DCSO-C3-FedMall-Pre-Solicitiation-pre proposal conf-24APR24.pptx

The Nation’s Combat Support Logistics Agency

DLA FedMall

Pre-Proposal Conference

WARFIGHTER ALWAYS

Eric Heil, DCSO-C3 Division Chief April 25, 2024

FedMall Team Introductions

Joe Marquis – DCSO Director Steve Resweber – DCSO FRC Site Director Eric Heil – DCSO-C3 Division Chief Jim Mette – FedMall Program Manager Clete Schafrath – Contracting Officer Alek Pagliaccetti – Contracting Officer Zoe Siemer – Contract Specialist Carrie Powers – Contract Specialist Shelia Nixon – Contract Specialist Stacy Clark – Contract Specialist

FedMall Org Email: DOD.FEDMALL@dla.mil

Disclaimer

This pre-proposal conference is solely to aid potential offerors in understanding the solicitation requirements.

Nothing said during this conference supersedes or modifies the terms, conditions, or requirements outlined in the official solicitation.

Any potential offeror desiring an official response should submit their question in writing via Attachment 2 and in accordance with the procedures and deadlines outlined within the solicitation.

The Government intends to post at least one amendment answering written questions.

Agenda

Requirement Description FedMall Vendor Incentives Changes From Previous Solicitation Contract Estimate Market Research Summary Categories of Items w/ Sales Acquisition Strategy Solicitation Table of Contents Documentation Required for Proposal Consideration Government Evaluation Strategies Questions/Answers

Requirement Description

FedMall is a Government e-commerce acquisition platform, single-entry point, internet-based ordering service, allowing United States military services, federal, state, and authorized local governmental agencies to make “Best Value” buys for products from a variety of sources.

DLA Contract Services Office – Columbus Division 3 (DCSO-C3) seeks to establish Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award type Firm-Fixed Price contract(s) for more than 3,000 commercially available off-the-shelf (COTS) items with a recent demand history from FedMall customers. The resulting IDIQ contracts will establish pricing for vendor catalogs to be loaded to the FedMall platform.

DLA to Industry

Please refer to FAR Provision Addendum to 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) Vendors must be familiar with this section before submitting a proposal. Any offers that do not follow these instructions may be removed from consideration.

Looking for industry to provide expertise Please provide product literature with offerors of products with the same form, fit, and function. Any offers without this information may not be considered.

A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements listed in the solicitation.

All questions must be submitted in Attachment 2 via email to the FedMall Offers Inbox: DOD.FEDMALL@dla.mil with the subject “FedMall Solicitation SP47W1-24-R-0002 Questions.”

Any technical questions, clarifications, or data in connection with this RFP must be submitted in writing on or before May 03, 2024, at 3:00 P.M. EST.

FedMall Vendor Incentives

Streamlined Process:

Reduces administrative burdens and allows for quicker contract awards compared to traditional procurement methods.

Potential growth of business within DoD:

Opportunities to grow business capabilities within DoD and the federal government. Gain performance history.

Access to a large market:

Over 37,000 users and an average of 341 transactions per day.

No fees incurred:

There is no credit card fees or cost recovery rate charged to vendors who do business with FedMall.

Changes from Previous Solicitation

Market Research Summary

DLA pulled data from the FedMall system for orders that had greater than five requisitions over the past three years – FY21 through FY23.

The data was then forecasted by formulating demand estimate per year and multiplied over a 5-year period.

Based on this data pull, the list of items to be solicited were posted to the FedMall synopsis on Sam.gov.

Contract Estimate

Contract Type: Indefinite-Delivery, Indefinite-Quantity Contract(s) Firm-Fixed Price for five (5) years.

Contract Minimum: $500.00 per IDIQ / Contract Maximum: $205,000,000.00 *

* Based on the aggregated total value of all of the individual IDIQ maximums to be established for each contract awarded as a result of the solicitation.

Categories of Items w/ Sales

Acquisition Strategy

Award will be made based on the lowest evaluated price of items within a product category to an offeror determined to be responsible in accordance with FAR 9.104 and that submits a proposal that conforms with the technical requirements of the solicitation.

A vendor will offer COTS items that are brand name or equal and must not take any exceptions to the technical requirements of the solicitation.

The minimum percentage of products a vendor must offer, and represent the lowest total item level evaluated price of at least greater than or equal to twenty (20) percent of the products listed within a product category.

DCSO-C3 will use Step five of 52.212-2(a)(5) and will review whether any particular offeror has allocated to that offeror less than 20% of the items within a particular product category.

Solicitation Table of Contents

B. SCHEDULE OF SUPPLIES 8

Commercial Products and Commercial Services

Government Evaluation Strategy

Step 1: Provide all documentation listed in following slides 15 and 16.

Step 2: DLA will add the 5-year total of each of the proposed items and divide by 5. This will be the Total Item Level Evaluated Price (TILEP).

Step 3: DLA will compare this price across offers at the item level. DLA will then allocate those items to that offeror for further evaluation.

Step 4: DLA will then identify the offeror with the most allocated items and move forward with evaluation.

Step 5: DLA will then review whether any particular offeror has allocated less than 20% of the items within a particular product category.

Step 6: DLA will make a responsibility determination, in accordance with FAR part 9.

Step 7: DLA will then evaluate the TILEPs of each offeror found responsible to determine pricing fair and reasonable.

Step 8: DLA intends to award IDIQ contracts to the offerors covering the items which the government found the offeror’s TILEPs fair and reasonable under step six.

Documentation Required for Proposal Consideration

Signed offer including Standard Form (SF)1449 and any Amendments to the Solicitation via SF30.

Submitted Catalog is complete and in the required format.

Completed Representations and Certifications.

All attachments to the solicitation are included and signed as necessary.

Clauses/Provisions that require information are completed.

An Electronic Commerce Implementation Plan is included in the proposal.

Vendors offered pricing is submitted in accordance with the solicitation requirements.

Published commercial list prices are submitted.

Documentation Required for Proposal Consideration Cont.

A copy of the offeror’s FedMall Items being Solicited filled out entirely.

All required fields must be completed (for products where offers are being submitted).

Submission of Other Than Cost and Pricing Data is included in the proposal, including past year’s history of sales to DoD and to other Federal Government agencies.

The vendor’s list of contracts, commercial or government performed within the last two years.

The country of origin for each individual item contained within the offered catalog is clearly identified by country name was furnished.

A copy of the offeror’s return goods and warranty policy.

Attachment 1- FedMall Products Offering

Vendors will be required to submit pricing for Year 1, Year 2, Year 3, Year 4, and Year 5 upfront. There will be no other increases or EPA approved.

All Columns indicated with an * are required and must be completed in its entirety.

Offerors will be required to fulfill product compliance (Trade Agreement, Berry Amendment, or Buy American Act).

If a vendor is offering an alternative product, columns N, O, and P shall be filled out.

The country of origin for each individual item is confirmed to be accurate.

Attachment 2 – Questions and Answers Template

Government Evaluation Strategy

Step 1: Provide all documentation listed in previous slides 15 and 16.

Step 2: DLA will add the 5-year total of each of the proposed items and divide by 5. This will be the Total Item Level Evaluated Price (TILEP).

Step 3: DLA will compare this price across offers at the item level. DLA will then allocate those items to that offeror for further evaluation.

Step 4: DLA will then identify the offeror with the most allocated items and move forward with evaluation.

Step 5: DLA will then review whether any particular offeror has allocated less than 20% of the items within a particular product category.

Step 6: DLA will make a responsibility determination, in accordance with FAR part 9.

Step 7: DLA will then evaluate the TILEPs of each offeror found responsible to determine pricing fair and reasonable.

Step 8: DLA intends to award IDIQ contracts to the offerors covering the items which the government found the offeror’s TILEPs fair and reasonable under step six.

Government Evaluation Strategy Cont.

Please find full instructions and information for evaluation within Provision 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) listed on page 58 of the solicitation.

The Government reserves the right to make no award at the line-item level or for an entire product category.

Vendors will have the responsibility of offering products that are Trade Agreement, Berry Amendment, or Buy American Act compliance. Any items that cannot be determined, will be removed from consideration.

All pricing will be determined fair and reasonable. If pricing cannot be determined fair and reasonable for contract award, that item will be removed.

The Government anticipates having sufficient information to determine TILEPs fair and reasonable; however, if the Government is unable to do so, the Government may request data other than certified cost or pricing data from the vendor.

Disclaimer

This pre-proposal conference is solely to aid potential offerors in understanding the solicitation requirements.

Nothing said during this conference supersedes or modifies the terms, conditions, or requirements outlined in the official solicitation.

Any potential offeror desiring an official response should submit their question in writing via Attachment 2 and in accordance with the procedures and deadlines outlined within the solicitation.

The Government intends to post at least one amendment answering written questions.

Questions/Answers

Q&A

Q: What if some of the products are discontinued and no replacement is available?

A: The solicitation is for Commercial off the shelf (COTS) or equivalent.

Q: Can a vendor offer the full line of products based on the manufacturers listed?

A: No, the number of items is limited to only 3,017 items.

Q: Can a vendor fill out partial offers instead of the complete list of 3,017 items?

A: Yes, a vendor can propose only on the items they know that they can support. However, a vendor should attempt to propose such to be competitive for award for a minimum of 20% of items in any given category.

Q: What if some of the items are not TAA or BAA compliant?

A: Vendors shall let DLA know if any items are not compliant based on these clauses. Vendors will be encouraged to offer an equivalent that is compliant.

Q: Why are AbilityOne products not included?

A: AbilityOne items are covered under GSA contracts and cannot also be offered under FedMall.

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