PWS_Depot_Equipment_Maint-Scotia.pdf

PERFORMANCE WORK STATEMENT FOR EQUIPMENT MAINTENANCE

SCOTIA, NEW YORK DEPOT

1 Objective: The objective of this Performance Work Statement (PWS) is to acquire professional services to repair and maintain operating equipment in a safe and operationally ready condition for the Defense Logistics Agency Strategic Materials Depot located at Building 12, Route 5, Amsterdam Road, Scotia, New York 12302. This is a firm fixed price performance based contract. This contract is for one base year with the possibility of four option years.

1.1 Scope of Work: The Contractor shall provide all labor, administrative support, transportation, supervision, coordination and control of all sub-contractors, equipment, materials, parts, tools and supplies associated with the performance of all services associated with this PWS. The Contractor shall plan, schedule, coordinate and provide effective completion of all services described herein. The Contractor shall perform timely and effective equipment maintenance every three months (quarterly) at a minimum. All repairs and equipment maintenance services shall be made in accordance with the Original Equipment Manufacturers (OEM) requirements unless specified differently in this PWS. The Contractor shall make available to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR) the status of all equipment repair/maintenance work in progress (or pending) upon request. See paragraph 5 of this PWS for a detailed description of all required services.

1.1.1 Basic Services: The Contractor shall perform all services associated with the performance of this PWS. All services shall be performed at the Acceptable Quality Level (AQL) established in the Performance Requirements Summary Table (PRST) of this PWS. (See Attachment 2 to this PWS for a copy of the “Performance Requirements Summary Table (PRST”).

1.1.2 Work Schedule: The Contractor shall develop and submit a written Work Schedule for performance of all services described in this PWS within ten (10) working days after contract award to the Contracting Officer and COR for review and approval. At a minimum, the Contractor shall schedule and perform all services identified in the Performance Requirements Summary Table (PRST) at the frequency of services listed in the table. (See Attachment 2 to this PWS for a copy of the “PRST”). The Work Schedule shall identify operating equipment by number, type of service and approximate time and date the service(s) will be performed. Once accepted by the Contracting Officer, this Work Schedule shall be known as the Approved Work Schedule (AWS). The Contractor shall provide a copy of the Approved Work Schedule (AWS) to the Contracting Officer’s Representative (COR) and not deviate from the Approved Work Schedule (AWS) without prior written approval from the Contracting Officer. Any changes to the Approved Work Schedule (AWS) must be submitted five (5) working days prior to implementation and be approved (in writing) by the Contracting Officer. This Approved

Work Schedule (AWS) will be used in part by the COR to determine inspection points and times. Results of these inspections will be reflected in the “Government Inspection Report”. (See Attachment 4 to this PWS for a copy of the “Government Inspection Report”).

1.1.3 Work Plan: The Contractor shall develop and submit a written Work Plan for performance of all service(s) described in this PWS within ten (10) working days after contract award to the Contracting Officer and COR for review and approval. The Work Plan shall explain how all aspects of the service(s) identified in this PWS will be performed. Once approved by the Contracting Officer, this Work Plan shall be known as the Approved Work Plan (AWP). The Contractor shall provide a copy of the Approved Work Plan (AWP) to the Contracting Officer and the Contracting Officer’s Representative (COR). The Contractor may propose deviations from the Approved Work Plan (AWP), but must submit proposed deviations to the Contracting Officer and the Contracting Officer’s Representative (COR) and obtain written approval from the Contracting Officer before implementing any deviations to the Approved Work Plan.

This Approved Work Plan (AWP) will be used in part by the COR to determine inspection points and times. Results of these inspections will be reflected in the “Government Inspection Report”. (See Attachment 4 to this PWS for a copy of the “Government Inspection Report”).

1.1.4 Adjustments to Equipment Density: The Contracting Officer will have the right to make increases or decreases to the equipment quantity as new and/or replaced equipment is received or equipment is deleted from the “Equipment Summary” (See Attachment 1 to this PWS for a copy of the “Equipment Summary”), and to substitute new or different equipment which replaces existing equipment identified in this PWS. A bilateral modification will be issued to reflect the changes to the contract and any change in pricing due to an increase/decrease of equipment density. The Contractor shall not be reimbursed for services rendered on equipment not included in the “Equipment Summary”. (See Attachment 1 to this PWS for a copy of the “Equipment Summary”).

Any additions, deletions or corrections to equipment density shall be brought to the attention of the Contracting Officer in writing for proposed modification to the contract.

1.2 Contractor Personnel: The Contractor shall be fully staffed on the first day of contract performance, and maintain a fully trained staff throughout the life of the contract.

1.2.1 Project Management: The Contractor shall provide project management. The Project Manager or an approved designated alternate shall be available at all times while contract work is in progress to receive notices, reports or request from either the

Contracting Officer or the COR. The Project Manager shall have full authority to act for the Contractor on all matters relating to the performance of all service(s) identified in this PWS. The Project Manager must be able to read, write and speak English and shall have in-depth knowledge of the performance based and prescriptive quality processes, procedures and equipment required to accomplish all service(s) listed in this PWS. No later than five (5) working days after the start of contract performance, the Contractor shall provide the name(s), location and telephone number(s) of the designated Program Manager to the Contracting Officer and the COR.

1.2.2 Contractor Employees: The personnel employed by the Contractor shall be capable employees, trained and qualified in the maintenance and repair of the operating equipment listed in the “Equipment Summary” associated with this PWS. (See Attachment 1 to this PWS for a copy of the “Equipment Summary”) The Contractor must not employ persons for work on this contract if the employee is considered by the Contracting Officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the facility and its population employees. Contractor personnel shall present a neat appearance and be easily recognized as Contractor personnel. All Contractor (and sub-contractor) employees must be able read, write and speak English.

1.2.3 License Requirements: The Contractor shall ensure their employees and Sub- Contractor employees have current and valid professional licenses or certifications required by Federal, New York State and local law. The following professional licenses or certifications are required:

- A current driver’s license issued by any State

- Any other professional license or certification required by Federal, New York State and local law related to work on a specific service(s) of this PWS.

1.2.4 Security Requirements: No weapons, alcohol, or other prohibited items will be permitted on site. All items brought on site are subject to search by security personnel.

Contractor personnel access will be restricted to areas where equipment maintenance or repairs are being performed.

1.2.5 Contractor Employees Security Clearance: All Contractor and Sub-Contractor employees may be required to submit to a background check prior to access to the government site. The Contractor shall submit all requested personnel information for each of their employees upon request from the Government. This information will be used solely for the purpose of performing these background checks if required.

1.2.6 Employee Training: All Contractor and Sub-Contractor employees shall know how to respond to emergency conditions (e.g. fire in building). The employees shall: 1) report fires, hazardous conditions and items in need of repair identified during the performance of equipment maintenance or repair, 2) close doors, turn off fans and lights that were opened or turned on in performance of equipment maintenance or repair, 3) turn in all lost and found articles to the COR, and 4) wear appropriate personal protective equipment identified and supplied by the Contractor.

1.2.7 E-Verify Program Requirements: The Contractor shall comply with all requirements of the “E-Verify Program”. The Contractor shall prescreen all potential employees employed in the performance of task(s) of this PWS utilizing the E-Verify Program.

Requirements of this program can be accessed at http://www.uscis.gov/e-verify. The Contractor shall ensure that employees have two (2) valid forms of government issued identification prior to enrollment to ensure the correct information is entered into the E- Verify system. An initial list of all potential employees that have been “verified eligible” shall be provided to the Contracting Officer no later than three (3) working days after contract award date.

1.3 Quality Control: The Contractor shall establish a comprehensive Quality Control Plan to assure that the requirements of the PWS are satisfied. The basic tenet of the plan is that the Contractor is responsible for quality control. The methods of surveillance used by the Government will be 100% Inspection or Random Inspection for this PWS. Inspection methods and Acceptable Quality Levels are listed in the Performance Requirements Summary Table (PRST) (See Attachment 2 to this PWS for a copy of the “Performance Requirements Summary Table (PRST”).

1.3.1 Quality Control Plan: The Contractor shall develop and maintain a comprehensive

Quality Control Plan to ensure all service(s) are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop, and implement procedures to identify, prevent, and ensure non-reoccurrence of defective/unacceptable service(s) performance. The Contractor shall perform quality control inspections using qualified personnel (i.e. personnel sufficiently knowledgeable of technical aspects covered under this PWS, which would allow identification/discovery of improperly performed service(s)).

1.3.2 Quality Control Plan Requirements: The Quality Control Plan shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, submission of a Quality Control Inspection Schedule, and the title and organizational placement of the inspectors. The plan shall provide a description of the methods to be used to identify and prevent defects in the quality of service(s) performed and corrective actions to be taken to correct defects identified. The plan shall also provide a description of the records to be kept to document inspections and corrective or preventative actions taken.

1.3.3 Quality Control Plan Records Requirements: A copy of the Contractor’s Quality Control Plan shall be provided to the Contracting Officer and the COR within ten (10) working days after contract award. The Contractor may implement changes to their Quality Control Plan subject to the Contracting Officer’s written approval. If changes are made to the Quality Control Plan, an updated copy of the plan must be provided to the Contracting Officer and the COR within five (5) working days after changes occur.

Documentation of inspections and corrective actions taken shall be kept (and be made available to the Contracting Officer or COR upon request) throughout the contract performance period and for a period after contract completion until final settlement of any claims under this contract.

1.4 Quality Assurance: The Government will evaluate the Contractor’s performance by appointing a Contracting Officer’s Representative (COR) to monitor performance and ensure all service(s) are performed at the identified Acceptable Quality Level (AQL) in accordance with this PWS. The COR will utilize the Quality Assurance Surveillance Plan (QASP) developed (by the Government) for this PWS to document the level of service(s) performed by the Contractor. (See Attachment 3 to this PWS for a copy of the “Quality Assurance Surveillance Plan”). The COR will at a minimum: 1) review the Contractor’s sign in sheet on a quarterly basis in order to verify that the Contractor is correctly logging in their time on-site,

2) randomly inspect work performed by the Contractor on a quarterly basis in order to ensure that the Contractor is achieving the required level of performance, and 3) prepare a “Government Inspection Report” monthly that identifies areas inspected and all discrepancies/defects noted. The two rating factors used to complete the "Government Inspection Report" will be quality and timeliness. (See Attachment 4 to this PWS for a copy of the “Government Inspection Report”). The COR will retain copies of each completed “Government Inspection Report” in the Contract COR File. The COR will upload copies of all completed “Government Inspection Reports” into the CORT Tool. The COR will complete an annual Vendor Performance Evaluation each year. The COR will attach a copy of all completed monthly “Government Inspection Reports” to the Vendor Performance Evaluation and forward to the Contracting Officer ninety (90) calendar days prior to the end of each performance period.

1.4.1 Performance Evaluation Meeting: The Contracting Officer may require the Project

Manager to meet with the Contracting Officer, the Facility Manager/COR and other government personnel as deemed necessary. The Contractor may also request a meeting with the Contracting Officer when the Contractor believes that such a meeting is necessary. Written minutes of all meetings shall be documented and signed by the

Contracting Officer. Meeting minutes shall be distributed to all attending parties. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the Contracting Officer within ten (10) calendar days following receipt of the minutes.

1.5 Physical Security: The Contractor shall be responsible for safeguarding all government provided property and services for Contractor use. At the end of each day, all government property, materials and services/utilities shall be secured.

1.5.1 Key Control: None required as no keys will be issued to the Contractor.

1.5.2 Lock Combinations: None required as no lock combinations will be given to the

Contractor.

1.6 Hours of Operation:

1.6.1 Contactor Hours of Operation: The Government’s primary hours of operation at Scotia Depot are 6:00 am thru 4:30 pm, Monday through Friday, except Federal holidays or any other day(s) designated by Federal Statute, Executive Order, or Presidential Proclamation. The ten Federal holidays include; New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. No service(s) will be performed on these holidays or other days designated by the COR (e.g. depot closed due to inclement weather). The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government operations. The Contractor shall perform all service(s) between 7:00 am and 3.00 pm, Monday through Friday. No service(s) will be performed on-site outside of Scotia’s primary hours of operation except as noted in paragraph 1.6.2 of this PWS.

1.6.2 Emergency or Special Event: No emergency or special events are anticipated. If an unanticipated event occurs, the need for the Contractor to perform service(s) will be evaluated on a case-by-case basis.

1.7 Conservation of Utilities: The Contractor shall ensure that their employees practice utilities conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities.

1.7.1 Lights: Lights shall only be used as necessary in areas where equipment maintenance or repairs are actually being performed. Lights shall be turned off that were turned on to perform service(s) upon completion of service(s).

1.7.2 Mechanical Systems: Contractor employees shall adjust mechanical controls for heating, ventilation, and air conditioning only as required to perform services(s) associated with this PWS.

1.7.3 Water: Water faucets or valves shall be turned off when not in use by the Contractor.

1.8 ENVIRONMENTAL AND SAFETY: The Contractor shall comply with all applicable Federal, New York State, local laws and regulations and DLA Strategic Materials Environmental, Safety, Occupational Health and Management System (ESOHMS). (See Attachment 5 to this PWS for a copy of the Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors)

1.8.1 Hazardous Materials: Use of hazardous materials shall be minimized. Hazardous materials may only be used in the event that a suitable non-hazardous material alternative does not exist. If required, hazardous materials shall be handled and disposed of as listed on the container(s) labeling. The Contractor shall provide a copy of the Safety Data Sheet (SDS) to the COR for all on-site Contractor furnished material that requires a SDS. Copies of all SDS's will be maintained on-site by the designated site safety monitor (a designated government employee) for quick reference.

1.8.2 Bio-Based Materials: : The Contractor shall utilize one hundred percent (100%) bio-based products in the performance of this PWS for the following categories of products:

fuel additives, penetrating lubricants, greases, grease removers, gear lubricants, hydraulic fluids, sorbents, chain & cable lube, corrosion preventatives and multipurpose lubricants. All bio-based materials shall meet the Original Equipment Manufacturers (OEM) specifications. Within ten (10) working days of contract award, the Contractor shall submit a complete list of bio-based products, indicating product name, manufacturer, bio-based content and the intended use of each of the materials that are to be used to satisfy the requirements of this PWS to the Contracting Officer and COR.

The Contractor shall report on USDA-designated bio-based products purchased by the Contractor during the previous Government fiscal year IAW FAR 52.223-2 (Affirmative Procurement of Bio-based Products Under Service and Construction Contracts). According to this clause, Contractors are required to report on USDA-designated bio-based products purchased by the Contractor during the previous Government fiscal year. If a bio-based product is not commercially available to meet a requirement of this PWS including OEM’s specifications, the Contractor shall document their effort to identify a suitable bio-based product and request relief from the Contracting Officer.

1.8.3 Green Procurement: Conservation of energy and material resources are national policies embedded in Federal Law. Consideration of environmental factors in procurement is required. In order to comply with federally mandated environmental preference programs and the Department of Defense (DoD) “Green Procurement Program” (GPP) policy, DLA requires the use of environmentally preferable products and services. Program elements include the use of recovered material products, recycled contents, energy and water efficient products, alternative fuels, bio-based products, non-ozone depleting substances, non-flammable propellants, priority chemicals, biodegradable, and environmentally friendly products to the maximum extent possible. The Contractor shall use environmentally friendly (green products) to the maximum extent possible in performance of the service(s) of this PWS.

1.8.4 Clean Up/Disposal of Waste Materials: Upon completion of service(s), the Contractor and sub-contractor employees shall be required to clean-up the workspace and remove and dispose of any parts and debris from the government property. This shall be required by the end of each day that service(s) are performed. The Contractor shall dispose of all hazardous waste in a manner that complies with applicable Federal, New York State and local laws and regulations. The Contractor and sub-contractor shall ensure that all “hazardous” waste is transported by a “Qualified Transporter” listed and qualified by DLA Disposition Services. The Contractor shall also ensure that all “hazardous” waste is disposed of at a “Qualified Facility” listed and qualified by DLA Disposition Services. A listing of “Qualified Transporters and Qualified Facilities” may be viewed online at http://dispositionservices.dla.mil/newenv/hwdisposal.shtml. These lists change and are updated frequently. The Contractor and sub-contractor shall provide a copy of all documents related to disposal and transfer of hazardous waste to the COR, including waste handler licenses and disposal facility certifications.

EXCEPTION: Lead Acid Batteries: The contractor shall deliver all lead acid batteries to a retailer, distributor, collector, or recycling facility in compliance with the New York State Environmental Conservation Law 27-1701.

Lead Acid Battery Recycling.

1.8.5 Spill Responsibility: The Contractor is solely responsible for any and all spills or leaks during the performance of this PWS, which occurs as a result of, or is contributed to the actions of its agents or employees, or Sub-Contractors. The Contractor shall clean up such spills or leaks to the satisfaction of the Government in a manner that complies with all applicable Federal, New York State and local laws and regulations. If the spill residue includes “hazardous” waste, the Contractor shall dispose of all “hazardous” waste in a manner that complies with applicable Federal, New York State and local laws and regulations. The Contractor and Sub-Contractor shall ensure that a “Qualified Transporter” listed and qualified by DLA Disposition

Services transports all “hazardous” waste. The Contractor shall also ensure that all “hazardous” waste is disposed of at a “Qualified Facility” listed and qualified by DLA Disposition Services. A listing of “Qualified Transporters and Qualified Facilities” may be viewed online at http://dispositionservices.dla.mil/newenv/hwdisposal.shtml. These lists change and are updated frequently. The Contractor and Sub-Contractor shall provide a copy of all documents related to disposal and transfer of hazardous waste to the COR, including waste handler licenses and disposal facility certifications. The cleanup shall be at no cost to the Government. The Contractor shall report all such spills or leaks, regardless of their quantity, to the Contracting Officer and COR immediately upon discovery. A written follow-up report shall be submitted to the Contracting Officer and COR not later than twenty-four (24) hours after the initial report. The written report shall be in narrative form and as a minimum shall include the following: 1) description of item spilled (including identity, quantity, etc.). 2) Whether amount spilled is EPA/State reportable and if so, whether it was reported.

3) Exact time and location of spill including a description of the area involved. 4) Containment procedures initiated. 5) Summary of any communications the Contractor has with press or Government officials other than the Contracting Officer or COR and 6) description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

1.8.6 Safety: The Contractor shall require all Contractor and Sub-Contractor employees to read the “Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors.”

(See Attachment 5 to this PWS for a copy of the Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors). All Contractor and Sub-Contractor employees shall sign and date a copy of the guide to document their understanding of the guide's contents. The Contractor shall provide copies of all signed "Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors" to the COR. The Contractor shall ensure that all employees will comply with the requirements of this guide. The Contractor shall determine the need for, and supply all, personal protective equipment required by their employees and Sub-Contractor employees to perform the service(s) associated with this PWS.

1.8.7 Mishap Reporting: The Contractor shall report in writing to the COR all injuries, property damage, equipment damage or vehicle mishap that occurs during the performance of service(s) associated with this PWS within two (2) hours of occurrence. The Contractor shall complete and submit any documentation determined to be appropriate by the COR to document the mishap. Any damage which occurs as a result of, or is contributed to the actions of its agents or employees, or Sub-Contractors to facilities or equipment by the Contractor shall be repaired or replaced at the expense of the Contractor to the satisfaction of the COR.

1.9 Records: The Contractor shall be responsible for creating, maintaining and disposing of only those government-required records that are specifically cited in this PWS or the resulting contract. The Contractor shall maintain these records throughout the contract performance period and for a period after contract completion until final settlement of any claims under this contract. If requested by the government, the Contractor shall provide the original record(s) or a reproducible copy and an electronic copy of any such record(s), within five (5) working days of receipt of the request to the requestor.

1.9.1 Invoice/Quotes: The Contractor shall itemize all documents submitted to the

Government for review. In the event a "fail" rating is assigned i n t he “Government Inspection Report” (See Attachment 4 to this PWS for a copy of the “Government Inspection Report”) as a result of inspections, invoices may not be processed for payment until re-performance is completed and confirmed in writing by the COR based on the standards listed in the Quality Assurance Surveillance Plan. (See attachment 3 to this PWS for a copy of the Quality Assurance Surveillance Plan).

1.9.2 Manpower Reporting for Service Contracts: In accordance with DLAD 37.103- 90(e), the following Contractor manpower-reporting requirement is included in this Performance Work Statement (PWS). The Contractor shall report ALL Contractor labor hours (including subcontractor hours) required for performance of services provided under this PWS for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at http://www.ecmra.mil.

2 Definitions: As used throughout this contract, the following terms shall have the meaning set forth below and specified as applicable to this contract. Words/Terms listed in “Definitions” are italicized in the body of this PWS.

2.1 General Definitions:

A. Acceptable Quality Level (AQL): The standard at which service is considered satisfactory as agreed upon by the Contractor and Government.

B. Approved Work Plan (AWP): A written work plan that is developed by the Contractor and approved by the Contracting Officer that explains how all aspects of the service(s) identified in this PWS will be performed.

C. Approved Work Schedule (AWS): The schedule for service(s) performance developed by the Contractor and approved by the Contracting Officer that identifies operating equipment by number, type of service and approximate time and date the service(s) will be performed.

D. Basic Services: Those recurring services provided on-site as defined in this PWS.

E. Contractor: The term Contractor as used herein refers to both the prime Contractor and any

Sub-Contractors. The prime Contractor shall ensure that their Sub-Contractors comply with the provisions of this PWS.

F. Contracting Officer (KO): One with the authority to enter into, administer, and/or terminate contracts and make related determinations.

G. Contracting Officer’s Representative (COR): One who is designated and authorized in writing by the Contracting Officer to be responsible for surveillance/monitoring of the Contractor’s performance.

H. Contractor Owned/Furnished Property: All property used during the performance of this PWS that is owned or furnished by the Contractor.

I. Facility Manager- The supervisory Government person responsible for depot operations (Also known as the Depot Manager).

J. Defect: A service output that does not meet the standard of performance associated with the requirements of this PWS.

K. Equipment Maintenance: The routine checking of equipment that is performed by a mechanic on a specific scheduled basis. Equipment maintenance includes, but is not limited to visual and operational inspections, lubrication of axles and fittings, oil changes, changing fuel filters, air filters and oil filters, adding fluid to the battery, adding coolant to the coolant system, adding fluid to the hydraulic systems, adding fluid to the transmission systems, checks of hydraulic lines, replacement of blown lightbulbs and fuses, adjustments and replacements that are necessary to provide safe and operational equipment. The Contractor shall be responsible for the correct mixture of antifreeze. All equipment maintenance services, to include those items that have been received under warranty, shall be performed in accordance with the OEM specifications and appropriate manufacturers’ manuals. As a part of performing equipment maintenance, the costs of the following items shall be borne by the Contractor to include but are not limited to: oil, grease/lubricants, transmission and hydraulic fluids, anti-freeze, battery fluids, oil filters, air filters, fuel filters, lightbulbs, fuses and fittings. The Contractor shall compare equipment being serviced with the equipment listed in the “Equipment Summary” (See Attachment 1 to this PWS for a copy of the “Equipment Summary”) to verify make, model and serial numbers. Safety Inspections shall be performed on all equipment during all quarterly maintenance events. The Contractor shall report all uncorrected defects/deficiencies to the COR in writing. The Contractor shall not be reimbursed for services rendered on equipment not included in the “Equipment Summary”. (See Attachment 1 to this PWS for a copy of the “Equipment Summary”).

L. Government Inspection Report: A written report that documents the actual level of task(s) performance by the Contractor. The COR. completes this report.

M. Government Owned/Furnished Property: All property used on this PWS that is owned or furnished by the Government.

N. Limited Technical Inspection: A thorough inspection of the equipment to include the engine, transmission, major components, controls, mast, cables, chains, hoses, electrical, and hydraulic systems, etc. to determine condition of the equipment.

O. Repair Service(s): Any service(s) to operating equipment other than “Equipment Maintenance” services required to return operating equipment to a safe and operationally ready condition. Repair(s) Service(s) will be addressed on a case by case basis with guidance given by DLA Strategic Materials.

P. Performance Requirements: Service(s) to be performed by the Contractor.

Q. Performance Standard: The desired results, expressed by the Government, expected from performance of contract services, to satisfy the requirement.

R. Performance Requirements Summary Table (PRST): An outline of PWS requirements that identifies the key service outputs of the PWS that will be inspected or surveyed by the Government, and related performance standards, method(s) of performance assessment and surveillance. Identifies the minimum frequency the Contractor shall perform a specified equipment maintenance or repair service and the associated acceptable quality level.

S. Project Manager: The person(s) assigned by the Contractor to manage the overall performance of all service(s) identified in this PWS.

T. Quality Assurance: Those actions taken by the Government to assure service(s) performed meet the Acceptable Quality Level established in this PWS.

U. Quality Assurance Surveillance Plan: An organized written, “living”, document outlining the Government’s methodology for monitoring Contractor performance.

V. Quality Control Plan: An organized written, “living”, document (developed by the Contractor) outlining the Contractor’s methodology for measuring and ensuring acceptable performance of service(s). This document also outlines the Contractor’s methodology for addressing defects identified during performance of service(s).

3 Government Furnished Property and Services: The Government will provide the Contractor with (see 3.1 thru 3.3 below) Government owned property, materials and services for official Government business only in performance of work under this PWS. The use of Government furnished property, materials and services for other purposes are prohibited. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. No alterations to Government provided property shall be made without specific written permission from the Contracting Officer. The Contractor shall return all Government provided property to the Government upon completion of this contract in the same condition as received (minus fair wear and tear and approved modifications).

3.1 Government Furnished Property: None

3.2 Government Furnished Materials: None

3.3 Government Furnished Services/Utilities: The Government will furnish to the Contractor at no cost, hot and cold water, access to sanitary drains, electricity, and heating and air conditioning as necessary.

4 Contractor Furnished Items and Services: Except for the property, material and services referenced in Section 3 of this PWS, the Contractor shall provide all equipment, materials, tools, parts, and services necessary to perform the requirements of this PWS. The Contractor shall not use any material which would be unsuitable for its purpose or harmful to the surface to which applied. All parts and materials used for the performance of this contract shall be of good quality and shall comply with Federal, New York State and local guidelines for safety and the environment.

5 Specific Task: The Contractor shall ensure that all operating equipment included in the “Equipment Summary” (See Attachment 1 to this PWS for a copy of the “Equipment Summary”) is maintained in a safe and fully operational condition. The Contractor shall provide all labor, administrative support, transportation, supervision, coordination and control of all Sub- Contractors, equipment, materials, parts, supplies, tools and services associated with the performance of repair and maintenance services of operating equipment associated with this PWS at the DLA Strategic Materials Scotia Depot located in Scotia, New York. The Contractor shall plan, schedule, coordinate and provide effective completion of all services described herein. The Contractor shall perform timely and effective equipment maintenance every three months (quarterly) at a minimum. Reference the Performance Requirements Summary Table (PRST) for frequency of service requirements and Acceptable Quality Levels (AQLs). (See Attachment 2 to this PWS for a copy of the PRST). All repairs and equipment maintenance services shall be made in accordance with the Original Equipment Manufacturers (OEM) requirements unless specified differently in this PWS. The Contractor shall use only OEM non-rebuilt parts for repairs and/or maintenance of operating equipment serviced under this PWS unless written approval to deviate from this requirement is obtained from the Contracting Officer. The Contractor shall not be reimbursed for services rendered on equipment not included in the “Equipment Summary”. (See Attachment 1 to this PWS for a copy of the “Equipment Summary”). DLA Strategic Materials may (at the governments discretion) levy monetary deductions against the Contractor for “fail” ratings documented in the “Government Inspection Report” as listed in the Performance Requirements Summary Table (PRST) of this PWS for each “Standards of Performance” requirement evaluated. (See Attachment 4 to this PWS for a copy of the “Government Inspection Report”). The Contractor shall perform the following services;

5.1 Service Mechanical Systems: Maintain mechanical systems of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Mechanical systems include (but are not limited to); engine, transmission, steering, brakes, suspension, mast, forks, chains, attachments, axles etc...

5.2 Service Fuel Systems: Maintain fuel systems of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Fuel systems include (but are not limited to); storage tanks, lines, hoses, filters, pump, sending unit etc…

5.3 Service Hydraulic Systems: Maintain hydraulic systems of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Hydraulic systems include (but are not limited to); storage tanks, lines, hoses, control valves, filters, connectors, cylinders, etc…

5.4 Service Electrical Systems: Maintain electrical systems of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Electrical systems include (but are not limited t); ignition, starters, batteries, wiring, lights, horn, back up alarm, displays, motors, relays, etc…

5.5 Service Lubrication Systems: Maintain lubrication systems of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Lubrication systems include (but are not limited to); oil, lines, hoses, fittings, filters, etc…

NOTE: The Contractor shall change the oil and replace the oil filter on all operating equipment listed in the “Equipment Summary” during the performance of every quarterly equipment maintenance event regardless of hours of operation or OEM recommendations.

5.6 Service Body/Chassis: Maintain body/chassis of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Body/Chassis systems include (but are not limited to); frames, doors, fenders, counter weights, windows, seats, access covers, etc…

5.7 Service Tires/Wheels: Maintain tires/wheels of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Tires/Wheels systems include (but are not limited to); tires, wheels, tracks, fasteners, valve stems, etc…

5.8 Service Miscellaneous Systems: Maintain miscellaneous systems of operating equipment listed in the “Equipment Summary” in a safe and fully operational condition in accordance with OEM recommendations. The Contractor shall report identified defects/deficiencies to the COR within four (4) hours of identifying the defect/deficiency. The Contractor shall perform repair service(s) IAW paragraph 5.9 of this PWS. At no time will the listed operating equipment be in an unsafe or inoperable condition unless the COR concurs. Miscellaneous systems include (but are not limited to) all assemblies, sub-assemblies, parts, components, and other items encountered on operating equipment that are not covered by paragraphs 5.1 through 5.7 of this PWS”.

5.9 Repair Service(s): The Contractor shall develop and maintain the capability to perform repair service(s) throughout the performance period of this contract for all operating equipment included in the “Equipment Summary” of this PWS. (See Attachment 1 to this PWS for a copy of the “Equipment Summary”). Repair service(s) are defined as “Any service to operating equipment other than “Equipment Maintenance” services required to return operating equipment to a safe and operationally ready condition”. The Contractor shall respond on-site to requests for repair service(s) within six (6) hours after receiving notification to evaluate the situation and recommend appropriate repair service(s) to return the operating equipment to a safe and operationally ready condition. If it is determined that repair service(s) are required, the Contractor shall prepare an itemized written quote of work and the associated costs to perform the repair service(s) and provide the written quote to the Contracting Officer and COR for review. If the Contracting Officer determines the submitted quote is unacceptable, the government reserves the right to have an alternate Contractor perform the repair service(s). If approved, the Contracting Officer will notify the Contractor and the COR in writing (generally by an e-mail message) to proceed with the repair service(s) as quoted. The Contractor shall schedule dates and times to perform the repair service(s) with the COR. Upon completion, the Contractor shall provide written verification of satisfactory completion and inspection of the repair service(s) to the Contracting Officer (or designated representative) and COR. Each repair service(s) shall be specific to an individual piece of operating equipment. Repair service(s) will be addressed on a case by case basis with guidance given by DLA Strategic Materials.

5.10 Quarterly Reports: The Contractor shall develop and provide to the COR written quarterly reports. All operating equipment shall be listed by make, model and serial number in all quarterly reports. At a minimum, the Contractor shall provide; 1) a written report detailing the condition of all operating equipment included in the “Equipment Summary” of this PWS. (See Attachment 1 to this PWS for a copy of the “Equipment Summary”) and 2) a written report detailing all identified defects/deficiencies and proposed corrective action(s) (including cost estimates for repair service(s)). The Contractor shall provide these reports to the COR within fifteen (15) working days of completion of scheduled equipment maintenance.

5.11 Work Orders: The Contractor shall provide a copy of an individual completed written work order for every piece of operating equipment serviced (to include repair and maintenance services) to the COR upon completion of service prior to departing from the government premises. All work orders shall list each piece of operating equipment by make, model and serial number and include a listing of service(s) performed, defects/deficiencies identified and hour readings recorded during servicing. The COR will sign for receipt of each completed written work order for every piece of operating equipment serviced and retain these signed work orders in their COR folder.

6 Applicable Publications and Forms and Attachments:

6.1 Scotia ESOHMS Orientation Guides for Contractors

6.1 Attachment 1: Equipment Summary

6.2 Attachment 2: Performance Requirements Summary Table (PRST).

6.3 Attachment 3: Quality Assurance Surveillance Plan (QASP).

6.4 Attachment 4: Government Inspection Report.

6.5 Attachment 5: Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors.