Gila Bend Pre Proposal Slides 2025 04 16 Amendment 0001.pdf

Gila Bend AFB, AZ

SPE603-25-R-0509

PRE-PROPOSAL

CONFERENCE

Ralph Dayougar, Contract Specialist

April 16, 2025

Updated as of Nov 25, 2024

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FUNCTION & AUTHORITY OF GOVERNMENT

PERSONNEL

FESDB

• CONTRACTING OFFICER: Alex Cano o Email: alexandro.cano@dla.mil o Government Cell: (571) 585-6853 o Bind, obligate the Government, and alter the contract

• CONTRACT SPECIALIST: Ralph Dayougar o Email: ralph.1.dayougar@dla.mil o Government Cell: (571) 596-1675 o Primary point of contact under solicitation

CUI

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FUNCTION & AUTHORITY OF GOVERNMENT

PERSONNEL (CONT)

• PROGRAM MANAGER: Joshua Webster

• Email: joshua.webster@dla.mil

• Government Cell: (571) 544-0970

▪ Responsible for coordinating and preparing the Performance Work Statement based on the customer’s requirements

• CONTRACTING OFFICER REPRESENTATIVE: Jeff Muratides

▪ Email: jeffrey.muratides.1@us.af.mil

▪ Commercial Desk: (623) 856-1702

▪ Responsible for providing technical oversight and administration of the contract.

• AF FUELS CONTRACT MANAGERS (AFPET): MSgt Thomas and TSgt Armagost

▪ Email: AFPETContracting@dla.mil

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REMINDERS

Not a Solicitation Amendment

Please note that the information shared during this pre-proposal conference does not constitute an amendment to the solicitation. Any questions regarding the solicitation must be submitted in writing, and a formal amendment will be issued by the contracting officer in response.

All questions relating to the solicitation should be submitted by April 22, 2025, at 11:00 AM Eastern time.

Offerors must reference the solicitation number in the subject line of your email.

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AGENDA

▪ Contracting Presentation: RFP and Clauses

▪ Program Manager Presentation: Performance Work Statement (PWS)

▪ COR Site PowerPoint

*Note: Please hold all questions until the end*

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SOLICITATION

▪Non-personal services to perform Aircraft/Ground Fuel Services and Fuel Storage and

Distribution at:

Gila Bend AFAF, AZ

▪This acquisition is being solicited as Competitive 8(a).

▪Firm Fixed-Price Contract

▪Basis of Award: Lowest Price Technically Acceptable (LPTA)

▪Period of Performance: 4-year base, plus one 5-year option and 6-month option to extend.

▪NAICS Code – 493190, Other Warehousing Storage

• Proposal due date: May 1, 2025 @ 3:00 p.m. FT Belvoir EST

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SOLICITATION (CONT)

Only Email proposals are acceptable

MUST include two (2) volumes as outlined in the Solicitation

Changes must be incorporated via Amendment

No verbal communication takes precedence over the Solicitation, PWS or any other document

Nothing said during this conference changes the Solicitation unless incorporated via

Amendment

Submit questions via email to:

Alex Cano at alexandro.cano@dla.mil and cc: Ralph Dayougar at ralph.1.dayougar@dla.mil

Question cut-off date is April 22, 2025 @ 11:00 a.m. FT Belvoir EST

Ensure Solicitation number is in the subject line of e-mail mailto:alexandro.cano@dla.mil mailto:ralph.1.dayougar@dla.mil

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ENTERPRISE BUSINESS SYSTEM AND PIEE

▪Although the solicitation is posted on www.SAM.gov DLA Energy utilize EB. Internal contract writing system that creates a single DLA business system enabling streamline operations integrated financial compliance, and reduced systems support costs.

▪Procurement Integrated Enterprise Environment (PIEE)

▪WAWF (Wide Area Workflow) – invoicing, receipt, acceptance, and property transfer

▪myInvoice

▪DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

▪Submit invoices via web entry

▪Follow the instructions listed in paragraph (f) of the clause

▪DLA Energy Help Desk POC bsme.helpdesk@dla.mil (800) 446-4950 http://www.sam.gov/ mailto:bsme.helpdesk@dla.mil

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SOLICITATION

SECTIONS B THROUGH M

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SECTION B - SUPPLIES/SERVICES & PRICES/COST

▪B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES

The Contractor shall provide Alongside Aircraft Refueling Contractor (AARC) fuel services, operational, management and ground refueling/defueling services in support of Gila Bend AFB, AZ.

• Submit one monthly price for base period, and one for the option period.

• This contract will not exceed 9.5 years.

• All General and Administrative (G&A) expenses and profit will be included in the monthly price for respective base and option period.

Base Period Price: CLIN 0001-0004 MUCG Services (FFP)

Option Period Price: CLIN 0005-0009 MUCG Services (FFP)

Six Months Ext: CLIN 00010 MUCG Services (FFP)

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SECTION E – INSPECTION AND ACCEPTANCE

▪ E-0001 E1.01 CONTRACTOR RESPONSIBILITY FOR GOVERNMENT INSPECTION OF

SERVICES (DLA ENERGY JAN 2012)

▪ E-0002 E1.11 QUALITY CONTROL PLAN (DLA ENERGY MAR 2000)

▪ E-0004 E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) (DLA

ENERGY DEC 2011) )

▪ E-0007 E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY DEC 2011))

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SECTION E – INSPECTION AND ACCEPTANCE (CONT.)

▪ E-0004 E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA

ENERGY FEB 2022)

The Quality Office assigned inspection responsibility under this contract is:

DLA Energy Americas West

Military Mailing Address

DLA Energy Americas West

ATTN: Quality Manager

800 Seal Beach Blvd

Seal Beach, CA 90740

Phone: (424) 347-3101/3102

FAX: (424) 347-3120

SECTION F DELIVERIES OR PERFORMANCE

F76 CONTRACT PERIOD/PERFORMANCE REQUIREMENTS (STORAGE) (DLA ENERGY DEC

1991) During the contract period, November 1, 2025, through October 31, 2029 (four-year base period) with a (five-year option period) from November 1, 2029, through October 31, 2034, and an option to extend for no more than six-months from November 1, 2034, through April 30, 2035., the Contractor shall provide petroleum storage facilities and services.

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SECTION G CONTRACT ADMINISTRATION DATA

▪ G-0002 G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA

ENERGY JAN 2017).

▪ G-0005 G21 DESIGNATION OF PROPERTY ADMINISTRATOR (DLA ENERGY MAY

2009)

▪ The Property Administrator for product handled under the terms of the contract will be designated by the Director, Defense Logistics Agency Energy (DLA Energy).

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SECTION I CONTRACT CLAUSES

▪ FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

▪ Contractor shall comply with personal identity verification procedures implemented by

Homeland Security Presidential Directive-12 (HSPD-12).

▪ Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees.

▪ FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

▪ SEE ADDENDUMS 1 AND 2 TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS

– COMMERCIAL ITEMS (OCT 2018) References 52.243-1 CHANGES-FIXED PRICE

W/ALTERNATE I (AUG 1987/APR/1984) and 52.215-8 ORDER OF PRECEDENCE –

UNIFORM CONTRACT FORMAT (OCT 1997).

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SECTION I CONTRACT CLAUSES (CONT.)

▪ 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS – COMMERCIAL PRODCUTS AND COMMERCIAL SERVICES

(MAY 2024)

▪ Incorporates by reference all clauses required for the acquisition of commercial services.

▪ FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

▪ Government has unilateral right to extend contract.

▪ The total duration of this contract, including the exercise of any options under this clause, shall not exceed 9.5 years.

▪ FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

▪ Government may extend the term of this contract by written notice to the contractor 30 days in advance of the start date of the option as well as the preliminary written notice of its intent to extend at least 60 days before the contract expires.

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SECTION I CONTRACT CLAUSES (CONT.)

▪ DFARS 252.243-7002 REQUEST FOR EQUITABLE ADJUSTMENT (DEC 2022)

▪ The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable.

▪ FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

▪ Contractor shall notify its employees of the United States Government's zero tolerance policy described in this clause.

▪ Actions to include termination of employment will be taken against employees for violations of this policy.

▪ DFARS 252.201-7000 CONTRACTING OFFICER’S REPRESENTATIVE(DEC 1991)

▪COR is not authorized to make commitments on behalf of Government

▪COR Appointment Letter will be provided to successful offeror.

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SECTION J LIST OF ATTACHMENTS

Sec J – List of Attachments

▪ ATTACHMENT I – GILA BEND AND COLUMBUS PERFORMANCE WORK STATEMENT

(PWS) GILA BEND AFAF, AZ and COLUMBUS AFB, MS PWS

▪ APPENDIX M ATTACHMENT II – (COLUMBUS AFB, MS) DEPARTMENT OF LABOR

WAGE DETERMINATION 2015-5157 REV 25 DATED 12 23 2024/ COLLECTIVE

BARGAINING AGREEMENT (CBA) 2024-578 REV NO:0 DATED 09/26/2024

▪ ATTACHMENT III – (GILA BEND AFB, AZ) DEPARTMENT OF LABOR WAGE

DETERMINATION 2015-5469 REV 26 DATED 12 26 2024/ COLLECTIVE BARGAINING

AGREEMENT (CBA) 2023-423 REVISION NO.:0 DATED 09/11/2023

▪ ATTACHMENT IV– DLA ENERGY QUALITY ASSURANCE PROVISIONS (QAPS)

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SECTION K REPS, CERTS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

▪ K-0002 K33.01 AUTHORIZED NEGOTIATORS

▪ The offeror identifies personnel authorized to negotiate on its behalf with the Government.

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SECTION L INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS OR QUOTERS

▪ ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

▪ VOLUME I - TECHNICAL MANAGEMENT PROPOSAL

▪ Technical Management Proposal: No more than 75 single-sided, 8 ½” x 11” pages, including

Appendices, and Attachments. Technical Proposals less than 75 pages are permitted. See

Section M.

▪ Contractor Furnished Vehicles - (No page limit) See PWS Section: C-5.8 Contractor

Furnished Items or Incidental Equipment (IE), Property (IP), or Services through PWS Section

C-5.8.1.4 Contractor Furnished Special Purpose Vehicles.

▪ VOLUME II - PRICE PROPOSAL (See Section B)

▪ Offerors must complete Section B of the solicitation for price submission. Any deviation in price submission may be considered as a failure to comply with the solicitation’s instructions.

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EVALUATION FACTORS FOR AWARD (CONT.)

▪ FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS

▪ Source Selection Process: LPTA

▪ Proposals will be evaluated, and award will be made on the basis of three evaluation factors and its sub-factors:

▪ Factor 1: Technical Management

▪ The Government will evaluate the Technical/Management factor on an Acceptable/Unacceptable basis.

▪ Contractor Furnished Vehicles

▪ Factor 2: Price

▪ Monthly price offered for CLIN 0001-0004 will be multiplied by 48 months to determine the total four-year

Base period price.

▪ Monthly price offered for CLIN 0005-0009 will be multiplied by 60 months to determine the total five-year

Option period price.

▪ Monthly price offered for CLIN 0009 will also be multiplied by 6 months to determine the total six-month

Extension price

▪ Total evaluated price will be the sum of total Base period price, total option period price, and the total six-month extension price

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QUESTIONS?

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SECTION C -DESCRIPTION/SPECIFICATIONS/

STATEMENT OF WORK

▪See Attachment I – Performance Work Statement (PWS).

▪PWS will be discussed by the Program Manager.

End Slide 1

Air Force Fuels Services Program

Preproposal Conference

2024-2025

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Preproposal Conference General Technical

• PERFORMANCE WORK STATEMENT (PWS)

• Standard document for all AF contracted locations (Fuels Mgmt or bulk storage)

• Covers all basic requirements

• Service Delivery Summary (SDS) for each basic requirement

• APPENDIX M (formerly AF)

• Appendix M submitted by base and AFPET for base specific information

• Identifies PWS sections which apply (Fuels Mgmt or bulk storage)

• Normal hours of operation (not a limitation)

• General workload data (snapshot in time; no guarantee of future)

• May be useful for planning/estimating for proposal

• Base specific requirements (off-site coverage; weekend weather support, etc)

• Government furnished equipment (GFE)

• Contractor furnished refueling units

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Preproposal Conference Proposals

• PROPOSAL SUBMISSION

• Your product, but recommend:

• Basic section

• Organizing to match PWS sections Helps ensure

• Breakdown key generic tasks everything is covered

• Use written word, sample checklists, extracts from developed plans, etc

• Demonstrate understanding of tasks and how to accomplish tasks

Referring to a directive doesn’t show understanding—what does it mean in actual performance?

• Once this part is Acceptable, won’t need to change this part for future submissions

• Base specific appendix

• Don’t waste pages repeating what is in basic PWS part

• Cover base unique aspects—hours, tasks (mode of receipt, etc)

• Cover Contractor furnished refueler plan

• Staffing – matrix, coverage, positions, etc

• Only part which needs changing for future submission

• Check M-clause for “must” include language

• Leaving those unaddressed = Unacceptable

• An example

• Basic section – under Operations, talk about each of the various modes of receipt such as PL, TT, TC, Barge

• Base specific – under Operations just say what mode of receipt is used here as long as it was discussed in Basic section (and don’t talk about modes in this section which aren’t used at this base)

And focus on any unique aspects (such as system offloading limitations, escort requirements, etc)

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Preproposal Conference Proposal - PWS and Appendix M (example-not directive or all inclusive)

Basic Proposal - PWS

• Staffing

• How you calculate

• Plan for contingencies

• Operations

• Demonstrate understanding

• Maintenance

• Operator, System, Other

• Safety

• Hazards/Confined space safety

• Security

• FPCONS, emergency essential

• Environmental

• EPA, OPA 90, etc

• Training

• Contractor, AF, AFRES/ANG

• Furnished Items

• Handling IE and CFE

• Generally provided items

• Other Performance Items

• Mgmt “Cats and Dogs”

Base Specific Appendix - Appendix M

• Staffing

• Matrix showing coverage

• FTEs

• Operations

• Base specific tasks

• Maintenance

• Base specific tasks

• Safety

• # Confined spaces, PPE, etc

• Security

• VGSA, escorting, etc

• Environmental

• Base SPCC tie in

• Training

• Recurring base requirements

• Furnished Items

• Specific CFE provided (not all inclusive) – detail refueler plan

• Other Performance Items

• Base specific meetings/tasks

CUI

End Slide 1 (CUI)