Attachment 12 - FY24 IEGC Preproposal Slides.pdf

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The Nation’s Combat Logistics Support Agency E s t a b l i s h e d 1 9 6 1

DEFENSE LOGISTICS AGENCY

DLA

Joseph Yacovone Division Chief June 21, 2023

Inland/East/Gulf Coast Offshore (IEGC)

SPE602-23-R-0708

Program and Solicitation

Overview

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Program Description

• Program: The IEGC program covers the estimated annual domestic bulk fuels requirements under the IEGC regions and Purchase Programs, serving approximately 250 Military/DoD Facilities

• Locations:

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• Requirements:

– Distillate, Naval (F76) 9140-00-273-2377, PP 2.5a: 146,425,500 USG

– Turbine Fuel, Aviation (JAA) 9130-00-359-2026, PP 2.2a: 857,766,444 USG

– Turbine Fuel, Aviation (JP5) 9130-00-273-2379, PP 2.2c: 212,758,093 USG

– Turbine Fuel, Aviation (JP8) 9130-01-031-5816, PP 2.2a: 15,000 USG

• Methods of Delivery:

– FOB Origin and Destination

– Tanker, Barge, Tank Truck, Railcar, and/or Pipeline

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• Ordering Period:

– Date of award through March 31, 2025

• Delivery Period:

– April 1, 2024 through March 31, 2025, plus a 30-day carry-over period

• Contract Type:

– Fixed Price, Indefinite Delivery/Indefinite Quantity with Economic Price

Adjustment (EPA)

• Minimum Lift Guarantee of 75% of the total original contract volume

(Provision I86.12)

• Multiple Awards

• Competition:

– Full and Open Competition IAW FAR 6.1

– Full and Open Competition after Exclusion of Sources IAW FAR 6.2

– 44.39% of total requirement set aside for Small Business Concerns

• Products set aside: JAA & JP5.

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Solicitation Overview

• Solicitation:

– SPE602-23-R-0708

– Contract Opportunities via Sam.gov

– Negotiated Request for Proposal (RFP)

– Intend to award with discussions

– System for Award Management (SAM) registration required at https://www.sam.gov/portal/public/SAM

• Timeline and Key Dates:

– Final Solicitation posted on June 8, 2023

– Deadline for receipt of offers is expected to be July 11, 2023

– Open negotiations on non-technical issues expected on August 2, 2023

– Awards expected to be made on or around February 1, 2024

– Delivery period will begin April 1, 2024

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Offeror Submittals

• What To Submit:

– SF-1449 (Generated automatically in OET)

– Offeror Submission Package (OSP) (Generated automatically in OET)

– Applicable fill-in clauses/provisions (See RFP Section J)

– Quality Control Plan Outline (estimated 2 pages in length)

– Representations and Certifications (See RFP Section K)

– F76 Traceability Page (only applicable for F76 offers)

– Supply Commitment Letter (Non-manufacturers Only) (See RFP Text L704)

– Small Business Subcontracting Plan (May 2023) (Large Businesses Only)

– Applicable signed amendment released in SAM.gov

• Offer Submittal Through the Offer Entry Tool (OET):

– Ensure entity has access to the OET

– STRONGLY RECOMMENDED to enter and test the system prior to submitting your offer

– You do not want to be in a position where you are unable to submit on the deadline if your account is locked, you are having system issues, or another unforeseen issue arises

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Supply Commitment Letter

• Supply Commitment Letter

– Verified during negotiations

– Only applicable to Non-manufacturers

– Must include the following information (See RFP Solicitation Text L704(c))

• Volume to be supplied

• Specifications of product(s) to be supplied

• Points of delivery and period of contract performance

• Escalation provision(s) applicable to the product(s) to be supplied; and

• Supplier’s delivery and inspection terms and conditions

– Best Practice: Letter(s) shall contain phone and email contact information of the signatory to verify its validity

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Price Escalators

• DLA Energy’s Default Price Escalators

– B19.33 ECONOMIC PRICE ADJUSTMENT – PUBLISHED MARKET PRICE –

DLA ENERGY DOMESTIC BULK (DLA ENERGY JUNE 2017)provides price default escalators for JAA, JP5, JP8, and F76. Escalators in the RFP are listed in the OET.

• Alternate Price Escalators

– Defined as any escalators proposed on the basis for economic price adjustments other than the escalators listed in the solicitation

– All offers based on alternate price escalators are considered exceptions and will be evaluated for acceptance by the government prior to approval for use

– An amendment to the solicitation will be issued for approved alternate escalators

• Escalator Choice

– DLA Energy will NEVER direct the contractor as to which escalator to choose. This is a business decision alone. Example: If the offeror chooses an F76 escalator for JAA, there is nothing in the solicitation which states this is prohibited

– Please take the time to understand the escalator function (i.e. how the calculation works) ahead of picking an escalator/s and be mindful of the products listed in the description of the Item number before choosing

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Negotiations

• DLA Energy’s Intent to Award

– Government reserves the right to conduct formal discussions, if later determined by the Contracting Officer to be necessary

– Formal discussions may include:

• Formal Negotiation Letters sent via email

• Face-to-Face or Virtual Negotiation Meetings

• Teleconferences

– Please note: Responses to negotiation letter issues are to be uploaded into the OET in addition to sending as an email. The OET remains the official means of submission to be considered part of the offer (See Solicitation Note #1). If the OET is not open, it is acceptable for email alone, but must be addressed in the letter format and approved by the contracting officer.

– DLA Energy will not consider email communications alone to be part of the official proposal.

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Evaluation

• Offer Evaluation Method

– Lowest price, technically acceptable source selection process described under FAR

15.101-2

– Section M, FAR 52.212-2 Evaluation – Commercial Items (OCT 2014)

– Tradeoffs will not be permitted in this acquisition

• Factor 1: Technical Acceptability

– Offer conforms to material solicitation requirements in the following subfactors:

1. Supplies or Services and Prices/Cost, Section B:

(i) Offer meets all schedule requirements in Section B

(ii) Offered line items meet the delivery requirements of the schedule for additives required

(iii) Offered line items meets the delivery requirements of the schedule for mode and FOB point

(iv) Offer line item meets the required minimum and maximum quantity of the schedule

2. Description/Specifications/Statement of Work, Section C:

(i) Offer meets all specification requirements outlined in Section C provisions

(ii) For F76 offers, offer includes a completed and signed Traceability form for

F76 fuel offers in accordance with Provision C16.23 FUEL, NAVAL

DISTILLATE (F76)

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• Factor 1: Technical Acceptability (Continued)

3. Inspection and Acceptance, Section E:

(i) Offer meets all inspection requirements outlined in Section E Provisions

(ii) Offer certifies that it has a Quality Control Plan (QCP), On file with DLA Energy that is no more than 24 Months old or provide an outline, not to exceed two pages in length of a proposed QCP describing the offeror’s current inspection system and quality assurance procedures, with references to the corresponding requirements in provisions E1.

4. Deliveries or Performance, Section F:

(i) Offer meets all requirements outlined in Section F provisions

(ii) Offer includes completed information under Sources of Supply for all products and shipping points

(iii) Offer includes completed information under Parcel Shipping Sizes and Daily

Capacity for all products, modes and shipping points offered

(iv) Offer includes completed information under Tanker and Barge Loading Facility

Data (if offering via Origin Barge/Tanker mode)

(v) Offer includes completed information under Port Restrictions (if offering via

Origin Barge/Tanker mode)

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• Factor 2: Price

– DLA Energy uses a computer evaluation model, the Bid Evaluation Model (BEM), to factor in numerous variables. These variables include the offerors’ offered prices, fuel types and quantities, minimum and maximum award quantities, offered locations, shipment mode capabilities, minimum and maximum cargo sizes, customer receipt locations, receipt mode capabilities, and any other conditions included in the offerors’ proposals. The BEM calculates the overall distribution of fuel from offerors’ facilities to specific customer locations that is the lowest total combination of price for product and transportation.

E s t a b l i s h e d 1 9 6 1

DEFENSE LOGISTICS AGENCY

DLA

Latasha McGee, IEGC Program Manager

June 21, 2023

IEG Pre-Proposal Conference

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Technical Evaluation

• Examples of Missing Data:

– Mode, Min/Max Quantities, Shipping Point

– Source/Refinery, Max Monthly Production

– Inconsistent Shipping Point and Source Point Names

– Parcel Shipping Sizes & Daily Capacity

– Pipeline Shipping Point and Ingress, Min/Max Parcel

Size, Lift Interval

– Barge/Tanker Facility Loading and Port Information

– Map Coordinates

– Shutdown Period

– Exceptions/Waivers (if applicable)

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A.1. Origin Offer - Mode, Min/Max Quantities, Shipping Point

Seq Set

ID

Product Shipping Point

To Location

Line Item

Max Qty

(USG)

Min Qty

(USG)

Mod e

Price w/o Additi ves

(USD)

Total Additi ve Cost

% Bio-Fuel Included in Offer Qty**

EPA

Escalator

Total Offer Price

S5 A JAA Shipping Point A, VA

Ft Belvoir

0126 20,000,000 2,500,00

T

*.****** *.****** 0 *.****** *.******

OET – Entering Offers Main Menu: Origin Bid Offers Sub-Menu: N/A

OET – Entering Offers Main Menu: Origin Bid Offers Sub-Menu: N/A

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• Lowest Price, Technically Acceptable (LPTA)

– Source Selection Technical Team

• Comprised of representatives from Inventory Planning, Tanker Operations, Transportation, Quality Assurance, and Product Technology & Standards.

• Technical Team reviews offers submitted through the Offer Evaluation Tool (OET) against the Solicitation posted on Sam.Gov website.

– Each offeror is evaluated solely based upon the offer's compliance with the solicitation factors and subfactors outlined in Section M Evaluation Factors for Award.

– Tech Team will ensure the evaluation process follows the evaluation criteria and the ratings are appropriately and consistently applied to all offers.

• Missing/Incomplete details may result in an Unacceptable rating for corresponding bid lines.

• B. Total Additives

Seq Mode FSII Price

FSII Included / Optional / Not Included

SDA

Price

SDA

Included / Optional / Not Included

CI Price CI Included / Optional / Not Included

S1 P *.****** N *.****** N *.****** Y

S2 T *.****** Y *.****** Y *.****** Y

S3 K *.****** N *.****** N *.****** N

S4 B *.****** O *.****** N *.****** O

S5 T *.****** Y *.****** Y *.****** Y

OET – Entering Offers Main Menu: Origin/Destination Bid Offers Sub-Menu: Total Additives

F.1. Maximum Monthly Production

1. State the monthly production capacity for each source of supply:

*Please provide maximum production that is offered with your Offer Submission Packet

F.2. Shipping Points Supplied via Source/Refinery

2. List all shipping points supplied by each refinery/source of supply:

OET – Offer Submission Data Main Menu: Source of Supply Sub-Menu: Production Capacity for Each Source

OET – Offer Submission Data Main Menu: Source of Supply Sub-Menu: Shipping Points Supplied By Each Refinery Source

G.1. Parcel Shipping Sizes & Daily Capacity

1. Would the parcel size/lift interval for one product or mode impact the available parcel size/lift for any other product mode or mode at the same shipping point?

G.2. Parcel Shipping Sizes & Daily Capacity

2. Would awarded FOB Origin Truck volume affect awarded FOB Destination Truck volume or conversely awarded FOB Destination Truck volume affect FOB Origin Truck volume? If "Yes" give details below.

OET – Offer Submission Data Main Menu: Parcel Shipping &

Daily Load/Move Capability Sub-Menu: Pipeline; Tanker, Truck

G.3. Parcel Shipping Sizes & Daily Capacity

3. For Truck and Railcar

a. State the Loading/Movement Capacity for FOB Origin offers:

3. For Truck and Railcar

b. State the Loading/Movement Capacity for FOB DESTINATION offers:

Product/Mode Shipping Point

Days of Week Terminal Open

Hours Each Day Terminal is Open

No. Racks Max Load Per Normal Workday

JAA Shipping Point A, VA

Sun-Sat 0000-2359 2 13

Product/Mode Shipping Point

Min Daily Quantity

Max Daily Quantity Days Available for Delivery

JAA Shipping Point A, VA

0 120,000 Sun-Sat

OET - Offer Submission Data Main Menu: Parcel Shipping Sizes & Daily Load/Move Capacity Sub-Menu: Truck/Railcar Origin Truck/Railcar Destination

G.4. Parcel Shipping Sizes & Daily Capacity

4. Pipeline

a. State the pipeline that the product will move through and the minimum and maximum quantities (parcel sizes) available in barrels (BBLS) for each delivery and the minimum number of days between lifts (deliveries) into each pipeline (please state if there is no interval)

VENDOR NOTES: Ingress Points is Parrish, LA.

5. For Barge/Tanker/Shallow Draft Tanker

a. State the minimum and maximum quantities (parcel sizes) available in barrels (BBLS) for each delivery and the minimum number of days between lifts (deliveries):

G.5. Parcel Shipping Sizes & Daily Capacity OET – Offer Submission Data Main Menu: Parcel Shipping & Daily Load/Move Capacity Sub-Menu: Pipeline; Tanker

H.1. FOB Origin Tanker/Barge/Shallow Draft Tanker Loading Facility Data

1. State your facility restrictions/capacities including cargo capacity, Mean Low Water (MLW) depth, vessel Length Overall (LOA) and draft:

Shipping Point

Mode Cargo Capacity

(BBLS)

Mean Low Water Depth

(FT)

LOA (FT) Draft (FT)

Shipping Point C, TX

TANKER 235,000 40 600 40

Shipping Point D, NJ

BARGE 50,000 35 300 38

H.2. FOB Origin Tanker/Barge/Shallow Draft Tanker Loading Facility Data

2. State your facility restriction/capabilities including ballast capacity, maximum loading rate in barrels per hour (BPH):

Shipping Point Mode Ballast Capacity (BBLS) Max Loading Rate (Pump Rate

BPH)

Shipping Point

C, TX

TANKER NONE 6,000

Shipping Point

D, NJ

BARGE NONE 2,000

H.3. FOB Origin Tanker/Barge/Shallow Draft Tanker Loading Facility Data

3. Provide the map coordinates for your shipping points/refinery:

Shipping Point Map Coordinates

Petroleum Company 00° 00' 00" N, 000° 00' 00" W

OET - Offer Submission Data Main Menu: Facilities Restrictions/Capacities Cargo Sub-Menu: Facilities Restrictions, Capacity Ballast, Map Coordinates

I.1. Port Restrictions

1. For each shipping point specify:

Shipping Point Height Restrictions

– Sea Level to Manifold (FT)

Distance from Vessel Rail to Manifold (FT)

Maximum Vessel Size (DWT)*

Maximum Beam

(FT)

Shipping Point C, TX

N/A N/A 100,000 120 feet

Shipping Point D, NJ

35 FT 15 FT 25,000 100 feet

I.2. Port Restrictions

2. Specify any other port restrictions that would apply to a vessel loading at the facility (i.e., requirements for inert gas systems; vapor control hook-ups; closed loading; and vessel inspections; etc.):

I.3. Operating Hours for Berthing and Loading

3. Specify operating hours for berthing and loading at each shipping point:

Shipping Point Berthing Loading

Shipping Point C, TX 24 x 7 24 x 7

Shipping Point D, NJ 24 x 7 24 x 7

I.4. Additional Vetting Criteria & Port Restrictions

4. Provide any additional Vetting Criteria and Port Restrictions that have not been addressed above that would affect the ability to enter your facility and load product:

OET - Offer Submission Data Main Menu: Port Restrictions Sub-Menu: Operating Hrs for Berthing & Loading and Additional Vetting Criteria

J. Quality Assurance

K. Truck/Truck Trailer Free time and Detention Rates

L. Schedule of Refinery Shutdowns for Turnarounds

(1) No shutdowns planned []

(2) (2) Shutdowns planned [X]

REFINERY LOCATION SHUTDOWN PERIOD IMPACT OF SHUTDOWN ON SUPPLY

AVAILABILITY

Refinery A, TX June-August 2022 None, Refinery will keep on hand barrels during shutdown

Refinery B, TX October 2022 No product will be available during shutdown.

OET - Offer Submission Data Main Menu: Schedule of Refinery Shutdowns For Turnarounds

M. Requests for Exception M.1. Clause/Provision Exception Requested Supplies or Services & Prices Section B of Solicitation

M.2.Clause/Provision Exception Requested Descriptions/Specifications/Statement of Work

Section C of Solicitation

M.3. Clause/Provision Exception Requested

Inspection & Acceptance Section E of Solicitation

M.4. Clause/Provision Exception Requested

Deliveries or Performance Section F of Solicitation

M.5. Clause/Provision Exception Requested

Other Exceptions Other Exceptions

OET - Offer Submission Data Main Menu: Requests for Exceptions Sub-Menu: M.1., M.2., M.3., M.4. M.5.

N.2 K Clauses

O. General Comments O. General Comments Any additional applicable comments

OET - Offer Submission Data Main Menu: K Clauses & General Comments

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E s t a b l i s h e d 1 9 6 1

DEFENSE LOGISTICS AGENCY

DLA

Bulk Offer Entry Tool (OET)

Darren Dunham/Shanice Whitfield Bulk Petroleum Purchase Analysts

June 21, 2023

AGENDA

• What is the Offer Entry Tool (OET)

• Solicitation/OET Sequence

• Getting Access

• Parts of an OET Offer

• Best Business Practices

• Getting Help with OET

OFFER ENTRY TOOL (OET)

• OET

– A web-based tool for use in submitting offers

– Replaces the hard copy offer submission package

– URL: https://oet.energy.dla.mil/epst_oet/oet.html

– Bulk vs PC&S/Into-Plane sections of OET

– Three Different business units to choose from once logged in

• Is OET required?

– Solicitation will state if OET is mandatory

– IEG, RMW, AEM, WPC and Deep Freeze use OET

– OET offers must comply with solicitation closing date/time https://oet.energy.dla.mil/epst_oet/oet.html

Solicitation/OET Sequence

• Solicitation posted to SAM.gov | Home

• OET is opened

• Vendors receive automated email notification

• Vendor inputs offer in OET, and submits

• OET round closes

• Offers are imported into the Bulk Bid Evaluation Model

(BEM)

• Review/evaluation https://sam.gov/content/home

OET Rounds

INITIAL OFFERS /

OET ROUND 1

OPEN

NEGOTIATIONS

INTERIM OFFERS /

OET ROUND 2

CLOSE

NEGOTIATIONS

FINAL OFFERS /

OET ROUND 3

PRICE REDUCTION

ROUND (Optional)

OET Rounds

• Initial

– Required for all OET solicitations

– Initial offer must be submitted prior to the closing date/time to be eligible for later rounds

• Interim

– Used at the Contracting Officer’s discretion

– There may be more than one interim round

– Participation is optional

– - If no offer is submitted during an interim round, previously offered data is retained

• Final Proposal Revision

– Last round before Price Reduction

– Data fields may be locked (product, mode, shipping point)

• Price Reduction Round (Optional)

– Use at the Contracting Officer’s discretion

– Only price can be changed

OET Access

• First, obtain a CAGE CODE for your company

– Register at SAM.gov | Home for a CAGE code

– Your OET account is linked to your CAGE code(s)

– Multiple users per CAGE code allowed

• Create an account in the Account Management And Provisioning System (AMPS) to apply for OET access

– https://amps.dla.mil https://amps.dla.mil/

• Next, Log into your AMPS account to request the OET role

– Click ‘Energy Applications’ on the Browse Roles by Application Tab

– Select ‘Energy OET’

– Select ‘Energy OET Prod – PC&S Ground Vendor Role OET -

100’

– Complete all information and submit request

• OET Username and password will be sent to you via email from the EPST Provisioner

– User ID and Password for AMPS are NOT the same as for OET

• Access

– Allow 3-5 business days after submission for OET access

– Log in every 30 days per DoD policy

– Account tied to your CAGE code

– Do not share your username or password

– Only the Account holder can submit for reset of account/password

– Passwords expire every 60 days (users will be prompted to change)

– Revalidate your PC&S OET-100 AMPS role annually

• Account Settings

– Use the same company name as the one linked to your CAGE

– Select the purchase programs you’re interested in

– Use personal email, no group accounts

– If you are not receiving emails, check your Junk mail and internal firewall setting

Do not share your OET username or password with anyone!

OET accounts are individual accounts, not group accounts!

If you do not log in for 30 days your account will be de-activated!

Revalidate your PC&S OET-100 AMPS role annually or your OET account will be archived by the DLA J6

Initial Log In to OET

• OET URL

– https://oet.energy.dla.mil/epst_oet/oet.html

• Change Password (required every 60 days per DoD policy)

– Minimum 15 characters

– At least 1 Upper case, 1 lower case, 1 number, 1 special character

• Update ‘My Account’ information

– Use the exact Company Name as depicted in SAM (25 characters max)

– E-mail address for notifications

– Company size status

– Select your purchase program under Buy Selection https://oet.energy.dla.mil/epst_oet/oet.html

Parts of an OET Offer

Three Primary Sections to OET Offer data:

1. Settings (Drop Down Arrow)

- Update contact information

- Change password

2. Offer Details

- Shipping points, products, quantity and price

- Offer conditions

- This is the data that is sent to the BEM

3. Offer Submission Package (OSP) -‘Fill in’ clauses

- Exceptions

- Replaces the paper OSP

OET Main Menu

Offer Details

Offer Submission Package

Offer Submission Data

Offer Submission Data

Refinery Shutdown Info

If you have no refinery shutdown information, leave this chart BLANK

User Account Info

Origin and Destination Offers

Conditional Statements

• You can use conditional statements in your offer

– Make sure your conditions don’t conflict

• You can offer overall max/min quantities, or by

– Product

– Mode

– Shipping Point

• You cannot tie two shipping points, or two different products together:

– Read Section M of the solicitation

Best Practices

• Submitting Offers

– Real time and auto-saved

– Review Offer Submission Package

– Review Bid Package Report

– Select “Submit Offer Package” to submit offer

– You will get an error message if critical info is missing

– Enter password again and submit

– Watch for a confirmation email

– Enter OET after submission... VIEW/EDIT

– VIEW allows you to view the offer, not make changes

– EDIT will un-submit your offer! You will be able to make changes, but you must submit your offer

– Do not submit a “place-holder” offer/submit best offers in the initial round

– Do not wait until the last minute to submit

– Keep your OET account current (log in once every 30 days)

– Read the solicitation and familiarize yourself with the clauses and schedule

Getting Help

• OET User Manual

– Available on the OET main page

– https://oet.energy.dla.mil/epst_oet/oet.html

• For questions specific to the offer, please contact the Contracting Officer listed on the solicitation

• If you are unable to access OET or your OET account is locked, please email the DLA Energy Bulk Technical Team:

– DESC-BTechTeam@dla.mil

• For questions concerning the functionality of OET, please contact:

– Darren Dunham, Darren.M.Dunham@dla.mil, (571) 767-0338

– Shanice Whitfield, Shanice.Whitfield@dla.mil, (571) 767-8495 https://oet.energy.dla.mil/epst_oet/oet.html mailto:DESC-BTechTeam@dla.mil mailto:Darren.M.Dunham@dla.mil mailto:Shanice.Whitfield@dla.mil

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E s t a b l i s h e d 1 9 6 1

DEFENSE LOGISTICS AGENCY

DLA

Bulk Bid Evaluation Model (BEM)

Darren Dunham/Shanice Whitfield Bulk Petroleum Purchase Analysts

June 21, 2023

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Bulk Petroleum Products

• Manage petroleum products in very large volumes

• Fewer contracts with large dollar values

• Estimated quantity with high minimum lift guarantee (75%)

• Awards on FOB Origin and FOB Destination Basis

• Extensive use of commercial distribution systems

• Distribution may be direct to demand point or through intermediate

Defense Fuel Supply Points (DFSPs)

• Socio-Economic considerations (CONUS only):

– Small Business Set-asides (Price Matching)

– HUBZone Premium Program

– 8(a) reservations

Bid Evaluation Model

• Mixed-integer linear optimization program used to find the minimum laid down cost for the entire procurement.

• Laid Down Price includes:

– Offered product price

– All transportation costs

– All additive costs

– All intermediate DFSP distribution costs (fixed and variable)

– Excess throughput charges

– Offer specific evaluation factors

– Base Reference Price evaluation factors

BEM Data

• Enterprise Business System (EBS)

– Requirements and solicitation data

– Amendments

– Contract Awards

• Contract Information System (CIS)

– Amendments (schedule changes)

• Transportation Rates Information System (TRIS)

– Transportation rates

• Offer Entry Tool (OET)

– Initial offers and subsequent revisions

• BEM USER

– Additives, Escalators, DFSP costs, Evaluation factors

Offer Conditions

• Optional

• BEM evaluates complex offers

– Tiered pricing

– Volume restrictions (Minimums and Maximums)

– Multiple load capabilities (modes of transportation)

– Additive injection capabilities

– Offer conditions such as “Either/Or” and “One before Two”

• Conflicting Conditions

– Conditional statements must not conflict with each other (i.e.:

Minimum award by Tanker is 5 million and overall maximum award is 3 million)

Evaluation Example

Offers A: 6,000,000 USG by TT @ $2.95/gal B: 6,000,000 USG by PL @ $3.00/gal C: 1,000,000 USG by PL @ $2.98gal

Requirements Base 1: 3,000,000 gallons received by TT Base 2: 3,000,000 gallons received by TT Base 3: 1,000,000 gallons received by TT

Intermediate Depot Support Available Into X by PL, out by TT to all Req Into Y by PL, out by TT to all Req

PL = Pipeline; TT = Tank Truck

Offer A

6,000,000 USG

@$2.95

Offer C 1,000,000

USG @$2.98

Offer B 6,000,000

USG @$3.00

DFSP X

DFSP Y

Base 3

1,000,000 USG

Base 2 3,000,000

USG

Base 1

3,000,000 USG

.28

.02

.05

.01

.02 .05.02

.04

.02

.04

.20

.23

.06

Req 1 – Offer A (total cost $3.23/gal) Req 2 – Offer A (total cost $3.15/gal) Req 3 – Offer C(total cost $3.04/gal) Total cost: $22,180,000

Req 1 – Offer B (total cost $3.06/gal) Req 2 – Offer C (total cost 3.01/gal) Req 2 – Offer B (total cost $3.04/gal) Req 3 – Offer B(total cost $3.04/gal) Total cost: $21,310,000 $870K Savings Distribution Plan Generated

Evaluated on Offered Price Only: Evaluated on Laid-Down Cost:

NOTE: When determining the vendor in line for award, the lowest laid-down cost is taken into account. A vendor may appear to be the best award choice for the government based on their offer price being the lowest, but once evaluation costs such as adjustment factors and/or transportation rates are applied, this will determine which vendor (dark grey oval) is the lowest laid down cost for the Government. There are intermediate DFSPs (light grey oval) to requirements locations (orange ovals) that have different transportation costs (light blue oval). The BEM will evaluate the best route based on the cheapest costs along the route.

BEM Rounds

INITIAL OFFERS

OET ROUND 1

INTERIM OFFERS

OET ROUND 2

IPR BEM RUN

MCBEW

FINAL OFFERS

OET ROUND 3

FPR BEM RUN –

MCBEW & LCR (if Price Reduction

Round)

PRICE REDUCTION

ROUND (Optional)

Sequence Of BEM Runs

Small Business Set-Aside Run

HUBZone Run

8(A) Run

Base Run

Optimization Run

Final Forced Run

BEM MCBEW

Laid Down Cost Report (LCR)

Post Award

• Once the solicitation is awarded, award data will be published at SAM.gov | Home

• For questions specific to an offer, please contact the Contracting Officer listed on the solicitation

Contact Information

• For questions concerning the functionality of the Bulk BEM/OET, please contact:

Darren Dunham Darren.M.Dunham@dla.mil

(571) 767-0338

Shanice Whitfield Shanice.Whitfield@dla.mil

(571) 767-8495 mailto:Darren.M.Dunham@dla.mil mailto:Shanice.Whitfield@dla.mil

Points of Contact

Joseph Yacovone Division Chief DLA Energy FEBE Joseph.Yacovone@dla.mil

(571) 767-0456

Shane Banks Division Chief DLA Energy FEBA Shane.Banks@dla.mil

(571) 767-8298

Jacee Stumpf Lead Contract Specialist DLA Energy FEBE Jacee.Stumpf@dla.mil

(937) 206-2063

Mark Davis Contracting Officer DLA Energy FEBA Mark.A.Davis@dla.mil

(571) 767-0341 mailto:joseph.Yacovone@dla.mil mailto:Shane.Banks@dla.mil mailto:Jacee.Stumpf@dla.mil mailto:Mark.A.Davis@dla.mil

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