SF1449_SP47W124R0002_20240410.pdf

2022-Feb-04 DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH , HEREIN IS ACCEPTED AS TO ITEMS:

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

16. ADMINISTERED BY CODE

7. FOR SOLICITATION

INFORMATION CALL:

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000180013

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

a. NAME 8. OFFER DUE DATE/

9. ISSUED BY CODE SP47W1

DCSO COLUMBUS DIVISION #3

3990 EAST BROAD STREET

COLUMBUS OH 43218

USA

Initiator: Alek Pagliaccetti DAP0064 Tel: DSN444-0857 Email: Alek.Pagliaccetti@dla.mil

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

NAICS: 339999

SIZE STANDARD: 500 Employees

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

Net 30 days

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE SP47W1

SEE BLOCK 9

Criticality: C PAS : None

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE SL4701

DEF FIN AND ACCOUNTING SVC

BSM

P O BOX 182317

COLUMBUS OH 43218-2317

USA

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SEE ADDENDUM

See Schedule

EDWOSB

SP47W1-24-R-0002

DATE

2024 APR 10

Alek J. Pagliaccetti, Email: Alek.Pagliaccetti@dla.mil

b. TELEPHONE NUMBER (No collect calls) LOCAL TIME

2024 MAY 24 /

3:00PM EST

X

215-737-0857

X

XX

X

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

TABLE OF CONTENTS

A. CONTINUTATION OF STANDARD FORM 1449 4

A.1. SF1449 Supplemental Information 4 A.2. Administrative Summary 5

B. SCHEDULE OF SUPPLIES 8

B.1. General Information 8 B.2. Supplies 8

C. STATEMENT OF WORK 11

D. CONTRACT CLAUSES 24

D.1. Clauses Incorporated by Reference 24 D.2. Clauses in Full Text 26

E. SOLICITATION PROVISIONS 47

E.1. Provisions Incorporated by Reference 47 E.2. Provisions in Full Text 47

Addendum to FAR 52.212-1, Instructions to Offerors— 54 Commercial Products and Commercial Services

FAR 52.212-2, Evaluation—Commercial Products and 58 Commercial Services

F. LIST OF ATTACHMENTS 82

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 3 OF 82 PAGES

A. CONTINUATION OF STANDARD FORM 1449

A.1. SF 1449 Supplemental Information

A.1.1. Block 8

Offer Due Date/Local Time: The open period to submit proposals will be from 10 April 2024 – 24 May 2024. The deadline for the receipt of proposals is hereby established as 3:00 P.M. Eastern Standard Time (EST) on 24 May 2024.

Offerors are requested to submit complete proposals for all requirements, including all certifications, as specified in this solicitation. Proposals may be submitted at any time during the open period of the solicitation. Any proposal not received during the Open Period (on or between the Opening Date and its corresponding Closing Date) will not be evaluated and will be returned to the offeror. Federal Holidays are identified as those established by Federal law (5 U.S.C. 6103) and made available to the public by the Office of Personnel Management through the following website: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/.

A.1.2. Block 9

OFFER SUBMISSION INSTRUCTIONS

Contractors shall submit their offer documents only by email to the FedMall Offers Inbox:

DOD.FEDMALL@dla.mil.

Offer shall be submitted on or before the “Offer Due Date” identified in Block 8 of the SF1449.

The “Time” shall always be depicted as “3:00 P.M. EST”. All email submissions must be less than 35 MB. If needed, you may submit multiple emails if the total file size exceeds 35 MB.

The contractor is responsible for confirming via e-mail that the Government has timely received their offer within 5 business days of the solicitation closing date.

Late Quotes will be handled in accordance with Subparagraph (f) of the clause at FAR 52.212-1.

PRE-PROPOSAL CONFERENCE / SUBMISSION OF QUESTIONS

A ‘pre-proposal’ conference is being offered to any interested vendors on Thursday April 25, 2024. Location will be held at the Columbus Airport Marriott (Wallick room), 1375 N Cassady Ave., Columbus, OH 43219; (614) 475-7551 from 10:00 A.M. – 12:00 P.M. Eastern Standard Time (EST). Attendance is limited to two (2) individuals per vendor. No later than April 17, 2024, vendors intending to attend the conference must RSVP using the following link:

https://docs.google.com/forms/d/e/1FAIpQLSf2jI2rZFesrd3Iyf6EGUqvx2yIAbPIvBpCcpsYASSd s1Wxkg/viewform?usp=sf_link

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 4 OF 82 PAGES

Should contractors have any questions with respect to this RFP, they should submit them using attachment 2, via email, to the FedMall Offers Inbox: DOD.FEDMALL@dla.mil, with the subject “FedMall Solicitation SP47W1-24-R-0002 Questions.” Any technical questions, requests for clarification, or requests for data in connection with this RFP must be submitted in writing on or before May 03, 2024, at 3:00 P.M. EST to allow DLA adequate time to provide correct answers to the questions submitted and to prevent any delays in the closing date of the RFP. The Contractor is strongly urged to follow-up the submission of any questions with the Contracting Officer to ensure that questions have been received. Contractors shall use the FedMall Question Template, which is attached to the solicitation as Attachment 2, to submit your questions. Questions not submitted using this template will not be considered for answers. A maximum of 10 questions per vendor are allowed.

HARD COPY PROPOSALS WILL NOT BE ACCEPTED.

A.1.3. Block 17a

› Offeror’s assigned Data Universal Numbering System (DUNS) Number:_______________ (If you do not have a DUNS number, contact the individual identified in Block 7a of the SF 1449 or see 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, for information on contacting Dun and Bradstreet.)

› Offeror’s assigned Contractor and Government Entity (CAGE) Code:__________________

A.1.4. Block 17b

Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

Note: Payment will be made via Electronic Funds Transfer (EFT) to the contractor’s financial institution. The Government will mail checks to the above address only in the event of an Electronic Funds Transfer (EFT) failure, pursuant to 52.232-33 (which is incorporated by reference at 52.212-5(b)). The contractor’s electronic address is:

A.1.5. Block 18b

Detailed line-item invoices will be submitted in accordance with the procedures for Invoicing (Section B.6.3.) to the Defense Finance and Accounting Service’s (DFAS’s) Wide Area Work Flow (WAWF) system.

A.2. Administrative Summary

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 5 OF 82 PAGES

A.2.1. The Department of Defense Federal Mall (FedMall) is a web-based online ordering platform meant to provide a full-service e-Commerce site to find and acquire finished goods and services from the commercial marketplace and government sources for the Department of Defense and other State and Federal agencies.

A.2.2. This solicitation is being issued to establish Multiple Award IDIQ contracts using FAR Part 12, Acquisition of Commercial Products and Commercial Services, which will establish vendor catalogs to support the FedMall program. Orders placed against DoD FedMall catalogs will follow the ordering procedures established by this solicitation.

A.2.3. This solicitation is for “Commercially available off-the-shelf (COTS) item” as defined by FAR 2.101. All items shall be of commercial quality, meaning that they shall match the offered form, fit, and functional characteristics stated in the offeror’s commercial catalog and free from all defects. See Section B.2.2. of this solicitation for a complete listing of all excluded items, including items with assigned National Stock Numbers (NSNs) and items requiring Government Source Inspection. Offerors are responsible to inform the Government if any of the items being solicited fall under an exclusion.

A.2.4. Offerors are required to provide an Electronic Commerce (“EC”) Implementation Plan as detailed Section E, Addendum to FAR 52.212-1, Subparagraph (b)(4)(iv) of this solicitation.

A.2.5. If requested by the Contracting Officer, offerors may be required to submit data other than certified cost and pricing data in accordance with Addendum Subparagraph (b)(6) of FAR 52.212-1 of this solicitation.

A.2.6. Submitted proposals will be reviewed for adequacy in accordance with the criteria found in FAR 52.212-2, Subparagraph (b)(1)(i) of this solicitation.

A.2.7. Minimum Surge Requirements. The DLA Contracting Services Office (DCSO) intends to partner with the contractors in supporting deploying units. FedMall may be used as a vehicle for the rapid acquisition of essential supplies to respond to DoD wartime, contingency, or humanitarian operations. Surge as used in this solicitation is the ability of the industrial base to meet accelerated delivery requirements with existing industrial base capabilities across the spectrum of contingencies. This includes both the capability to ramp-up quickly to meet early requirements as well as sustain this increased pace throughout the conflict. Recognizing the unique requirements of the DoD and its national security roles, those contractors offering items required to support surge requirements will be requested to participate when the actual requirements are known.

A.2.8. DFARS Clause 252.225-7012, Preference for Certain Domestic Commodities (APR 2022) and DFARS Clause 252.225-7021, Trade Agreements (OCT 2023) apply to this solicitation.

A.2.9. The DLA does not warrant the accuracy, completeness, or timeliness of information provided through FedMall. Support contractors to the DLA and the FedMall shall not be held liable for loss or damages resulting from information provided through the FedMall.

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 6 OF 82 PAGES

A.2.10. The DLA reserves the right to change the terms and conditions for participation in the FedMall. Vendors will be notified of such changes at least 15 calendar days prior to implementing changes that impact vendor participation.

A.2.11. Contractors should expect up to a 30-day ramp-up period after the effective date of contract award to allow for catalog upload, EDI setup (if applicable) and other on-boarding requirements.

A.2.12. Indefinite Delivery Indefinite Quantity (IDIQ) Contract Information

A.2.12.1. Contract Period. The intended award(s) will be five-year, fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contracts with no option periods.

A.2.12.2. The Government intends to acquire the following total minimum and maximum quantity of services under this contract:

Minimum: $500 (guaranteed) Maximum: $205,000,000 *

* Based on the aggregated total value of all of the individual IDIQ maximums to be established for each individual contract awarded as a result of this solicitation.

A.2.12.3. The Statement of Work (SOW) found in Section C of this solicitation represents the scope required under this intended multiple award IDIQ contract.

A.2.12.4. Issuance of Delivery Orders. All delivery orders placed against resultant IDIQ contracts shall be firm fixed price.

[END OF SECTION]

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 7 OF 82 PAGES

B. SCHEDULE OF SUPPLIES

B.1. General Information

B.1.1. This solicitation seeks to establish Indefinite Delivery/Indefinite Quantity (IDIQ) Firm- Fixed Price type contracts for various COTS items, which will be ordered through the FedMall system for delivery to FedMall customers worldwide. FedMall customers include DoD military and non-military customers, the Defense Logistics Agency (DLA) acting as or on behalf of the customer, and customers of other Government entities (including Federal, State, and/or Local).

B.1.2. Pricing for all IDIQ contracts awarded as a result of this solicitation shall be Fixed Price.

All delivery orders placed against resultant IDIQ contracts shall be firm fixed price.

B.1.3. Indefinite Quantity Contract Limitations

B.1.3.1. This solicitation is for “Commercially available off-the-shelf (COTS) item” as defined by FAR 2.101. All offered supplies shall be of commercial quality, meaning that they shall match the offered form, fit, and functional characteristics as the manufacturer name and part number stated. There are no exceptions to this rule. An offeror does not need to have prior sales of an offered COTS item as long as the offeror can demonstrate that the item is “sold in substantial quantities in the commercial marketplace” (which may include sales by other legal business entities).

B.1.3.2. Purchase of an ECA certificate(s) is not required prior to award, but evidence of ECA certification must be provided prior to the contract/catalog being loaded on to FedMall and prior to any sales under the contract.

B.1.3.3. The terms “Offeror”, “Vendor”, “Supplier”, “Contractor”, and “FedMall Supplier” found within this document are interchangeable and refer to the company that submitted a proposal.

B.1.3.4. The terms “FedMall Customer”, and “Authorized Ordering Facilities” found within this document are interchangeable and refer to the entity placing the order on https://www.FedMall.mil.

B.2. Supplies

B.2.1. The scope of this solicitation is limited to the items found in Attachment 1–FedMall Products Offering-(Company Name). These items are broken down into the following product categories:

Building Improvement and Construction Supplies Camping, Traveling, and Hydration Gear Clothing and Outerwear Commercial Hardware Connectivity Cords Diving Equipment, Marine Equipment, and Accessories Footwear and Footwear Accessories

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 8 OF 82 PAGES

Household Accessories Insignia, Badges, Ribbons, Emblems, Buttons, Identification Tags Patch w/ Accessories Lifting, Hydraulic, Transport Equipment, and Automotive Accessories Refrigeration, Air Conditioning, and Heating Components Safety Equipment and Accessories Specialized Sealing, Adhesion, Tape Products

B.2.1.1. The column (L) of Attachment 1, titled “Country of Origin”, indicates the applicability of the Buy American – Balance of Payments Program (“BA-BoPP”; see DFARS 252.225-7001);

Trade Agreements (“TA”; see DFARS 252.225-7021 and 225.401-70); or the “Berry Amendment” (“Berry”; see DFARS 225.7002-1, as implemented by 10 U.S.C. 2533a; see also DFARS 252.225-7012 and DFARS 252.225-7015).

B.2.1.2. Offerors can propose alternate items that meet the same exact form, fit, and function as the manufacturer name and part number being solicited. The offeror will be responsible for submitting additional data with their proposal in order for DLA to make a determination that the product exhibits these characteristics. This includes but is not limited product brochures, literatures, etc.

B.2.1.3. Offerors are responsible for completing all required fields (indicated by *) for each line item in order for the offeror to be considered responsive. Each column in the “FedMall Products Offering-(Company Name)” that is indicated with a * in Row A is required. Skipping required fields in this spreadsheet can lead to an offer being considered non-responsive and being removed from further consideration.

B.2.2. Excluded Items

B.2.2.1. Vendors will sign Attachment 3–Vendor Verification Regarding Excluded Items with their proposal. It is the Offeror’s responsibility to exclude the following from the proposal and associated catalog:

• Mandatory source items; items that compete with AbilityOne and UNICOR (see FAR 8.602 and 8.700 Policy, and FAR 8.603 and 8.704 Purchase Priorities). No

AbilityOne items will be evaluated or considered under this solicitation (managed by

GSA).

• Non-COTS items (see FAR Subpart 2.101 Definitions, “Commercially available off-the-shelf (COTS) item”)

• Non-DLA type items or items not falling within the scope of the listing above at A.1.2.

• Actively Managed National Stock Numbers (NSNs), which means all NSNs with an

Acquisition Advice Code (AAC) except NSNs with an AAC of "J", "V", "Y", or no AAC value

• Items requiring Government Source Inspection

• Qualified product list and critical safety items

• Services

• Surplus Products and material, and Refurbished products and material

• Ammunition

• Tires (TACOM managed)

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 9 OF 82 PAGES

Body Armor Combat Helmets

• Any individual item that has an offered price greater than $100,000.00.

• Items not in accordance with the Buy American Balance of Payments Program or

Trade Agreements (see DFARS 252.225-7001, 252.225-7021, and 225.401-70), and other Authorization Acts, Appropriations Acts, and Other Statutory Restrictions on Foreign Acquisition (see DFARS 225.70) including the “Berry Amendment” (see DFARS 225.7002-1, as implemented by 10 U.S.C. 2533a; see also DFARS 252.225- 7012 and DFARS 252.225-7015).

B.2.2.2. NSNs shall not be used to describe any item in the proposal or associated catalog.

NSNs shall not appear in any catalog field within FedMall. If any item has an associated NSN, that product shall not be offered.

B.2.2.3. Proposals failing to comply with the exclusions above may be rejected or the contracting officer may request proposal revisions.

B.2.2.4. Offered items that are considered to be “Essentially the Same” (ETS) as those listed on the AbilityOne Procurement List of products are considered excluded items. The AbilityOne Procurement List can be viewed at http://abilityone.org/work_with_us/procurement.html. A listing of ETS-type items can be viewed at http://www.abilityone.gov/distributors/potential.html.

All vendors are subject to a formal ETS review conducted by AbilityOne personnel.

B.2.2.5. Any item offered in response to this solicitation that has an assigned NSN will be removed from the offeror’s catalog and will not be loaded to the FedMall system unless the DCSO receives a prior request or authorization from the cognizant DLA Supply Chain or Program Office responsible for managing the NSN to add the NSN to FedMall.

B.2.2.6. Offers containing items that require Government source inspection will be removed.

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 10 OF 82 PAGES

C. STATEMENT OF WORK

C.1. Overview

C.1.1. The Department of Defense (DoD) Federal Mall (FedMall) is an Internet-based e- Commerce purchasing/ordering website for Military, Federal, State and Local Agency customers. The website at https://www.fedmall.mil offers commercial off-the-shelf items from the commercial marketplace and Department of Defense sources. FedMall allows customers to make purchases using Military Standard Requisitioning and Issue Process (MILSTRIP), Federal Standard Requisitioning and Issue Process (FEDSTRIP), or Government Purchase Card (GPC). The FEDMALL website is available 24- hours a day, 7 days a week.

C.1.2. The catalog of items available under any resultant contract will be accessed by authorized ordering locations via the FedMall program (see Section C.4. for FedMall Supplier Catalog Management requirements). The vendor agrees to use the FedMall system to display its catalog for items available to authorized users, let all authorized users of the system view any information displayed in the system, and permit authorized users to order from its catalog using FedMall. The Government reserves the right to add or delete ordering facilities anytime during the contract period.

C.1.3. FedMall shall be the sole means by which orders are placed under this contract (see Section C.6.1).

C.1.4. The vendor shall provide its own computer hardware and software necessary to transmit and receive electronic orders.

C.2. Electronic Commerce (eCommerce) Requirements

C.2.1. External Certificate Authority (ECA) Certificate

C.2.1.1. Suppliers needing access to FedMall will be required to obtain a software certificate in order to sign into Procurement Integrated Enterprise Environment (PIEE). Follow instructions under new registration on the PIEE website: https://piee.eb.mil . When requested for how to access PIEE select “Software Certificate” and follow the instructions.

C.2.1.2. FedMall is not responsible for Public Key Infrastructure (PKI) software supplied by third party sources.

C.3. Order Transmission Types

C.3.1. Only Electronic Data Interchange (EDI) may be utilized by vendors with DLA contracts on FedMall. Pretty Good Privacy (PGP) and cXML are not valid order transmission types under any forthcoming contract.

C.3.1.1. Requirements for EDI Set Up for DLA Contracts.

Vendor:

CAGE:

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 11 OF 82 PAGES

ISA qualifier:

ISA ID:

GS ID:

VAN:

EDI Point of Contact:

Contract/Award number:

D.3.2. Vendors that do not have EDI capabilities utilizing a Virtual Access Network (VAN) have the option to receive orders via DIBBS, which can be downloaded at:

https://www.dibbs.bsm.dla.mil/Awards/.

D.3.3. Vendors may elect to change options with 30 days written notice to the contracting officer.

C.4. FEDMALL Supplier Catalog Management

C.4.1. Definitions

“Catalog Change” means any type of revision to any field within the supplier’s existing FedMall catalog(s); may also be referred to as a “Catalog Modification”.

“Addition” means a catalog change whereby an item not currently loaded in the FedMall system is added to a new or existing catalog.

“Deletion” means a catalog change whereby an item is removed from an existing FedMall catalog.

C.4.2. Supplier Catalogs

C.4.2.1. Vendors may only offer items that are being posted with this solicitation (see Section B.2.1.).

C.4.2.2. All offered pricing within Supplier Catalogs shall be Free on Board (F.O.B.)

Destination and must be inclusive of all shipping, handling, and transportation costs. F.O.B.

Origin pricing is not an option through FedMall.

C.4.2.3. Vendors shall be responsible for maintaining up-to-date and accurate information within their offered catalogs, which may include requesting the removal of items that the vendor can longer guarantee will be provided to the customers within the offered delivery lead time(s), such as (but not limited to) items that continually encounter production delays or have been discontinued. Each vendor is strongly encouraged to take necessary precautions with its sources of supply to ensure that the vendor can provide uninterrupted support to FedMall's customers for the items contained in its offered catalog. The vendor shall endeavor to immediately notify the DCSO or Contracting Officer utilizing the FedMall org email DOD.FEDMALL@dla.mil as soon as becoming aware of an issue that could inhibit or prohibit the vendor’s ability from meeting an offered delivery lead time(s).

C.4.2.4. The FEDMALL Supplier Portal, https://www.suppliers.fedmall.mil/, shall be used to upload and maintain supplier catalogs.

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 12 OF 82 PAGES

C.5. Catalog Change Requests

C.5.1. Only FedMall customers will have the ability to submit requests for items to be added to DLA FedMall contracts (see C.5.4.). For vendor requested item deletions, Contractors are responsible for providing all supporting documentation to the DCSO administering Contracting Officer to support the request. Contractors shall follow-up on the status of any submitted catalog change request by contacting the DCSO administering Contracting Officer or by sending an email to the DCSO at DOD.FEDMALL@dla.mil. Only after the contractor receives approval from the contracting office shall the Catalog Change be uploaded to the FEDMALL Supplier Portal.

C.5.2. All product substitutions or product replacements must be approved in writing by the DCSO administering Contracting Officer. Any change to the catalog that was not approved in writing by the DCSO administering Contracting Officer will be considered a violation of the terms and conditions of the contract and may be grounds for termination for default.

C.5.4. After IDIQs have been awarded and subsequent catalogs have been established, product additions will only be by request from FedMall customers. When a product addition is requested, a Request for Quotation (RFQ) will be issued to all vendors that were issued an award within the product category of the requested item. If no acceptable offers are received for the requested additional item(s), DLA reserves the right to expand the RFQ to additional FedMall Vendors currently holding active IDIQ contract(s) awarded under this solicitation.

C.5.5. All catalog change requests shall be submitted using the following naming convention for the Microsoft Excel Workbook file name: “[Number of affected items] [Type of Catalog Change].xlsx”. Requests involving multiple catalog change requests shall be submitted using separate Microsoft Excel Workbook files for each type of catalog change being requested.

C.5.6. Naming Conventions and Formats for Submitting Catalog Change Requests

D.5.6.1. All catalog changes submitted to FEDMALL Supplier Portal should be compatible with FEDMALL Supplier Portal and free of errors. Any catalog containing items identified by the system as having errors will be rejected and returned to the contractor for correction. The contractor is responsible for pulling their own error reports from FEDMALL Supplier Portal.

C.5.6.2. Limitations on Catalog Change Requests

C.5.6.2.1. Addition/Deletion of Items:

C.5.6.2.1.1. The Government reserves the right to unilaterally delete items. The Government will not have to provide advance notice to the Contractor prior to deleting any item from the Contract.

C.5.6.2.1.2. Discontinued items: The Contractor agrees to provide the Government with immediate, written notification when an item is to be discontinued by the manufacturer, including a recommendation for any potential substitute or replacement items. If the Government elects to include a substitute or replacement item in the contract, the contract will

CONTINUATION SHEET SP47W1-24-R-0002 PAGE 13 OF 82 PAGES

be modified accordingly. The Government reserves the right to compete these substitutions utilizing the same process as described in C.5.4. DLA will not reimburse the contractor for any costs incurred in discerning an alternate source.

C.6. Ordering Procedures

C.6.1. All ordering shall be conducted electronically. FedMall is the sole means by which orders will be issued against any contract awarded in response to this solicitation.

C.6.2. The vendor shall accept individual delivery orders within one business day of the date of issuance of the DD-1155 (Delivery Order).

C.6.3. DCSO reserves the right to update the maximum order amount pursuant to any changes in policy, procedures, or functionality of the FedMall system.

C.6.4. The contractor shall provide an electronic “order confirmation” which confirms orders at the line-item level to the ordering facility within twenty-four (24) hours following transmission of the order. Orders received on Friday, Saturday, Sunday or Federal holidays shall be acknowledged on the next business day.

C.6.5. All orders issued against the resultant contract are “fill or kill.” The vendor shall not fill any orders that it cannot deliver with the contractual timeframes delineated in their catalog “Days After Receipt of Order (ARO)” (see Section C.7.2.). The vendor must be able to satisfy the total quantity requirements for the line item within the lead-time as specified in their IDIQ award. Vendors will be responsible for fulfilling at least 95% of orders (see Section C.12.1.5.3).

If the vendor cannot fill the entire quantity for the line item, it must be rejected (“killed”) by submission of a cancellation request to the DCSO at DOD.FEDMALL@dla.mil.

C.6.6. Partial fills and backorders are not permitted under the contract.

C.6.7. Delivery Order Cancellations. Vendors are not permitted to unilaterally cancel delivery orders against their contracts. Contact your post-award administrator or DOD.FEDMALL@dla.mil for written cancellation authorization.

C.7 Delivery

C.7.1. Due to the nature of the contract, deliveries or performance shall be made only as authorized by orders issued in accordance with the vendor’s contract.

C.7.2. “Days ARO” means the number of business Days After Receipt of Order (ARO) by the supplier that possession and ownership of the item will be transferred to the customer and is expressed in "no-later-than" terms (i.e. the amount of time it will take for the customer to receive the items they ordered after the supplier receives the customer's order). “Business days” excludes Sundays, Saturdays, and Federal Holidays established by Federal law (5 U.S.C. 6103).

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C.7.3. Within the catalog, the vendor shall establish “Days ARO” for each item in its catalog.

Vendors shall honor the posted delivery times in the catalog at the time of delivery order placement. No items with an ARO greater than 60 days will be permitted.

C.7.4. Vendors shall make every effort to ship urgent or high priority orders within 24 hours after receipt of order, at no additional cost to the government. Urgent or high priority orders are identified as Issue Priority Group (IPG) 01, 02, and 03, and orders citing Not Mission Capable Supply indictors of 999, N__ or E__ and/or Office of the Secretary of Defense/Joint Chiefs of Staff projects codes beginning with “9.”

C.7.5. Shipping addresses will be populated on the resultant DD 1155 for each order placed through FedMall. Shipment shall be made via traceable means.

C.7.5.1. Domestic Shipments (CONUS) - Material shall be shipped to the address cited on the order following the instructions for shipment on the order.

C.7.5.2. Overseas Shipments (OCONUS) – The contractor may ship material either directly or using military packaging standards to a container consolidation point (CCP) for forwarding overseas. For more information on Shipments to Government Consolidation Points visit:

https://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/O CONUSShip.aspx.

C.7.5.3. For all DD 1155s which state both a “PARCEL POST ADDRESS” and a “FREIGHT SHIPPING ADDRESS”, the contractor shall use the “FREIGHT SHIPPING ADDRESS” as the ship to location.

C.8. Preservation, Packaging, Packing, Labeling and Marking (PPPL&M)

C.8.1. Commercial Packaging IAW ASTM D3951 is acceptable for customer direct shipments to CONUS destinations.

C.8.2. SHIPPING LABEL REQUIREMENTS – MILITARY STANDARD (MIL-STD) 129R

C.8.2.1 MIL-STD-129, revision R, current version, establishes requirements for Contractors that ship packaged materiel to the Government to provide both linear bar codes and two-dimensional (2D) symbols on shipping labels (but see paragraph (d) for exceptions to the requirement for 2D symbols). Shipping labels with 2D symbols are referred to as military shipping labels (MSL). See the Defense Logistics Agency (DLA) packaging web site identified in paragraph (e) for change notices to MIL-STD-129R that apply. Linear (code 3 of 9 or code

39) bar codes continue to be required on interior packages (unit packs and intermediate packages) for the national stock number (NSN) and, when applicable, the serial number(s);

and on exterior shipping containers and palletized unit loads for the NSN, commercial and Government entity (CAGE) code, contract number and, when applicable, the serial number(s).

This data is also required to be linear bar-coded on the Department of Defense (DD) form 250.

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C.8.2.2. The shipping label described in this clause replaces former DD form 1387 and is illustrated in Figures 2a and 2b of MIL-STD-129R.

C.8.2.2.1. The shipping label requires code 3 of 9 or code 39 linear bar codes for the transportation control number (TCN), piece number and DOD activity address code (DoDAAC) for the ultimate consignee or mark-for address.

C.8.2.2.2. The 2D symbol on the shipping label must contain the document (requisition) number, NSN, originating activity’s routing identifier code (RIC), unit of issue, quantity, condition code, and unit price, which are ordinarily included on the DD Form 250. A complete list of data elements is defined in table IV of MIL-STD-129R. The TCN should be part of the mark-for information on the contract. This mark-for should be directly below the ship-to address in the contract. All TCNs must be unique, and each part of a shipment (partial shipment of one or more pieces) loaded on a different conveyance requires a unique TCN.

Samples of TCN construction may be found at the DLA web site identified in paragraph (e) of this clause. (A general construction of a TCN is provided below.) Except for the TCN, which must always be present on the shipping label, when the contract omits any other data elements as defined in table IV of MIL-STD-129R and if the information is not available from the administrative contracting officer, then the field is not required as part of the shipping label and may be left blank.

TCN positions 1-14 requisition/document number TCN position 15 Enter the suffix code; if none, enter “X” TCN position 16 Enter “X” if not a partial shipment; if a partial shipment, enter “A” for first shipment, “B” for second shipment, etc. (see paragraph L., Appendix L, Part II of the Defense Transportation Regulation (DTR), DOD 4500.9-R) TCN Position 17 Enter “X”

C.8.2.3. The following must comply with the requirements in table IV of MIL-STD-129R and include all applicable data elements identified in the table.

C.8.2.3.1. All diverted or redirected outside the contiguous United States (OCONUS) direct vendor delivery (DVD) and prime vendor shipments which pass through the Defense Transportation System (DTS) via Defense Distribution depot consolidation points (see below), aerial ports of embarkation, pre-positioned ship operations sites, or the Norfolk, Virginia container freight station.

Container Consolidation Point DODAAC

Defense Depot San Joaquin California (DDJC)(CCP

WHSE 30)

W62N2A and

SW3225

Defense Depot Susquehanna Pennsylvania (DDSP)(CCP Door 135-168)

W25N14 and

SW3123

C.8.2.3.2. Direct vendor delivery (DVD) shipments. The following additional guidance applies when bar coding DVD shipments:

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C.8.2.3.2.1. In addition to other marking requirements in the contract, the following separate lines of bar-coded data, with human readable interpretation (HRI) printed clearly below the element, shall be provided. No spaces shall separate the individual data elements within each line.

(A) document number and suffix. The document number consists of a 14-character (15 characters when a suffix is included) alpha-numeric code. It may be listed on a contract/award as the requisition number, transportation control number (TCN), etc. If there is no TCN, use the requisition number followed by “XXX.”

(B) National stock number (NSN). The NSN will appear as a 13-digit code without the dashes. If there is no NSN, use the CAGE and part number.

(C) ICP routing identifier code (RIC). The RIC for each procuring activity is as follows:

S9C – DLA Land and Maritime - construction S9E – DLA Land and Maritime – electronics S9F – DLA Energy – missiles S9G – DLA Aviation S9I – DLA Troop Support - general and industrial S9T – DLA Troop Support - clothing and textiles S9M – DLA Troop Support - medical materiel S9P – DLA Troop Support - perishable subsistence S9S – DLA Troop Support - semi-perishable subsistence SMP – DLA Maritime – Norfolk SMT – DLA Maritime - Puget Sound SMF – DLA Maritime - Portsmouth SMG – DLA Maritime - Pearl Harbor

(D) Unit of issue. The appropriate unit of issue (U/I) will appear as a two-digit alpha character.

(E) Quantity. The quantity will appear as a five-position number, including zero fillers on the left.

(F) The above will be followed by an “A” and eight zeros (specifically, “A00000000”).

C.8.2.3.2.2. These bar code markings shall be placed on labels affixed to either to DD Form 250 or the commercial packing list. If used on the DD Form 250, it shall be in blocks 15, 16, 17, etcetera. In either case, these documents shall be furnished in packing list envelopes affixed to the outside of the shipping container.

C.8.2.3.2.3. The bar code symbology shall be code 3 of 9 (code 39) in accordance with the International Organization for Standardization (ISO)/ the International Electrotechnical Commission (IEC)-16388.

C.8.3. SHIPPER’S DECLARATION OF DANGEROUS GOODS

C.8.3.1. Contractors shall complete and attach a prescribed Shipper's Declaration for Dangerous Goods Form and an Air Waybill for each TP1 or TP2 shipment containing dangerous or hazardous goods or materials. Dangerous goods and/or hazardous materials are those items defined or classified as such in Title 49, Code of Federal Regulations, and the International Air Transport Association (IATA) Dangerous Goods Regulations. Generally, dangerous goods are those items containing any dangerous material or substance which is

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flammable, corrosive, combustible, explosive, poisonous, toxic, radioactive, unduly magnetic, contains oxidizing agents or is otherwise hazardous.

C.8.3.2. Contractors shall not offer dangerous or hazardous goods or materials for transportation by military air until properly packaged, marked, and labeled in accordance with military standard (MIL-STD) 129P and military publication, Preparing Hazardous Materials for Military Air Shipments, AFMAN 24-204/TM 38-250/NAVSUP PUB 505/MCO P4030.19H, Defense Logistics Agency Instruction (DLAI) 4145.3. This publication also contains instructions on how to properly complete the Shipper's Declaration for Dangerous Goods. Forms may be purchased through commercial means and can be viewed at http://www.iata.org/ps/publications/9065.htm.

C.8.4. MARKING REQUIREMENTS

Marking of unit, intermediate and shipping containers for shipment and storage: all shipments, regardless of levels specified, including industrial, shall be marked in accordance with the most recent version of military standard (MIL-STD) 129P, “Marking for Shipment and Storage". In addition to MIL STD-129P requirements, the following instructions also apply:

C.8.4.1. Joint Army-Navy (JAN) and other special markings in accordance with Government specifications: As designated, the following marking shall be placed on the unit package (carton, box, bag, etc., used as the initial protection), in addition to normal MIL-STD 129P marking. If the marking space on the MIL-S (JTD-129P identification side of the unit package is too small, 3 inches by 4 inches or less surface area) to accommodate this additional marking, the reverse side of the package may be used. Special marking as required under an applicable Military Specification.

C.8.4.2. Sensitive Electronic Devices: When the MIL-STD-2073-1D, Packaging Requirements Code specifies method of preservation GX or ZZ, with special marking code “39” (ESD Sensitive Electronic Device Requirements), sensitive electronic devices caution marking shall be applied as specified in MIL-STD-129R.

C.8.4.3. Bar Code Marking: Regardless of levels of packaging specified (including Industrial), bar code marking shall be applied to all unit, intermediate, and exterior containers in accordance with MIL-STD-129R.

C.8.4.3.1. Exterior containers: For Defense Logistics Agency (DLA) contracts, each exterior shipping containers shall be bar coded with the National Stock Number (NSN), contract number (including the call number) and Commercial and Government Entity (CAGE) code.

C.8.4.3.2. Multipacks:

(i) Item identification markings. Item identification markings will not be bar coded on the exterior shipping container of multipack shipments. However, unit packs and intermediate containers in the multipack shall be bar coded.

(ii) Contract number. Contract number will be bar coded on the exterior shipping container of the multipack if the number applies to all unit and intermediate containers

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inside the multipack. If mixed contract numbers are contained in the multipack, then the exterior container will not be bar coded.

C.8.4.4. Hazardous Materials: (Performance Oriented Packaging).

C.8.4.4.1. In addition to the packaging requirements included in the commodity specification listed below, the supplies shall comply with applicable packaging requirements of AFMAN 24- 204 (DLAI 4145.3), Preparing Hazardous Material for Military Air Shipments, the International Civil Aviation Organization (ICAO) technical instructions for the safe transport of dangerous goods by air. The International Maritime Dangerous Goods Code (IMDG CODE) and Title Forty-nine of the Code of Federal Regulations (49 CFR).

C.8.4.4.2. To the extent that there is conflict between the requirements of the commodity specification and other packaging data listed below and the requirements of AFMAN 24-204 (DLAI 4145.3), ICAO, and IMDG CODE, the provisions in AFMAN 24-204 (DLAI 4145.3), ICAO and IMDG CODE will control over the conflicting provisions in the commodity specification and other packaging data.

C.8.4.4.3. Unless otherwise specified by the procuring activity, interior and exterior containers of hazardous material shall be properly classified, documented, certified, described, packaged, marked, and labeled in accordance with AFMAN 24-204 (DLAI 4145.3), ICAO, IMDG CODE, 49 CFR, and MIL-STD-129R.

C.8.4.4.4. In addition to the above requirements, the CAGE code, shall be marked on all unit, intermediate and exterior containers.

C.8.4.5. Exterior Documentation: Packing list as specified in MIL-STD-129R is required.

C.8.4.6. Parcel Post Army Post Office (APO)/Fleet Post Office (FPO) Shipments: The statement "Contents for Official Use. Exempt from Customs Requirements" shall be annotated above the mailing address.

C.8.4.7. Electronics Exclusions: Electron Tubes: These items shall be marked in accordance with MIL-E-75H.

C.8.4.8. Warranty markings: When specified in the contract that the supplies are being required with a warranty agreement, the unit intermediate, and shipping containers shall be marked in accordance with MIL-STD-129R.

C.8.5. REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM)

C.8.5.1. These requirements only apply when wood packaging material (WPM) will be used to make shipments under this contract and/or when WPM is being acquired under this contract.

C.8.5.2. Definition. Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes

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materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).

C.8.5.3. All wood packaging material (WPM) used to make shipments under Department of Defense (DOD) contracts and/or acquired by DOD must meet requirements of international standards for phytosanitary measures (ISPM) 15, “Guidelines for Regulating Wood Packaging Materials in International Trade.” DOD shipments inside and outside of the United States must meet ISPM 15 whenever WPM is used to ship DOD cargo.

C.8.5.3.1. All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, Incorporated (ALSC) wood packaging material program and WPM enforcement regulations (see http://www.alsc.org/).

C.8.5.3.2. All WPM shall include certification/quality markings in accordance with the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved dunnage stamp.

C.8.5.3.3. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government."

C.9. Invoicing and Payment

C.9.1. The vendor shall not invoice prior to shipment of the order.

C.9.2. If a vendor rejects, or “kills”, a line(s), and then proceeds to ship the line(s), the vendor cannot submit an invoice.

C.9.3. There is no systemic way to pay a vendor for an order that has been cancelled; vendors are not authorized to perform on any line item once it has been cancelled, even if the cancellation was accidental.

C.9.4. Orders shipped to an address different than the ship to address on the 1155 (purchase order) in error shall be the responsibility of the vendor to resolve with the activity to which they shipped the items. DLA will not get involved in attempting to return these items to the vendor.

C.9.5. The vendor shall use WAWF for all payments. See solicitation/IDIQ contract for the full WAWF clause.

C.10. Customer Service Requirements

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C.10.1. The vendor shall have the ability to provide product recall notification to the ordering facility that have received affected product and to FedMall. Product recall notification must be made within 48 hours, in all cases, of notification by the manufacturer or its supplier/distributor.

C.10.2. The vendor shall accept return of goods under the following conditions:

Products shipped in error;

Products damaged in shipment;

Products with concealed shipping damages;

Products that are recalled;

Returns consistent with the vendor’s normal return policy, except that restocking fees may not be charged if product was not shipped to the customer by either the vendor or the manufacturer/distributor;

Products shipped after customer has indicated an order is to be cancelled.

C.10.3. The contactor shall provide only dated/shelf-life products bearing an expiration date/shelf life with at least 12 months remaining upon delivery to the ordering facility. For those products that have an initial expiration/shelf life of 12 months or less, the contractor shall provide only dated/shelf-life products bearing an expiration date/shelf life of at least 75% of the initial shelf life remaining upon delivery to the ordering facility.

C.10.4. Contractors may not charge a restocking fee.

C.11. Contract Administration Data

C.11.1. DLA will review and evaluate vendor performance on a periodic basis no less frequently than once a year. Price, delivery, quality, sales/obligations, and conformance to the FedMall contract will be reviewed.

C.11.2. Vendors will be responsible for providing the Government with accurate and timely delivery and ensuring catalogs are up to date with items that are readily available.

C.12. Special Terms and Conditions

C.12.1. Business Rules and Agreement to Sell on DLA’s DoD FedMall. Suppliers shall comply with the following FedMall Business Rules or be subject to termination, or suspension of their FedMall contract/catalog at the discretion of the DLA Contracting Services Office. Monitoring will be conducted to assure compliance:

C.12.1.1. Requirements:

C.12.1.1.1. The supplier must be actively registered in the System for Award Management (SAM) sam.gov system and not suspended, debarred, or have any active exclusions from doing business with the U.S. Government.

C.12.1.1.2. Suppliers are responsible to notify FedMall of any changes to their business or contract(s) as it pertains to FedMall.

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C.12.1.1.3. Suppliers will conduct business in a professional manner.

C.12.1.2. Customer Complaints:

C.12.1.2.1. All customer complaints will be evaluated by DLA. The vendor will be allowed to provide their response to DLA for consideration and/or allowed an opportunity to correct the complaint.