Attach I PWS Update.pdf (Pax River) (5-10-22).pdf

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT/GROUND FUEL SERVICES

and

DISTRIBUTION

under

SOLICITATION SPE603-22-R-0504

at

NAVAL AIR STATION PATUXENT RIVER

Dated: 10 May 2022

TABLE OF CONTENTS

C-1.0 REQUIREMENTS AND DELIVERABLES 3

C-1.1 Responsibilities 3 C-1.2 Facilities 3 C-1.3 Contractor Detailed Plans 3 C-1.4 Contract Turnover 5 C-1.5 Quality Monitoring and Evaluation 5 C-1.6 Staffing 5 C-1.7 Key Personnel 6 C-1.8 Service Personnel 6 C-1.9 Correspondence and Visits 7 C-1.10 Records Management 7

C-2.0

PERFORMANCE REQUIREMENTS

C-2.1 Fuel Operations 8 C-2.2 Bulk Storage Operations 9 C-2.3 Service Station 10 C-2.4 Ground Fuels 10 C-2.5 Recyclable and Recoverable Fuels 11 C-2.6 Product Inventory Accountability 11 C-2.7 Product Quality Surveillance 11 C-2.8 Maintenance 11 C-2.9 Training 13 C-2.10 Safety 13 C-2.11 Environmental 13 C-2.12 Security 14 C-2.13 Incidental Equipment/Property 14 C-2.14 Use of Navy Facilities 15

C-3.0 CONTRACTOR - FURNISHED EQUIPMENT 15

C-3.1 Vehicles and Equipment 15 C-3.2 Records 17 C-3.3 Disposition of Property 17 C-3.4 Property Storage 17 C-3.5 Equipment Inspection 17 C-3.6 Other Contractor Provided Equipment and Supplies 17

Appendix A Facility Specific Information 19 Appendix B Definitions, Acronyms, and Abbreviations 22 Appendix C Reference Documents 24 Appendix D Common Access Card (CAC) Procedures 26

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 Responsibilities: This Performance Work Statement (PWS) describes the firm-fixed-price requirement to obtain Alongside Aircraft Refueling Contractor (AARC) fuel services at NAS Patuxent River, MD. The contractor shall be responsible to furnish, manage, maintain, and operate mobile fuel servicing equipment required to support the facilities, equipment, vehicles, and aircraft assigned to and as may transit, deploy to, or exercise at this location. The contractor is also responsible to provide, maintain, and operate Contractor-Furnished Vehicles in support of aircraft and vehicles assigned or transient to NAS Patuxent River.

C-1.2 Facilities: The NAS Patuxent River bulk fuel facility is a widespread system of tanks and components interconnected by pipeline and operated by a workforce consisting of civil service and military personnel. The contractor interface with these systems is to receive products, jet fuels, AVGAS, and ground fuel, from a series of driver operated fillstands. However, the two tanks VQ-4 direct fueling system, are operated by the contractor workforce. Other contractor workspaces consist of the administrative, personnel and refueler maintenance Bldg. 2622, the adjacent refueler parking area.

C-1.3 Contractor Detailed Plans: The contractor must submit all detailed plans listed the below section C-

1.3.1 through C-1.3.12 to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period unless noted otherwise noted below. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-1.3.1 Contract Compliance Plan: The contractor is responsible for ensuring compliance with all contract performance requirements. The inspection system must be used by the contractor to measure performance on a continuous basis throughout the contract performance period and any contract option periods. The Contract Compliance Plan (CCP) must include performance requirements for all of the services and specific tasks listed in this PWS and the contractor’s own performance-based plans. General performance criteria must include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, facility operations, and upkeep of facilities and grounds. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must address procedures for corrective actions including the resolution of any Contract Discrepancy Report (CDR) generated by the Contracting Officer/COR. The CCP must be made available for Contracting Officer/COR review upon request at any time during the contract performance period.

C-1.3.2 Product Quality Surveillance Plan: A comprehensive plan to ensure that products placed in the care of the Contractor are properly handled, remain on-specification, and are ready for issue. The plan must include policy and procedure regarding product sampling, visual examination of samples, and the submission of samples needing further analysis to the regional fuel laboratory. In addition, the plan must outline the documentation of samples and test results, reports and records keeping applicable, and actions to be taken in case of unacceptable test results. The plan must fully outline Contractor responsibilities for quality surveillance under this contract.

C-1.3.3 Maintenance Plan: The contractor must provide a detailed operator maintenance plan for VQ-4, equipment, and system components. The Maintenance Plan must clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a Contractor- Furnished Computerized Maintenance Management System (CMMS) to track maintenance for components, vehicles, and facilities at all sites. The plan will be continuously reviewed over the course of the contract and any need for change must be communicated to the contractor through the Contracting Officer. The complete Maintenance Plan will include a copy of all maintenance action forms, listings, and reports to be generated by the CMMS.

C-1.3.4 Operations and Staffing Plan: The Operations and Staffing Plan is a comprehensive and detailed matrix that outlines all manning aspects, to include sub-contracting, and requirements regarding the management and labor force to undertake the required tasks. The plan must include a detailed organization chart showing the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description of the employee that will perform the task described. A manning matrix defining staffing in terms of full-time equivalents (FTEs) for a typical seven-day workweek must be included. Operating hours are detailed in Appendix A.

C-1.3.5 Environmental Protection Plan: The Contractor must submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The Contractor’s plan must be site specific, cover all areas, facilities, equipment, duties, and tasks for which the Contractor is responsible, establish mishap reporting procedures as required below, and elaborate on issues that may be unique to the activity. The plan must comply with all applicable Federal, DoD, U.S. Navy, State references, and laws.

C-1.3.6 Equipment Provisioning Plan: The Contractor must identify and include the types and quantities of vehicles, major equipment items, i.e., powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines, necessary to support the locations under this contract. Upgrading or modifying equipment to meet specific off station and public over-the-road requirements, licensing or obtaining permits for equipment and personnel, and the adherence to all insurance requirements must be the responsibility of the contractor. Vehicles must be in an up-to-date maintenance and operational condition to withstand the entire contract. Information relevant to vehicles and equipment capabilities such as and not limited to manufacture date, mileage/hours, make, and model along with the maintenance plan for all vehicles and equipment, must identify each piece and will be utilized in determining operational abilities. Contractor equipment must be on site and available at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays with procuring equipment they will do so at their own expense to ensure there is no disruption of service. All leased vehicles and equipment must meet the performance requirements and specifications as stated in this PWS.

C-1.3.7 Contract Contingency Plan: (Part A) is due by 60 days in accordance with Section C-6.1 and must outline Contractor actions to mitigate and overcome significant interruptions during contingencies. Contingencies are defined as unexpected events that cause disruption to the operations tempo. The plan must provide specific details regarding labor issues as may result from potential strike actions, military contingency, war time and emergent staffing requirements, (to include subcontractor staffing where required). The Contractor must also plan for repairing or replacing inoperable equipment or obtaining additional equipment and labor required to carry out operations under a contingency environment. The plan must:

• Include solutions for major/minor breakdowns or unavailability of Contractor-furnished equipment such as vehicles, pantographs, and/or hose carts to meet the contract requirements.

• Detail fluctuating quantities of equipment (e.g., one refueler out of service, two refuelers out of service, three or more refuelers out of service).

• Demonstrate what actions the contractor would take to support operation and staffing challenges such as a pandemic, travel restrictions, and sudden removal of personnel.

• Demonstrate a resolution for scenarios to minimize interruption of customer service.

If a contingency arises during contract performance that was not accounted for in Part A, the contractor is required to provide a detailed plan (Part B) within 12 hours of the time the contractor assesses its inability to meet the contractual terms of the contract (i.e., Staffing and Operations, etc….). This Part B contingency plan shall address each instance where a contingency event is present during contract performance, shall address the affected labor mix, and communicate the minimum level of service the contractor is able to perform. The plan should also include a time-based plan to restore the affected labor or equipment to the proposed levels.

C-1.3.8 Security Plan: The Contractor must provide a detailed Security Plan and identify their responsibilities for maintaining the security of U.S. Navy facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any Contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, Automated Data Processing (ADP) security, and force protection measures.

C-1.3.9 Inventory Control and Accountability Plan: A detailed plan must be written to ensure Contractor compliance with the inventory, accounting, and reporting requirements of DOD 4140.25M, DOD Management of Bulk Petroleum Products, Natural Gas and Coal, DLA Energy and U.S. Navy instructions, policies, and regulations. Service Provider performance with regard to the handheld scanner system (FUELS) as outlined in Section C-2.4.4 Data Collection must also be covered.

C-1.3.10 Safety Plan: The Contractor must provide a detailed plan outlining procedures necessary to maintain safety in accordance with applicable federal, state laws, and regulations. At a minimum, this plan must include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident/incident reporting, and safety procedures during general fuel handling operations. The plan must also include name of responsible individual that will monitor the safety program and maintain records.

C-1.3.11 Training Plan: The Contractor must provide a comprehensive plan outlining training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance and record keeping. Training required by Federal, DoD, U.S. Navy, State references, and laws, must be included.

C-1.3.12 Fuel Safety Plan: The contractor must provide a detailed plan outlining the fuel systems applicable to the contracted location, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

C-1.4 Contract Turnover: During the ten working days prior to the start of contract performance, the outgoing Contractor shall permit the incoming Contractor access to the applicable fuel facilities in order to observe their operation. During this ten-day period, the incoming Contractor shall be provided assistance from the outgoing Contractor, DLA Energy representatives and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, to include product testing, and product and property inventory. The outgoing Contractor shall also provide the incoming Contractor with all relevant information concerning the facility and its operation, including maintenance records and engineering documentation. The incoming Contractor shall protect and not disclose any proprietary information of the outgoing Contractor discovered during the turnover period.

C-1.5 Quality Monitoring and Evaluation: DLA Energy must utilize a Quality Surveillance Plan (QSP) to monitor and evaluate the contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.6 Staffing: The contractor must provide sufficient staffing to accomplish all functions and tasks to include simultaneous operations. There is no provision for augmentation or overtime. The contractor’s staffing must be flexible and fully capable of meeting all demands of hot and cold aircraft fuel services (to include reserve training), ground fuel services, hot pit site bulk delivery to storage, quality surveillance, general management, and administrative functions.

C-1.6.1 Workload: The Contractor shall plan to provide simultaneous fuel and defuel operations, ground fuel delivery, recyclable jet fuel collection, and other related operations as defined within the periods established in Appendix A.

Based on historic information coupled with current flight schedules, aircraft/squadron deployments, exercise and training schedules provided IAW NAVAIR 00-80T-124 by Air Operation (Air Plan). The Contractor must be fully responsible for adjusting levels of service and providing personnel and equipment to meet workload demands for day-to-day operations.

Unforeseen workloads such as the testing of fuels after normal laboratory duty hours or contingency support of any type are not quantified but are required to be supported.

C-1.6.1.1 Scheduled and Recurring Event: The installation will, to the extent possible and practical, provide the contractor documented information outlining anticipated dates, number and type aircraft, number of anticipated sorties, and historical information regarding aviation and ground fuel requirements in order to support known, scheduled, and recurring event, i.e., annual large force exercises, tactical training and competition events, or air shows. To the extent practical, the contractor will be given access to event planning meetings. In concert, the contractor must fully document all services provided for all specified events. The entire staffing workload will be covered under the Monthly Usage Charge CLIN.

C-1.6.2 Knowledge and Skills: The Contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all applicable Federal, State, DOD, DLA Energy, and U.S. Navy regulations, instructions, guidelines, policy, and codes. All employees must be able to understand and follow oral instructions/directions, read, and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable to compose required detailed reports. All employees must be capable of performing basic numeric operations(addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices such as tapes, thermometers, hydrometers, and other instruments as may be used during the receipt, handling, inventory, and issue of petroleum products.

C-1.6.3 Employment Standards: All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all Federal, State, DOD, DLA Energy, and U.S. Navy regulations, instructions, guidelines, and policy regarding employment at and entry to base facilities. The Contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, and medical program. The use of the exchange and military facilities, and other guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

C-1.7 Key Personnel: The Corporate Executive Officer, Site Manager, and the Assistant Site Manager, are essential personnel and must have the education, training, background/experience, and skills required and necessary to make fiscal and management decisions, direct personnel, and work with individuals at all levels of corporate management and the military for this contract. Resumes must be submitted for these personnel 30 days prior to Performance Period (start of contract). The resumes must be reviewed and accepted by DLA Energy. A replacement candidate’s resume must be submitted for review and accepted by DLA Energy prior to assuming duties. In the event it becomes necessary to replace any service personnel, the contractor must notify the Contracting Officer/COR, as to the final workday or termination date of the outgoing person and a plan outlining specific dates/time frames for the hiring of the replacement person that supports the experience as noted below.

C-1.7.1 Corporate Executive Officer: To assure continuity between the contracted location/activity and corporate office, the Contractor must employ an executive, who, for the duration of the contract, can make fiscal, management, and administrative decisions concerning this contract. He/she must have a complete understanding of the terms and conditions of this contract and must be knowledgeable of fuel management and operations to the extent outline herein.

C-1.7.2 Site Manager (SM): The contractor must employ an experienced Site Manager. His/her experience should be current and relevant to the facilities, and any contractor provided equipment to be utilized. The SM must have a minimum of five years’ experience in petroleum storage and distribution operations, airfield fuel services, and fuel systems maintenance. He/she must have performed as a supervisor for at least two years within the five-year period prior to the individuals hiring date with the contractor.

C-1.7.2.1 Collateral Duties: This cannot be a collateral duty job, but this does not prevent the SM from infrequent performance of routine PWS tasks to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as SM duties, segregation of duties, and overall performance management is not affected.

C-1.7.3 Assistant Site Manager (ASM): The ASM must have a minimum of two years’ experience. One year must be supervisory experience gained within five years immediately prior to the proposed hiring date. That experience must be specialized supervisory experience in bulk storage and mobile fuel servicing with emphasis on operations, equipment maintenance, and environmental compliance. The ASM may have collateral duties such as; Fuel Distribution System Operator, Driver/System Operator, Laboratory Technician to supplement the day-to-day workforce: however, may not act as the Dispatcher. This management position must not be a collateral duty. ASM elevated to the Site Manager position, short or long term, must have no collateral duties.

C-1.7.3.1 Collateral Duties: The Assistant Site Manager may have collateral duties such as Fuel Distribution System Operator (FDSO) and Driver/System Operator (DSO),. However, the ASM may not act as the Dispatcher/Computer Operator, (DCO) to supplement the day-to-day workforce. Assistant site managers elevated to the terminal manager position, short or long term, must have no collateral duties.

C-1.8 Service Personnel: The personnel/position descriptions cited within this section are those classes of service employees applicable to this contract. In the event there is no wage determination listing for a class of service employee required, the contractor must submit a request to conform to a specific wage determination category to the DLA Energy Contracting Officer with the initial offer. All such conformance issues must be resolved prior to the submission of the final revised offer. When requested by DLA Energy or the U.S. Navy, the contractor must submit a staffing roster that identifies personnel by name, position, full or part time status, and their date of hire.

C-1.8.1 Dispatcher (DISPR): The Fuels Dispatcher must possess sufficient skills to effectively operate the dispatch center. He/she must also be familiar with the use of Microsoft standard office products such as Word and Excel to ensure that daily fuel operations are conducted in an effective and efficient manner. In addition, dispatchers must be knowledgeable of radio communications, instructions/regulations pertaining to fueling and defueling of DoD and civilian aircraft, and forms used to document aircraft fuel servicing. He/she must demonstrate familiarity with the layout of the base and outlying fields as well as the airfield and aircraft parking areas and restrictions applicable to servicing aircraft within those areas. Individuals acting as dispatchers must be capable of communicating in English, both orally and in writing. Except for those administrative and accounting duties outlined within this PWS, dispatchers must not have collateral duties.

C-1.8.2 Truck Driver/System Operator (DSO): DSOs must be qualified to perform fuel servicing operations (refuel/defuel) by mobile fuel servicing equipment/trucks and fixed direct fuel servicing systems. A DSO may be required to perform the duties of hot refueling pit operator (deadman control), nozzle operator, or fire watch within a pit operation. Drivers must be trained in the appropriate use of radio procedures. DSOs must pass a contractor administered base and flight line familiarization test, practical equipment/facility competency tests, and must be certified, by the contractor, as qualified and the individual’s training records updated prior to the unsupervised operation of any fuel servicing equipment. The contractor must re-certify personnel annually or as required. DSOs must be familiar with safety regulations applicable to aviation and ground fuel servicing operations on and around the airfield and supported activities. Unless specifically directed by the Contracting Officer, the contractor must not be responsible for staffing the fire watch, nozzle operator, or refueling director/coordinator positions. The unit receiving services will be responsible for providing all staffing other than that of the fuel system or pit operator.

C-1.8.2.1 Collateral Duties: The DSO position cannot be a collateral duty job, but this does not prevent the truck driver/system operator from infrequent performance of routine PWS tasks (such as a FDSO) to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as specific truck driver/system operator duties are not affected.

C-1.8.3 Fuel Distribution System Operator (FDSO): The FDSOs must have practical experience in operation of bulk fuel distribution systems. The FDSOs must be able to perform receipt, issue, storage, spill cleanup, daily inspections, hazardous waste, and petroleum quality surveillance operations.

C-1.8.3.1 Collateral Duties: The FDSO position cannot be a collateral duty job, but this does not prevent the fuel distribution system operator from infrequent performance of routine PWS tasks (such as a DSO) to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as specific fuel distribution system operator duties are not affected.

C-1.8.4 License, Special License, Skills, Training, and other Certifications: All drivers must be licensed in accordance with the vehicle operating laws, regulations, and codes of the state in which they will operate equipment and must be/remain in compliance with all such requirements for the duration of their employment under this contract. The Contractor must ensure that drivers required to operate vehicles and equipment on public roads are licensed for the class of vehicle to be operated on such public roads. All service personnel who will operate fuel-servicing vehicles on or off station must hold a current and valid Commercial Driver’s License (CDL) with the appropriate tank truck and HAZMAT endorsements. Specific tasks may require other special licenses, skills, training, or certifications. All special licenses and certifications must be included in employee training records and available for inspection by the COR upon request.

C-1.9 Correspondence and Visits: The contractor must notify the COR of any and all visits or notice of intent to visit contract management, its employees, or the contracted facilities by any federal, state, base (military) office/agency, union representative, or contract corporate officers. Except for that considered to be company or proprietary documents, the contractor must provide the COR copies of all correspondence resulting from such visits. The contractor must establish a maintain a visitor’s log showing name of all visitors, date of visit, time of visit, organization, and reason of visit.

C-1.10 Records Management: Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency for compliance with Federal and State requirements. In addition, special reports may be requested for audits, inspections, reviews, and research. Should proprietarily company, or non-DOD maintenance and accounting systems be installed, the contractor must provide continuous secure web access or access to a secure workstation. On termination of the contract, all records except personnel files, training records, contractor-furnished equipment records, and proprietary company management records must be turned over to DLA Energy.

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 Fuel Operations: The contractor must receive, maintain, store, sample, internally transfer, and issue petroleum products. The contractor must be responsible for all fuel-servicing operations and safeguarding facilities, equipment, and fuel products under its control during normal and adverse conditions.

C-2.1.1 Dispatch Center: Requests for all fuel services must be taken by and processed by the fuel dispatch center. Based on the specific request, equipment and personnel must be dispatched and controlled as needed to satisfy the request received. All requests for fuel services must be recorded for all products utilizing NAVAIR 00-80T-109 template or similar form, monitored, and historical records kept utilizing appropriate software and business systems. The dispatch center must be staffed by contractor personnel during hours of operation as required in Appendix A.

C-2.1.2 Fuel Servicing: The contractor must issue, defuel, and provide off-station fuel services to aircraft and support equipment by mobile fuel servicing vehicles and fixed direct refueling systems. Aircraft fuel services must be in compliance with Naval Air (NAVAIR) 00-80T-109, Aircraft Refueling Naval Air Training and Operating Procedures Standardization (NATOPS) Manual, and all other applicable military, federal, and commercial policies regarding the performance of aircraft fuel servicing operations. It is the responsibility of the contractor to identify situations where the contractor believes applicable guidance conflicts. However, in the absence of guidance by the Contracting Officer or COR to the contrary, the NATOPS will take precedence over conflicting guidance and or procedures.

C-2.1.2.1 Performance of Services: The contractor must provide refueling and defueling services as per Appendix A. The request for service must result in the dispatch and arrival of a truck/operator to the location identified by the requesting activity within the established priority in the Air Operations Instruction or Manual. If an individual request for service encompasses multiple aircraft, the truck/operator must respond to subsequent aircraft in the priority provided by the requesting activities.

Truck/operator must not service aircraft to which they are not directed without approval by the dispatch center. The contractor’s performance is measured from time of request received at the dispatch center to time of arrival to requesting activity location and the same for individual request encompassing multiple aircraft. If an activity submits a complaint, circumstances must be annotated by the dispatch center, in the remarks section of the contractor dispatch control log. The COR must evaluate each complaint and identify all contributing facts which may or may not have contributed to mission failure, on a case-by-case basis. If any Government action or lack of action caused unacceptable performance, the delay is not valid and the contractor is responsible to notify the COR.

If the complaint is deemed valid and resulted in a mission failure, the COR must notify the Contracting Officer.

C-2.1.3 VQ-4 Squadron Direct Refueling System (Cold Pits 1 and 2): The facilities identified within this section are those that comprise the VQ-4 Direct Refueling System (storage and ready issue facility). The contractor must receive, maintain (operator maintenance) store, sample, internally transfer, and issue petroleum products.

C-2.1.4 Mobile Fuel Servicing Equipment: The Contractor must provide the fuel servicing equipment in sufficient numbers to undertake the workload. The Contractor must fully maintain all furnished trucks, tractors, equipment fuel tanks, refueling/defueling systems, and components ready for dispatch condition. Equipment inspections and product visual sampling, i.e., periodic Type "C" product analysis, must be completed by the U.S. Navy and documented prior to the initial dispatch of the equipment for the duty day.

C-2.1.5 After Hour Response: The Contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergent services or workforce augmentation is required without prior coordination/notification.

All services required outside of the normal hours of operation without prior coordination/notification must be met within two (2) hours as measured from the time the Contractor is notified until the operator is in position to perform the service required. If the contractor is notified in advance of requirements for after-hours service, the contractor will be in place to perform the required services as required. All after hours support will be the contractor’s responsibility under MUCG at no additional cost to DLA Energy.

C-2.1.6 Off Station Operations: If required, aviation and ground fuel deliveries over public roads to off station locations must be accomplished using equipment that is configured and licensed/permitted for use on public roads. All Federal, State inspections, licensing or permits, and insurance requirements for the equipment used, must be a responsibility of the Contractor. Furthermore, the contractor must ensure that cargo quantities and vehicle weights are adjusted to meet all Federal, State, and highway laws, regulations, and codes for traveling over public roads.

C-2.1.7 Jet Fuel Services Data: The Squadrons and Aircraft Assigned Table found in Appendix A lists squadrons/aircraft currently assigned to the installation and provides a picture of the services required on a day-to-day basis.

The Contractor must keep this table, as well as the home station aircraft data current. Transient aircraft ranging from the T-34 Mentor, various fighter series, to larger transport/cargo requiring multiple truck services are possible.

C-2.1.8 NAVAIR Aviation Fuel Development Services: Development services executed by fuel service contractor are NOT covered under MUCG. Should NAVAIR choose to utilize the DLA Energy contracted fuels services, requests for such services must be submitted to the DLA Energy Contracting Officer 30 days prior to service start date. A proposal must be submitted by the contractor within 10 days that includes equipment and services beyond the scope of contract. The proposal will be negotiated with DLA Energy Contracting Officer and NAVAIR, in advance for payment via firm fixed price and contract modification. Given the aviation fuel development services dates and tasking, the contractor must, by whatever means deemed most cost-effective plan for and support all requirements. The Military Interdepartmental Purchase Request (MIPR) is the only method available and accepted for transferring funds for services. Before contractor is authorized to proceed, MIPR must be accepted by DLA Energy not less than seven days prior to services.

C-2.2 Bulk Storage Operations: Bulk Storage operations are defined as the receipt, storage, handling, and issue of capitalized bulk fuel products via commercial tank truck and fixed facility systems. The U.S. Navy must be responsible for performing bulk fuel operations, system inspections, preventive maintenance, quality surveillance, inventory accountability and safeguarding fuel supplies under its control during normal and adverse conditions. All fillstands equipped with Scully Overfill Protection Systems must be systemically aligned, properly sampled, filter pressure drop observed and recorded, along with a notification to the contractor dispatch center regarding tank number aligned and automatic ready for use mode availability.

C-2.2.1 Storage/Operations VQ-4 Facilities: The facilities identified within this section are those that comprise the VQ-4 direct refueling system. NAS Patuxent River VQ-4 storage, a ready issue facility, consists of two 30,000-gallon jet fuel tanks, the appropriate receipt/issue filter system, pumps, and piping connecting it to a pantograph system. It is a self-contained system connected to the U.S. Navy operated bulk storage facility by pipeline. The contractor must provide the necessary staffing to undertake and document daily and cyclical inspections, to operate components to receive and issue product, and to monitor the system. In addition, the contractor must be capable of performing all other functions relative to an active storage operation, i.e., inventory, quality limited to the visual analysis of samples taken, housekeeping, the securing of the system, and environmental protection.

C-2.2.2 Transfers to Refuelers: The U.S. Navy is responsible for performing bulk fuel operations, to include all tank, valves, and system alignments in activating Scully Overfill Protection System fillstands, as specified in PWS Section C-2.2. The fillstand will be considered a one-person operation when in automatic mode, ready for use, and trucks are equipped as specified in PWS Section C-3.1.7. The contractor’s truck operator will ensure the Scully Overfill Protection System is in automatic mode prior to utilizing the fillstand. The fillstand operation becomes a two-man operation (contractor truck operator and U.S. Navy bulk fuel operator), anytime systems are not in automatic mode, bulk facility equipment failure and/or non-existence of Scully Overfill Protection, to include contractor’s trucks equipment devices. Documentation relevant to refueler top-offs and the disposition of those documents must be compiled and controlled in a manner as to ensure compliance with DoD Policy.

C-2.2.3 Transfers to the VQ-4 Facilities: Transfers to the VQ-4 Facilities must be monitored by a FDSO who must remain in contact with the bulk system operator during transfer operations. The contractor must be responsible for all coordinated gauging, measurement, reconciliation, and documentation actions relevant to all transfer operations.

C-2.2.4 Receipts, Ground Fuels: GUR and DS2 are received by commercial tank truck. The U.S. Navy is responsible to receive product and store in their respective tanks.

C-2.3 Service Station: Dispensing of ground products from a fixed facility/system to authorized customers, are conducted at Bldg. 612. The service station, an automated product storage and dispensing system is inspected, inventoried, and operated by the U.S. Navy. The contractor’s truck operator will be accompanied by a U.S. Navy Service Station Operator in order to transfer GUR from the service station into the contractor ground refueling truck.

C-2.3.1 Operations: Low sulfur diesel fuel (DS2) and regular unleaded gasoline (GUR) are stored and dispensed at the base (military) service station. The station consists of two (2) 15,000-gallon vaulted underground GUR tanks and a single (1) 12,000-gallon vaulted underground DS2 tank plus common service station components. Disruption of automated service station function may require manual operation of the facility or the dispensing of products from a ground fuel servicing truck, and manual documenting of issues. In the event of a power, system, or mechanical failure that renders the service station completely inoperable, the contractor must post directions to the alternate source of products and the hours of operation. After hours support will be the contractor’s responsibility under MUCG at no additional cost to DLA Energy. The contractor’s truck operator will be accompanied by a U.S. Navy Service Station Operator in order to transfer GUR from the service station tank in to the contractor GUR ground refueling truck.

C-2.4 Ground Fuels: Fuel products from base infrastructure/tankage (DSS, GUR, JP-5, and 100LL) will be issued by truck to customers as per Appendix A. The contractor must be responsible for performing all ground fuel delivery operations and safeguarding fuel supplies under its control during normal and adverse conditions. Ground fuel pertains to general support equipment on the flight line as part of the Base Primary Mission and associated with base capitalized products.

C-2.4.1 Equipment: The Contractor must furnish and maintain ground fuel servicing equipment necessary to undertake delivery operations during the days and hours specified in Appendix A. The contractor must fully maintain all equipment and associated components in a safe, serviceable, and ready for dispatch condition. Equipment inspections must be completed and documented on the vehicle inspection forms prior to the initial dispatch of the equipment for the duty day. All Federal, State inspections, permits, licensing, and insurance requirements for the truck(s) used on public roads, must be the responsibility of the contractor and included under the Monthly Usage Charge CLIN, at no additional cost to DLA Energy.

C-2.4.2 Delivery: Ground fuels, regular unleaded gasoline (GUR), Diesel Fuel (Red-Dyed ULSD, #2 Grade (DSS), 100LL, and JP-5 must be delivered as per Appendix A. Unscheduled requests for ground fuel deliveries, for which there is no specific time identified or received by the fuel dispatch center must be accomplished within the time limits mutually agreed upon by the requesting activity and dispatcher.

C-2.4.3 Data Collection: The contractor must use the automated data collection equipment (scanners) to document each ground fuel issue. The contractor must maintain a daily truck log of all ground fuel issues and truck fills. The log must reflect the date/time of service or truck fill, identify the facility, equipment, and customer serviced, the grade of product issued/filled, the quantity issued/filled and the servicing vehicle number.

C-2.5 Recyclable and Recoverable Fuels: The Contractor must be responsible for recycling and recovery of aviation within the identified fuel facilities in Appendix A. This includes, but not limited to, quality surveillance visual samples, and facility operations. The Contractor must be responsible for coordinating with the COR for disposition of all recoverable and recyclable fuel stocks in accordance DLA Policies and Instructions. All products classified as non-reclaimable are collected and disposed of by the Installation.

C-2.6 Product Inventory Accountability: The U.S. Navy is responsible for the inventory management of petroleum products held within the facilities, equipment, tanks, and vehicles. The contractor must provide daily truck logs, dispatch logs, and data from the Navy provided scanners for accurate inventory of all DLA Energy Capitalized Stocks under contractor control, in accordance with DoD 4140.25-M, all applicable DLA Energy and U.S. Navy policies, and all clauses of this contract. All product receipts, issues, shipments, or transfers, must be properly documented and are auditable by DLA Energy.

C-2.7 Product Quality Surveillance: The Contractor will be responsible for maintaining the quality of the Capitalized Stocks in accordance with MIL-STD-3004, Department of Defense Standard Practice, and Quality Assurance/Surveillance for Fuels, Lubricants and Related Products; NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual; and the Contractor’s developed PQSP.

C-2.7.1 Quality Determination: No petroleum products must be received or issued without first determining and confirming conformance with product quality requirements. Products must be issued on a first-in, first-out basis unless otherwise specified or directed by DLA Energy. Non-conforming product must be reported to the COR immediately. The Contractor must ensure that certificates of quality conformance (test reports) are received from U.S. Navy Laboratory Representative and maintained on file for contractor on-hand fuel stocks.

C-2.7.2 Laboratory Operation: The U.S. Navy operates and maintains the petroleum laboratory and all test equipment. The laboratory is open 0600-1530 Monday-Thursday, 0600-1400 Friday. For weekend requirements, a laboratory supervisor is called in to test the sample.

C-2.7.3 Sampling: Within the scope of operations for which it is responsible, the contractor must take all visual samples, i.e., VQ-4 receipt (pipeline transfer) samples, weekly truck and direct fueling systems inspection visual samples, daily visual truck inspection samples, and other visual samples as may be applicable to the movement of product. Those samples requiring more than visual analysis must be delivered to the U.S. Navy fuel laboratory for testing.

C-2.7.3.1 Documentation: The contractor must maintain a sample log and track sampling, and visual examinations of those samples. The sample log must reflect the date and time a sample is received, the type of sample, and the test results. A copy of all relevant test results provided by the U.S. Navy must be maintained on file.

C-2.8 Maintenance: The contractor must ensure that any observed facility or fuel system discrepancy is immediately and thoroughly reported to the COR. The contractor is only responsible for the refueler truck parking, fire protection system, and containment system, if any. The contractor conducts Operator Maintenance (OM), inspections at VQ-4 site. The U.S. Navy is responsible for all fuel facilities, service station, and piers.

C-2.8.1 Buildings and Structures: The contractor must ensure that all buildings, structures, and facilities used by or under contractor control are kept clean and sanitary. The contractor must sweep, mop, and wax floors, wash windows, and walls of occupied buildings or office spaces so as to present a clean, sanitary, and orderly appearance. Food storage and preparation areas must be maintained in an orderly and sanitary condition. Clothing locker and change areas must be kept orderly, and clothing hung or kept in lockers. Maintenance and storage buildings must be kept in a clean and orderly manner. Areas immediately around buildings for which the contractor is responsible must be kept free of debris. The contractor must not allow fire hazards, such as oily rags, loose paper, and trash to accumulate in or around buildings, structures, facilities, or areas used, occupied, or controlled by the contractor. The contractor must reset circuit breakers and switches, furnish, and replace burned out standard and fluorescent lights, and plunge sinks and toilets to keep them serviceable. The requirement for other building/structure maintenance, e.g., electric, carpentry, and other skilled trade work, must be documented and forwarded to the COR. The contractor must not alter any structure or allow it to be altered without explicit written approval by the U.S. Navy.

C-2.8.2 Pest and Rodent Control: Pest and rodent control are the responsibility of the base. Requests for services must be forwarded to the COR. The use of insecticide and rodenticides by the contractor is prohibited.

C-2.8.3 Designated Areas: The contractor must establish a smoking policy that prohibits smoking in other than installation-designated areas. The contractor must provide signs to be posted at the entrance to work areas that read, "NO SMOKING EXCEPT IN DESIGNATED AREAS.” The contractor must also designate a smoking area and provide signs that read, "DESIGNATED SMOKING AREA." The contractor’s smoking policy, designated smoking areas, and signs will comply with Federal, State laws and DoD/U.S. Navy regulations.

C-2.8.4 Trash Removal: The contractor must be responsible for the pick-up of all trash and debris within and around fuel areas under its control and must dispose of all such trash and debris in base-furnished containers/dumpsters. The U.S. Navy will dispose of the trash and debris placed within the containers/dumpsters provided.

C-2.8.5 Grounds: Grounds maintenance, grass cutting and vegetation control, is the responsibility of the U.S.

Navy, however, minor, or cleanup grass and weed control around contractor-maintained buildings and facilities must be accomplished y the contractor. The use of fungicides by the contractor is prohibited.

C-2.8.6 Other Facilities, Equipment, and Utilities: The contractor must ensure that any observed facility or fuel system discrepancy is immediately and thoroughly reported to the COR. Noted malfunctions, discrepancies, or an obvious need for maintenance must be documented and reported to the COR.

C-2.8.7 Storage Tanks: The Contractor must visually inspect the exterior of all storage tanks and tank components at the VQ-4 site on a daily basis. Visually examine the various samples taken from the tanks on a continuous basis. All inspections and visual examinations must be documented and corrective action within the scope operator maintenance. The contractor is responsible for keeping the tank exterior clean, free of mold, dirt, and rust.

C-2.8.7.1 Tank Maintenance: The U.S. Navy will be responsible for the complete painting, internal inspections of, and cleaning of large bulk storage tanks.

C-2.8.7.2 Berms/Containment Systems: The U.S. Navy is responsible for all berms and containment systems maintenance. The contractor conducts Operator Maintenance/Inspections as required by UFC 3-460-03.

C-2.8.7.3 Pipelines: The U.S. Navy is responsible for all pipeline maintenance. The contractor conducts Operator Maintenance/Inspections as required by UFC 3-460-03.

C-2.8.7.4 Cathodic Protection System: Cathodic protection systems must be monitored (either powered on/off or damaged) by the U.S. Navy but maintained by Public Works (NAVFAC).

C-2.8.7.5 Oil/Water Separator System: Oil/water separator systems are inspected and maintained by Public Works.

C.2.8.7.6 Fire Extinguisher Inspection: The contractor must inspect all fire extinguishers under its control as required by the regional fire prevention instruction. Contractor personnel must attend the certification class for fire extinguishers to perform the monthly inspections. However, the fire department still has overall accountability.

C-2.9 Training: The Contractor must establish and maintain a training program that is acceptable to DOD, DLA Energy, and U.S Navy regulations. The training program must ensure that all contractor personnel receive training ranging from initial employee indoctrination, fuel safety, environmental issues, and DoD Antiterrorism (AT)…