SPE60226R0708_Sect J Attachment 5 QAPs.pdf

For the best experience, open this PDF portfolio in

Acrobat X or Adobe Reader X, or later.

Get Adobe Reader Now!

http://www.adobe.com/go/reader

Attachment 1 – ENERGY C and E‐QAPs

NOTE: The C and E QAPs are attached to this PDF Portfolio

SPE602-26-R-0708

Source Selection Information –See FAR 2.101 and 3.104

PAGE 2 OF 9DLA FORM 1889, AUG 2026

Prescribed by: eSOP 4155.05-001 Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

REV DESCRIPTION DATE APPROVED

B ENERGY QAP E46 09/22/2026 R.KNAPP

REVISIONS

(iv) STORAGE AND HANDLING. Procedures for quality/quantity determination include a description of storage and handling equipment, such as tanks, lines, valves, and manifolds; identification of dedicated/common product systems, including description of line segregation and controls to assure capability for proper gauging, sampling, draining of water (Lubricity Improvement Additive (LIA) only), filtration, circulation, and drying; and identification of any other process/system used in maintaining product integrity during storage and handling.

(v) PUMPS, HOSES, AND HANDLING EQUIPMENT CLEANING. The Contractor and the QCP that is to be submitted shall address cleaning procedures for compartments, hoses, manifolds, and other handling equipment.

(A) Equipment. The same preparation procedures used for compartments shall be applied to hoses, manifolds, and other handling equipment. All equipment used in fuel and/or additive transfer shall be verified as clean, dry, and suitable for the intended service to prevent contamination. For first use with a specific additive, all equipment used in fuel and/or additive transfer shall be verified as clean, dry, and suitable for the intended service to prevent contamination. Additives shall be handled using equipment that has been cleaned, flushed, and verified free of residual material from prior service. Additive equipment shall be inspected prior to use to ensure proper operation, cleanliness, and correct calibration. Hoses, lines, and connections used for additive transfer shall be protected from the ingress of water, dirt, or other foreign material when not in use. Where additives are handled, controls shall be in place to prevent cross-contamination.

(B) Pumps. Where pumps are not integral to the tank truck or conveyance (e.g., portable or facility-mounted pumps), such pumps and associated piping shall meet the same preparation and cleanliness requirements as the conveyance and transfer equipment. Verification shall be made that the pump and associated system have not been used for incompatible materials, or that adequate cleaning and flushing have been performed and documented prior to use. Connections between the pump and conveyance shall be inspected to ensure tightness and cleanliness prior to transfer operations.

(C) Filtration. Strainers and filters shall be located as near the loading or filling point as practicable. The Contractor shall furnish and periodically inspect strainers and filters pursuant to this paragraph to determine condition and perform maintenance as necessary, keeping a written record thereof. Provide for investigation of discrepancies in either recorded quality or quantity. When required by the contract, seal conveyance and record seal numbers on the shipping document.

(vi) LOADING AND SHIPPING - GENERAL. Procedures for product movement and related quality/quantity checks from shipping tank(s) to custody transfer point (CTP). Description of transfer system from shipping tank to CTP. A dedicated system, including lines, pumps, loading arms, and hoses, is preferred, but an isolated common system incorporating blind flanges, spectacle plates, or double valves between systems is acceptable. An isolated common system using single valves designed to ensure positive isolation, such as twin seal single valves, are also acceptable. Systems with single valve (other than twin seal) isolation require specific procedures be included in the QCP to ensure product integrity prior to the CTP. When single valves (other than twin seal) are present in the system, the Contractor shall provide their quality control procedures, from the first single valve to the CTP, at time of bid to the Contracting Officer for a determination of acceptability. Procedures for conditioning and testing of isolated systems that last carried a product other than that intended for movement under this contract. For in-line blending of non-aviation products, where approved in this contract, requirements must comply with the IN-LINE BLENDING OF

NONAVIATION PETROLEUM PRODUCTS contract provision.

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DRAWING NUMBER

8072271

SCALE

1:1

CAGE

52838

SIZE

A

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

PAGE 3 OF 9DLA FORM 1889, AUG 2026

(vii) LOADING AND SHIPPING - TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS. Tank car, tank truck, and intermodal container loadings shall be in accordance with the following procedures: Confirm all compartments have been prepared in accordance with Table IV, Conversion Chart for Tank Cars, Tank Trucks, and Intermodal Containers and Table V Water Soluble and/or Water Miscible

Chemicals, below. Whenever possible, ensure the same preparation procedures used for compartments are applied to hoses, manifolds, and other handling equipment. All equipment used in fuel and/or additive transfer shall be verified clean, dry, and suitable for the intended service to prevent contamination.

(viii) Provide for investigation of discrepancies in either recorded quality or quantity. When required by the contract, seal conveyance and record seal numbers on the shipping document. Product filtration shall be located as near the loading or filling point as practicable. The

Contractor shall furnish and periodically inspect filtration equipment pursuant to this paragraph to determine condition and perform maintenance as necessary, keeping a written record thereof.

(ix) RECORDS AND REPORTS. Procedures for completing and distributing required documentation. Documentation shall include laboratory test reports, bills of lading, DD Form 250, and any other documentation requested by the United States Government.

(x) CORRECTIVE ACTION. Actions to be followed to correct any deficiency affecting product quality or quantity. The corrective action procedures shall include notification to the QAR.

(4) The QCP shall identify one individual to serve as a point of contact for quality/quantity matters relating to the inspection system description in the plan.

(5) The Contractor is responsible for all inspection systems, QCPs, and product quality and quantity.

(c) The Contractor shall perform all inspections and acceptance tests required by the specifications of the supplies to be furnished under this contract, or shall have such tests performed, in a laboratory acceptable to the Government. For f.o.b. destination shipments, the Contractor shall provide the QAR, prior to the first shipment, the name and location of the laboratory to be used for testing. The Contractor shall also notify the

QAR of any subsequent laboratory changes prior to the affected shipments. If any laboratory is determined to be unacceptable to the Government, the Contractor must designate another laboratory that is acceptable, before acceptance testing can take place. Acceptance tests will normally be performed at the acceptance point. However, when such tests are performed at origin on supplies to be accepted at destination, documentation that will enable verification of the original test results shall be provided to the Government prior to acceptance at destination. Regardless of the method of delivery, products furnished under this contract must meet all specification requirements at the CTP.

PAGE 4 OF 9DLA FORM 1889, AUG 2026

(d) Prior to loading, the Contractor shall inspect all shipping conveyances for suitability to load the supplies furnished under this contract.

Conveyances must be vetted for product compatibility in accordance with Tables IV and V; this includes the trailer, hoses, pumps and other equipment that comes in contact with the product. The QAR has the right to inspect any Government-supplied conveyance prior to loading and, in the event the Contractor and the QAR disagree on the suitability to load such a conveyance, the determination of the QAR shall govern. If the

SHIPMENT AND ROUTING contract provision is included in the contract, Government-furnished transportation equipment that is unsatisfactory for loading shall be reported by the Contractor in accordance with the provisions contained in that contract provision. Procedures to determine suitability to load tank trucks and tank cars shall include, but not be limited to, visual inspection of interior compartments to assure cleanliness and dryness. Manifolds and hoses must be drained and be clean and dry for the intended product. If the Contractor intends to witness operations at any point up to, and including, government acceptance, the Contractor is responsible for contacting the facilities to be visited and obtaining the required access.

(e) When requested by the U.S. Government, the Contractor shall furnish no more than five 1-gallon samples of liquid product from any individual batch or lot of the supplies to be furnished under this contract. Such samples shall be furnished without charge to the Government and shall be packed, marked, and shipped by the Contractor, at their expense.

(f) The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the Government during the performance of this contract and for three years after final payment under this contract. These records shall include, but not be limited to, DD Form 250-series documents, documentation of internal inspections of all conveyances, laboratory certificates for all required testing (including those for the shipping tanks for f.o.b. shipments), and documentation of quantity determinations.

(g) When a common system is to be used for shipment, the Contractor shall provide a list of all products carried by that system during the past year to the Contracting Officer, at the time of offer, for a determination of acceptability.

(h) The inspection system and related operations provided or performed pursuant to this provision shall be subject to surveillance by the QAR.

(i) The contractor may provide transportation to/from/between contractor facilities and operations to the QAR or DLA Energy representative performing official duties relating to the administration of the contract and the contract price shall include the cost of any such transportation.