning/physical entry inspection and contractor's name;

(5) Structural condition based on cycle inspection at the time of cleaning or repair;

(6) Record of tank repairs;

(7) Tank dimensions and capacity;

(8) Inspection and tank cleaning frequency ( date of next mandatory inspection, when tank out of service, required);

(9) Tank coating history;

(1 O) Tank strapping charts;

( 11) As built drawings (if available); and ( 12) Records of product tests and trends.

(b) At the Contractor's expense, the Contractor shall empty, inspect, and clean each bulk petroleum storage tank and dispose of all tank bottom waste for each tank furnished under this contract at the following intervals. When tank cleaning does take place, the Contractor, at his own expense, shall be responsible for providing alternate tankage and transferring the remaining product to that tankage. Such tankage shall be suitable for storing the transferred product and shall be of equal or greater capacity than the tankage being cleaned. Any proposed reduction in the storage capacity cited in the contract must be approved by the Contracting Officer in advance.

(1) AVIATION FUEL STORAGE TANKS.

(i) Every 4 years for uncoated storage tanks without an inlet-filter separator.

(ii) Every 6 years for either a coated tank without an inlet filter separator, or for an uncoated tank with an inlet-filter separator.

(iii) Every 8 years for coated tanks with an inlet-filter separator.

(iv) For storage tanks with direct receipt of fuel from barge or tanker, the frequency for physical entry inspection and cleaning will be 3, 5, and 8 years for (i), (ii), and (iii) above, respectively.

(v) Tanks will be emptied, cleaned, and inspected more frequently than the periods stated in (i) through (iv) above when sample analysis indicates a build-up of sediment in the tanks.

(vi) A delay in tank inspection and cleaning may be authorized if the cause for the delay is justified and approved, in advance, by the Contracting Officer.

(2) GROUND AND MARINE FUEL STORAGE TANKS. Tanks will be emptied, cleaned, and inspected when sample analysis indicates a build-up of sediment in the storage tanks.

(c) The time for cleaning will be measured from the date of the last cleaning regardless of whether the tank was under contract with DLA Energy at the time of the last cleaning.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SOAP)

DISTRIBUTION

STATEMENT-A

PREPARED BY

APPROVED FOR REVIEWED BY

PUBLIC RELEASE

DISTRIBUTION IS APPROVED BY

"UNLIMITED"

DATE

02/23/2017

DATE

DATE

2017-0223

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

ITEM

DLA ENERGY QAP EIS

NSN

MULTIPLE

SIZE SCALE

CODE ID NO,

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 2 PDF (DLA)

REV DESCRIPTION DATE APPROVED

1 DLA ENERGY QAP E 18 FEB 2017 FEB 2017

( d) Samples will be taken and tested at Government expense. If tank cleaning is required earlier than the criteria listed in (b)

(1) above and the Government is shown to be at fault, then the Government will be responsible for cleaning, sampling, and testing costs. In all other cases, tanks requiring cleaning will be removed from revenue and cleaned at the Contractor's expense.

( e) At the time of offer submission, the offeror shall provide the Contracting Officer with a listing of all tank inspections and cleanings, and other activities that would take a tank out of service, which are anticipated to occur during the contract period (see chart below). This listing shall include the tank number, location, reason for being out of service, dates the tank will be out of service and provisions that have been made to replace the tankage while it is out of service. Updates to the listing shall be sent to the Contracting Officer as soon as a change is known.

Tank

Number Location Reason Dates ReRlacement Tankage

SUPPLEMENTAL QUALITY ASSURANCE PROVISION DEFENSE LOGISTICS AGENCY ENERGY

(SOAP) 8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

DISTRIBUTION STATEMENT-A

APPROVED FOR PUBLIC RELEASE SIZE SCALE CODE ID NO. DRAVVING NUMBER

DISTRIBUTION IS "UNLIMITED"

52838

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 2 OF 2 PDF (DLA)

REV DESCRIPTION DATE APPROVED

3 DLA ENERGY QAP E22 9 Feb 2022 9 Feb 2022

ENERGY QAPE22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA ENERGY) (FEB

2022)

The following lists shall be used to identify the Government inspection office assigned inspection and/or acceptance responsibility for DLA Energy contracts in a particular geographic area. These contracts include, but are not limited to, those for bulk petroleum products and additives, into-plane refueling, petroleum storage and laboratory services, coal, aerospace energy

(including compressed gases), and posts, camps, and stations. The area of inspection responsibility and corresponding office code are assigned in paragraphs ( a) and (b ). The address and phone number of each inspection office, by office code, is provided in paragraph (c). Unless a particular inspection office is identified in another part of the contract, the assignments in this QAP shall apply.

(a) AREAS OF RESPONSIBILITY AND OFFICE CODES WITHIN THE CONTINENTAL UNITED STATES

(CONUS):

Alabama 110 Maine 110 Oklahoma

Arizona 120 Maryland 110 Oregon

Arkansas 110 Massachusetts 110 Pennsylvania

California 120 Michigan 110 Rhode Island

Colorado 120 Minnesota 110 South Carolina

Connecticut 110 Mississippi 110 South Dakota

Delaware 110 Missouri 110 Tennessee

District of Columbia 110 Montana 120 Texas

Florida 110 Nebraska 110 Utah

Georgia 110 Nevada 120 Vermont

Idaho 120 New Hampshire 110 Virginia

Illinois 110 New Jersey 110 Washington

Indiana 110 New Mexico 120 West Virginia

Iowa 110 New York 110 Wisconsin

Kansas 110 North Carolina 110 Wyoming

Kentucky 110 North Dakota 110

Louisiana 110 Ohio 110

EXCEPTIONS:

1 The El Paso, Texas, area is assigned to Code 120 (DLA Energy Americas West).

2 The Newcastle, Wyoming, area is assigned to Code 110 (DLA Energy Americas East).

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

DISTRIBUTION PREPARED BY

STATEMENT-A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

2/9/22

DATE

DATE

2/14/22

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

ITEM

DLA ENERGY QAP E22

NSN

MULTIPLE

SIZE SCALE

CODE IDNO.

52838

DRAWING NUMBER

Add Continuation Page SHEET 1 OF 4

120 2

PDF(DLA)

REV DESCRIPTION DATE APPROVED

3 DLA ENERGY QAP E22 9 Feb 2022 9 Feb 2022

(b) AREAS OF RESPONSIBILITY AND OFFICE CODES OUTSIDE THE CONTINENTAL UNITED STATES

(OCON US) (INCLUDING ALASKA AND HAWAli):

Afghanistan 400 Cyprus 200 Malaysia 300 Singapore 300

Africa 200 3 Egypt 400 3 Maldives 300 South America llO Alaska 130 Europe (Continental) 200 Malta 200 South Korea 300 Antarctica 300 Georgia 200 Mauritius 200 Sri Lanka 300 Armenia 200 Greenland 200 Mexico 110 Syria 400 Ascension Island 110 Hawaiian Islands 300 Midway Island 300 Taiwan 300 Australia 300 Hong Kong 300 Mongolia 300 Tajikistan 400 Azerbaijan 200 Iceland 200 Myanmar 300 Thailand 300 Azores 200 India 300 Nepal 300 Turkey 200 Bahrain 400 Indonesia 300 New Zealand 300 Turkmenistan 400 Bangladesh 300 Ireland 200 North Korea 300 United Arab Bermuda 110 Iran 400 Oman 400 Emirates 400 Bhutan 300 Iraq 400 Pacific Islands United Kingdom 200 Brunei 300 Israel 200 (Central & South) 300 Uzbekistan 400 Cambodia 300 Japan 300 Pakistan 400 Vietnam 300

Canada 1104 Jordan 400 Papua New Guinea 300 Wake Island 300 Canary Island 200 Kazakhstan 400 Philippines 300 Yemen 400 Caribbean Islands 110 Kuwait 400 Qatar 400 Central America 110 Kyrgyzstan 400 Russia 200 Chagos Archipelago 300 Laos 300 Ryukus Islands, Japan 300 China 300 Lebanon 400 Saudi Arabia 400 Comoros 200 Madagascar 200 Seychelles Is. 200

EXCEPTIONS:

3 Except for Egypt, which is assigned to DLA Energy Middle East (Code 400), all other countries in Africa fall under DLA Energy Europe (Code 200).

4 For Canada locations, contact DLA Energy Americas East (Code 110) to confirm coverage.

(c) INSPECTION OFFICES AND CODES.

110. DLA Energy Americas East A TIN: Quality Manager 5

Federal Building, Suite 1005 2320 LaBranch Street Houston, TX 77004-1091 Phone: (713) 332-4113

FAX: {713) 718-3891

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT-A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

SCALE CODE IDNO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 2OF 4 PDF(DLA)

REV DESCRIPTION DATE APPROVED

3 DLA ENERGY QAP E22 9 Feb 2022 9 Feb 2022

120. DLA Energy Americas West ATTN: Quality Manager s

800 Seal Beach Blvd Seal Beach, CA 90740 Phone: (424) 347-3101/3102

FAX: (424) 347-3120

130. DLA Energy Americas North ATTN: Quality Manager s 1480 Sijan Street, Suite 300 Joint Base Elmendorf-Richardson, AK 99505 Phone: (907) 384-7180

FAX: (907)384-1086

200. DLA Energy Europe and Africa

Military Mailing Address:

DLA Energy Petroleum Lab ATTN: Quality Manager s

CMR422

APO AE 09067-0422

Phone: 49-63 l-3406-2285/2286 6

FAX: 49-631-3406-2289 6

Commercial Shipping Address:

DLA Energy Petroleum Lab ATTN: Quality Manager Bldg. 320, Rhine Ordinance Barracks Am Opelkreisel 67663 Kaiserslautem, Germany

300. DLA Energy lndo-Pacific A TIN: Quality Manager s Bldg. 17000, Room 21

APO AP 96543

Phone: (671) 366-7762

FAX: (671)366-7767

[Location: Guam]

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT-A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORTBELVOIR, VIRGINIA 2206Q-6222

SCALE CODE IDNO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 3OF 4 PDF(DLA)

REV DESCRIPTION

3 DLA ENERGY QAP E22

400. DLA Energy Middle East A TIN: Quality Manager 5

PSC 851, Box 180

FPO AP 09834-2800

Phone: 973-1785-6493 6

FAX: 973-1785-4650 6

[Location: Bahrain]

REVISIONS

DATE APPROVED

9 Feb 2022 9 Feb 2022

5 Designated location of the DLA Energy Regional Quality Manager/Pre-Award Survey Monitor.

6 Dial 011 before these numbers when calling from the U.S. When calling these numbers from outside the U.S., use the appropriate international long distance prefix for the country where the call originates.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT-A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

SCALE CODE I DNO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET40F 4 PDF(DLA)

REV DESCRIPTION DATE APPROVED

ENERGY QAP E28 February 2022 2 February 2022

E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE)

( a) Inspection and tests by the Government of services, facilities, and equipment specified within this contract does not relieve the Contractor from responsibility to meet all requirements of the contract.

(b) The Contractor shall furnish personnel, facilities, and equipment on-site to accomplish the following routine tests and procedures. These on site resources may be provided by Contractor personnel or by a commercial source action on behalf of the Contractor. The Quality Representative will not be responsible for performing any of these services for the Contractor.

(1) Sampling of storage tanks, shipments and receipts in accordance with ASTM D4057, Standard Practice for Manual Sampling of Petroleum and Petroleum Products (API Manual of Petroleum Measurement Standards (MPMS), Chapter 8.1);

(2) Retaining of product composite samples from shipments and receipts as follows:

MINIMUM

METHOD OF SHIPMENT MINIMUM QUANTITY RETENTION PERIOD

Pipeline 20 liters 60 days

Tanker/Barge

Parcel Composite 20 liters 90 days

Each compartment 0.5 liters 90 days

Navy Fleet OilersNessels 10 liters 60 days

Tank Truck/Car 1 liter 15 days

J::illI£,;. After the minimum retention period, samples shall be tested for Appearance, Color (Visual), API Gravity/Density and Flash Point and, if found to be on-specification, shall be returned to like Government stock on-site. Sample containers may be reused if properly cleaned.

(3) Determining the presence of water in storage tanks, shipments and receipts. Ensure that accurate water cuts are obtained by means of a water indicating paste conforming to MIL-W-83779B. Two suggested sources are Stewart Hall Chemical Testmaster Water Indicating Paste or Sartomer

Sar Gel Water Indicating Paste (see Note 2 below);

(4) Determining Density at 15 degrees Celsius or API gravity of products by ASTM Dl298 or ASTM D4052 (see Note 2 below);

(5) Determining the temperature of products by the API MPMS, Chapter 7 (see Note 2 below);

(6) Determining the Appearance of applicable products using ASTM D4176, Procedure 1 (see Note 2 below);

(7) Determining the visual color of products.

(8) Determining the Flash Point of applicable products using test methods cited in the appropriate product specification (see Note 2 below);

(9) Conversion of gross to net gallonage (liters);

(10) Determining the percentage (volume) of fuel system icing inhibitor (FSII) by means of a portable refractometer in accordance with ASTM D

5006. One suggested source is H.B. Industries, Inc., Glenview, IL 60025 (B/2 Anti-Icing Additive test kit) (see Note 2 below); and

(11) Determining the range of fuel electrical conductivity using ASTM D2624. One suggested source for a conductivity meter is Emcee

Electronics, Inc., Sarasota, FL 33581 (Model 1152) (see Note 2 below)

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

DISTRIBUTION DATE ITEM

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD

FORT BEL VOIR, VIRGINIA 22060-6222

STATEMENT -A 2/2/22 ENERGY QAP E28

APPROVED FORr■■iiici■l=====riDJJA�T�E�--rNSSINN--------7rc:<O)ID)IEEii:ID�N«O)._------, DISTRIBUTION I

"UNLIMITED"

DLA FORM 1889, OCT 2011

2/2/22 MULTIPLE 52838

DATE SIZE SCALE DRAWING NUMBER

2/3/22

PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 2 PDF(DLA)

REV DESCRIPTION DATE APPROVED

ENERGY QAP E28 Febmary 2022 2 February 2022

Note 1: All costs for providing the above tests and procedures shall be included in the monthly service charge. The only exception to the

Contractor's obligation to provide these se1-vices as part of the monthly service charge is when the tests described above are part of the higher order analysis (defined as the following categories: Composite Samples, Storage Tanks After Receipt, Inte1·face Mixtures, Dormant

Stocks and Individual Tests (including particulate contamination) found in the MIL-STD-3004-1 Table titled MINIMUM SAMPLING AND

TESTING REQUIREMENTS FOR PETROLEUM PRODUCTS.

Note 2: Upon request, the Contractor shall permit the Quality Representative unrestricted use of the equipment and ancillary supplies needed to perform this testJprocedure on behalf of the Government.

(c) During the contract, the Contractor shall furnish representative samples of the product in each storage tank, shipment or receipt at the request of, and in the manner and to the place designated by, the Quality Representative. Sample size will be 2 gallons for gasoline-type fuels and one gallon or 10 gallons for jet diesel-type fuels. The number of samples to be furnished during any 12-month period shall not exceed eight times the number of tanks specified in the contract. Such samples shall be packed, marked, and shipped by the Contractor, shipping expense prepaid, in containers and shipping boxes furnished by the Contractor. Sample containers shall be epoxy coated on the interior. This requirement is in addition to sampling required elsewhere in this contract provision and the contract. All reasonable direct shipping costs associated with samples required by this paragraph shall be reimbursed upon request from the Contractor and such costs shall not be included in the monthly service charge.

However, all other costs related to this requirement shall be included as part of the monthly service charge.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT -A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD

FORT BEL VOIR, VIRGINIA 22060-6222

SCALE CODE IDNO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET2OF 2 PDF(DLA)

REV DESCRIPTION DATE APPROVED

ENERGY QAP E35

E35 NONCONFORMING SUPPLIES AND SERVICES

(a) DEFINITION: As used in this contract provision:

December 20 I I

Deviation is defined as a written authorization granted after contract award and prior to manufacture of an item, to depart from a particular performance or design requirement of a contract, specification, or referenced document, for a specific number of units or specific period of time, normally the duration of the contract.

Extraordinary situation means the matter cannot await resolution until the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, Federal Holidays excluded).

Waiver is defined as a written authorization granted after contract award to accept a configuration item or other designated item which, during production or after having been submitted for inspection, is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method. Approval is on a case-by-case basis and is normally for a set period of time.

(b) The Government may, at its discretion, accept nonconforming supplies or services. 1n such cases, the Contractor must obtain a deviation or waiver from the Contracting Officer prior to acceptance.

(c) The following procedures shall be used to request a deviation or waiver.

(1) Requests for deviations and waivers shall be submitted by the Contractor to the Contracting Officer with a copy to the appropriate Inspection Office referenced in the LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS or QUALITY REPRESENTATIVE contract provision of this contract. Each request shall provide the following information: Contractor name; name and contact information of the contractor's authorized negotiator; contract number; contract line item number and product nomenclature, clause or contract provision number, paragraph and subparagraph, as appropriate; the nature of the request; the reason for the request; the corrective action being taken by the Contractor to correct and prevent recurrence of the condition(s) causing the nonconformance; and an agreement to pay an equitable price reduction, estimated and proposed by DLA Energy, over and above the administrative fee, contingent on the impact of the specific circumstances on DLA Energy relative to approval of the deviation or waiver.

(2) 1n extraordinary situations, the Contractor may initially submit a verbal request for a waiver, but not a deviation, to the Contracting Officer.

Written requests shall be submitted to the Contracting Officer by the next DLA Energy business day (0800 to 1630 hours EST, Monday through

Friday, Federal Holidays excluded). If the Contracting Officer cannot be reached, the Duty Officer shall be contacted to provide the necessary information to the proper individuals as soon as possible. The Duty Officer's telephone number is (800) 286-7633 or (703) 767-8420.

(3) If a deviation or waiver is granted, the contract will be modified to accept the nonconforming supplies or services and to require the

Contractor to provide an equitable price reduction or other adequate consideration commensurate with the deviation or waiver being granted. If the situation warrants, a deviation or waiver may be granted without prior agreement on price reduction or other consideration, subject to agreement by the Contractor, or its representative, to subsequent negotiation. Such an agreement, in addition to a brief description of the terms of the deviation or waiver, shall be documented on the shipping document or other appropriate correspondence. After negotiations, failure to agree on adequate consideration shall be a dispute concerning a question of fact within the meaning of the Disputes paragraph of the CONTRACT TERMS AND

CONDITIONS - COMMERCIAL ITEMS contract provision of this contract.

( 4) If a deviation or waiver is granted and the nonconforming supplies are accepted, then in no event will consideration be less than $500, which covers administrative costs, plus any additional cost of Government reinspection or retest, if necessary.

5) If a deviation or waiver is granted modifying this contract, but the supplies accepted are subsequently determined to be in conformity with contract specifications, the Contractor shall still be obligated to pay the consideration originally agreed upon in support of the deviation or waiver.

If, however, this consideration exceeds $1000, a second contract modification shall be issued reducing the Contractor's obligation to $1000 (the administrative cost of issuing the two required modifications), plus, if appropriate, any cost of Government reinspection or retest performed as a result of the deviation or waiver being granted.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SOAP)

DISTRIBUTION

STATEMENT-A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

PREPARED BY DATE

04/14/2014

DATE

DATE

04/18/2014

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

ITEM

ENERGY QAP E35

NSN

MULTIPLE

SIZE SCALE

CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 2 PDF (DLA)

REV DESCRIPTION DATE APPROVED

ENERGY QAP E35 December 20 I I

( d) When notification of nonconforming supplies is received after the supplies have been accepted, and the Government determines not to exercise its right to reject or to require correction under the INSPECTION OF SUPPLIES - FIXED-PRICE, INSPECTION OF SERVICES • FIXED

PRICE, or CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS contract provision, then in no event will consideration be less than $500 to cover administrative costs. This $500 fee is in addition to --

(1) Consideration commensurate with the extent of nonconforming supplies; and

(2) Cost of Government reinspection or retest, if necessary.

The administrative fee will apply to each claim Jetter issued for off-specification product delivered to an activity.

(e) Contractors shall be held responsible for payment of any fines or penalties imposed on a receiving activity by an environmental enforcement agency, resulting from the delivery of nonconforming supplies under a DLA Energy contract.

(t) Repeated tender of nonconforming supplies or services, including those with only minor defects, will be discouraged by appropriate actions, including, but not limited to, rejecting the supplies or services whenever feasible and documenting the Contractor's performance records.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT-A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

SCALE CODE ID NO.

52838

DRAVVING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 2 OF 2 PDF (DLA)