SPE600-16-R-0706.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0062742240

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE600-16-R-0706

5. SOLICITATION NUMBER

2016 MAR 25

6. SOLICITATION ISSUE

DATE

Christopher Boeding PVEFEA7

a. NAME

Phone: 703-767-9651

b. TELEPHONE NUMBER (No Collect calls)

2016 APR 26

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE600

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

484230NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

ONE

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

60PAGE 1 OF

01:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

1. The enclosed solicitation covers the following periods of performance:

Base Year: JULY 1, 2016 through JUNE 30, 2017 Option Year 1: JULY 1, 2017 through JUNE 30, 2018 Option Year 2: JULY 1, 2018 through JUNE 30, 2019 Option Year 3: JULY 1, 2019 through JUNE 30, 2020 Option Year 4: JULY 1, 2020 through JUNE 30, 2021

2. The following tentative negotiation schedule is provided for planning purposes. Note this schedule is subject to change at any time:

INITIAL OFFER CLOSING DATE: April 26, 2016 at 1:00 PM local Fort Belvoir, VA Time NEGOTIATIONS OPEN: May 13, 2016

3. NOTICE: Any contract awarded to a contractor who, at the time of award, is suspended, debarred, or ineligible for receipt of contracts with Government agencies, or is in receipt of a notice of proposed debarment from any Government agency, is voidable at the option of the Government.

4. For emergency situations during non-duty hours, the number to contact is (703) 767-8420 at the DLA ENERGY Operations Center, Contingency Plans and Operations Division (DLA ENERGY – QED).

5. INSTRUCTIONS ON SUBMITTING OFFER

a. Detailed instructions for proposal preparation and submission can be found in L2.01-1.100.

i. The following vendor fill-in clauses/provisions in this solicitation must be completed:

1. FAR 52.219-28

2. FAR 52.223-03

3. DLAD 52.233-9001 (if applicable)

4. FAR 52.209-5

5. FAR 52.209-7

6. FAR 52.212-3 with Alternate I

7. K33.01

8. FAR 52.203-02

9. FAR52.204-05

10. FAR 52.219-01 with Alternate I

11. FAR 52.222-22

12. F3.02

13. DFARS 252.223-7001

14. FAR 52.209-2

15. FAR 52.209-11

ii. Offerors shall have registrations in the System for Award Management and the DLA Energy Internet Bid Board System (DIBBS).

b. The e-mail address in which to submit offers is: BulkFuelsBidCustodian@dla.mil.

c. By submission of this package, you are stating that ALL terms and conditions of the entire solicitation are accepted and apply to your offer unless clearly stated herein.

d. Offerors must acknowledge receipt and acceptance of all amendments to this solicitation.

6. Offerors are encouraged to review the evaluation factors found at FAR 52.212-2 within this solicitation to ensure that a complete proposal is submitted.

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SPE600-16-R-0706

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B34.01 Services to be Furnished and Prices (DLA Energy, Feb 1991) The services to be furnished during the period specified herein and the unit prices are as follows:

SEE ATTACHMENT 3 REQUIREMENTS SCHEDULE.

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

DOMESTIC JAA TRANSPORTATION SERVICES

IN SUPPORT OF

DEPARTMENT OF DEFENSE (DOD)

PERFORMANCE WORK STATEMENT (PWS)

1. BACKGROUND

1.1 Contract Requirement: DoD has a requirement to transport Turbine Fuel, Aviation (JAA) (U.S.

Government Furnished Product) from designated Defense Fuel Support Point(s) (DFSPs) to designated Forward Support Bases (FSBs) via tank truck into tactical bags, trucks, and/or tanks within the Continental U.S. (CONUS). When directed by DLA Energy, resultant contract(s) shall support regional/national emergency(ies). The Contractor shall provide rapid deployment and delivery of JAA 24 hours a day/7 days a week upon receipt of task orders.

1.2 Contract Performance: The Contractor shall provide all labor, tools, parts, materials, HAZMAT placards, couplers, connectors, adapters (as needed), and transportation assets necessary to provide truck transport service of JAA from origin to destination.

1.3 Place of Performance: The Contractor shall have the ability to conduct CONUS deliveries from DFSP(s) to designated FSB(s) or designated delivery locations not exceeding a 375-mile radius of designated DFSP.

RFP ATT 8 contains a listing of potential DFSP locations. Additional DFSP locations not included in RFP ATT 8 may be identified within task orders. FSBs will be identified only upon issuance of task orders.

1.4 Period of Performance: The base performance period under the contract is July 1, 2016 through June 30, 2017. The contract may be extended for four (4) one-year option periods. Exercise of the option years will be at the sole discretion of the U.S. Government.

2. PERFORMANCE REQUIREMENTS

2.1 Readiness:

2.1.1 The contractor shall have sufficient personnel and equipment available for rapid deployment to support the quantity of fuel required and delivery conditions of each area and preventive maintenance programs to ensure optimum equipment readiness levels at all times.

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2.1.2 The contractor shall have a quality control program to ensure fully compliant services are provided throughout the contract period. This will include inspection of truck trailers to determine suitability to load, documentation (Bill of Lading and test reports) are delivered to the destination, and that additive concentrations are annotated by truck driver as needed (e.g. FSII, SDA, CI/LI). Contractor should provide a copy of this quality control program to the Quality Assurance Representative (QAR) for their review prior to starting.

2.1.3 The Contractor shall be responsible for performing bulk aviation fuel delivery operations during adverse conditions, 24 hours a day/7 days a week for an undetermined period of time, as outlined in the schedule.

2.1.4 Contractor will provide emergency contacts that are available 24 hours a day, 7 days a week to acknowledge receipt of task orders in accordance with Section 3.0. This information may be verified on a random basis.

2.2 Personnel Qualifications and Documentation Requirements: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements as specified below, and comply with all applicable federal, Department of Defense, and local regulatory bodies, laws, and regulations.

2.2.1 Contractor personnel shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials.

2.2.2 Labor employed by the contractor must be knowledgeable of and abide by laws/rules pertaining to the transport of flammable liquids, including the associated labeling and placarding of HAZMAT.

2.2.3 The Contractor shall ensure all truck drivers have a valid driver’s license and vehicle registration.

2.2.4 To access Military installations all drivers will be required to submit to a NCIC-III background check.

Derogatory information appearing in a background check that can result in denied access to a military installation includes, but is not limited to:

2.2.4.1 The NCIC-III contains criminal information about the individual that would help determine whether the individual presents a potential threat to good order, discipline and/or health and safety on the installation.

2.2.4.2 The installation is unable to verify the individual's claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

2.2.4.3 The individual has a current warrant in NCIC, regardless of the offense or violation.

2.2.4.4 The individual is currently barred from entry or access to a Federal installation or facility.

2.2.4.5 The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

2.2.4.6 The individual has a U.S. conviction of espionage, sabotage, treason, terrorism or murder.

2.2.4.7 The individual is a registered sex offender.

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2.2.4.8 The individual has been convicted of a felony within the past 10 years, regardless of the offense or violation.

2.2.4.9 The individual has been convicted of a felony firearms or explosives violation.

2.2.4.10 The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

2.2.4.11 The individual is identified as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

2.2.5 The Contractor shall provide a copy of the company business license prior to start of contract.

2.2.6 Contractor Code of Ethics and Business Conduct. Per Federal Acquisition Regulation (FAR)

52.203-13, the Contractor will be required to submit a written copy of and maintain a code of business ethics and conduct within 30 days after award.

2.3 Security and Safety Requirements: The Contractor personnel shall comply with the following security requirements in the execution of their duties.

2.3.1 The Contractor drivers shall comply with written or verbal direction received from an authorized U.S.

Government Representative in regard to applicable U.S. Government security procedures.

2.3.2 The Contractor shall comply with all applicable laws and regulations regarding the identification and marking, placarding, transportation, use, storage, and disposal of hazardous materials.

2.3.3 Drivers are prohibited from carrying weapons while performing any time during this contract.

2.3.4 The U.S. Government will not provide security escort for trucks transporting petroleum products.

2.3.5 The Contractor shall provide all necessary services and supplies to include equipment and life support for all drivers. These services and supplies will not be provided by the U.S. Government.

2.3.6 The Contractor shall be required to replace any equipment deemed unsafe or not road-worthy by an authorized U.S. Government representative.

2.3.7 Liability for Fuel Spills: The Contractor shall take all measures required by law and best business practice to prevent fuel spills (including but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any land or water). In the event that the Contractor’s failure to take such measures results in a fuel spill, the Contractor shall be liable for the costs of spill containment, cleanup, and disposal. In addition, the Contractor shall reimburse the Government for any resulting fines or penalties. The term “fuel” includes all petroleum and additive products.

2.4 Custody of Petroleum Products:

2.4.1 Transport Truck Shipments: Custody of petroleum products and risk of loss thereof shall pass from the Government to the Contractor when the loaded transport truck is released for shipment by the Contractor.

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2.4.2 Transport Truck Receipts: Custody of petroleum products and risk of loss thereof shall pass from the Contractor to the Government when the product passes from the transport truck discharge hoses into the FSB receiving facilities, whether it is a storage tank, line, or any other type of receiving equipment.

2.5 Tank Truck Requirements: Equipment deployed shall meet or exceed commercial safety and environmental protection standards for the bulk delivery of aviation fuel and sufficient to meet the capacity of the task order. Equipment deployed in accordance to the task order shall be adaptable to the conditions in the area where delivery is to be made.

2.5.1 The Contractor shall provide trucks that are fully operational and supply qualified personnel to perform maintenance actions 7 days a week, 24 hours a day. The Contractor will only be paid for operational trucks. Trucks requiring maintenance or replacement of defective truck and trailer parts shall be replaced at no extra cost to the U.S. Government.

2.5.2 The Contractor will provide the required tank truck assets to successfully perform the contractual requirements identified herein. Contractor shall have and manage sufficient trucking assets in the event dispatched truck(s) are detained for longer than expected periods of time.

2.5.3 Cleaning Requirements: The Contractor shall ensure tank trucks are cleaned in accordance with best commercial practices. Drivers may be required to provide documentation of last product carried or a cleaning certificate to a U.S. representative prior to loading. Cleaning certificates shall annotate previous cargo.

2.5.4 Inspection. The Contractor shall present trucks, upon request, for U.S. Government inspection before scheduled loading.

2.5.4.1 When required, the contractor must ensure all compartments and possible access points are sealed.

2.5.4.2 Tank trucks deemed unsuitable to load by the U.S. Government representative will be refused.

The Contractor shall be liable for all costs associated with providing a truck that is unsuitable to load. The U.S. Government will not pay detention rates for trucks that are refused. Rejected trucks will not be used until they meet cleaning requirements and inspected by the U.S.

representatives.

2.6 Delivery Requirements

2.6.1 Coordination. Key Government points of contact will be provided upon contract award.

2.6.2 Origin Loading: DLA Energy QAR or other U.S. Government appointed representative will witness/oversee the loading procedures at origin. Product is to be shipped from DFSPs to FSBs throughout the Continental United States (CONUS). DLA Energy QAR or other U.S. Government appointed representative will witness/oversee contractor and inspection the loading procedures as necessary at origin. Product is to be shipped from DFSPs to FSBs throughout CONUS.

2.6.3 Destination Discharge Location: DLA Energy or other U.S. Government appointed representatives will witness the unloading procedures at discharge at final destination FSB. DLA Energy or other U.S.

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Government appointed representatives will witness contractor the unloading procedures as necessary at discharge at final destination FSB.

2.6.4 Wait Time. The U.S. Government shall be entitled to two (2) hours of “Free Time” for loading or offloading operations for each truck. If the U.S. Government causes the contractor to wait beyond the allowed Free Time, the contractor may be eligible for detention rates. Detention rates shall apply for each hour, prorated to the nearest 15 minute increments. All travel time is at the expense of the contractor.

3. ORDERING

3.1 General. This is an Indefinite Delivery Indefinite Quantity (IDIQ) type contract in accordance with FAR 16.504.

3.2 DLA Energy or its written designee shall act as the sole U.S. Government representative to order truck transportation services under the contract.

Defense Logistics Agency Energy / -FEBC 8725 John J. Kingman Road, Suite 2954 Fort Belvoir, VA 22060-9254 Telephone: (703) 767-9651 or x8563

3.3 Orders. DLA Energy Contracting Officer will issue task orders by providing written and/or verbal notice to the Contractor’s point of contact. The Contractor’s tank trucks shall arrive at the designated DFSPs within 72 hours after receipt of the initial notice of the task order. Initial deliveries to FSBs shall occur within 96 hours of receipt of the initial notice of the task order. The task order will at a minimum, identify the delivery zone(s), contract line item number (CLIN(s)), specific load quantities per DFSP(s), specific offloading FSB(s), operating hours, and period(s) of performance.

3.4 The Contractor shall maintain availability for receipt of task orders and other communications 24/7.

3.5 Contractor Proposed Delivery Plan. Upon notification of the initial Task Order, and prior to initial loading at DFSP(s), the Contractor shall submit a proposed delivery schedule/timeline to dla.energy.ccc@dla.mil, EnergyAmericasOps@dla.mil, and DomJAATrans@dla.mil, identifying its best estimate of the quantities to be delivered on a daily basis to meet the 8-day surge requirement and/or the resupply/sustainment requirement.

3.6 The Contractor shall notify the Contracting Officer and/or Contracting Officer’s Representative and/or requestor immediately if delivery times cannot be met.

3.7 Schedule. If a contractor fails to make a delivery within the time specified, the Contracting Officer has the right to terminate the task order, in part or in its entirety, and re-issue a new order to an alternate contractor, with the U.S. Government being reimbursed for any resulting, excess re-procurement costs.

4. QUALITY ASSURANCE

4.1 Quality. The Contractor shall be responsible for the quality of product after loading. U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel

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SPE600-16-R-0706

mailto:dla.energy.ccc@dla.mil mailto:EnergyAmericasOps@dla.mil mailto:DomJAATrans@dla.mil quality standards are met. The Contractor bears the responsibility of fuel that is contaminated or delivered off-specification while in the Contractor’s possession.

5. QUANTITY REQUIREMENTS

5.1 General. The Contractor shall be responsible for the quantity of product after loading. U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality and quantity standards are met. The Contactor shall provide delivery receipts, DD Form 1348-7 DFSP SHIPMENT AND RECEIPT DOCUMENT (RFP ATT 6), for all products delivered. Receipts shall be signed by the authorized U.S. Government representative.

5.2 Load Quantities. The contractor has the responsibility to deliver to designated Government destinations all product loaded into contractor trucks as documented by the DD 1348-7.

5.3 Quantity Determination. Load and discharge quantity shall be determined on the basis of the following:

5.3.1 Calibrated receipt meter. All meters used in determining product volume shall be calibrated using American Petroleum Institute Manual of Petroleum Measurements Standards (APMA MPMS), Chapter 4, Proving Systems or equivalent national standards. The frequency of calibration shall be accomplished on an annual basis in accordance with Unified Facilities Criteria 3-460-03.

5.3.2 Measurement Standards and Calculations. All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the API MPMS or equivalent national standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volume (II) (Table 6B), Volume V (Table 24B) or Volume VII (Table 54B). The Contractor has the right to have a representative present to witness the delivery and measurement of quantity.

5.3.3 Variations in Quantity. Variations in quantity must be within the acceptable limits of 0.5% of volumes as set forth by DOD 4140.25M. If the loss tolerance exceeds 0.5%, DLA Energy is entitled to the entire amount of the lost product, regardless of the cause of the loss. The Government reserves the right to offset any losses incurred during shipment against each invoice; however, the 0.5% loss tolerance applies only to normal operating losses. In the event there is evidence of theft or tampering, DLA Energy reserves the right to claim losses, even if they are less than 0.5%. The offset will be determined by the average of daily gains/losses per CLIN over the invoice period.

5.3.4 The Contractor has the right to have a representative present to witness the delivery and measurement of quantity.

6. DELIVERABLES

6.1 Reporting Requirements. The Contractor shall provide reports with the frequency and contents indicated below. The reports should be delivered by electronic mail, using Excel, to dla.energy.ccc@dla.mil and EnergyAmericasOps@dla.mil.

6.2 Shipment and Delivery Documents: Upon completion of fuel loading at the DFSP, the Contractor shall receive and maintain a signed copy of the DD Form 1348-7. The Contractor shall provide the signed DD

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mailto:dla.energy.ccc@dla.mil mailto:EnergyAmericasOps@dla.mil

Form 1348-7 to the Government representative at the FSB destination. Upon completion of off-loading, the Government representative will date and sign the DD Form 1348-7, and shall provide the Contractor with a legible copy.

6.3. Daily Fuel Delivery Log: The Contractor shall provide a log compiling data for all fuel deliveries on a daily basis to dla.energy.ccc@dla.mil and EnergyAmericasOps@dla.mil. See RFP ATT 7 for daily log format to be used.

7. eCMRA (Contractor Manpower Reporting Application)

7.1 The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agenyc via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

7.2 Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

8. DELIVERY ZONE MAP

8. 1 See RFP ATT 9 for established delivery zones.

9. FSB LOCATIONS / REQUIREMENTS

9.1 Locations. Contractor will be notified of FSB delivery locations and quantities upon issuance of task orders.

9.2 Storage. FSBs will have adequate storage to receive product.

9.3 Personnel. FSBs will have personnel on hand to off-load fuel trucks and record/sign for fuel.

10. NO-NOTICE TESTING DRILLS

10.1Contractor testing drill(s) will be executed at least annually in order to ensure Contractor capability to comply with PWS requirements. Drills will be executed for a shorter duration and for lesser quantities than specified in the schedule. For purposes of drills, delivery will be made from DFSPs to DFSPs, in lieu of DFSPs to FSBs. Mileage requirements for drills will not exceed the activated requirements.

SECTION D - PACKAGING AND MARKING

52.247-9012 REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM) (FEB 2007) DLAD

SECTION E - INSPECTION AND ACCEPTANCE

52.246-04 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996) FAR

52.246-14 INSPECTION OF TRANSPORTATION (APR 1984) FAR

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mailto:dla.energy.ccc@dla.mil mailto:EnergyAmericasOps@dla.mil http://www.ecmra.mil/ http://www.ecmra.mil/

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984) FAR

252.246-7000 MATERIAL INSPECTION AND RECEIVING REPORT (MAR 2008) DFARS

E1 Contractor Inspection Responsibilities (Sep 2013)

(a) This contract provision applies to:

(1) All aviation fuel, lubricating oil, and additive shipments.

(2) All Bulk and Posts, Camps, and Stations non-aviation fuel shipments via pipeline or waterborne transport.

(b) QUALITY CONTROL PLAN.

(1) The Contractor is required to provide and maintain an inspection system, and a written description (Quality Control Plan (QCP)) of that system, acceptable to the Government. The Contractor has the option to provide and maintain an inspection system that, as a minimum, incorporates the requirements of ISO9001, Quality Management Systems. If the Contractor chooses to comply with the ISO9001 quality system requirements and format, all the specific Quality Assurance Provisions of this contract must be included in the resulting ISO9001 document that will serve as the QCP.

A copy of the QCP, in English, shall be presented to the Government Quality Assurance Representative (QAR) for their review and acceptance prior to commencement of production or services. An acceptable QCP is required prior to Government inspection and acceptance of supplies or services.

The QCP shall be reviewed and updated when deemed necessary by the Contractor or the Government, to include changes necessary to prevent the recurrence of quality problems. The Contractor must sign and date the original QCP, as well as each subsequent revision. Revisions shall also be presented to the QAR for review and acceptance prior to implementation. When acceptable to the Government, the original QCP, and any revisions, shall be signed and dated by the QAR.

(2) The Contractor shall require subcontractors to provide and maintain inspection systems adhere to all the requirements in this contract provision.

(3) The QCP shall include the identification of key operational positions, a schematic diagram of plant facilities pertinent to the inspection system, indicating all inspection points, and a description of the following operations related to the supplies or services to be furnished under the contract:

(i) RECEIVING, BLENDING AND COMPOUNDING. Procedures used to ensure the quality of additives blended into product supplied under this contract. Procedures to identify and ensure the quality of component base stocks used to produce finished product. Procedures to be used for adding, prior to batching, all required additives at all locations. When procedures for in-line blending of non-aviation products in accordance with the IN-LINE BLENDING OF NON-AVIATION PETROLEUM PRODUCTS contract provision are used, the QCP will provide for establishing blend ratios, and identify the responsible personnel within the Contractor's organization authorized to establish the blend ratios. When line injection of additives is required by the contract, the QCP will provide procedures for proportionately injecting additives throughout the entire loading process to ensure the additive is homogeneously blended into the product, as well as procedures for maintaining records evidencing the homogeneous blending of all line injected additives. In addition to the testing in (iii) below, a laboratory hand blend of jet fuel with all additives required by the contract shall be tested, prior to shipment, to verify compliance with the specification;

(ii) SAMPLING. Procedures for sampling additives, blend tanks, shipping tanks, lines, and conveyances/containers in accordance with API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, (ASTM D 4057) Manual Sampling of Petroleum and Petroleum Products, and/or Section 2, (ASTM D 4177) Automatic Sampling of Liquid Petroleum and Petroleum Products. Procedures include sample location, frequency, quantity, and retention. For all tanker, barge, and pipeline shipments, a flow-proportional sample taken in accordance with MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken in accordance with MPMS Chapter 8, Section 1 are acceptable provided that they are taken hourly throughout the shipment and that the quantity of the composite sample meets the requirements in Table II of this contract provision. See Table I, Minimum Sampling and Testing Requirements, and Table II, Sample Retention;

(iii) TESTING. Types of test series and individual test methods/procedures to be performed on samples taken from each location identified in (ii) above. See Table I, Minimum Sampling and Testing Requirements, and Table III, Definitions of Test Series;

(iv) CALIBRATION. Program for testing and measuring equipment in accordance with ISO 10012, Measurement Management Systems - Requirements for Measurement Processes and Measuring Equipment, or equivalent local regulation, as appropriate; and, a program for meters used to determine quantity complying with the API MPMS, Chapters 4, 5, and 6, or equivalent foreign standard. For items not covered by API, ASTM, or IP publications, the applicable manufacturer's recommended calibration method(s), outlined in the applicable industry publication, shall be used if acceptable to the Government;

(v) STORAGE AND HANDLING. Procedures for quality/quantity determination. Includes a description of storage and handling equipment, such as tanks, lines, valves, and manifolds; identification of dedicated/common product systems, including description of line segregation and controls to assure capability for proper gauging, sampling, draining of water, filtration, circulation, and drying; and identification of any other process/system used in maintaining product integrity during storage and handling;

(vi) LOADING AND SHIPPING - GENERAL. Procedures for product movement and related quality/quantity checks from shipping tank(s) to custody transfer point (CTP). Description of transfer system from shipping tank to CTP. A dedicated system, including lines, pumps, loading arms, and hoses, is preferred, but an isolated common system incorporating blind flanges, spectacle plates, or double valves between systems is acceptable. An isolated common system using single valves designed to ensure positive isolation, such as twin seal single valves, are also acceptable. Systems with single valve (other than twin seal) isolation require specific procedures be included in the QCP to ensure product integrity prior to the CTP. When single valves (other than twin seal) are present in the system, the Contractor shall provide their quality control procedures, from the first single valve to the CTP, at time of bid to the Contracting Officer for a determination of acceptability. Procedures for conditioning and testing of isolated systems that last carried a product other than that intended for movement under this contract. For in-line blending of non-aviation products, where approved in this contract, requirements must comply with the IN-LINE BLENDING OF NONAVIATION PETROLEUM PRODUCTS contract provision.

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(vii) LOADING AND SHIPPING - TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS. For direct deliveries using Contractor-supplied tank cars and tank trucks in dedicated same grade aviation fuel service, refer to the section of API 1595 entitled “Loading of Road/Rail Cars” for loading and shipping procedures. All other tank car, tank truck, and intermodal container loadings shall be in accordance with the following procedures: Confirm all compartments have been prepared in accordance with Table IV, Conversion Chart for Tank Cars, Tank Trucks, and Intermodal Containers, below. Whenever possible, ensure the same preparation procedures used for compartments are applied to hoses, manifolds, etc. Ensure that conveyances carrying lubricating oil are dry and free from loose rust, scale, and dirt. Provide for investigation of discrepancies in either recorded quality or quantity. When required by the contract, seal conveyance and record seal numbers on the shipping document. Strainers and filters shall be located as near the loading or filling point as practicable and shall be used as outlined below for all deliveries except deliveries into tanker, barge, or pipeline.

(A) All aviation fuel shall be passed through strainers of 60 mesh or finer screen;

(B) All lubricating oil products, including preservatives, having a kinematic viscosity of 20.0 centistokes or less at 100 degrees Fahrenheit shall be passed through a 100 mesh or finer screen;

(C) All lubricating oil products, including preservatives, having a kinematic viscosity greater than 20.0 centistokes at 100 degrees Fahrenheit, but less than 22.0 centistokes at 210 degrees Fahrenheit, shall be passed through a 60 mesh or finer screen; and

(D) The Contractor shall furnish and periodically inspect strainers and filters pursuant to this paragraph to determine condition and perform maintenance as necessary, keeping a written record thereof.

(viii) LOADING AND SHIPPING - TANKERS AND BARGES.

(A) For f.o.b. destination Contractor-supplied tankers/barges. Procedures for the preparation of vessel cargo systems, in accordance with Energy Institute (EI) HM 50, Guidelines for the Cleaning of Tanks and Lines for Marine Tank Vessels Carrying Petroleum and Refined Products, that ensure the vessel is suitable to load the intended product(s).Particular attention should be given to vessels that previously carried a Fatty Acid Methyl Ester (FAME) cargo. As a minimum, f.o.b. destination Contractors must ensure that all cargo systems on the vessel intended for loading product under this contract, to include tanks, lines, manifolds, and pumps, are washed, gas freed, and inspected. In the event a solvent de-greaser is utilized in the tank preparation process, a minimum of two rinses must be performed by the vessel prior to loading Aviation Turbine Fuel. Vessels that will be carrying JP8 will be allowed to load without cleaning based upon the following criteria: the last cargo prior to loading JP-8 is Jet A/A1, and the second and third to last cargoes were clean middle distillate or lighter petroleum products (no black oils, lubricating oils, vegetable oils, palm oils, biodiesel with FAME content greater than or equal to 15 % or other similar products). The vessel will drop all lines and strip dry all cargo tanks of the previously carried Jet A/Jet A1 prior to loading JP-8. These procedures, and others deemed necessary by the Contractor, shall be included to ensure that the product meets the specification requirements at the CTP.

(B) For f.o.b. origin Government-supplied tankers/barges. Procedures for maintaining a time log of all significant events/delays including vessel notice of readiness, vessel arrival, mooring, vessel deballasting, inerting and conditioning of cargo tanks, inspections, hose connections and disconnections, starts, stops, vessel release, or any other event that affects laytime of the vessel. Procedures for assuring condition of loading line (full of tested product, all air bled, and pressure packed) and gauging shore tanks, both before and after loading. In the event an automated metering system is to be used as the means of shore quantity determination, manual gauges of all storage tanks designated for shipment shall be taken prior to commencement of loading. Procedures for preload discussion between Contractor, vessel, and QAR to include, but not be limited to, prior two cargoes, cleaning procedures, loading plan, loading rates, sampling requirements, and after loading sampling and gauging.

[Prior to loading - gauge, sample, and test intransit cargoes designated for load on top. Gauge and sample (1 gallon) any other product on board, except for JPTS, and retain those samples.] All cargo quantities shall be calculated and volume corrected both before and after loading. Procedures for commencement of loading into one tank (up to 3 feet), then switching to at most two other vessel tanks while first-in sampling and testing is being accomplished (Table I). Procedures for the transportation of samples from the vessel to the testing facility. Monitoring the loading (including line blending and additive injection) from source to vessel, investigating irregularities immediately and stopping loading, if necessary. Procedures for investigating discrepancies in quality (mandated if off-specification or out of testing tolerance) and quantity (mandated if shore to ship variance is in excess of the following: 0.2% (0.002) for cargos not requiring cleaning, gas freeing, or drop/strip; 0.3% (0.003) for cargos requiring drop/strip; or 0.5% (0.005) for cargos requiring cleaning and gas freeing, or figures are suspect) on loaded conveyance.

(C) For both f.o.b. origin and destination tankers/barges. Procedures for immediately notifying the QAR when irregularities occur or are suspected, and on all occasions when loading is interrupted. Authority to release a Government-furnished vessel rests with the Government QAR after compliance and completion by the Contractor of all required operations, including the preparation of the DD Form 250-1.

(ix) RECORDS AND REPORTS. Procedures for completing and distributing required documentation both prior to and after the release of the vessel. Documentation shall include, as a minimum, test reports for all products and additives, additive blending and/or injection records, vessel notice of readiness, customs documents, bills of lading, vessel ullage reports, and the DD Form 250/DD Form 250-1 and continuation sheet(s) (or the Paperless Ordering and Receipt Transaction System [PORTS] or equivalent). Other documentation may be required on an as needed basis, such as vessel port logs, calibration records, and results of quality or quantity discrepancy investigations. These records and reports will include by whom, where, and how they were prepared, as well as retention information. The DD Form 250-1 and DD Form 250-1 continuation sheet(s) will be signed by the Contractor and the vessel representative in the appropriate blocks before presenting them to the QAR for signature. The DD Form 250 and DD Form 250-1 shall identify the type, brand name, and amount of all additive(s).

(x) CORRECTIVE ACTION. Actions to be followed to effect correction of any deficiency affecting product quality or quantity, such as handling of off-specification product (waivers, conveyance rejections, etc.). The corrective action procedures shall include notification of the

QAR.

(4) The QCP shall identify one individual to serve as a point of contact for quality/quantity matters relating to the inspection system description in the plan.

(5) The Contractor is responsible for all inspection systems, QCPs, and product quality and quantity.

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(c) The Contractor shall perform all inspections and acceptance tests required by the specifications of the supplies to be furnished under this contract or, shall have such tests performed, in a laboratory acceptable to the Government. For f.o.b. destination Contractor-supplied tankers/barges, the Contractor shall provide the QAR, prior to the first shipment, with the name and location of the laboratory to be used for testing at each discharge point. The Contractor shall also notify the QAR of any subsequent laboratory changes prior to the affected shipments. If any laboratory is determined to be unacceptable to the Government, the Contractor must designate another laboratory that is acceptable, before acceptance testing can take place. Acceptance tests will normally be performed at the acceptance point. However, when such tests are performed at origin on supplies to be accepted at destination, documentation that will enable verification of the original test results shall be provided to the Government prior to acceptance at destination. Regardless of the method of delivery, products furnished under this contract must meet all specification requirements at the CTP.

(d) Prior to loading, the Contractor shall inspect all shipping conveyances for suitability to load the supplies furnished under this contract, except for Government-furnished tankers and barges Authorization for the Contractor to participate in the inspection of Government-supplied tankers and barges rests with QAR. The QAR has the right to inspect any Government-supplied conveyance prior to loading and, in the event the Contractor and the QAR disagree on the suitability to load such a conveyance, the determination of the QAR shall govern. If the SHIPMENT AND ROUTING contract provision is included in the contract, Government-furnished transportation equipment that is unsatisfactory for loading shall be reported by the Contractor in accordance with the provisions contained in that contract provision. Procedures to determine suitability to load tank trucks and tank cars shall include, but not be limited to, visual inspection of interior compartments to assure cleanliness and dryness. Manifolds and hoses must be drained and be clean and dry for the intended product. If the Contractor intends to witness operations at any point up to, and including, government acceptance, the Contractor is responsible for contacting the facilities to be visited and obtaining the required access.

(e) When requested by the U.S. Government, the Contractor shall furnish no more than five (ten in the case of jet fuel) 1-gallon samples of liquid product from any individual batch or lot of the supplies to be furnished under this contract. Such samples shall be furnished without charge to the Government and shall be packed, marked, and shipped by the Contractor, at their expense.

(f) The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the Government during the performance of this contract and for three years after final payment under this contract. These records shall include, but not be limited to, DD Form 250-series documents, documentation of internal inspections of all conveyances, laboratory certificates for all required testing (including those for the shipping tanks for f.o.b. destination tankers/barges), and documentation of quantity determinations.

(g) When a common system is to be used for shipment in accordance with paragraph (a)(3)(vi) above, the Contractor shall provide a list of all products carried by that system during the past year to the Contracting Officer, at the time of offer, for a determination of acceptability.

(h) The inspection system and related operations provided or performed pursuant to this provision shall be subject to surveillance by the QAR.

(i) The contractor may provide transportation to/from/between contractor facilities and operations to the QAR or DLA Energy representative performing official duties relating to the administration of the contract and the contract price shall include the cost of any such transportation.

TABLE I

MINIMUM SAMPLING AND TESTING REQUIREMENTS (1) (9)

LOCATION

WHEN SAMPLED TYPE OF SAMPLE TYPE OF TEST

(SERIES OR INDIVIDUAL)

1. Refinery/Terminal (Each Shipping Tank)

Each Batch Prior to Start of Shipment

All Level or Multi-Level Composite

A (2)

2. All Modes (Shipping Line)

a. Dedicated Line

b. Common Line

Prior to Loading/Shipping

Spot

C

B

3. All Modes (except Tank Car/Tank Truck)/Intermodal Container)

(Custody Transfer Point)

Immediately After Start of Loading/Shipping

Spot C

4. a. Tanker/Barge or Pipeline (F.O.B.

Origin) (Custody Transfer Point)

b. Tanker/Barge (F.O.B Destination) (Custody Transfer Point)

During Loading or Pipeline Shipping

During Discharge

Representative Line Sample [See Paragraph (b)(3) (ii)]

Representative Line Sample [See Paragraph (b)(3) (ii)]

Retain Only

Retain Only – Discard After Shore Tests are On-Specification

5. Tanker/Barge/Pipeline (Custody Transfer Point)

Hourly During Loading/Shipping

Spot Visual (3) plus additive analysis for FSII & SDA, if line injected

6. Tanker/Barge After loading 3 feet or Spot C (4) - plus additive analysis for

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(First-In) the line displacement quantity, whichever is greater

FSII & SDA, if line injected

7. Tanker/Barge (F.O.B. Origin only)

a. Each Compartment

b. Composite

After Loading

All-Level or Multi-Level Composite

Multi-Tank Volumetric Composite (6) of Each Product Loaded

Sample to be retained in case composite fails. If composite fails perform Workmanship & Density on each compartment sample.

For JP5, flash point must also be performed.

B (except gum for Aviation Turbine Fuel) (except carbon residue for Diesel/Kerosene) (plus FAME (7))

8. Tanker/Barge (F.O.B. Destination only)

a. Origin (vessel) Composite

b. Destination (vessel) Composite

c. Destination (vessel) Each Compartment

(SEE NOTE 5 FOR ADDITIONAL

REQUIREMENTS)

After loading

Prior to Discharge

Prior to discharge

Multi-Tank Volumetric Composite (6) of Each Product Loaded

Multi-Tank Volumetric Composite (6) of Each Product to be Discharged

All-level or Multi-level composite

A (plus FAME (7))

A

For retain in case composite fails.

If composite fails perform Workmanship & Density on each compartment sample. For JP5 perform flash point also.

9. Tank Car/Tank Truck/Intermodal Container (Loading Rack)

After change of source tank.

Spot C plus additive analysis for FSII & SDA, if line injected

10. Tank Cars/Tank Truck/ Intermodal Container

After Loading/Filling All-Level or Low Point Drain/Bottom Line (10)

Workmanship (C - when loading lubes and FSII)

11. Drum After Filling Multi-drum Composite (8) C

NOTES FOR TABLE I:

(1) AT THE GOVERNMENT'S OPTION, FULL SPECIFICATION TESTING MAY BE REQUIRED AT THE CUSTODY

TRANSFER POINT. IT IS THE CONTRACTOR'S RESPONSIBILITY TO FURNISH THE GOVERNMENT WITH

SATISFACTORY EVIDENCE OF SPECIFICATION COMPLIANCE.

(2) PRIOR TO PERFORMING A-LEVEL TESTING, THE HOMOGENEITY OF EACH BATCH SHALL BE DETERMINED.

AT A MINIMUM, UPPER, MIDDLE, AND LOWER SAMPLES SHALL BE TESTED FOR DENSITY/API GRAVITY AND COMPARED TO THE SPECIFICATION REQUIREMENT FOR HOMOGENEITY. IF NO SPECIFICATION REQUIREMENT EXISTS, HOMOGENEITY SHALL BE DEFINED AS WHEN THE TEST RESULTS FOR THE UPPER, MIDDLE, AND LOWER SAMPLES ALL FALL WITHIN THE REPEATABILITY LIMIT(S) OF THE TEST METHOD USED TO DETERMINE DENSITY/API GRAVITY. IN ANY CASE, WHEN DEEMED NECESSARY BY THE GOVERNMENT, TESTS IN ADDITION TO DENSITY/API GRAVITYMAY BE

REQUIRED TO CONFIRM BATCH HOMOGENEITY.

(3) CONTINUOUS IN-LINE ANALYZERS (I.E., DENSITY AND/OR FLASH POINT) ARE ACCEPTABLE, IN LIEU OF

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HOURLY EVALUATIONS, IF QUALITY IS ASSURED. WHEN CONTINUOUS IN-LINE ANALYZERS ARE PRESENT IN THE SYSTEM, THE CONTRACTOR SHALL PROVIDE ITS QUALITY CONTROL PROCEDURES AT TIME OF

OFFER TO THE CONTRACTING OFFICER FOR DETERMINATION OF ACCEPTABILITY.

(4) TESTING FOR PARTICULATE CONTAMINATION SHALL BE REQUIRED BY THE GOVERNMENT IF VISUAL

EXAMINATION OF THE SAMPLE FAILS WORKMANSHIP FOR SEDIMENT/SUSPENDED MATTER.

(5) FOR FOB DESTINATION SHIPMENTS DESTINED FOR MULTIPLE LOCATIONS IN CLOSE PROXIMITY TO ONE ANOTHER (WITHIN 24 HOURS SAILING TIME BETWEEN LOCATIONS) THE A-TYPE TESTING REQUIRED PRIOR TO DISCHARGE SHALL ONLY BE REQUIRED AT THE INITIAL DISCHARGE POINT, WITH ONLY C-TYPE TESTING REQUIRED PRIOR TO DISCHARGE AT SUBSEQUENT DISCHARGE POINTS. HOWEVER, IF CARGO INTEGIRTY CHANGES BETWEEN DISCHARGE POINTS, SUCH AS THROUGH CARGO TRANSFERS, CONTAMINATION, ETC., THEN A-TYPE TESTING SHALL BE REQUIRED AT THE NEXT DISCHARGE POINT. A COPY OF THE FULL SPECIFICATION TEST REPORT FOR THE VESSEL, AFTER LOADING, SHALL BE PROVIDED TO THE RECEIVING ACTIVITY AT EACH DISCHARGE POINT, PRIOR TO DISCHARGE.

(6) COMPRISED OF ALL-LEVEL OR MULTI-LEVEL COMPOSITES FROM EACH COMPARTMENT.

(7) CONTRACTORS DELIVERING INTO THE GPSS,CEPS, NIPS, AND DFSP ATHENS (MOH) SHALL PERFORM FAME

CONTENT TESTING IN ACCORDANCE WITH TEST METHOD IP 585 OR IP 590,…