Attachment_3_-_Scotia_Equipt_QASP.pdf

ATTACHMENT 3 TO PWS

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

REPAIR AND MAINTENANCE OF OPERATING EQUIPMENT AT SCOTIA

DEPOT, SCOTIA NY

Contract Requirement: Perform repair and maintenance services on operating equipment at the Defense Logistics Agency Strategic Materials Depot located at Route 5, Amsterdam Road, Scotia, New York 12302 as delineated in the Performance Work Statement (PWS) and Performance Requirements Summary Table (PRST) for this PWS. (See Attachment 2 to this PWS for a copy of the PRST).

Work Requirements: Quality and Timeliness

Required Service:

Develop and submit a written Work Schedule in accordance with paragraph 1.1.2 of the PWS.

Develop and submit a written Work Plan in accordance with paragraph 1.1.3 of the PWS.

Provide Project Management in accordance with paragraph 1.2.1 of the PWS.

Satisfy the Quality Control Plan Records requirements in accordance with paragraph 1.3.3 of the

PWS.

Satisfy the Hours of Operation requirements in accordance with paragraph 1.6 of the PWS.

Satisfy the Hazardous Materials requirements in accordance with paragraph 1.8.1 of the PWS.

Satisfy the Clean Up/Disposal of Waste Materials requirements in accordance with paragraph 1.8.4 of the PWS.

Satisfy the Spill Responsibility requirements in accordance with paragraph 1.8.5 of the PWS.

Satisfy the Safety requirements in accordance with paragraph 1.8.6 of the PWS.

Provide all equipment, materials, and services in accordance with paragraph 4 of the PWS.

Service Mechanical systems in accordance with paragraph 5.1 of the PWS.

Service Fuel systems in accordance with paragraph 5.2 of the PWS.

Service Hydraulic systems in accordance with paragraph 5.3 of the PWS.

Service Electrical systems in accordance with paragraph 5.4 of the PWS.

Service Lubrication systems in accordance with paragraph 5.5 of the PWS.

Service Body/Chassis in accordance with paragraph 5.6 of the PWS.

Service Tires/Wheels in accordance with paragraph 5.7 of the PWS.

Service Miscellaneous systems in accordance with paragraph 5.8 of the PWS.

Perform Repair Service(s) in accordance with paragraph 5.9 of the PWS.

Provide Quarterly Reports in accordance with paragraph 5.10 of the PWS.

Provide Work Orders in accordance with paragraph 5.11 of the PWS.

Perform the following services;

1) The Contractor shall perform all services to satisfy the above listed “Required Services” and any additional services required by the PWS.

Primary Methods of Surveillance: 100% and Random inspections.

Frequency of Surveillance: The COR will perform inspections in accordance with paragraph 1.4 of the PWS. Based on observed defects in Contractor performance, subsequent inspections may either be reduced or increased. At a minimum, the COR will perform an inspection and complete a “Government Inspection Report” monthly. (See Attachment 4 to this PWS for a copy of the “Government Inspection Report”).

Acceptable Quality Level (AQL): All services shall be performed at or above the Acceptable Quality Levels AQL’s listed in the Performance Requirements Summary Table (PRST) of this PWS.

Method of Surveillance: The method of surveillance will be random or 100% unless listed differently in the Performance Requirements Summary Table (PRST) of this PWS.

Surveillance Procedures: Inspections will be performed on scheduled services unless listed differently in the Performance Requirements Summary Table (PRST) of this PWS. There are no special procedures to be followed to initiate unscheduled inspections.

Evaluation Procedures: The COR will observe the selected service(s) at any time they determine a need to inspect a service or notices a deficiency. Results of each inspection will be documented on a “Government Inspection Report”. (See Attachment 4 to this PWS for a copy of the “Government Inspection Report). A “pass”, “fail” or “N/A” rating will be assigned to each service inspected based on the Performance Criteria listed below. A brief description of the inspection and observed defects will be recorded. A “fail” rating may require contractor re-performance of service(s). The COR will ascertain whether documented defects were corrected and processes implemented to ensure re-occurrence of the defect is prevented. An “N/A” rating will be assigned when no work was required to be performed on a specific service during that rating period.

Performance Criteria:

1) Each “Required Service” requirement may contain several services. Each requirement will be evaluated based on an individual service.

2) At a minimum, the COR will inspect all service(s) listed in the Performance Requirements Summary Table (PRST) of this PWS at the frequency listed in the PRST.

3) A “pass” rating will be assigned to each service inspected that met or exceeded the established Acceptable Quality Level (AQL) for each “Required Service” requirement evaluated.

4) A “fail” rating will be assigned to each service inspected that fell below the established Acceptable Quality Level (AQL) for each “Required Service” requirement evaluated. When a “fail” rating is assigned, all observed defects must be documented on a “Government Inspection Report”. (See Attachment 4 to this PWS for a copy of the “Government Inspection Report”).

5) An “N/A” rating will be assigned when no work was required to be performed on a specific service during that rating period.

Analysis of Results:

1) The COR will notify the Contractor within 24 hours each time a “fail” rating is assigned and discuss the basis for the rating.

2) The COR will solicit the Contractor’s proposed corrective action(s) to preclude re-occurrence of the defective service(s) performance.

3) Based upon the Contractor’s performance, the COR may recommend corrective action(s).

Subsequent inspections may be performed more frequently if defects continue.

4) The COR will document the results of each inspection using a “Government Inspection Report”.

(See Attachment 4 to this PWS for a copy of the “Government Inspection Report”). The COR will perform a minimum of one inspection monthly. The “Government Inspection Reports” will be maintained on-site in the “COR File” and forwarded to the Contracting Officer upon request.

The COR will upload copies of all completed “Government Inspection Reports” into the CORT Tool.