SPE30024R00240004.0003.PDF

Q&A

Offeror Question/Comment DLA Troop Support Response

Did DLA Troop Support response result in a change to the

RFP

Documents/ Attachments?

Change made via Amend-ment:

The estimated value for the minimum two (2) months of stock of $4.1M (at cost) does not appear reasonable given the estimated annual sales value of $77M, or the equivalent of $6.1M per month. The 6th bullet under the same section states that the new PV is entitled to 50% of standard distribution price for product purchased form the incumbent. However, the RFP does not define what the incumbent Prime Vendor is entitled to for the transferred inventory to the new Prime Vendor.

See revised language in Section III. Contract Implementation Phase, Section A.

Contract Implementation Phase - Ramp Up. The solicitation will be revised via an Amendment if changes to the requirements are needed. Yes.

Amend-ment Amend-ment

The submission requirements state, "Element 3 – Item/Product Prices, using attachment 2, tab Market Basket and a supporting word document, which confirms the item description quoted". May the government confirm this may be submitted as part of a pdf file (in the Business Proposal Volume) as opposed to a separate MS Word document?

Please refer to the solicitation – Attachment 1, Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items, Section (d). Submission Requirement – Business Proposal/Pricing – Volume III, Element 3 for information related to item descriptions and quote submissions. No.

Distribution category 25 and 26 requires cost inclusive of Tri-walls, wet/dry ice and packaging. May the government confirm this requirement, considering costs associated with these services are priced under Categories 20, 21, 22 and 23?

Categories 25 and 26 (airlift cost per LB) should include the cost of airfreight in it, and the locations are to be determined dependent on Government need. These rates are not to cover airfreight costs from CONUS to PV Platform only and are to cover airfreight from PV platforms to Customer. Categories 20, 21, 22 and 23 are generally used for airlift scenarios on case by case basis. No.

Line #61 and #65 are fresh eggs with exactly same description, pack size. Are we expected to quote each of these for a certain country (i.e. Poland only, Germany only)?

Removed #65 from Market Basket and added demand to #61 (891001E900060-EGGS, SHELL, FRESH, MED, 53 - 63 GM EA, 1 DZ/CARTON, 30 CARTONS/CS) as these items are overall the same with different packaging. Both items are acceptable. Yes.

Amend-ment

Based on the distribution fees assigned on the Current Catalog, following items appear to be procured from the European market. Can you confirm that the SPV could or should purchase these items from OCONUS? (canned pineapple, tortilla chips, chilled french fries)

Distribution Categories listed for the canned pineapple and tortilla chips are accurate as is on the Current Cataloged Items tab. Removing chilled french fries (891501E091383, 891501E090710 and 891501E090830) from the Current Cataloged Items tab as they were included in error. Yes.

Amend-ment

Subsistsence Prime Vendor Northern Europe Solicitation SPE30024R0024

RFP - Question and Answer Log (Note: DLA Troop Support received the following questions in response to this solicitation. The responses to these questions are provided for clarification pruposes only but may change portions of the solicitation requirements. In the event of any discrepancy between the answers provided in this amendment and the solicitation documents, the solicitation documents will take precedence.

There are discrepancies between the Market Basket and the Current Catalog tab of the Pricing Spreadsheet. Please confirm accuracy of the information in the Market Basket and/or the Pricing Spreadsheet: #2-896001E113661

(BEV, CARB, COLA, SWT, (COKE CLASSIC), 12 OZ CAN, 24 CANS/BOX);

#3-896001E221407 (BEV, CARB, COLA, SF, (coke zero), w/asp, 12 fl oz cn, 24/bx); #16-

890501E611834 (BEEF, GRD, PATTIES, FZN, 85% MIN LEAN, 40/4 OZ EA, N#1136);

#17-896001E127683 (DRINK, NUTRITIONAL, PROTEIN, SS, RTD, RASPBERRY, 500 ML

BT, 6 PER CS); #54-

890501E607723 (HAM, WATER ADDED, BNLS, CKD, DELI, SL, CHL, BUFFET STYLE, 1 OZ

AVG, 4/3 LB PG); #55-

890501E625732 (CKN BRST FLT, IQF, US GRA, 4.5-5.5 oz ea, 6/5 lb co, 1/30 lb cs);

#65-891001E397131 (EGGS, SHELL, FRESH, MED, 53-63 GM EA, 30 DZ/CS); #85-

896001E123469 (ICE CUBES, 10 lb bag,)

Corrected #2 and #3 to Distribution Price Category 6 (OCONUS DRY CS) on the Market Basket tab. Corrected #16 to Distribution Price Category 3 (CONUS FZN CS) on the Market Basket tab. Corrected #17 to Distribution Price Category 7 (OCONUS CHILLED CS) on the Market Basket tab. #54 corrected Distribution Price Category UoM from LB to CS. #55 corrected Distribution Price Category UoM from LB to CS. Removed #65 from Market Basket and added demand to #61 (891001E900060-EGGS, SHELL, FRESH, MED, 53 - 63 GM EA, 1 DZ/CARTON, 30 CARTONS/CS). Removed #85 from Market Basket. Yes.

Amend-ment

For the following line item in the Market Basket, the NSN for this product in the Market Basket does not appear in the Current Catalog. However, the same product description with different NSN appears in the Current Catalog. In addition, the Distribution Category assigned to this product in the Market Basket appears to be in error (Cat 1), unless this product is intended for CONUS sourcing. Also, if these were intended to be the same item, the QTY per market basket exceeds the QTY per the Current Catalog. #14-896001E115526 (BEV, CARB, ORANGE, (FANTA), 12 OZ CAN, 24/BOX)

#14 896001E115526 (BEV, CARB, ORANGE, (FANTA), 12 OZ CAN, 24/BOX) will be corrected accordingly to Distribution Price Category 6 (OCONUS DRY CS) on the Market Basket tab. Correct stock number from 896001E122701 to 896001E115526 on the current cataloged items tab and updated demand accordingly from 7759 to 14103. Yes.

Amend-ment

For the below item, Current Catalog demand QTY (in CS) appears to be excessive.

Please confirm accuracy of the information. 890501E625493 (BACON, SL, F/C, FZN, hickory smk, from 18-22/lb, 6/200 ct pg, 19.57 lb cs, N#540)

The demands are based on the Government's best estimate at the time of solicitation issuance. No.

In Column E, DLA is providing Total Annual Demand Quantity for the entire program, which includes 26 countries in the Northern European zone. To enable bidders to provide accurate pricing for distribution, and to provide optimal locations for distribution centers, will DLA provide Total Annual Demand Quantity per Country?

Additional customer delivery point information was provided via Amendment 0003. No.

May DLA modify Attachment 2 to provide current Units Per Pallet for each item on catalog for SPV Northern Europe? No. Please review the solicitation in its entirety for these and all contract requirements. No.

May the government provide as examples of current catalog items, to distribution Categories 18 and 19 to enable bidders to provide accurate costs and prices?

Although there are no items identified in the current cataloged items with these categories, distribution price categories 18 and 19 shall be used in some instances as products can be added in the future. The currently cataloged items tab is provided for informational purposes only. No.

Line items 61 and 65 are same item under two different NSNs, can the government review and confirm requirement?

Line item #65 (891001E397131) has been removed from the market basket. Yes.

Amend-ment

There are some items in the Market Basket Tab that are linked to an incorrect Distribution Price Category, and different than those same items in the Current Catalog Items Tab.

For example, Items 2, 3 and 14 in the Market Basket Tab are marked as Distribution Price Category 1; in the Current Catalog Items Tab, those items are marked as Distribution Price Category 6.

Respectfully request the Government review, validate and clarify Distribution Price Categories for each of the Market Basket items.

Validated via Amendment. See revised pricing spreadsheet to include the Disribution Price Categories tab and Market Basket tab. Yes.

Amend-ment

Cell G8 formula is comprised of Weighted Market Basket Product Prices (Product Price

* 0.3) X 10. Can the Government clarify what the "10" in that formula indicates?

This is an error and will be revised to F8 x 5. Yes.

Amend-ment

In the Current Catalog Items Tab, there are three (3) chicken items that have been assigned Distribution Price Categories 7A and 9A, respectively, while these categories are not listed in the Distribution Price Category Tab. Can the government clarify this discrepancy?

These 3 items (890501E625731, 890501E190146, and 890501E625732) will be removed accordingly. Yes.

Amend-ment

Line # 14 - 896001E115526 - BEV, CARB, ORANGE, (FANTA), 12 OZ CAN, 24/BOX Item is currently not present in "Current Catalog Items" tab based on it’s NSN, however, does have annual QTY listed as 14,103 CS. Please advise if this is correct.

Correcting stock number from 896001E122701 to 896001E115526 on the current cataloged items tab and updated demand accordingly from 7759 to 14103. Yes.

Amend-ment

97 Line # 21 - 895001E625834 - DRESSING, RANCH, BUTTERMILK, 60/1.5 oz pg (OCONUS ONLY) Please advise what does "OCONUS ONLY" means in this item's description?

"OCONUS ONLY" is listed in the item descriptions for items where military shelf life can apply. No.

Line # 38 - 890501E591290 - CORNISH HEN, HALVED, FZN, WOG, 24/13 oz avg,19.5 lb cs, N#P1500(see comments) This item has "see comments" statement in its description, please advise the meaning of this?

"See comments" is an error and will be removed from description on Market Basket tab. Yes.

Amend-ment

Line # 59 - 892001E122137 - CAKE, YELLOW, FULL SHEET, FRESH, 105 servings, 19.5 lb ea, AAFES This item has "AAFES" in its description. Please advise if that implies that item is to be purchase from AAFES in Germany, or it is to be supplied to AAFES only? Purchased from AAFES. No.

Line # 61 - 891001E900060 - EGGS, SHELL, FRESH, MED, 53 - 63 GM EA, 1 DZ/CARTON, 30 CARTONS/CSoThere are two Fresh Eggs lines on the Market Basket - Line item 61 and line item 65. Both are having identical specifications based of its descriptions.

Please advise what is the difference between those two? If those two lines are for different countries withing AOR, please advise which countries it is then.

Removed #65 from Market Basket and added demand to #61 (891001E900060-EGGS, SHELL, FRESH, MED, 53 - 63 GM EA, 1 DZ/CARTON, 30 CARTONS/CS) as these items are overall the same with different packaging. Both items are acceptable. Yes.

Amend-ment

Line # 65 - 891001E397131 - EGGS, SHELL, FRESH, MED, 53-63 GM EA, 30 DZ/CS Item is currently not present in "Current Catalog Items" tab based on its NSN, however, does have annual QTY listed as 8,7813 CS. Please advise if this is correct.

Removed #65 from Market Basket and added demand to #61 (891001E900060-EGGS, SHELL, FRESH, MED, 53 - 63 GM EA, 1 DZ/CARTON, 30 CARTONS/CS) as these items are overall the same with different packaging. Both items are acceptable. Yes.

Amend-ment

Line # 66 - 891501E312739 - PINEAPPLES, GOLDEN, FRESH, ripe, buy in 1 lb increments, (alt) Poland only This item has "Poland Only" in its description. Please advise if that implies that item is to be distributed to customers in Poland only? If yes, does it required to be sources in Poland only as well?

No - "Poland Only" was included in the item description for STORES administration cataloging purposes only. No.

Line # 69 - 891501E312751 - CANTALOUPE, FRESH, buy in 1 lb increments, (alt) Poland only This item has "Poland Only" in its description. Please advise if that implies that item is to be distributed to customers in Poland only?If yes, does it required to be sources in Poland only as well?

No - "Poland Only" was included in the item description for STORES administration cataloging purposes only. No.

Line # 75 - 896001E900500 - WATER, DRINKING, 0.5 lt bt, 1512 bt per pg oThe item has a description/pack size of 1512 bottles per PG. This means that one PG is full pallet.

At the same time, the item is assigned to distribution category number 9, which is labelled as "OCONUS Water CS" and has Case as unit of measure. Based on that, market basket tab has a mismatch between item UOM (full pallet) vs. distribution price category (case). Please advise if this will be corrected in market basket, as currently distribution price is not correctly calculated for this item.

Adding Distribution Price Category subcateogry 9A - OCONUS Water PG (Potable - Bottled)- to match the item description. Yes.

Amend-ment

Line # 76 - 896001E900256 - WATER, SPRING, 5 lt bt, 162 bt per pg oThe item has a description/pack size of 162 bottles per PG. This means that one PG is full pallet. At the same time, the item is assigned to distribution category number 9, which is labelled as "OCONUS Water CS" and has Case as unit of measure. Based on that, market basket tab has a mismatch between item UOM (full pallet) vs. distribution price category (case). Please advise if this will be corrected in market basket, as currently distribution price is not correctly calculated for this item.

Adding Distribution Price Category subcateogry 9A - OCONUS Water PG (Potable - Bottled)- to match the item description. Yes.

Amend-ment

Line # 77 - 896001E900298 - WATER, DRINKING, 1.5 lt bt, 504 bt per pg oThe item has a description/pack size of 504 bottles per PG. This means that one PG is full pallet. At the same time, the item is assigned to distribution category number 9, which is labelled as "OCONUS Water CS" and has Case as unit of measure. Based on that, market basket tab has a mismatch between item UOM (full pallet) vs. distribution price category (case). Please advise if this will be corrected in market basket, as currently distribution price is not correctly calculated for this item.

Adding Distribution Price Category subcateogry 9A - OCONUS Water PG (Potable - Bottled)- to match the item description. Yes.

Amend-ment

Line # 78 - 896001E900769 - WATER, DRINKING, 1.5 lt bt, 6/cs, 80 cs per pg/pallet, min order 1 pg/pallet oThe item has a descrip on/pack size of 480 bo les per PG. This means that one PG is full pallet. At the same time, the item is assigned to distribution category number 9, which is labelled as "OCONUS Water CS" and has Case as unit of measure. Based on that, market basket tab has a mismatch between item UOM (full pallet) vs. distribution price category (case). Please advise if this will be corrected in market basket, as currently distribution price is not correctly calculated for this item.

Adding Distribution Price Category subcateogry 9A - OCONUS Water PG (Potable - Bottled)- to match the item description. Yes.

Amend-ment

Please advise if soda beverages (Market Basket Lines 1, 2 and 14 – Coke Classic, Coke Zero and Fanta) can be sourced/procured in OCONUS? Currently those items are listed in CONUS Distribution Category, however, those items are widely available across the AOR/ Northern Europe.

Market Basket Line 1 (891001E290503 - MILK, SKIM, UHT, CHOC, 18/0.5 pt co) is correctly listed as is. Market Basket Line 2 and 14 will be corrected accordingly to Distribution Price Category 6 (OCONUS DRY CS). See Section IV. Product Sourcing and Pricing, section C. Domestic Item Preference for further solicitation requirements. Yes.

Amend-ment

Please advise if items from Distribution category 16 (FSOS CS), 17 (FSOS EA) and 22 (Wet Ice) are to be sourced in CONUS or OCONUS? Currently, based on its distribution category description it is not clear where to source those items.

See Section IV. Product Sourcing and Pricing, section M. Food Service Operating Supplies (FSOS) for solicitation requirements. Wet Ice can be locally sourced. No

The tab “Current Catalog Items” has column E “Total Annual Demand Quantity” which in our understanding is total demand across all countries in AOR. Please provide a breakdown of Annual Demands per each country in AOR in separate columns. In addition to that, please provide the breakdown of Annual Demand per each customer in all the countries in AOR in separate columns. Additional customer delivery point information was provided via Amendment 0003. No.

Tab “Distribution Price Categories” has 4 categories of GFM items, which “Annual Quantity” hard numbers, namely: Category 12 – has annual quantity listed 1,920 cases, however, there are no items in “Current Catalog Items” that has category 12. Please advise if this is correct? Are those items currently cataloged, and if yes, can you add those lines in to “current catalog item” tab with its respective annual demands per item. Category 13 - has annual quantity listed 62,000 each, however, there in “Current Catalog Items” this category has total of 61,589 each as demand, please advise if this is correctly listed? Category 14 - has annual quantity listed 4,000 cases, however, there are no items in “Current Catalog Items” that has category 14. Please advise if this is correct? Are those items currently cataloged, and if yes, can you add those lines in to “current catalog item” tab with its respective annual demands per item. Category 15 -has annual quantity listed 62,000 each, however, there in “Current Catalog Items” this category has total of 58,054 each as demand, please advise if this is correctly listed?

The GFM quantities listed on the Distribution Price Categories tab are accurate and reflect the forecasted/anticipated demand for storage. See Section VII. Inventory and Warehouse Management, section B. Government Furnished Material - Operational Rations for more information on the solicitation requirements. No.

Please advise scenarios, in which Distribution Price categories 20, 21, 22 and 23 are to be used? Are those categories to be used in conjunction with main product categories (1 to 9)? Generally used for airlift scenarios on case by case basis. No.

Please advise if categories 25 and 26 (airlift cost per LB) should include the cost of airfreight in it? If yes, to what locations? Are those rates cover airfreight costs from CONUS to PV Platform only? Or those rates are to cover airfreight from PV platforms to Customers? Please provide scenario/example on how those Distribution Categories will be used.

Yes and the locations are to be determined dependent on Government need. No, those rates are not to cover airfreight costs from CONUS to PV Platform only. Yes, those rates are to cover airfreight from PV platforms to Customer. No.