SPE60016R0706_Conference_Slides_OS.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

April 7, 2016

DLA Energy Domestic JAA

Transportation Services

SPE600-16-R-0706

Preproposal Conference

Deliver the right solution on time, every time

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Agenda Kunkel Conference Room

• Welcome / Introductions

• Program Description

• Solicitation Overview

• Quality and Quantity Requirements

• Contracting Officer and Contracting Officer Representatives

• Government IT Systems

• Question & Answer Session

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Program Description Statement of Need

• DoD has a requirement to transport Turbine Fuel, Aviation (JAA) (U.S. Government Furnished Product) from designated Defense Fuel Support Point(s) (DFSPs) to designated Forward Support Bases (FSBs) via tank truck into tactical bags, trucks, and/or tanks within the Continental U.S. (CONUS). When directed by DLA Energy, resultant contract(s) shall support regional/national emergency(ies).

• The Contractor shall provide rapid deployment and delivery of JAA 24 hours a day/7 days a week upon receipt of task orders.

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Program Description Delivery Period

• July 1, 2016 through June 30, 2017 plus 4 one-year option periods

Requirements

• Truck Transportation of Government-Owned JAA from various Defense Fuel Support Points (DFSPs) to Forward Support Bases (FSBs)

• DFSPs and FSBs are located within 8 Delivery Zones

• Mileage from DFSP to FSB will not exceed 375 miles

(one-way)

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Program Description - Zones

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Program Description - Schedule

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Solicitation Overview

• Contract Type:

- Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with minimum guarantee of annual no-notice testing drills (PWS Section 10)

- Fixed-Price

- Multiple awards, one contract per delivery zone

• Competition:

- Full and open

• Solicitation:

- Negotiated Request for Proposal (RFP)

• Solicitation & Offeror Proposal in accordance with L2.01-1.100

Proposal Preparation Instructions, Technical Capability/Risk, Past Performance and Socieconomic Plan Submissions

- Intend to award with discussions

- System for Award Management (SAM) registration required at https://www.sam.gov/portal/public/SAM (formerly CCR) https://www.sam.gov/portal/public/SAM

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Solicitation Overview Solicitation Sections

B. Supplies or Services and Prices/Costs (see ATT 3 Requirements Schedule) C. Specifications/Statement of Work/ Performance Work Statement D. Packaging and Marking E. Inspection and Acceptance F. Deliveries or Performance G. Contract Administration Data H. Special Contract Requirement I. Contract Clauses J. List of Attachments K. Representations, Certifications, and other Statements L. Instructions, Conditions, and Notices to Offerors or Respondents M. Evaluation Factors for Award

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Solicitation Overview

Solicitation

– SF1449

– Commercial Contract Clauses and Provisions

– FAR Clauses, DFARS Clauses, DLAD Clauses, and DLA Energy

Internal Texts

– Offer Schedule (see ATT 3 Requirements Schedule)

– Performance Work Statement

– Applicable fill-in clauses/provisions

– Attachments

– System for Award Management

• Registration required to be eligible for award

• Vendors may complete representations and certifications in SAM

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Offer Submission Highlights

Detailed instructions found in DLA Energy Internal Text L2.01-1.100

• Signed SF1449, with Blocks 12, 17, 24 and 30 completed

• Completed ATT 3 Requirements Schedule

• Representations and Certifications (e.g. SAM)

• Subcontracting Plan (ATT 5)

• Attachments:

- ATT 1 Technical Proposal Questionnaire

- ATT 2 Contractor Past Performance Data Sheet

• Technical Capability/Risk Plans

- Response and Sustainment Plans

- Equipment Identification

• Socioeconomic Commitment Proposal

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Offer Submission Highlights Applicable fill-in clauses/provisions

FAR 52.219-28

FAR 52.223-03

DLAD 52.233-9001

FAR 52.209-5

FAR 52.209-7

FAR 52.212-3 with Alt I K33.01

FAR 52.203-02

FAR 52.204-05

FAR 52.219-01 with Alt I

FAR 52.222-22

F3.02

DFARS 252.223-7001

FAR 52.209-2

FAR 52.209-11

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Evaluation Factor Overview Best Value Source Selection with Trade-Offs

Factor 1: Technical Capability/Risk Subfactor 1: Readiness Plan Subfactor 2: Response and Sustainment Plan Subfactor 3: Equipment

Factor 2: Past Performance Subfactor 1: Quality of Product and Service Subfactor 2: Schedule Subfactor 3: Business Relations

Factor 3: Price

Factor 4: Socioeconomic Commitment

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Evaluation Overview

• Offerors may submit offers for one or more zones;

however, offers must include a unit price break down for all line items within each zone.

• Each delivery zone will be evaluated and awarded on a zone by zone basis. Awardees may be awarded multiple zones.

• Order of Importance of the Evaluation Factors:

- Technical and past performance, when combined, are significantly more important than Price, which is more important than Socioeconomic Commitment.

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Solicitation Overview Responsibility Determinations (FAR Part 9)

• In order to be eligible for an award, the Contracting Officer must be able to determine the contractor responsible as defined at FAR 9.104– General Standards.

Preaward Surveys (Financial/Capability)

• A preaward survey is normally required only when the information on hand or readily available to the contracting officer, including information from commercial sources, is not sufficient to make a determination regarding responsibility. See FAR 9.106-1 – Conditions for Preaward Surveys.

Eligibility review

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PWS Section 4 Quality Assurance

• The Contractor shall be responsible for the quality of product after loading. U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality standards are met. The Contractor bears the responsibility of fuel that is contaminated or delivered off-specification while in the Contractor’s possession.

PWS Section 5 Quantity Requirements

• The Contractor shall be responsible for the quantity of product after loading. U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality and quantity standards are met. The Contactor shall provide delivery receipts, DD Form 1348-7 DFSP SHIPMENT AND RECEIPT DOCUMENT (RFP ATT 6), for all products delivered. Receipts shall be signed by the authorized U.S. Government representative.

Quality and Quantity Requirements

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Exceptions to Delivery Terms Per Contract Text L2.01-1.100

• Any exceptions the offeror takes to the terms and conditions of the solicitation must be submitted with the offer. Only exceptions detailed in the offer will be treated as exceptions to the terms and conditions of the solicitation.

• Any exceptions taken by the offeror will be considered by the Government and either accepted or rejected.

Exceptions that are accepted by the Government will be incorporated into any resultant contract; exceptions that are rejected by the Government must be withdrawn by the offeror or the offer will be rejected.

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Procurement Process

ISSUE RFP PREPROPOSAL

CONFERENCE

CLOSE RFP/

INIITIAL OFFER

SUBMISSIONS

INITIAL EVALUATIONS OPEN NEGOTIATIONS CLOSE NEGOTIATIONS

FINAL PROPOSAL

REVISIONS

FINAL EVALUATIONS AWARDS

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Contracting Officer Role Per FAR 1.602-2 Responsibilities

• Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In order to perform these responsibilities, contracting officers should be allowed wide latitude to exercise business judgment.

• Contracting Officers also designate and authorize a

Contracting Officer’s Representative (COR)

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Contracting Officer Representative (COR)

• Acts as the “eyes and ears” of the Contracting Officer in monitoring contract performance

• The COR has no authority to make any commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract nor in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions

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Government System Overview

• Federal Business Opportunities www.fbo.gov

• System for Award Management www.sam.gov

• Wide Area Workflow Business Suite https://wawf.eb.mil/

– iRAPT (Invoicing, Receipt, Acceptance, and Property Transfer)

– MyInvoice

• Contractor Performance Assessment Reporting System (CPARS) www.cpars.gov

• DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil/

• Enterprise Business System (internal only) http://www.fbo.gov/ http://www.sam.gov/ https://wawf.eb.mil/ https://www.cpars.gov/ https://www.dibbs.bsm.dla.mil/

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Wide Area Workflow

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CPARS

Web-enabled application that collects and manages library of automated contractor report cards https://www.cpars.gov

Rating Contract Requirements Problems Corrective Actions

Exceptional Exceeds Many

– Govt Benefit

Few Minor Highly Effective

Very Good Exceeds Some

– Govt Benefit

Some Minor Effective

Satisfactory Meets All Some Minor Satisfactory

Marginal Does not Meet Some – Govt Impact

Serious:

Recovery Still

Possible

Marginally Effective; Not Fully

Implemented

Unsatisfactory Does Not Meet Most – Govt Impact

Serious:

Recovery Not

Likely

Ineffective https://www.cpars.gov/

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Questions / Answers