SPE30024R00240003.0002.PDF

Q&A

Offeror Question/Comment DLA Troop Support Response

Did DLA Troop Support response result in a change to the

RFP

Documents/ Attachments?

Change made via Amend-ment:

Who is the incumbent contractor? What are their DUNS, CAGE number and Unique Entity ID numbers? Why are we unable to find the contract award, modifications, or bridge contracts on the DIBBS website?

Refer to the Food Services Contract Search on the Subsistence website (https://www.dla.mil/Troop-Support/Subsistence/Food-Services) for public information related to all Subsistence Prime Vendor (SPV) contracts and solicitations. No.

What is the current inventory holding policy under the existing contract? What is the total inventory value that we would need to take over from the incumbent? While RFP states that $4.1M (which is approximately 60 days of stock) is inventory value that will need to be taken over from incumbent, at the same time expected annual contract value is $77M annually. We believe those number do not correlate - either inventory value of 60 DOS is too low or annual contract value is too high. Can you please clarify if those numbers are correct?

Refer to the Food Services Contract Search on the Subsistence website for public information related to all SPV contracts and solicitations. The solicitation will be revised via an Amendment if changes to the requirements are needed. Yes.

Amend-ment

Does this contract support the U.S. Navy, or is it limited to land bases within the EU and remote sites?

Navy Land Based as annotated in Section XIV. Delivery, Title, Orders, and Order Fill Rates, paragraph A. Customer Deliveries. Also see Statement of Work (SOW), Section I.

Introduction, "The Prime Vendor will be required to support all authorized DLA customers located in Northern Europe (i.e. military shore and/or ship facilities and military training exercise locations, etc.). As previously stated, these customers include military or other federally funded customers. Though the solicitation describes existing customers known to the Contracting Officer at the time of the solicitation’s issuance, other customers, including military, Department of Defense (“DoD”), or non-DOD, may be added as necessary during the life of any resultant contract. The addition of said customers located within the solicitation’s specified region will be at no additional cost to the Government." No.

When does the current contract end? Do you anticipate awarding a new contract before the current contract expires? If a new contract is not awarded in time, what would be the expected duration of the bridge contract?

Reference DLA Internet Bid Board System (DIBBS), and the SAM.gov website for other contract notifications. As a courtesy, the Subsistence website is updated periodically with public information related to all SPV contracts and solicitations. Refer to the Food Services Contract Search on the Subsistence website (https://www.dla.mil/Troop- Support/Subsistence/Food-Services) for public information related to all Subsistence Prime Vendor (SPV) contracts and solicitations. No.

Subsistsence Prime Vendor Northern Europe Solicitation SPE30024R0024

RFP - Question and Answer Log (Note: DLA Troop Support received the following questions in response to this solicitation. The responses to these questions are provided for clarification pruposes only but may change portions of the solicitation requirements. In the event of any discrepancy between the answers provided in this amendment and the solicitation documents, the solicitation documents will take precedence.

5 Can you provide a detailed list of all delivery locations per country?

Additional customer delivery point information will be provided via Amendment 0003. Yes.

Amend-ment

Can you provide historical order volumes or estimated demand per location and per customer?

No. The demands are based on the Government's best estimate at the time of solicitation issuance. No.

What are the expected delivery frequencies per location (e.g., daily, weekly, bi-weekly)? Overall estimates are included in the solicitation. It is incumbent on the Prime Vendor to perform the duties and responsibilities set forth in this Statement of Work (SOW). No.

What is the expected lead time between order placement and required delivery per each delivery location? See Section XIV. Delivery, Title, Orders, and Order Fill Rates No.

Will there be seasonal variations in demand, and if so, are there estimated peak periods?

The demands are based on the Government's best estimate at the time of solicitation issuance. No.

Will there be any government-provided assistance in case of border delays or restrictions?

No. "Planned and unplanned delays such as supply route blackouts, local holidays and border closures must be considered in the schedule for container movement." No.

What are the security requirements for vehicles and personnel delivering to high-risk or classified locations?

Reference is made to the solicitation – Attachment 1, Procurement Note H14 Contractor Personnel Security Requirements (JAN 2021) and Section IX: Security Measures/Force Protection and Theater Support Paragraph C, Theater Support for details related to CAC/Cards/Entry permits. No.

Can you provide the exact delivery addresses and a customer location map for each country within EUCOM? Can you confirm the headcount and number of military bases per delivery location listed in the solicitation? Additional customer delivery point information will be provided via Amendment 0003. Yes.

Amend-ment

Regarding remote delivery locations: Can you provide exact addresses and a customer map to help estimate lead times? Are we allowed to use DTS routes, vessels, or aircraft from our distribution centers for deliveries to some of these remote locations?

No, DLA Troop Support cannot provide exact addresses and a customer map to help estimate lead times. Please review the solicitation in its entirety for these and all contract requirements. No.

Is the incumbent currently delivering to Ukraine? If so, what are the exact delivery locations and methods used?

No; however, the "Offeror must propose lead times for these remote locations, failure to do so will mean the offeror will comply with the lead-times in the Customer Deliveries section." No.

Can you provide the latest Status of Forces Agreement (SOFA) between the U.S. and the EU? What is the current situation regarding the import of U.S. proteins and composite items into the EU?

Reference is made to the solicitation – Attachment 1, Section VI. International Agreements, Workers Compensation Insurance, and Interpretations/Translations, Paragraph A. International Agreements (i.e. Defense Cooperation Agreement, Diplomatic Notes, Status of Forces Agreement (“SOFA”), etc.), which states, “Shipments to the solicited zones are subject to whatever country-to-country agreements may exist between those countries and the United States. Each offeror, and ultimately the Prime Vendor selected as the awardee, is therefore responsible for ascertaining, for all countries to which their offers apply, the precise rules and regulations, limitations, documentation requirements, and restrictions that apply to imports for the use of the U.S. Forces.” No.

What is the projected structure of the EUCOM theater between 2025 and 2029? How many troops are expected to be withdrawn? What will be the total number of troops remaining within EUCOM beyond 2025?

The demands are based on the Government's best estimate at the time of solicitation issuance. No.

Do you foresee any potential issues related to tariffs and taxes on EU goods entering the U.S.? Could these lead to obstacles, tariffs, or restrictions on importing U.S. goods into the EU?

It is incumbent upon all offerors to remain up to date on any changes that occur between the U.S. and EU when developing proposal submissions under solicitation, SPE300-24-R-0024. No.

Do you anticipate any delays in this procurement process? Are there any planned extensions for proposal submissions?

No. No.

Are there any separate contracts or Blanket Purchase Agreements (BPAs) currently being used outside of this SPV contract? If so, where can we access details about them? Is there a plan to consolidate these contracts into the new SPV contract?

Refer to the Subsistence website for information related to SPV contracts and solicitations. No.

Will government-furnished material (GFM) be provided? If so, what are the storage and handling requirements? Will there be a government-mandated inventory turnover rate for GFM?

Reference is made to the solicitation – Attachment 1, Section VII. Inventory, Warehouse Management,, Paragraph A. Warehouse Management, 1., which states, “The Prime Vendor will be required to perform supply chain and warehouse management functions and to position a full line of food and beverage, non-food items, and Government Furnished Material (“GFM”) items into its warehouse(s).”

Review the rest of Paragraph A., Paragraph B. Government Furnished Material - Operational Rations, and Attachment 2_ Pricing Spreadsheet, "Current Catalog Items" tab for more information on GFM. Ordering and consumption planning is dictated by the customer/military theater food adviser and can vary. Please review the solicitation in its entirety for these and all contract requirements. No.

What has been the historical annual sales dollar value under the current and previous contracts for the past five years?

Historical annual sales dollar value under the current and previous contracts for the past five years will not be provided. No.

Can you provide a detailed breakdown of Prime Vendor (PV) goods versus GFM goods under this contract? What percentage of total sales/volumes consists of GFM items versus PV items?

See Attachment 2_Pricing Spreadsheet for demand data and currently cataloged items. No.

Can we obtain a copy of the latest Master Product Agreement (MPA) to identify the U.S. suppliers currently covered under it?

Manufacturer's Price Agreement (MPA) link already provided in the solcitation.

http://www.dla.mil/TroopSupport/Subsistence/FoodServices/mpanapa.aspx No.

Please confirm whether incumbent prime contractors in Europe are allowed to import, store, and distribute GFM items from their warehouse platforms at each operational location.

Government Furnished Material (GFM) requirements already addressed in the solicitation. Please review the solicitation in its entirety for these and all contract requirements. No.

If a U.S. branded product, that is available in Europe from a PHC-approved manufacturer in the in EuropeoCan we purchase those products under this contract?

Please refer to the solicitation – Attachment 1, Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items, Section (d). Submission Requirement – Business Proposal/Pricing – Volume III, Element 3 for information related to item descriptions and quote submissions. No.

The current minimum order value is set at $250. Can this be increased to $10,000? A higher minimum order value would reduce delivery costs and environmental impact by minimizing the number of partially loaded trucks on the road.

No. No.

Order Cancellation Timeline: Can this be adjusted to require a minimum of 72 hours' notice before delivery? Customs clearance documents and transportation arrangements cannot be canceled while goods are en route to the end user. A shorter cancellation window would create significant issues with customs offices in the EU and non-EU countries such as the UK, Monaco, Ukraine, and Belarus.

No. No.

Do you require FSOS to be biodegradable? If so, can you specify which catalog items must be biodegradable?

Refer to the solicitation – Attachment 1, Section IV, paragraph M. Food Service Operating Supplies (FSOS), for information related to FSOS items.

Yes, admin update.

Corrected paragraph lettering in section IV.

Product Sourcing and Pricing as paragraph "B."

was used twice for Distribution Categories and Domestic Item Preference, throwing off the labeling of section IV.

Table of Contents is correct as is.

Amend-ment

Regarding FSOS supplies: Are we required to source them from the U.S.? Must they be biodegradable, or can we procure non-biodegradable FSOS items within Europe?

Which FSOS items fall under Berry Amendment restrictions?

Refer to the solicitation – Attachment 1, Section IV, paragraph M. Food Service Operating Supplies (FSOS), for information related to FSOS items.

Yes, admin update.

Corrected paragraph lettering in section IV.

Product Sourcing and Pricing as paragraph "B."

was used twice for Distribution Categories and Domestic Item Preference, throwing off the labeling of section IV.

Table of Contents is correct as is.

Amend-ment

Page 73, Section P, Non-Competition Clause: Please clarify the intent of this clause.

How would it impact our ability to refuse delivery of products to existing U.S.

Government customers under other active contracts we have been executing for the past few years?

This questions is not clear. Refer to the solicitation requirements that state, "The offeror warrants that it will not actively promote, encourage, or market to any of the customers on this acquisition, away from a resultant DLA Troop Support contract, and onto a contract of any other Government agency or commercial entity. FAR 8.002 directs that Government Agencies shall satisfy requirements for supplies and services from a wholesale supply source (such as DLA) before purchasing from commercial sources. DFARS PGI 208.7006, Part 4, identifies DLA Troop Support as the acquiring department within DLA with the responsibility for acquisition of Subsistence items. In accordance with these provisions, the offeror warrants that if awarded a contract under this solicitation, it will not attempt to sell items within the scope of the contract directly to any customer serviced under this contract during the life of the contract." No.

Regarding authorized returns: What happens to items returned from delivery locations that cannot be re-entered into our distribution center due to EU customs regulations?

Who is responsible for the costs associated with these returns?

Reference is made to the solicitation – Attachment 1, Section XIV Delivery, Title, Orders, and Order Fill Rates, Paragraph F. Order Cancellation, for order cancellation procedures/requirements. No.

Are you planning any pre-proposal submission events, trade shows, customer site visits, or industry days?

No. A Pre-Proposal Conference will not be held for this acquisition. However, industry questions received will be provided via an amendment to the solicitation. No.

Are there applicable restriction(s) of nationalities that should be considered as Key Personnel by bidders?

Reference is made to the solicitation – Attachment 1, Paragraph I. Key Management Personnell, for key personnel requirements. No.

Does Key Personnel for this program require to have any form of security clearance(s) issued by the US Department of Defense (DoD)? If so, how will DLA evaluate proposals with Key Personnel that have applicable and active security clerances issued by US DoD?

For this acquisition, Factor III - Implementation and Management Plans is correct as written, but other elements previously included within that factor have now been incorporated as contract requirements. Please review the solicitation in its entirety for these and all contract requirements. No.

In this section, DLA provided list of customers per country. To enable bidders to cost and price outbound distribution accurately, will DLA provide a list of addressess for each active customer under this program? Additional customer delivery point information will be provided via Amendment 0003. Yes.

Amend-ment

The submission requirements state, "On a separate word document, submit a complete list of your affiliates, subsidiaries, and partially or wholly- owned companies that will be utilized for this contract". May the government confirm 1) Is to be included as part of the Offerors' Price/Business Proposal and therefore excluded from page count? and 2) May this be submitted as part of a .pdf file as opposed to a separate MS Word document?

List will be excluded from the page limitation requirements; however, submit list in word as requested. No.

The Solicitation Instructions state that Element (Discounts, Rebates, Allowances or Other Similar Economic Incentives or Benefits) "must be in writing in a word document". May the government confirm this may be submitted as part of a pdf file (in the Business Proposal Volume) as opposed to a separate MS Word document?

This is addressed in the solcitation already, "Element 5 must be in writing in a word document format"; furthermore, "(i). All information is to be submitted in writing. In regard to electronic submissions, please use Microsoft Office Word .doc format version 2016 or later, PDF, or Excel."

Yes, admin update to remove "quotes are" and add "and is" on page 146.

Amend-

The Solicitation states Offerors must "provide a detailed plan for maintaining and servicing vehicles and equipment to include the number and experience of personnel that it intends to utilize for this effort". As there are 26 countries within the distribution network, identifying the number and experience of personnel maintaining vehicles and equipment may not be feasible. Therefore will DLA remove "to include the number and experience of personnel" from this requirement?

No. No.

Will the government consider reducing the font size requirements for figures/drawings/charts/tables to 8pt or 10pt Times New Roman? Does the government have font requirements for headers/footers, graphic captions, and callout boxes?

No. To ensure legibility for evaluation purposes, the font for all documentation must be Times New Roman size 12. No.

40 Does the government have a requirement for page margins or line spacing? No. No.

41 Are Glossary of Acronyms, List of Figures, and Cover Pages excluded from page count? Cover Pages will be excluded from the page limitation requirements. Glossary of Acronyms and List of Figures will be included in the page limitations. No.

Are Glossary of Acronyms, List of Figures, and Cover Pages excluded from font requirements? No. No.

The Solicitation requires Offerors to: "Identify the quantity, type, and location of the distribution equipment resources (i.e. trucks, material handling equipment, etc.) that it will utilize to meet the requirements of the instant solicitation. For each item, identify if it is leased or owned by the offeror. For leased equipment, provide a copy of the lease agreement, memorandum of understanding, or similar agreement with the lessor...". As some distribution companies in Northern Europe have thousands of trucks within their fleet, it is not practical to list each individual machine and vehicle, nor include lease agreements for each leased item. Therefore, will the government revise this requirement, or remove the following statements; "For each item, identify if it is leased or owned by the offeror. For leased equipment, provide a copy of the lease agreement, memorandum of understanding, or similar agreement with the lessor"?

No. No.

May the government remove this requirement as it does not apply to this Area of Responsibility (AOR)? No, it does apply. No.

The RFP states that the estimated annual dollar value is approximately $77M, including Poland. How will the PPLS initiative impact future annual dollar value of the contract and to what extent, considering US military DFACs, and all food supplies, will continue to shift to PPLS?

Overall estimates are included in the solicitation. It is incumbent on the Prime Vendor to perform the duties and responsibilities set forth in this Statement of Work (SOW). No.

RFP Section VII.B provides the requirements for receiving, storing, distribution for Government Furnished Material (GFM). The RFP also indicates that PV costs for GFM storage, handling and distribution shall be included in the Distribution Price for GFM.

The estimated GFM distribution quantities are identified on the schedule of items (Attachment 2 Pricing Spreadsheet). Although the schedule of items provides estimated quantities of GFM consumption, it does not provide any information on the minimum or maximum quantity of GFM to be stored at the Prime Vendor’s warehouse. As the Prime Vendor does not have any control of the inflow/outflow of GFM, would DLA consider providing for a separate fee structure for quantities exceeding a predetermined threshold, especially when demand/consumption do not align with the volume of inbound products? No.

The estimated value for the minimum two (2) months of stock of $4.1M (at cost) does not appear reasonable given the estimated annual sales value of $77M, or the equivalent of $6.1M per month. The 6th bullet under the same section states that the new PV is entitled to 50% of standard distribution price for product purchased form the incumbent. However, the RFP does not define what the incumbent Prime Vendor is entitled to for the transferred inventory to the new Prime Vendor.

See revised language in Section III. Contract Implementation Phase, Section A.

Contract Implementation Phase - Ramp Up. The solicitation will be revised via an Amendment if changes to the requirements are needed. Yes.

Amend-ment

What if the USG issued customs documents for importation of goods are late or incorrect resulting in delays and demurrages and other costs. Can the DLA advise who will be responsible? What if a delay is due to a recent change in European regulations after the shipment / products sailed from CONUS? Can the DLA advise who will be responsible?

Reference is made to the solicitation – Attachment 1, Section V. Transportation, Paragraph B. Safety of Life at Sea (SOLAS), 4. which states, “The U.S. Government is not responsible for any costs resulting from or related to delays associated with these SOLAS requirements or improper documentation.” Additional information can be found in Section V. Transportation, Paragraph D. Customs, which states, “The ocean carrier via the USTRANSCOM contract will be responsible for all customs clearance from the point of debarkation through to the Prime Vendor’s OCONUS facility(s).

Therefore, the Prime Vendor is only responsible for customs clearance from his OCONUS facility(s) to the final delivery points within the region. The Prime Vendor is, however, responsible for providing any necessary documentation to assist in customs clearance." No.

What is the expected average warehouse rotation time of each of these GFMs? Is the expected DOS hold for SOH of these GFMs the same as CONUS SPV?

Overall estimates are included in the solicitation. It is incumbent on the Prime Vendor to perform the duties and responsibilities set forth in this Statement of Work (SOW). No.

Is the SPV responsible for purchasing these machines if the product vendors will not provide the machines?

Refer to the solicitation – Attachment 1, Section IV. Product Sourcing and Pricing, Paragraph N. Dispensing Supplies and Services, for information related to dispensing machines and beverage products.

Yes, admin update.

Corrected paragraph lettering in section IV.

Product Sourcing and Pricing as paragraph "B."

was used twice for Distribution Categories and Domestic Item Preference, throwing off the labeling of section IV.

Table of Contents is correct as is.

Amend-

Based on the number of countries cover under this solicitation, can DLA provide locations where dispensers are currently located for the bidder to be able to determine the number of technicians and their base locations to be available for monthly routine maintenance, quality inspections and any urgent repair works?

Refer to the solicitation – Attachment 1, Section IV. Product Sourcing and Pricing, Paragraph N. Dispensing Supplies and Services, for information related to dispensing machines and beverage products.

Yes, admin update.

Corrected paragraph lettering in section IV.

Product Sourcing and Pricing as paragraph "B."

was used twice for Distribution Categories and Domestic Item Preference, throwing off the labeling of section IV.

Table of Contents is correct as is.

Amend-ment

Must the PV use dedicated trucks for customer deliveries? If not, are commercial goods allowed on base?

It is incumbent on the Prime Vendor to perform the duties and responsibilities set forth in this Statement of Work (SOW). No.

If these significant announced changes indeed materialize during the bidding phase, will DLA grand the SPVs more time/an extension, to have them submit an adapted (and more efficient) proposal? To be determined on a case by case basis. No.

Can the file where this pricing spreadsheet be provided/shared? Can the protection level be reduced on tab “market basket” so the offerors can at least see what the individual cells do contain and therefore better understand the pricing model and associated calculations?

The file is included as a separate excel spreadsheet. No, the protection level cannot be reduced. No.

Can DLA TS provide a list of items currently being used under contract by for example identifying these items in the current catalog listing or expected to be used at the moment of award since this can have a cost impact on the CONUS cost estimates like minimum order quantities, CONUS freight, warehousing and consolidation cost. The Current Catalog list is provided in Attachment 2_Pricing Spreadsheet. No.

56 Should the last sentence not read: The receiving Prime Vendor will not be entitled to any amount above contract unit price.? This since the solicitation defines Contract Unit Price = Product Price + Distribution Price. If not 2nd and 3rd sentence in this paragraph contradict another.

No, correct as written "DLA Troop Support Prime Vendors will be permitted to transfer product between one another based on their own agreements. However, the receiving Prime Vendor must catalog the item(s) at the actual unit price as defined in this solicitation which is equal to product price plus the receiving Prime Vendor’s distribution price. The receiving Prime Vendor will not be entitled to any amount above contract product price." Additional language will be added via Amendment 0003 to clarify meaning. Yes.

Amend-ment

Is this minimum for all items stored at the SPV platform or CONUS items only?

The solicitation will be revised via an Amendment if changes to the requirements are needed. Yes.

Amend-

So, under the current solicitation the product value as a percentage of sales is approx.

32%. Under previous solicitation and associate award this was 85%. Could it be that the provide estimate 2-month stock value of $4.1M is a too low of an estimate? Should therefore the 2 months stock as a maximum not being adjusted to a range with a minimum number of months (where available) and a maximum number of months as practiced in the past in various SPV solicitations and contracts? What percentage of the distribution price will the incumbent PV receive for the stock to be transfer / delivered to the new Prime Vendor in case the award is made to an offeror other than incumbent PV?

The solicitation will be revised via an Amendment if changes to the requirements are needed. Yes.

Amend-ment

Will DLA TS provide, as done in the past, a detailed breakdown in the current catalog showing on a line-item level the historical demand by DoDAAC as well as providing for each DoDAAC: CUSTOMER NAME, DELIVERY LOCATION and CURRENT DELIVERY SCHEDULE? Additional customer delivery point information will be provided via Amendment 0003. Yes.

Amend-ment

60 Is there a current customer in Iceland? What are their current volumes? What is the delivery schedule?

Yes there have been deliveries to Iceland. Solicitation estimates are subject to be increased or decreased based on the actual conditions on the ground. No.

61 Considering that Greenland is part of Denmark, is this also covered in the AOR of Z1 and are deliveries expected there? Greenland will be added to the solicitation as a remote location via Amendment 0003. Yes.

Amend-ment

Please provide a list of customer delivery locations that do not have a loading dock.

Reference is made to the solicitation – Attachment 1, Section VIII. Inventory and Warehouse Management, Paragraph A. Warehouse Management, 4., which states, “The Prime Vendor must provide all of the necessary assets, to include, material handling equipment and labor to maintain operations.” No.

Will long-term base access passes be provided for drivers that perform deliveries to a facility multiple times per week? Are there any base access restrictions on employees of the Prime vendor, its subcontractors or agents driven purely by the nationality of these people?

This is addressed in the solicitation already, see paragraph B. THEATER SUPPORT for requirements. No.

Can the PV get CAC cards to visit the customers on base when needed? Will the DLA COR assist with this?

Reference is made to the solicitation – Attachment 1, Procurement Note H14 Contractor Personnel Security Requirements (JAN 2021) and Section IX: Security Measures/Force Protection and Theater Support Paragraph C, Theater Support for details related to CAC/Cards/Entry permits. No

Can the cancellation policy for routine and remote customers be revised to state:

“Customers may cancel orders up until the point at which European veterinary or customs documentation has been finalized”? The SPV will, during implementation, provide a specific timeframe for each delivery location indicating when the European veterinary or customs documentation will be issued. No. No.

Page 89 of the SOW: “iii. When split/consolidated deliveries are authorized, the delivery vehicles are required to be sealed after each delivery point and the Prime Vendor is responsible for providing the seals and seal numbers to the installation 72 hours prior to the scheduled delivery.”

And Page 115 of the SOW: “A. CUSTOMER DELIVERIES - Normal routine deliveries for Land Based customers shall be made within two (2) calendar days after order placement unless otherwise directed by the Contracting Officer.”

How does this practically work where order lead time for delivery of received STORES orders is less than 72 hours; this particularly when customs seals are applied at the moment of loading?

Overall estimates are included in the solicitation. It is incumbent on the Prime Vendor to perform the duties and responsibilities set forth in this Statement of Work (SOW). No.

Please define what an emergency order is and how can we identify? Is there a minimum associated dollar value to warrant a customer emergency delivery? Must all emergency orders be approved by the contracting officer? Does this mean that each single customer is entitled to request 2 emergency orders per month in addition to their weekly deliveries? Historically how many emergency orders per week/month are there?

Reference is made to the solicitation - Attachment 1, Section XIV. Delivery, Title, Orders, and Order Fill Rates, Paragraph H. Emergency Orders, 1., which states, “Emergency orders placed by the customer are those required outside of the normal delivery schedules. The Prime Vendor will provide a maximum of two (2) such “emergency” orders (excluding mobilization actions) per month per customer at no additional cost to DLA Troop Support or its customers. Greater than two (2) “emergency” orders will be approved at the Contracting Officers discretion and must be entered into STORES.” Reference is made to FAR Clause 52.216-19 Order Limitations (OCT 1995). Within this clause, Section (a) Minimum order, states, “When the Government requires supplies or services covered by this contract in an amount of less than $250.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.” Please review the solicitation in its entirety for these and all contract requirements. History on how many emergency orders not available. No.

With regard to the V01 exception request: Does this mean that a fill rate exception will be granted for this product, if current demand exceeds historical demand by more than 300% (e.g., historical demand = 100 cases per week, current demand >300 cases per week)?

Refer to the solicitation – Attachment 1, Section IV. Product Sourcing and Pricing, Paragraph L. Surge and Sustainment for details pertaining to surge and sustainment requirements. Additionally, as it pertains to fill rate exception codes, Section XIV.

Delivery, Title, Orders, and Order Fill Rates, Paragraph K. Fill Rates/Substitutions/Exceptions, 12 & 13 state, “12. Demand is defined as the sum of stock ordered via 850 EDI transactions into the Vendor’s system excluding documented ordering error exceptions approved by the Contracting Officer/COR (V04 & V05). 13. A vendor will still be required to support up to and including 300% of the AMD for Surge Calculations. **This ONLY applies to only NON NAVY Customers. The 300% exception only applies to the quantity of the order that exceeds 300% AMD."

Yes, admin update.

Corrected paragraph lettering in section IV.

Product Sourcing and Pricing as paragraph "B."

was used twice for Distribution Categories and Domestic Item Preference, throwing off the labeling of section IV.

Table of Contents is correct as is.

Amend-ment

Can the SPV submit additional 832s mid-month for changes other than pricing? To be determined on a case by case basis.

Are there any agreements between the USG and the EU with regards to waiving these requirements e.g. for specific USDA health certificates or the EU CHEDs? No.

Since currently listed Storage and Distribution facilities within the current AOR appear to be linked to the incumbent can we submit distribution center(s) from in the AOR, that are registered and compliant with local authorities for food storage activity, and apply for PHC approval once contract is awarded?

This is part of an offeror’s own business plan. No further information will be provided at this time.

72 Based on what is listed on the Current Catalog, it appears that the SPV could or should purchase products from AAFES, is that correct? Additional customer delivery point information will be provided via Amendment 0003. Yes.

Amend-ment

Please advise if page limitation is exclusive of cover page and Table of Contents.

Respectfully request specific instructions/guidance on page limitations.

Cover page and table of contents will be excluded from the page limitation requirements. No.

Please clarify if the list of affiliates, subsidiaries, and partially or wholly- owned companies that will be utilized for this contract is to be submitted with Volume I, Volume II, Volume III or as a separate document without consideration for specific volume or page limitations. Must this document be in Word or can it be in PDF?

List will be excluded from the page limitation requirements; however, submit list in word as requested. No.

A Small business subcontracting plan is different than demonstrating how the contractor will "intend on meeting or exceeding each of the small business subcontracting goals..." as required in Volume I, Factor III. Please Clarify which Volume to include the Small Business Subcontracting Plan or if it is to be submitted as a separate document without consideration for specific volume or page limitations.

See FAR 52.219-9 for Small Business Subcontracting Plan submission requirements. In addition to the submission of Volumes I through III of this solicitation, an offeror’s Small Business Subcontracting Plan shall be submitted as a separate document by the solicitation closing date. This document is not to be included in the page limitation requirements. No.

The Government states that "The Prime Vendor shall maintain a minimum of sixty (60) days of supply (DOS) on a line item basis at each platform (aka warehouse facility)…" Can the Government confirm if this is only for CONUS-procured product?

The solicitation will be revised via an Amendment if changes to the requirements are needed. Yes.

Amend-ment

The Government states that "Unless otherwise specified in the contract, the Prime Vendor will be responsible for arranging the return of empty containers to the carrier."

The USC-09 contract requires the Carrier to pick up empty containers at original delivery point. Can the Government clarify this section or modify the language in this provision?

Universal Service Contract (USC) 10 is the current contract. The solicitation will be updated, via Amendment 0003, to reference USC-10, instead of USC-9. Website link to access these Strategic Transportation Contracts, USC-10 and Multi-Modal 3 (MM-3), remain the same. https://www.sddc.army.mil/SitePages/OceanBarge.aspx Yes.

Amend-ment

The Government states that "The prime vendor will be responsible for all commercial airlift, pallet, and ice requirements to include loading." Please confirm/clarify that Distribution Categories 20 - 23 will be used for airlift, pallet and ice requirements.

Filter on Column D (Distribution Category) on the current Catalog Items tab of Attachment 2, for the current items applicable to Distribution Categories 20-23.

The Government provides countries supported under this solicitation, but there are no other specifics provided. Although it is understood that locations may change during the course of the contract, there is no information available in the solicitation to properly develop an optimized operational plan to perform this contract. Respectfully request the Government to provide the following:

1.Number of current Customer Loca ons and associated DODAACs in each country 2.Current, rou ne delivery loca ons under the current contract 3.Whether any/all these loca ons are sustaining loca ons

Additional customer delivery point information will be provided via Amendment 0003. Yes.

Amend-ment

80 Are all Remote locations currently receiving regularly scheduled deliveries? Overall estimates are included in the solicitation. It is incumbent on the Prime Vendor to perform the duties and responsibilities set forth in this Statement of Work (SOW). No.

81 What are the current lead times for Remote Locations under the current contract?

Refer to the Food Services Contract Search on the Subsistence website for public information related to all SPV contracts and solicitations. No.