Amendment 0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE603 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60322R0504

X

2022 FEB 24

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX X is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

BULK PETROLEUM SERVICES

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

Opening/Closing Date Changed to:

2022 FEB 24 / 2022 JUL 06

TIME 3:00 PM

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

CONTINUED ON NEXT PAGE

PAGE 2 OF 3 PAGES

SPE60322R0504 - 0008

Amendment 0008 is being established for the following reasons:

A. This Amendment is established to EXTEND the solicitation closed date. The solicitation is hereby extended from JUN 30, 2022, to JUL 06, 2022. Therefore, all proposals are to be submitted no later than JUL 06, 2022, by 3:00PM, FT Belvoir, VA time.

Please submit all proposals to: to the Contract Specialist Tina Williams (Tina.Williams@dla.mil) and Contracting Officer (Keecha.Elliott@dla.mil) as stated within the solicitation and in Career Opportunities. Offerors must verify proposal email delivery by telephone or separate email verification to tina.williams@dla.mil.

B. This Amendment provides the following:

1. Questions and Answer for Contracting and Technical for solicitation SPE60322R0504.

2. Revised Performance Work Statement which incorporates all FEDERAL HOLIDAYS. This can be found in Appendix A, #1 (Note).

3. Preproposal Conference Attendees

C. All other terms and conditions of the solicitation remain unchanged.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 3 OF 3 PAGES

SPE60322R0504 - 0008

Attachments

List of Attachments

Description File Name ATTACH_UPDATED_PWS Attach I PWS (6-13-22).pdf ATTACH_Contracting_Que stions Contracting Questions

Final 6-23-22.pdf ATTACH_Preproposal_Ro ster Preproposal

Roster2_Redacted.pdf ATTACH_Preproposal_Ro ster_2 Preproposal

Roster2_Redacted.pdf ATTACH_Technical_Quest ions Tech Questions Final

6-23-22.pdf

SPE60322R0504

NAS Patuxent River, MD

CONTRACTING QUESTIONS & ANSWERS

1. Previous solicitations for services at NAS Patuxent River were set-aside. Given that there were at least three small businesses in attendance at the preproposal conference and site visit.

Q. Is there a reason this solicitation is Full and Open?

A. The decision to solicit this requirement as Full and Open was based on the market research that was conducted prior to the issuing of the solicitation.

Therefore, it was determined the best method for solicitation was to make this requirement full and open competition.

2. Reference Section L, Page 119, Volume III, Wage Determination Paragraph and Joint Strike Fighter Pricing:

Please confirm that Contractors should use the 2024 CBA rates as their basis for pricing beyond 12/31/2024 as stated at the March 28, 2022, Pre-Proposal Conference.

A. Yes, that is correct. Offerors would basically proceed using the final wages for year 2024 as stated in Article 10, Wages and Benefits of the current CBA for option year pricing. See the revised PWS for removal of the reference to the Joint Strike Fighter (JSF) program.

3. Reference Attachment V, CBA.

Please provide Appendix 1 to the current CBA. Article 33 states job descriptions are provided in Appendix 1 however this appendix is not included with the solicitation documents.

A. DLA does not have a copy of Appendix 1. However, the CBA states on page 32 “Upon written request by the Business Representative of the Union to the Project Manager, the Company will provide the Union, within 15 days of receipt of the Union's written request, with a copy of the job description listed in Appendix 1 to this Agreement".

Please confirm the offeror’s prices should reflect the wages and fringe benefits for all years as published in the current CBA, and not just the current rate.

A. Yes, that is correct. Offerors would basically proceed using the final wages for year 2024 as stated in Article 10, Wages and Benefits of the current CBA for option year pricing.

Q. What base wage should bidders use to price the option years of the contract, since the CBA expires in December 2024?

A. Offerors would basically proceed using the final wages for year 2024 as stated in Article 10, Wages and Benefits of the current CBA for option year pricing.

4. The current contract was awarded for a four-year base, with one five-year option plus a potential six- month extension; however, with this procurement it is clear the Government does not intend to exercise the five-year option. After reviewing the PWS for both the current contract and the new procurement, we don’t see any significant changes in the scope of services.

Q. Why is the option not being exercised? Is the current service provider permitted to bid on this new solicitation even though they already hold the contract?

AThe Government declines to answer the question regarding the exercise of the option under the current contract as it is not relevant to this solicitation. As to the second part of the question, the Government will evaluate all responsive proposals submitted by responsible offerors in accordance with the evaluation criteria and terms of the solicitation, the FAR and any applicable policies.

5. Reference Section L - Instructions, Conditions, and Notices to Offerors, Proposal Content, Paragraph f. Subcontracting Plan:

Q. Please clarify if a small business contractor is required to submit a Subcontracting Plan.

A. Please refer to FAR 19.702 (b)(1)

6. Is the contract being re-competed for contractual non-performance by the incumbent?

A. The Government declines to answer the question as it is not relevant to this solicitation. Please refer to the RFP for the requirements and the criteria that will be used to evaluate all responsive and responsible offers received.

7. Is the scope and volume of services the same as the incumbent contract as it will be on this RFP?

A. See the revised PWS for removal of the reference to the Joint Strike Fighter (JSF) program. Notwithstanding the removal of the JSF requirement from this solicitation, there are no significant changes to the scope or volume of services.

Past four-year workload is represented within the PWS, Appendix A.

8. What is the dollar value of the current contract?

A. The value of the current contract is public information. Please utilize the https://www.dibbs.bsm.dla.mil//. Contract number is SPE60318C5071.

9. Why was the current contract terminated and re-competed?

A. The current contract has not been terminated. Services are still required at NAS Patuxent River; MD and the Government has the unilateral right to not exercise the option. For additional information you can submit a request under the Freedom of Information Act.

10. The Motor Vehicle Mechanic classification is identified in the CBA, however the PWS does not identify a Motor Vehicle Mechanic.

Q. Is the contractor required to use the Motor Vehicle Mechanic classification?

A. No. The PWS does not require a Motor Vehicle Mechanic. Every offeror must provide their approach in maintaining contractor-furnished equipment.

11. Reference CBA Article 33 Job Descriptions: The paragraph states the job descriptions are referenced in Attachment 1. Attachment 1 was not provided.

Please provide.

A. Offerors should propose their staffing in accordance with the requirements under the PWS. The CBA doesn’t dictate the staffing. DLA does not have a copy of Appendix 1. However, the CBA states on page 32 that ”Upon written request by the Business Representative of the Union to the Project Manager, the Company will provide the Union, within 15 days of receipt of the Union's written request, with a copy of the job description listed in Appendix 1 to this Agreement",

12. What was the reason for not exercising the option?

A. . The Government declines to answer the question as it is not relevant to this solicitation. Please refer to the RFP for the requirements and the criteria that will be used to evaluate all responsive and responsible offers received.

13. Are either of the incumbent companies being allowed to bid the re-solicitation?

https://www.dibbs.bsm.dla.mil/

A. The Government will evaluate all responsive proposals submitted by responsible offerors in accordance with the evaluation criteria and terms of the solicitation, the FAR and any applicable policies.

14. If the contract was underbid, and the incumbents could not afford to perform - would that keep them from rebidding?

Based on the price bid by the incumbents (public information) - we're sure they were not profitable which likely resulted in not exercising the option. DLA is setting a dangerous precedent by accepting a bid that should have been obviously too low to the evaluators, not performing price realism, awarding the contract, and then allowing that contractor to reprice their bid rather than exercising their priced option.

A. The Government declines to answer the question as it is not relevant to this solicitation. The Government will evaluate all responsive proposals submitted by responsible offerors in accordance with the evaluation criteria and terms of the solicitation, the FAR and any applicable policies.

15. Will this option be available to the next vendor who decides to submit an unprofitable bid?

A. The Government declines to answer the question as it is not relevant to this solicitation. The Government will evaluate all responsive proposals submitted by responsible offerors in accordance with the evaluation criteria and terms of the solicitation, the FAR and any applicable policies.

16. Request that the proposal submission date be extended to at least 2-weeks past the date the answers to questions are provided.

A. A decision will be made per the Contracting Officer if it is determined more time will be needed via Amendment.

17. The PPQ Reference sheet is a bit confusing.

Q. In the first column, is the Contact Name our contact (TM) or the COR?

Whose information goes in the last 3-columns?

A. The contact name is for the point of contact that may be contacted in reference to contracts listed. Name, email and phone number references- the COR

18. Section L, Proposal Format, page 117- The RFP specifies, “Font shall be 12-point Times New Roman (or similar font style) ….”

Q. Will the Government permit illustrations and drawings to be in a font such as in the Arial family and 9-point size to make diagrams and charts easier to read?

A. All proposals must adhere to the below format (i.e., in their appropriate, relevant volume) as stated in Section L. Failure to provide the information requested in this section may result in a proposal being deemed non-responsive and/or unacceptable.

Proposal Format: The offeror’s proposal should be typed, where possible (signatures excluded). Font shall be 12-point Times New Roman (or similar font style) on an 8 ½” x 11” page with 1” margin. Each page is considered one single-sided 8 ½” x 11” page with 1” margins in 12-point font as Times New Roman (or similar font). Page limits are indicated for such submission element below and shall include all appendices and attachments unless otherwise stated.

19. Just reading through the solicitation info on SAM and saw mention of “several documents” will be posted as “secured.”

Q. Are there in fact some secure documents available for the RFP?

A. Not at this time; however, notification of any secure documents to be provided will occur via amendment.

20. General:

Q. Can you provide the following information on the Incumbent who is currently working on the contract – Name of the Incumbent, Contract Number, Contract Value.

A. All is information is public and can be found on https://www.dibbs.bsm.dla.mil// under contract number is SPE60318C5071.

21. Collective Bargaining Agreement:

Q. If and when a new and/or revised Collective Bargaining Agreement is negotiated with a new contractor must DLA approve the contract before it becomes an acceptable Agreement with both parties?

A. A collective bargaining agreement (CBA) is a written legal contract between an employer and a union representing the employees not DLA. DLA conducts its review of the CBA after it is completed (fully negotiated between the employer and the union and official notice is sent to DLA by the employer).

https://www.dibbs.bsm.dla.mil/

22. Pages 119 Factor Volume III Price, Sub-Factor I Period for Acceptance of offers.

Page 5 Performance Work Statement, Sub-Factor C1.4 Contract Turnover.

Period for Acceptance of Offers state that prices and technical remain firm for 180 days.

Q. Is it DLA’s intention not to award on or before the end of the calendar year, anticipated period of performance list a January 1, 2023, start date?

A. DLA’s intent is to award before the period of performance start date January 1, 2023, however, the award date is subject to change based on the review process of the procurement.

Contract Turnover states “During the ten working days prior to the start of the contractor performance the outgoing Contractor shall permit the incoming Contractor access to the applicable fuel facilities in order to observe their operation.

Q. Are we understand that there will only be a 10-day Transition Period?

A. Yes

TECHNICAL QUESTIONS & ANSWERS

1. Reference PWS C-1.6.1.1, Scheduled and Recurring Event:

“The installation will, to the extent possible and practical, provide the contractor documented information outlining anticipated dates, number and type aircraft, number of anticipated sorties, and historical information regarding aviation and ground fuel requirements in order to support known, scheduled, and recurring event, i.e., annual large force exercises, tactical training and competition events, or air shows.…….The entire staffing workload will be covered under the Monthly Usage Charge CLIN.”

Q. Would the government please provide the historical information regarding aviation and ground fuel requirements for the above scheduled and recurring events so that it can be factored into Contractor’s monthly CLIN?

A. Historical information can be found in PWS Appendix A, section 3 Workload Distribution.

2. Reference PWS C-1.7.2.1, Required DLA Energy SM Training:

“DLA Energy Policy P-32 provides training requirements and procedures for Site Managers. The Site Manager must comply with DLA Energy Policy P-32 and complete all training requirements established therein. This training is funded by DLA Energy…..”

Q. Is the ASM required to complete this training? If so, will DLA-E fund the ASM’s attendance for the formal in-resident training for the Fuels Site Managers, Property Administrators, Responsible Officers (SM/PA/RO) Course?

A. Responsible Officer/Property Administration functions are carried out by government personnel. P-32 does not apply to SM or ASM for this particular contract. Paragraph C-1.7.2.2 is now C-1.7.2.1.

3. Reference PWS C-2.1.3, Joint Strike Fighter (JSF) Chilled Direct Refueling System (Hot Pit 1): “The contractor must maintain (operator maintenance), store, sample, internally transfer, and issue petroleum products.”

Q. Is the Contractor responsible for inspecting and maintaining the pantograph?

A. All references to the Joint Strike Fighter have been removed from this solicitation.

4. Is the Contractor responsible for maintaining the Oil Water Separator?

A. C-2.8.7.5 Oil/Water Separator System: Oil/Water separator system are the inspected and maintained by Public Works. However, contractor is responsible for monitoring and emptying burms at VQ-4 and Mobile refueler parking area.

5. Reference PWS C-2.1.4, Mobile Fuel Servicing Equipment: “Equipment inspections and product visual sampling, i.e., periodic Type “C” product analysis, must be completed by the U.S. Navy and documented prior to the initial dispatch of the equipment for the duty day.”

Q. Please clarify, in addition to contractor’s responsibility to inspect/maintain its equipment daily, is the Navy also inspecting contractor fuel servicing equipment prior to use every duty day?

A. No. Type "C" product testing as required to include contractor mobile fuel servicing equipment must be taken to the Navy lab and results completed prior to dispatch or servicing of aircraft.

6. Reference PWS C-2.1.8, NAVAIR Aviation Fuel Development Services:

“Given the aviation fuel development services dates and tasking, the contractor must, by whatever means deemed most cost effective, plan for and support all requirements.”

Q. Is it the Government’s position that the contractor proceed with support to NAVAIR even if the requirement has not yet been negotiated by DLA-E and NAVAIR and/or added to the contract via modification, with the understanding that it will be accomplished after the fact?

A. No. The contractor will not proceed in support of NAVAIR Aviation Fuel Development Services until directed by the Contracting Officer.

7. Reference PWS C-2.2, Bulk Storage Operations:

Q. What are the hours of operation at bulk storage?

A. Navy personnel are responsible for bulk storage operations. See PWS paragraph C-2.2.

8. Reference PWS C-2.2.4, Transfers to the VQ-4 Facilities:

Q. What are the hours of operation at the VQ-4 facilities relevant to transfer operations?

A. VQ4 is an alert site. Appendix A, of the PWS shows the Hours of operations are 24/7.

9. Reference PWS C-2.5, Recyclable and Recoverable Fuel.:

Q. Is there a collection facility, tank, or bowser available on site for the contractor to store the recyclable or recoverable fuels, or is the contractor responsible for providing their own?

A. Yes. There are Product Recovery Tanks for usable fuel throughout the Fuel Farm for F-24 and JP-5

10. Reference PWS C-2.6, Product Inventory Accountability: “The U.S. Navy is responsible for the inventory management of petroleum products held within the facilities, equipment, tanks, and vehicles. The contractor must provide daily truck logs, dispatch logs, and scanners equipment for accurate inventory of all DLA Energy Capitalized Stocks…..” and PWS Appendix A, 5. Incidental Equipment, “12 Bar Code Scanners are provided by the government. “Q. Are the bar code scanners that are provided as IE, one and the same as those referenced in C-

2.6 “……contractor must provide……scanners equipment…..” or in addition to the IE scanners?

A. Yes. Bar Code Scanners are the same as referenced in C-2.6 and considered property of the Navy. Scanners are issued to the contactor in sufficient numbers as incidental property.

Q. If in addition to, what type of scanners (automated data collection equipment) are required for each reference above?

A. The contractors do not have to provide scanners, that is the Navy’s responsibility. Paragraph C-2.6 has been reworded to remove the verbiage for contractor provided scanners.

Q. How many scanners are required?

A. The Navy will provide the scanners.

Q. Is the contractor required to have a scanner in each fuel vehicle?

A. No. Scanners are the responsibility of the Navy to provide.

11. Reference PWS C-2.8, Maintenance and C-2.8.7.6, Fire Extinguisher Inspection

Q. Please clarify if the fire protection system the contractor is responsible for maintaining (C-2.8.7.6) includes more than the fire extinguishers, and if so, please provide details.

A. No. The contractor is not responsible for maintaining fire protection systems.

The contractor must inspect all fire extinguishers under its control (e.g., aviation refuelers)

12. Reference PWS C-2.8.7, Storage Tanks

Q. Please clarify if the contractor is responsible for performing corrosion control and minor spot painting to the exterior of the storage tanks.

A. Yes. At the VQ-4 facility only.

13. Reference Appendix A Workloads

The FY-18 through FY-20 Summary Tables and the Monthly Workload summaries which follow are discrepant, some are higher, and some are lower in correlating years.

Q. Is there an explanation for the discrepancies?

A. NAS Patuxent River is primarily a test and development site. The daily, weekly, monthly workload varies depending on research being conducted.

14. Which workload summaries should Contractor use in developing pricing?

A. The PWS provided multiple FY Summary Workload Tables due to COVID.

The Government recommends using the last two years.

15. What are the hours of operation at the Navy-operated bulk storage tanks where Contractor fills their refueler truck tanks?

A. NAS Patuxent River Navy fuel operations are 24/7.

16. Reference PWS C-3.1.3, U.S. Navy, Joint Strike Fighter (JSF) Vehicles:

“…..chilled jet fuel is required to achieve an aircraft internal fuel temperature of less than or equal to 40 degrees Fahrenheit one hour prior to engine start.

It is the contractor’s discretion to provide relative coating to ensure trucks meet the performance requirement to issue chilled fuel……”Please provide

Military Specification(s) and/or U.S. Navy requirements applicable to the relative coating constraint.

A. All references to the Joint Strike Fighter have been removed from this solicitation.

• Is it acceptable to coat less than 100% of the tank if the internal fuel temperature is maintained?

A. All references to the Joint Strike Fighter have been removed from this solicitation.

17. Reference PWS C-1.6, please clarify “to include reserve training”.

Q. Does this statement mean the Contractor provides training to Reserve personnel or provide refueling support during reserve training weekends?

• If the Contractor is required to provide training for reserve personnel, please provide frequency of training and specific training requirement.

A. C-1.6 Staffing: The contractor’s staffing must be flexible and fully capable of meeting all demands of hot and cold aircraft fuel services (to include reserve training), ground fuel services, hot pit site bulk delivery to storage, quality surveillance, general management, and administrative functions. There is no reserve personnel requirement associated with this solicitation.

18. Reference PWS C-1.6.1

Q. Please clarify if there is a requirement for the Contractor to provide recyclable jet fuel collection services?

If so, please provide workload data for this service in Appendix A.

A. See Appendix A, Section 3. Contractors are only required to defuel only on-specification product.

19. Reference PWS C-1.7.2.1.

• Please confirm that since the contractor is not providing the Terminal Manager and Accountant that the RO/TM and FMD training is not required for any Contractor employees.

A. C-1.7.2.1 is a standardized PWS section. RO/TM and FMD training is not required for any Contractor employees. The Terminal Manager (TM) and Site Manager (SM) is the same position for this contract.

20. Reference PWS C-1.7.3.1 states the ASM may have collateral duties such as FDSM, FDSO, DSO and FLT. The PWS does not show a requirement to provide a FDSM or FLT.

• Please confirm an FDSM and FLT is not required for this solicitation.

A. FDSM and FLT is not required for this solicitation. However, this does not exclude the contractor from performing Operator Maintenance, inspections at the VQ-4 facilities, PWS C-2.8.

21. Reference PWS C-2.2.2 states the Contractor provides staffing to perform/document inspections, operate facility components to receive and issue product and monitor the system. In addition to an FDSO to perform these functions.

• Please clarify if the Contractor is required to provide additional staffing to operate the pantographs or if the Navy provides the pantograph operator for aircraft servicing operations.

A. The contractor is required to perform deadman during all refueling operations.

Squadron personnel will assist with manipulating the pantograph system as well as staffing Firewatch and Nozzle Operator positions.

22. Reference PWS C-2.4.2. The reference states two grades of diesel fuel are delivered by the Contractor, Red-dyed ULSD and DSS which would require two trucks. However, the tables in Appendix A for workload and customer tanks do not show red-dyed ULSD.

• Please clarify if the Contractor is required to deliver two grades of diesel fuel and if so, provide historical workload data for red-dyed ULSD.

A. PWS C-2.4.2, provides the full name of the product “Red Dyed Ultra Low Sulfide Diesel, #2 grade, DSS.” Appendix A identifies the same product identifier “DSS.” Historical data is provided in Appendix A, Section 3.

23. Reference PWS C-2.7. This paragraph states Contractor is responsible for maintaining fuel quality IAW MIL STD 3004, and NAVAIR 00-80T-109, however subsequent paragraphs state the Navy performs sampling and operation of the fuels laboratory; the Contractor is only required to perform visual analysis.

• Please clarify that the Navy is responsible for maintaining quality IAW reference documents.

A. It is the objective of all fuel handling personnel to maintain fuel quality IAW MIL STD 3004 and deliver clean, dry, and correct fuel to aircraft. Contractor samples requiring more than visual analysis must be delivered to the U.S. Navy fuel laboratory for testing.

24. Reference PWS C-3.1.10.

Q. Please confirm if the Contractor is required to have a dedicated defuel truck for either JP-5 or F-24.

A. PWS C-3.1, the requirement is to provide refuelers/defuelers capable of performing refueling and defueling operations. There is no requirement for a dedicated defueler.

25. Reference PWS C-3.1.11. This paragraph states that the airfield layout may require hose sizes that may vary from the typical 50 feet per reel.

• Please confirm if there are hose size requirements beyond the standard 50 foot per reel.

A. 50 feet is not a standard, it is the minimum length required (NAVAIR 80T-109, para 11.2.6).

26. Reference PWS C-3.6.12 Uniforms. Current NAVAIR 00-80T-109 requires fuel handling personnel to wear clothing that leaves a minimum amount of skin exposed during refueling operations. This reference can be interpreted to mean short sleeve shirts are not authorized during fuel handling operations.

• Please confirm if a long sleeve shirt/uniform is a requirement based on this reference, or if specific uniform options are left to the Service Provider to determine.

A. Long sleeves and long pants that leaves a minimum amount of skin exposed during refueling/defueling operations as required by NAVAIR (Chap 10, Para 10.5, #9).

27. Reference PWS Appendix A, Hours of Operation. The table states JSF direct chilled ops (Hot) occur only 60 days per year.

Please clarify if the 60 days occur consecutively or are on random days throughout the fiscal year.

A. All references to the Joint Strike Fighter have been removed from this solicitation.

• If the 60-days are consecutive, are there specific months that JSF ops typically occur?

A. All references to the Joint Strike Fighter have been removed from this solicitation.

• The Summary Workload Tables for FY 18-FY 21 show the last direct refueling operation at the JSF facility was one run in Sep 2020 and 51 runs in 2019.

A. All references to the Joint Strike Fighter have been removed from this solicitation.

• Please clarify if the requirement for 60-days a year is still applicable to this solicitation.

A. All references to the Joint Strike Fighter have been removed from this solicitation.

28. Reference PWS Appendix A, Summary Workload Tables for FY 18 – FY These tables provide a comprehensive analysis of the daily workload requirements to include weekends and holidays.

In order to calculate the workload by shift, please include an additional table that provides the number of aircraft runs occurring per hour from 1 April – 31 December 2021 or provide the percentage of workload that occurs by shift, Monday- Friday and weekends.

• Please provide historical workload data for F-24 and JP-5 defuels.

A. See PWS C-1.6.1, Appendix A – Hour of Operation paragraph, and Monthly Summary workload provides daily workload requirements for all products by identifying trucks runs and gallons issued. Shift/Hourly workloads will vary based on daily flight schedules. Historical defuel data are list is FY18-FY21 Galloon Workload. Hourly data is not available.

29. Reference PWS Appendix A, NAS Pax River Customer Tanks. The average fuel load for diesel fuel deliveries to boiler equipment at the JSF Facility range from 110 gallons to 8,000 gallons. This implies that the Contractor would require an 8,000-gallon diesel truck to meet the max delivery requirement.

• Please clarify if the Contractor is required to make a single delivery of 8,000 gallons or are multiple deliveries permitted with a smaller sized diesel truck.

It is the contractor's responsibility to configure the vehicles and equipment package to meet the requirements under this PWS. See the following referenced sections.

C-2.4.1 Equipment the contractor must furnish and maintain ground fuel servicing to undertake delivery operations during the days and hours specified in Appendix A. C-3.1 Vehicles and Equipment the Contractor must provide aviation, ground, utility vehicles, and equipment in necessary quantities to meet the requirements.

C-3.1.1 of the PWS states” The contactor must ensure that all proposed refueling vehicles and equipment are in place at the start of the performance period.”

30. Reference PWS Appendix A, Table 6, Provided Services, the Contractor may utilize base fuel facilities to purchase fuel at the established DLA Energy current standard price. Since fuel used in contractor provided vehicles must be included in our CLIN 0001 price.

• Please provide the historical annual fuel costs reimbursed to the current service provider so we can accurately forecast this additional expense.

A. The standard price of fuel can be researched on DLA’s web site. Every company shall propose their own approach in meeting PWS C-3.1, Vehicles and Equipment reequipments. Based on the vehicle and equipment being proposed by each company, the cost of fuel products will vary significantly, as the make, model, manufacture date, and engine capabilities are currently unknown to the government but must be taken into consideration by each individual bidder.

31. Reference PWS Paragraph C-1.8.3:

The PWS lists what duties the FDSO must be able to perform. The paragraph mentions Hazardous Waste duties.

Q. Please specify what Hazardous Waste the contractor would be responsible for managing?

A. The contractor is responsible for their assigned areas and must ensure proper placement, removal, and proper disposal of POL wastes generated by the fuel operations. The Contractor will work with the COR concerning POL waste removal and disposal. Contractor is responsible for disposal of their generated hazardous waste (e.g., batteries, engine coolant, used motor oil, tires).

32. Is it possible for the government to provide us a more concise hourly workload supported daily that includes the type of aircraft supported?

A. See PWS C-1.6.1, Appendix A Hours of Operation paragraph, and Monthly Summary Workloads provides daily workload requirements for all products by identifying truck runs and gallons issued. Shift/Hourly workloads will vary based on daily flight schedules.

33. Is it possible for the government to provide us the hourly workload supported for the weekends that includes the type of aircraft supported?

A. No, hourly workload cannot be provided.

34. The contractor cannot accurately determine the number of DSOs required as the workload is currently depicted?

A. It’s the contractor responsibility to provide adequate staffing base off the workload data and requirements set forth in the PWS.

35. Will the contractor be required to support increased workload for visiting or existing Detachments like a Carrier Aircraft Group (CAG) etc. on weekends or for periods of up to four to six weeks at a time?

A. See PWS C-1.6.1 and Appendix A, the contractor is responsible to support all tenant and authorized transit aircrafts.

36. Is the scope and volume of services the same as the incumbent contract as it will be on this RFP?

A. Pre-proposal question are to address the current solicitation. The Performance Work Statement (PWS), Appendix A, B, C, and D; is provided, as part of the solicitation. The entire solicitation is available for utilization, by each company discretion, for their proposal approach.

37. Are two operators required to be present when performing refueling services or will the Navy perform certain refueling duties during the operation?

A. Squadron personnel will assist with staffing as required by NAVAIR. The contractor is required to perform deadman during all refueling/defueling operations. The unit receiving services to include ground products will be responsible for providing all staffing (as required) other than that of the fuel system or pit operator.

38. Will the contractor be required to drain bowsers or do low points to recapitalize fuel for GSE?

A. No they will not be required. The only tanks the contractor is responsible for:

VQ4 site.

39. The Motor Vehicle Mechanic classification is identified in the CBA, however the PWS does not identify a Motor Vehicle Mechanic.

Q. Is the contractor required to use the Motor Vehicle Mechanic classification?

A. No. The PWS does not require a Motor Vehicle Mechanic. Every offeror must provide their approach in maintaining their own contractor equipment.

40. Reference PWS Paragraph C-1.7.3.1 Collateral Duties: The paragraph states the "Assistant Site Manager may have collateral duties such as: Fuel Distribution Systems (FDSM) .... and Fuel Laboratory Technician (FLT)."

There are no paragraphs identifying the duties or experience of the FDSM or

FLT.

Q. Is this an oversight?

A. FDSM and FLT is not required for this solicitation, this language has been removed from paragraph C-1.7.3.1. However, this does not exclude the contractor from performing Operator Maintenance, inspections at VQ-4 facilities, PWS C-2.8.

41. Split Tank GSE-

Q. Does the site require dedicated GSE to transport ground products to the service station from the barge and also require a dedicated split GSE to provide ground products support for heavy equipment?

A. GUR and DS2 are delivered to the service station (Bldg 612) by commercial tank truck. The Navy is responsible to receive product. Ground fuel products from base infrastructure/tankage (DSS, GUR, JP-5, and 100LL) will be issued by truck to customers as per Appendix A.

42. Chilled Refueler-

Q. Do standard unpainted silver tanks meet the chilled requirement or is white ceramic paint a must? If white ceramic paint is a requirement, what are the specification requirements?

All references to the Joint Strike Fighter have been removed from this solicitation.

43. Appendix A Daily Workload Data: with the 24-hour operation

Q. Please provide the shift percentages of the daily workload. For example, if there are 80 loads per day, what percentage of those loads are on: day shift, swing shift and mid shift. Critical to accurate staffing and vehicle allocation.

A. We can only provide a daily workload.

44. Section L, Volume I, Paragraph ii, page 119 -The RFP specifies that offerors shall include, “…maintenance/inspection records of Contractor-furnished vehicles and equipment.”

Q. A vehicle could have 50 pages or more of records documenting its maintenance, which would cause the proposal files to be prohibitively large.

What maintenance/inspection records must be submitted to be considered compliant with instructions?

A. Documentation should adequately address the condition of the vehicle and its maintenance history.

45. Section M, 7., page 126. Attachment 1 PWS -The RFP specifies, “The proposal must also address the requirements for providing training to government personnel.” The PWS does not mention any requirements for this.

A. There is no requirement to provide training to Government or military personnel associated with solicitation.

46. Will the Government please confirm that there are no requirements for providing training to government personnel?

A. There is no requirement to provide training to Government or military personnel associated with solicitation.

47. Page 5 Sub-Factor C-1.7 Key Personnel

Q. Are any personnel Resumes due with the submission of the proposal, if so which ones?

A. C-1.7 Key Personnel this section addresses the question asked, in the second sentence. Resumes must be submitted for these personnel 30 days prior to Performance Period (start of contract).

48. Contract Turnover states “During the ten working days prior to the start of the contractor performance the outgoing Contractor shall permit the incoming Contractor access to the applicable fuel facilities in order to observe their operation.

Are we understand that there will only be a 10-day Transition Period?

A. C-1.4 Contract Turnover section of the PWS addresses this question in the second sentence.

49. General:

Q. Please provide the number of FTE presently performing on the Patuxent River Naval Air Station requirement?

A. C-1.3.4 Operations and Staffing state that the Contractor is responsible for providing a detailed matrix that outlines all manning.

50. Page 118 Volume 1, Sub-Factor ii Contractor Furnished Vehicles:

• Please provide a list of the number and types of vehicles presently performing at Patuxent River Naval Air Station.

A. C-3.1 Vehicles and Equipment: the Contractor must identify and include the types and quantities of vehicles. Appendix A, Section 3, Workload Distribution should be used to formulate their Vehicle and Equipment package.

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT/GROUND FUEL SERVICES

and

DISTRIBUTION

under

SOLICITATION SPE603-22-R-0504

at

NAVAL AIR STATION PATUXENT RIVER

Dated: 13 June 2022

TABLE OF CONTENTS

C-1.0 REQUIREMENTS AND DELIVERABLES 3

C-1.1 Responsibilities 3 C-1.2 Facilities 3 C-1.3 Contractor Detailed Plans 3 C-1.4 Contract Turnover 5 C-1.5 Quality Monitoring and Evaluation 5 C-1.6 Staffing 5 C-1.7 Key Personnel 6 C-1.8 Service Personnel 6 C-1.9 Correspondence and Visits 7 C-1.10 Records Management 7

C-2.0

PERFORMANCE REQUIREMENTS

C-2.1 Fuel Operations 8 C-2.2 Bulk Storage Operations 9 C-2.3 Service Station 10 C-2.4 Ground Fuels 10 C-2.5 Recyclable and Recoverable Fuels 11 C-2.6 Product Inventory Accountability 11 C-2.7 Product Quality Surveillance 11 C-2.8 Maintenance 11 C-2.9 Training 13 C-2.10 Safety 13 C-2.11 Environmental 13 C-2.12 Security 14 C-2.13 Incidental Equipment/Property 14 C-2.14 Use of Navy Facilities 15

C-3.0 CONTRACTOR - FURNISHED EQUIPMENT 15

C-3.1 Vehicles and Equipment 15 C-3.2 Records 17 C-3.3 Disposition of Property 17 C-3.4 Property Storage 17 C-3.5 Equipment Inspection 17 C-3.6 Other Contractor Provided Equipment and Supplies 17

Appendix A Facility Specific Information 19 Appendix B Definitions, Acronyms, and Abbreviations 22 Appendix C Reference Documents 24 Appendix D Common Access Card (CAC) Procedures 26

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 Responsibilities: This Performance Work Statement (PWS) describes the firm-fixed-price requirement to obtain Alongside Aircraft Refueling Contractor (AARC) fuel services at NAS Patuxent River, MD. The contractor shall be responsible to furnish, manage, maintain, and operate mobile fuel servicing equipment required to support the facilities, equipment, vehicles, and aircraft assigned to and as may transit, deploy to, or exercise at this location. The contractor is also responsible to provide, maintain, and operate Contractor-Furnished Vehicles in support of aircraft and vehicles assigned or transient to NAS Patuxent River.

C-1.2 Facilities: The NAS Patuxent River bulk fuel facility is a widespread system of tanks and components interconnected by pipeline and operated by a workforce consisting of civil service and military personnel. The contractor interface with these systems is to receive products, jet fuels, AVGAS, and ground fuel, from a series of driver operated fillstands. However, the two tanks VQ-4 direct fueling system, are operated by the contractor workforce. Other contractor workspaces consist of the administrative, personnel and refueler maintenance Bldg. 2622, the adjacent refueler parking area.

C-1.3 Contractor Detailed Plans: The contractor must submit all detailed plans listed the below section C-

1.3.1 through C-1.3.12 to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period unless noted otherwise noted below. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-1.3.1 Contract Compliance Plan: The contractor is responsible for ensuring compliance with all contract performance requirements. The inspection system must be used by the contractor to measure performance on a continuous basis throughout the contract performance period and any contract option periods. The Contract Compliance Plan (CCP) must include performance requirements for all of the services and specific tasks listed in this PWS and the contractor’s own performance-based plans. General performance criteria must include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, facility operations, and upkeep of facilities and grounds. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must address procedures for corrective actions including the resolution of any Contract Discrepancy Report (CDR) generated by the Contracting Officer/COR. The CCP must be made available for Contracting Officer/COR review upon request at any time during the contract performance period.

C-1.3.2 Product Quality Surveillance Plan: A comprehensive plan to ensure that products placed in the care of the Contractor are properly handled, remain on-specification, and are ready for issue. The plan must include policy and procedure regarding product sampling, visual examination of samples, and the submission of samples needing further analysis to the regional fuel laboratory. In addition, the plan must outline the documentation of samples and test results, reports and records keeping applicable, and actions to be taken in case of unacceptable test results. The plan must fully outline Contractor responsibilities for quality surveillance under this contract.

C-1.3.3 Maintenance Plan: The contractor must provide a detailed operator maintenance plan for VQ-4, equipment, and system components. The Maintenance Plan must clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a Contractor- Furnished Computerized Maintenance Management System (CMMS) to track maintenance for components, vehicles, and facilities at all sites. The plan will be continuously reviewed over the course of the contract and any need for change must be communicated to the contractor through the Contracting Officer. The complete Maintenance Plan will include a copy of all maintenance action forms, listings, and reports to be generated by the CMMS.

C-1.3.4 Operations and Staffing Plan: The Operations and Staffing Plan is a comprehensive and detailed matrix that outlines all manning aspects, to include sub-contracting, and requirements regarding the management and labor force to undertake the required tasks. The plan must include a detailed organization chart showing the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description of the employee that will perform the task described. A manning matrix defining staffing in terms of full-time equivalents (FTEs) for a typical seven-day workweek must be included. Operating hours are detailed in Appendix A.

C-1.3.5 Environmental Protection Plan: The Contractor must submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The Contractor’s plan must be site specific, cover all areas, facilities, equipment, duties, and tasks for which the Contractor is responsible, establish mishap reporting procedures as required below, and elaborate on issues that may be unique to the activity. The plan must comply with all applicable Federal, DoD, U.S. Navy, State references, and laws.

C-1.3.6 Equipment Provisioning Plan: The Contractor must identify and include the types and quantities of vehicles, major equipment items, i.e., powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines, necessary to support the locations under this contract. Upgrading or modifying equipment to meet specific off station and public over-the-road requirements, licensing or obtaining permits for equipment and personnel, and the adherence to all insurance requirements must be the responsibility of the contractor. Vehicles must be in an up-to-date maintenance and operational condition to withstand the entire contract. Information relevant to vehicles and equipment capabilities such as and not limited to manufacture date, mileage/hours, make, and model along with the maintenance plan for all vehicles and equipment, must identify each piece and will be utilized in determining operational abilities. Contractor equipment must be on site and available at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays with procuring equipment they will do so at their own expense to ensure there is no disruption of service. All leased vehicles and equipment must meet the performance requirements and specifications as stated in this PWS.

C-1.3.7 Contract Contingency Plan: (Part A) is due by 60 days in accordance with Section C-6.1 and must outline Contractor actions to mitigate and overcome significant interruptions during contingencies. Contingencies are defined as unexpected events that cause disruption to the operations tempo. The plan must provide specific details regarding labor issues as may result from potential strike actions, military contingency, war time and emergent staffing requirements, (to include subcontractor staffing where required). The Contractor must also plan for repairing or replacing inoperable equipment or obtaining additional equipment and labor required to carry out operations under a contingency environment. The plan must:

• Include solutions for major/minor breakdowns or unavailability of Contractor-furnished equipment such as vehicles, pantographs, and/or hose carts to meet the contract requirements.

• Detail fluctuating quantities of equipment (e.g., one refueler out of service, two refuelers out of service, three or more refuelers out of service).

• Demonstrate what actions the contractor would take to support operation and staffing challenges such as a pandemic, travel restrictions, and sudden removal of personnel.

• Demonstrate a resolution for scenarios to minimize interruption of customer service.

If a contingency arises during contract performance that was not accounted for in Part A, the contractor is required to…