Amendment 0002_Questions_Answers_24 JAN 2025_FINAL.xlsx

XLSX spreadsheet 40 KB Posted Jan 25, 2025

Attached to: BCS/UCS DLA ENTERPRISE REQUIREMENT
Solicitation number: SP470525R002026
Issued by: Defense Logistics Agency

About this file

Written by GovTribe AI · Jan 25, 2025

This is a Questions and Answers document (Amendment 0002) containing 109 questions and responses related to solicitation SP4705-25-R-2026 for Building Control Systems (BCS) and Utility Control Systems (UCS) maintenance services at multiple DLA locations.

Key clarifications include: DLA intends to award 3-7 IDIQs with one prime contractor per location; the NAICS code is 561210; no past performance evaluation is required; key personnel requirements will be determined at the task order level; and FCL requirements at the Secret level must be validated during technical evaluation. Site visits are scheduled for January 28, 2025 at 9:00 AM EST at DLA HQ Fort Belvoir, followed by a pre-solicitation conference on January 29, 2025 at 10:30 AM EST. The government confirms this is a first-time procurement at this level, with no current incumbents for the complete BCS/UCS scope. Technical details clarified include: various BAS systems are in use across locations (Johnson Controls, Automated Logic, Trane, etc.); cybersecurity certifications like Security+ or A+ are required; and remote work capabilities will be determined based on specific tasks.

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Other files

File	Type	Posted
Attachment 3 ABCS UCS - Cross Reference Matrix12.19.xlsx	XLSX spreadsheet	Dec 23, 2024
Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17.pdf	PDF	Dec 23, 2024
Attachment 2 - Pricing Sheet_BCS UCS IDIQ Schedule B R1.xlsx	XLSX spreadsheet	Dec 23, 2024
Attachment 5 - Contractor NDA.pdf	PDF	Dec 23, 2024
Attachment 2A - Pricing Sheet_BCS UCS TO Schedule B.xlsx	XLSX spreadsheet	Dec 23, 2024
Attachment 1.4 TO IDIQ Facility Equipment List for Columbus.xlsx	XLSX spreadsheet	Dec 23, 2024
Attachment 1.1 DLA HQC HVAC Equipment List.xlsx	XLSX spreadsheet	Dec 23, 2024
Attachment 1.5 TO_and IDIQ Equipment List for DDJC.xlsx	XLSX spreadsheet	Dec 23, 2024
Attachment 1.2 TO_and_IDIQ Equipment List Richmond.xlsx	XLSX spreadsheet	Dec 23, 2024
DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	PDF	Dec 23, 2024
Attachment 4 - Key Personnel Resume Template.pdf	PDF	Dec 23, 2024
Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	PDF	Dec 23, 2024
Attachment 1.3 TO IDIQ Facility Equipment List _DDSP_.xlsx	XLSX spreadsheet	Dec 23, 2024

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Sheet1

		AMENDMENT 0001 - SP4705-25-R-2027
		Document Name	Page #	Paragraph, Section # or Context	Question/Comment		Response
	1	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	18	C2.32 Transition In/Out Periods	Does the Government envision a 30-day Phase-In for the master IDIQ contract as well as for each task order?	J7	The government envision a 30-day Phase-In for each Task Order.
	2	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	20	C2.36 Facility Security Clearance(s)
"Most work to be performed under this requirement is unclassified, however, a security clearance may be required at some locations to allow unescorted access within certain buildings. Security clearance requirements will be further defined at the Task Order level and may require at DD254 Department of Defense Contract Security Classification Specification."	Upon award of the IDIQ Contract, will the DLA sponsor newly formed Joint Ventures who meet the requirements otherwise with a DD254 so they may obtain the appropriate FCL for the subsequent task orders?	DM	FCL requirements will be validated as part of the technical evaluation of each proposal. The Contractor shall provide a copy of the FCL with the Technical Proposal, otherwise disqualified. DLA does NOT sponsor FCL
	3	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf and DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	PWS page 25, DRFP page 59	C2.42 Key Personnel, PWS shows two key persons: Site Manager and Alternate Site Manager/QC Manager as key persons. But DRFP shows 7 persons.	Can the Government please clarify which document takes precedence?	J7/DM	The government will ensure both are consistent within the final RFP.
	4	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	30	C3.2.1, Bullet 8: The Contractor shall also be responsible for operating, maintaining, and managing the water and wastewater facilities pursuant to the requirements in this scope of work.	Can the Government please clarfiy if water and wastewater facilities are part of scope?	DM	The Contractor shall implement and maintain a Water Treatment Program for the entire HQC, HQC/POD 10 addition complex mechanical systems to include but not limited to all Chilled Water loop, Glycol Loop, Condenser water and Hot Water Loop. The Contractor shall supply and maintain all chemicals, test kits, equipment and labor required to keep all systems free of scale, corrosion, algae, slime, and microbiological growth. Portabl Water and Waste Water plants and treatments are in DDSP and DDJC locations only.
	5	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	30	C3.2.1, Bullet 8: The Contractor shall also be responsible for operating, maintaining, and managing the water and wastewater facilities pursuant to the requirements in this scope of work.	In what CLIN would this be covered, Mechanical?	J7	The government will have separate CLINs for each equipment grouping.
	6	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	31	C3.3 .1 Changes, replacements, or deletions which result in an increase or decrease in contract requirements will result in adjustments to the contract price in accordance with the "CHANGES" clause.	What will constitute a change? Is there an applicable threshold before costs related to a change will be incorporated into the contract?	J7	See FAR 52.212-4( c), Changes, within the RFP on page 9 of 99.
	7	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	32	C3.5.2 As-Built Drawings	Is contractor responsible for updating as-built drawings in event the modifications have been made to IT and/or OT systems?	J6/DM	To be determined at the Task Order level.
	8	Attachment 2A - Pricing Sheet_BCS UCS TO Schedule B.xlsx and Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17.pdf	37	C3.18 Pricing Non-Routine/Ad Hoc Repairs	If the contractor can self-perform. Are three quotes still needed to be provided (in this case, 2 additional ones plus our own)?	J7	Labors should be preformed using the proposed labor rate cost. For materials, three quotes are required.
	9	Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17.pdf	146 of 177	C8.1 Site Requirements

C8.1.1 Facility Security Clearance "A Facility Security Clearance at the Secret level is needed for this contract. Contractors are required to submit written verification of an Active Facility Security Clearance (FCL) at the Secret level as part of their proposal submission. This will be validated as part of the technical evaluation of each proposal. The Contractor shall provide a copy of the FCL with the Technical Proposal, Volume 1."

To meet the Secret FCL requirements for recently formed JVs, they must first be approved by the DD254 process.

Question: If a new JV is currently going through the process but waiting for the Government's approval (which can sometimes take 9+ months), will the DLA consider awarding task orders to Joint Ventures whose individual partners each have current, active FCLs?	J6/DM	It is still required for JV’s to have their FCL even though the individual vendors have an active FCL
	10	Attachment 2A - Pricing Sheet_BCS UCS TO Schedule B.xlsx	.xlsx file	"Routine Maintenance" versus "Cyber Security" in Cells A5 and A12	Can the Government please clarify that it is seeking separate pricing for Routine Maintenance versus Cyber Security? Is Cyber Security to incorporate design, engineering, procurement, installation, test-out, and operation and maintenance of elevators, electrical, etc.?	J7	Yes. The price proposed should be consistent with the Price Schedule (Section B).
	11	Attachment 2A - Pricing Sheet_BCS UCS TO Schedule B.xlsx	.xlsx file	"Routine Maintenance" versus "Cyber Security" in Cells A5 and A12	Will the same contractor be awarded the HVAC maintenance and the HVAC Cyber Security, for example, or will DLA award different tasks at the same facilities that incorporate HVAC maintenance and HVAC Cyber Security to different contractors?	J7	Same Contractor. We will award all requirements to one prime contractor.
	12	DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	5	B.5 Contract Type, 1st paragraph	Can the Government please clarify how many IDIQ awards it intends to award?	J7	The government intends to award three to seven IDIQs.
	13	DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	6	B.7 Schedule of Supplies and Services	Will DLA Award these different tasks in the same facility to different IDIQ Awardees, or is the intent to have all 5 tasks under one IDIQ Awardee?	J7	One prime contractor per location.
	14	DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	8	DLA External WebRTC participants	Can the Government please clarify if the Pre-Solicitation conference will be conducted virtually as well as in person?	J7	Yes. The Pre-Solicitation conference will be conducted virtually as well as in person.
	15
	16	DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	54	E.1.5 Format and Content: Item (2)	Can offerors use a font size smaller than Times New Roman 12 pt. normal font for headers, footers, tables, and graphics? Is 10 pt font acceptable for these?	J7	Yes
	17	DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	57	E.2.2.1.2 Criteria: Cybersecurity Expertise/Approach	Can the Government please provide a template that offerors should use when submitting Cybersecurity expertise, i.e., agency, contract type, contract number, etc.	J6	There is not set format or template for submitting Cybersecurity expertise.
	18	DFAFT RFP SP4705-25-R-2026_BCS_UCS_.pdf	54	Evaluation Factors for Award	Given that this opportunity is set aside for small businesses along with the incorporated cyber security requirements, will subcontractor experience and past performance be evaluated with the same weight as the prime contractors.	J7	The government is not looking at past performance.
	19	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	53	Section E.1.5 Format and Content
Paragraph Cover Letter	Please clarify where the Cover Letter goes in the proposal, the cover letter appears to be required in Volume I after the table of contents.	J7	Each volume shall contain the listed items identified in Section E.1.5 (Format and Content) in addition to the non-price and price proposal data required by the solicitation.
	20	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	60	Section E.3 Offeror Representation and Certifications	Where do the reps and certs go in the proposal?	J7	The Reps and Certs can be included as an attachment to your proposal.
	21	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	4	Section B.2 Reminder to Contractor item 5 states, “5. Complete Attachments 2 (Pricing Sheet), 4 – Cross Reference, 5 – Contractor Experience Questionnaire, 6 – Key Personnel Resume Template, and 7- Contractor NDA.” The Attachments appear to be misnumbered.
Cross Reference is Attachment 3, Questionnaire – missing?, Key Personnel Resume Template – Attachment 4, Contractor NDA – Attachment 5	Can the Government please provide the Contractor Experience Questionnaire, as noted in Section B.2?	J6/J7	The government will not review contractor experience. Therefore, the contractor experience questionnaire is removed from Section B.2.
	22	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	40	Procurement Note H11 Section 508 Requirements (JAN 2021) states, “Contractors shall comply with the Section 508 Accessibility requirements in this contract and the current revision of the Voluntary Product Accessible Template (VPAT) Rev 508 at https://www.itic.org/policy/accessibility/vpat (copy website address into browser) as stated in their proposal, for the duration of contract performance.”	There are no requirements to address Section 508 requirements in the Instructions to Offerors. Please provide instructions to address this requirement as well as the location in which this information shall be included in proposals.	J7	Noted. Instructions will be included in the final RFP.
	23	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	58	Volume III
Section E.2.2.2.1.1 Factor 1 states, “Through the Subfactors of the Technical/Management Approach Factor, the Government will assess the Offeror’s familiarity, experience, and technical expertise in understanding and successfully performing the BCS UCS OT Equipment requirement.”	Factor 1 does not list any subfactors in the Draft RFP. Can the Government please provide these additional instructions?	J7	Subfactors are not required.
	24	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	59	Volume IV

Reference #1: E.2.2.2.1.2.3 Subfactor 2C lists the key personnel as:

Mechanical:

Project Manager On-site Supervisor Shift Supervisor Electrical:

Project Manager On-site Supervisor Security Administrator / Technician Electrician Elevator:

Elevator mechanic

Reference #2: The Task Order PWS lists the key personnel as C.7.2.14.12 Contract Project Manager and “C.7.2.14.13 Facilities Supervisor (On-Site Supervisor)	Please list the Task Order Key Personnel for whom resumes should be submitted.	J6/DM/J7	The list of Key Personnel are not required at the IDIQ level.
	25	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	54, 58	Volume IV	We request the page limit be increased from five (5) pages to ten (10) pages to provide sufficient content.	J7	We will change to No Limit.
	26	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	59, 60	Volume V	Is there any plan for the pricing narrative?	J7	No narrative required.
	27	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	20	Volume IV
PWS Section C8.1.1 Facility Security Clearance states, A Facility Security Clearance at the Secret level is needed for this contract. Contractors are required to submit written verification of an Active Facility Security Clearance (FCL) at the Secret level as part of their proposal submission.	The proposal instructions do not address this requirement. Where within proposal submissions shall facility clearance documentation be placed	DM/J7	Submit Facility Clearance documentation as attachments to RFP.
	28				Is there an incumbent for this task? If so, who?	J7	There no incumbent to this Task. This requirement is the first for BCS/UCS DLA Lifecycle Management Services.
	29				The DOD is implementing CMMC soon. Should there be requirements in this RFP that the Prime is compliant?	J6	No. Not at this time.
	30				Are there any updated on the industry days scheduled for 28-29 January?	J7	See information on page 7 - 8 of the Draft RFP for information on the Site Visit Scheduled for 28 January 2025 at 9:00 AM EST and Pre-solicitation conference scheduled for 29 January 2025 at 10:30 A.M EST.
	31	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	1, 80	SF1449, 52.204-8 Annual Representations and Certifications	The SF1449 indicates the NAICS code for this acquistion is 561210. Page 80 states the NAICS code is 561621. Please clarify which NAICS code is correct.	J7	NAICS Code is 561210
	32	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	57	E.2.2.1.2.1 Subfactor A: Security Technical Implementation Guides (STIGs) and Risk Management Framework (RMF): Provide at least two examples of when work has been performed in support of the

Security Implementation Guides (STIGs) as well as the Risk Management Framework (RMF) by providing a list and snapshot (just a representative sample portion and example of the documentation) you have previously provided in support of RMF for other DoD systems (Ex. CONOPS, Configuration Management

Plan, STIGs, Plan of Action and Milestones [POA&M]).	Subfactor A asks for a representation sample portion and example of documentation. Are these items included in the 15 page limit for Volume II?	J6/J7	No
	33	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	57	E.2.2.1.2.2 Subfactor B: Patch and Vulnerability Management Approach: Provide at least two examples of when work has been performed in support of patch and vulnerability management. The Offeror must describe the patch and vulnerability management approach (Information Assurance Vulnerability Alerts [IAVAs] and others) for the supported systems identified in the PWS.	Subfactor B asks for a representation sample portion and example of documentation. Are these items included in the 15 page limit for Volume II?	J6/J7	No
	34	Attachment 1.1 DLA HQC HVAC Equipment List	Tables 1, 2 & 3	HVAC data is missing for Richmond and Columbus	Is there an expectation to perform HVAC maintenance for Richmond and Columbus? If so, when will this table be completed?	DM/J7	Richmond and Columbus will be discussed in different Task Orders.
	35				Is there a current trouble ticket system in place? Does the awardee have to use the current trouble ticket system if in place or can they initiate their own system?	DM	Yes, there's a ticket system at HQC at Fort Belvoir.
	36				What is the expected relationship with any tentants?	DM/J7	The expected relationship should contribute to the successful fulfillment of the requirement while maintaining alignment with regulatory and contractual obligations.
	37				Is equipment that is or becomes unservicable covered under this RFP? If so, please provide clarifying comments for priority of replacement, authority required for replacement?	DM/J7	General Scope: Contractor shall perform repairs, replacement, installation, alteration, and/or new construction but not limited to services described in the PWS
	38				If there an expected regular reporting procedure on the status of equipment by location?	DM	No. There is no expected regular reporting procedure on the status of equipment by location. All specific information will be provided at the Task Order level.
	39	Attachment 2 - Pricing Sheet_BCS UCS IDIQ Schedule B R1	All tabs	Ad-Hoc Material Estimate row for each location	For use of the ad-hoc material fund, is prior approval required?	J7	There is no ad-hoc material fund, the dollar amount stated was just an estimate.
	40	Attachment 2 - Pricing Sheet_BCS UCS IDIQ Schedule B R1	All tabs	Ad-Hoc Material Estimate Note row for each location	Must the lowest bid be accepted for Ad-Hoc Material bids?	J7	No, but if not, there must be approved rationale as to why a higher priced bid was used.
	41	Attachment 1 - Draft BCS _UCS PWS HQ IDIQ 12.17	15	C2.11 Place(s) of Performance	Work shall be performed predominately at Government facilities but will any LCAT's be remote? If so, we may have to add travel expenses?	DM/J7	This is a site-base contract. No travel cost will be allowed.
	42	Attachment 1 - Draft BCS _UCS PWS HQ IDIQ 12.17	50	C.5 DELIVERABLES	If the COR receives the Monthly Status Report, is it necessary to submit with the monthly invoice?	DM/J7	Yes, rule of thumb is to submit status report with invoice.
	43	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	6	B.10 Performance Based Acquisition: all task orders (TOs) issued against the IDIQ contract(s) will be peformance-based acquisitions. The contractor's performance will be monitored by the COR/COTR and rated each month to determine invoice payment amount.	What criteria is being used for the rating and how exactly will it affect invoicing?	J7	Section B.10 has been updated to revise the wording.
	44	RFP
PWS	Schedule of Supplies and Services	6
13	CLIN schedule in RFP doesn't align with the CLIN schedule in the PWS, can the government please clarify this discrepancy.	J7	The table on page 6 is for the IDIQ contract CLINs structure only. This is not for pricing proposal submission.
	45	PWS
Attachment 2A	CLIN Structure
	13	Pricing sheet doesn't align with the CLIN listed in PWS. Can the government please confirm that only elevators are meant to be priced? If so, can the government please fix Schedule B pricing excel document to reflect only elevator preventative maintenance.	J7	Attachment 2A is for the Pricing Sheet BCS UCS Task Order (TO) at Fort Belvoir.
	46	Attachment 1			Many of the equipment list do not contain enough distinguishing elevator information to property quote service. Can the government please provide make, model, serial number for all elevators.	DM	No. The government cannot share the information for all elevators.
	47	Attachment 1			Not feasible for all equipment - Bldg is about 30-yrs.	DM	Not feasible for all equipment - Bldg is about 30-yrs.
	48	RFP	B.15 Site visit and Pre-solicitation conference		The government states that "site visit for this requirement is scheduled for 28 January 2025 at 9:00 AM EST" and that "Personnel will report to DLA Head Quarter, 8725 John J. Kingman Road, Fort Belvoir, VA 220660 on January 29,2025, at 10:30 AM EST". Can the government please clarify which date is correct or if there are two separate site visits? If the site visit is scheduled for the 29th at 10:30 AM EST, which is the same time as the Pre-solicitation conference, is it safe to assume that the Pre-solicitation conference is just a virtual meeting of the Site Visit?	J7	See information on page 7 - 8 of the Draft RFP for information on the Site Visit scheduled for 28 January 2025 at 9:00 AM EST and Pre-solicitation conference scheduled for 29 January 2025 at 10:30 A.M EST.
	49	RFP
PWS		5
13	CLIN schedule in RFP doesn't align with the CLIN schedule in the PWS, can the government please clarify this discrepancy and what is included in each CLIN (similar format as the PWS).	J7	The table on page 6 is for the IDIQ contract CLINs structure only. This is not for pricing proposal submission.
	50	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17	Industry Day announcement		Will the Cyber security Responsible Officer or CIO staff be present during the walkthrough to address specific questions related to IT and/or cybersecurity components?	J6/J7	There will be representation at the site visit to address questions or take questions back to the applicable Point of Contact, if needed. However, attendees will be directed to reduce questions to writing to allow all interested parties to receive the same answers.
	51	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17	C3.5 & C3.6	32	Will the 'as-built' design and historical data, as referenced in sections 3.5 and 3.6, include the IT & cyber components of the OT (Computers, operating systems, network diagrams, software version, cyber security capabilities (e.g. endpoint security, network security, etc.)?	J6/DM	Typically as-builts do not include IT and cyber components; there are separate artifacts that pertain to IT and OT
	52	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17	Table	47	Are there site-specific cyber requirements or network configurations (e.g. Leve 1 & Level 2), or do all sites adhere to the same standards? Will site-unique differences be provided?	J6	The requirements currently vary by site and will be addressed and outlined at the Task Order level
	53	Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17	C6.2.1	22	Are there specific DLA cyber policies / policy frameworks in addition to stated DoD guidance that must be adhered to for compliance purposes?	J6	The cyber policies for DLA and DoD are outlined in the IDIQ.
	54	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.21	C4.3.2

C4.3.3

C4.3.4	40	Will DLA provide all currently existing Risk Management Framework (RMF) artifacts, and FIPS and FISMA data for BCS/UCS OT systems? What is the list of artifacts available?	J6	There is a deliverables table included in the IDIQ that lists the artifacts; it varies by site and system as to which artifacts have already been completed and that would then need to be addressed at the T.O. level for site and system specific info and artifacts.
	55	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17	C4.6	42	Will DLA provide a description of the current processes followed at DLA for detecting, reporting and mitigating cyber issues?	J6	That is outlined in the IDIQ as there is a portion discussing scans for vulnerabilities
	56	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	1, 79, 83	Box 10, NAICS code	Please confirm the IDIQ NAICS code and associated Size standard(s) Three (3) NAICS codes were listed in the Draft RFP (561210, 561621, 541519).	J7	The NAICS code is 561210.
	57	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	5	Task 3 - HVAC + BAS+ Utility Metering Systems	What is the current BAS?	DM	Columbus - number of systems Automated Logic, Johnson Controls, Trane, Honewell, Vykon and Delta

Fort Belvoir HQ - Johnson Controls New Cumberland Susquehanna - Johnson Controls Richmond - Honeywell/ Tridium San Joaquin - BCI Controls

58	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	5	Task 3 - HVAC + BAS+ Utility Metering Systems	Is the current BAS 100% operational?	DM	Yes. Depending on site mostly standalone systems with some working on networking projects
59	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	5	Task 3 - HVAC + BAS+ Utility Metering Systems	What is the current lighting system?	DM	Columbus – Daintree Controls

Fort Belvoir HQ - Lutron New Cumberland Susquehanna - Johnson Controls Richmond - Honeywell San Joaquin - Synergy

	60	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	5	Task 3 - HVAC + BAS+ Utility Metering Systems	Is the lighting system 100% operational?	DM	Depending on site, mostly standalone systems that are fully operational, but some are not fully operational and are performing repairs
	61	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	58	Repair activity under existing contract:	What were the total repairs/year over 3 years?	DM	Depends on the level or total repairs being requested and the site. For only control systems, maybe 4 per year. For all encompassing system repairs, it could be around 30 per month. Will need further detail on the question
	62	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	51	E.1.4 Proposal Submission and Address	Please clarify the Solicitation number that should be referenced in the subject line of submission emails. The RFP states BCS/UCS IDIQ Q&As SP4705-25-R-2026 – Company Name – RFP Questions as well as BCS/UCS IDIQ RFP SP4705-25-R-2926 – Company Name – Proposal Submission.	J7	The paragraph has been corrected to identify SP4705-25-R-2026.
	63	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	53	Volume IV Factor 2 table	Please confirm the page allocation for Factor : HQ Task Order Technical /Management/Key Personnel including Subfactors A,B,C,D.	J7	The page limit for Factor : HQ Task Order Technical /Management/Key Personnel is changed to unlimited.
	64	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	58	E.2.2.2.1.1 Factor 1	"Through the Subfactors of the Technical/Management Approach Factor, the Government will assess the Offeror's familiarity, experience, and technical expertise in understanding and successfully performing the BCS UCS OT Equipment requirement" What subfactors are being referred to here specifically? Subfactors 2A-2D from Factor 2?	J7	E.2.2.2.1.2 Factor 2: HQ Task Order Technical/Management/Key Personnel; E.2.2.2.1.2.1 Subfactor 2A: Technical Maintenance Plan; E. 2.2.2.1.2.2 Subfactor 2B: Quality Control Plan; E. 2.2.2.1.2.3 Subfactor 2C: Key Personnel Qualifications; E. 2.2.2.1.2.4 Subfactor 2D: Cybersecurity Plan
	65	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	57	E.2.2.1.2.2 Subfactor B	"Provide at least two examples of when work has been performed in support of patch and vulnerability management. The Offeror must describe the patch and vulnerability management approach (Information Assurance Vulnerability Alerts [IAVAs] and others) for the supported systems identified in the PWS." PLease clarify what the "supported systems" being referenced are?	J6	The systems listed under each BCS UCS in the IDIQ
	66	Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17	67-68	C7.2.14.3-C7.2.14.9	Will the Government please clarify if one individual can hold multiple certifications or can individuals only hold one of the certifications listed?
Will more Personnel requirements be included in the final version?	J6	Key Personnel will be included in the final version; individuals can hold multiple certifications, but a minimum of two qualified personnel is being requested
	67	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	59	E. 2.2.2.1.2.3 Subfactor 2C	Please clarify the Key and Non-Key postions required for the tasks.	DM/J7	Key positions interact with the government on issue(s) "daily"
	68	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	35	52.237-1 SITE VISIT (APR 1984) - FAR	Will there be opportunities for additional site visits beyond the site visit January 28?	DM/J7	Additional site visit at the Solicitation Phase may be offered.
	69	Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17	32	C7.1.2 General Scope and Location Breakdown	Will the Government provide the name of the company(ies) currently providing the routine/preventative maintenance of the elevator and vertical lift equipment?	J7	Elevator Control
	70	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	56	E.2.2.1.2.2 Subfactor B	Does the DLA envision the contractors will be required to aid in the certification and accredidation of all ECS/BCS systems/subsystems?	DM/J6	To be determined.
	71	Draft DLA IDIQ Solicitation SP4705-25-R-2026 BCS/UCS DLA Lifecycle Management Services Contract	6	The period of performance for the Task Order issuance shall commence within 90 days after the award of the IDIQ. Contractors should use this date for the development of their pricing proposals.	The solicitation states that the period of performance for Task Order issuance will commence within 90 days after the award of the IDIQ: what is the government’s expected timeline for the issuance of Task Orders for other sites—are all Task Orders anticipated to be released in 2026?	J7	The Task Order issuance will commence within 365 days after the award of the IDIQ.
	72	Draft DLA IDIQ Solicitation SP4705-25-R-2026 BCS/UCS DLA Lifecycle Management Services Contract	59	In support of DoD Manual 8140.03 Cyberspace Workforce Qualification & Management Program, provide, at a minimum, two personnel supporting cybersecurity requirements. The Offeror must provide a list of personnel that currently have 8140 certifications who will be supporting the PWS, as well as copies of those certifications at the time of contract award. (451) System Administrator is required, and the basic level, as a minimum. Security + is preferred over A+.	The solicitation specifies that a minimum of two personnel must hold 8140 certifications at the time of contract award, with the System Administrator role requiring, at a basic level, either Security+ or A+, and stating that Security+ is preferred over A+.

If the evaluation at the entry gate is conducted on a Pass/Fail basis, how will the preference for Security+ over A+ be applied during evaluation?

Would DLA consider implementing a graded scale evaluation for 8140-certified personnel, where additional points or weight are awarded based on the number of certified personnel proposed (e.g., more than two personnel) and the level of certification (e.g., Security+ over A+)?

This approach could incentivize offerors to propose higher numbers of qualified personnel and advanced certifications, ultimately enhancing the quality and capacity of cybersecurity support for the contract.

J6	A+ is acceptable, but Security+ is preferred; no graded scale will be applied, just certifications need to be provided.
73	Draft DLA IDIQ Solicitation SP4705-25-R-2026 BCS/UCS DLA Lifecycle Management Services Contract	59-60	E. 2.2.2.1.2.3 Subfactor 2C: Key Personnel Qualifications

This subfactor evaluates whether Offeror’s proposed personnel meet the qualifications of the PWS and Instructions to Offerors.E.2.2.2.2 Relative Importance Factor 1 and Factor 2 are equal in importance. Factor 1 and 2, when combined, are more important than price. All subfactors are equal in importance. How will Key Personnel resumes and qualifications be evaluated during Step 2 of the evaluation process? Will the scoring be conducted on a Pass/Fail basis, or will a graded scale be used to assess qualifications?

Would the DLA consider a graded scale evaluation for Key Personnel to encourage higher-quality candidates, as it would incentivize offerors to propose individuals with qualifications and experience that exceed the minimum requirements. This approach could enhance overall contract performance by emphasizing technical excellence and leadership capabilities in Key Personnel roles.	J7	Evaluated on a scale from outstanding to unacceptable.
	74	Draft DLA IDIQ Solicitation SP4705-25-R-2026 BCS/UCS DLA Lifecycle Management Services Contract	59-60	E. 2.2.2.1.2.3 Subfactor 2C: Key Personnel Qualifications

This subfactor evaluates whether Offeror’s proposed personnel meet the qualifications of the PWS and Instructions to Offerors.E.2.2.2.2 Relative Importance Factor 1 and Factor 2 are equal in importance. Factor 1 and 2, when combined, are more important than price. All subfactors are equal in importance. Given the critical supervisory roles necessary for the successful operation, integration, and cybersecurity of Building Control Systems (BCS) and Utility Control Systems (UCS), would DLA consider designating the following as Key Personnel? These roles are integral to ensuring compliance with DoD standards, such as IAM Level III requirements, and maintaining secure and efficient operations:

Industrial Control System (ICS) Supervisory Control and Data Acquisition (SCADA) Specialist:

Responsible for managing and maintaining SCADA systems and ensuring compliance with NIST and DoD standards.

Requires certifications such as IAM Level III and Global Industrial Cyber Security Professional (GICSP).

Operational Technology (OT) Specialist – Senior:

Leads teams in managing and integrating OT systems with IT systems, performing risk assessments, and mitigating vulnerabilities.

Requires experience with DoD Risk Management Framework (RMF) and cybersecurity policies.

Control Systems Cybersecurity (CSC) Specialist:

Focused on securing control systems and implementing cybersecurity strategies in accordance with NIST SP 800-82 and related standards.

Requires IAM Level III and GICSP certifications.	DM/J7	The offeror is responsible for identifying their proposed personnel. The proposed personnel must meet the qualification of the PWS.
	75	PERFORMANCE WORK STATEMENT (PWS) Defense Logistics Agency (DLA)

Defense Contracting Services Office (DCSO)

Building Control Systems/Utility Control Systems (BCS/UCS) Maintenance Services	38	NOTE: DLA’s minimum certification required for the System Administrator (451) work role is the CompTIA A+, Network+, Security+ or Certified Network Defender (CND) certification. Individuals must also complete 20-hours of continuous education annually, or the number of hours required to maintain certification; whichever is greater.
DLA is in the process of developing organizational policy for Environment-Specific Requirements for each cybersecurity work role. DLA will convey the requirement to vendors, along with the expected timeline for meeting the requirement, after the policy has been approved.	Are the Environment-Specific Requirements mentioned expected as additional requirements this expected in the final solicitation and/or in future Task Orders? Could DLA share an anticipated timeline for the approval and release of the organizational policy for environment-specific cybersecurity work roles?	J6	We do not have a timeline to share at this point. These would be specific certs for roles such as Microsoft certs (Win2012 admin for ex.) and expected as part of the future T.O.s
	76	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	56 of 98	E.2.2.1.2.1 Subfactor A	Please confirm that the offeror may use current/past projects from parent, partner, or subsidiary entities to satisfy the past performance relevance requirements of this solicitation.	J7	No past performance.
	77	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	4 of 98	B.4 Scope of Work	What firm(s) are presently providing cybersecurity support at each of the included sites in this RFP?	J7/J6	None.
	78	Attachment 1 - Draft BCS_UCS PWS HQ IDIQ 12.17	39 of 101	C4.1.7 Personnel Security Requirements	It is stated that "Most work to be performed under this requirement is unclassified, however, a security clearance may be required at some locations to allow unescorted access within certain buildings. Security clearance requirements will be further defined at the Task Order level." Will Government-provide escorts be needed for testing at any of the facilities?	DM	No, government WILL NOT provide escorts.
	79	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	58 of 98	E.2.2.2.1.2.3 Subfactor 2C: Key Personnel Qualifications	Please confirm that personnel from subcontractors may be used as KEY personnel so long as the subcontractor's letter of commitment has been included.	J7	Yes, personnel from subcontractors may be used as key personnel, provided that the subcontractor's letter of commitment has been included and the proposed individual will actively be a part of the team.
	80	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	52 of 98	E.1.5 Proposal Structure	Please confirm that only letters of commitment for subcontractors are required, and not letters of commitment for named key personnel.	J7	Yes, only letters of commitment for subcontractors are required. However, it must be ensured that the proposed Key Personnel is committed and will indeed be a part of the team.
	81	Attachment 1.# TO IDIQ Euipment List for FACILITY	N/A	N/A	In order for offerors to provide a best value proposal, please include with the final RFP an equipment list which clearly identifies the manufacturer for the building control system (BCS) and utility control system (UCS) at each of the sites.	DM	To be determined (some sites are secured infrastructure)
	82	Attachment 1.# TO IDIQ Euipment List for FACILITY	N/A	N/A	In order for offerors to provide a best value proposal, will a complete equipment list [e.g. controllers, systems] for each site be provided as part of the final RFP?	DM	To be determined (some sites are secured infrastructure)
	83	Attachment 1.# TO IDIQ Euipment List for FACILITY	N/A	N/A	In order for offerors to provide a best value proposal, will a complete equipment list (if released) include the age of the equipment at each site?	DM	To be determined (some sites are secured infrastructure)
	84	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	57 of 98	E.2.2.2.1.2.1 Subfactor 2A: Technical Maintenance Plan	In order for offerors to provide a best-value proposal, will the final RFP include historical performace of maintenance data [e.g. testing frequency reports, results, etc.] for each of the sites?	DM	To be determined (some sites are secured infrastructure)
	85	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	7 of 98	B.15	There appears to be conflicting date data RE: the site visit. It is stated that "this requirement is scheduled for 28 January 2025 at 9:00 AM EST. (Additional information will be providedin advance.)" in paragraph 7 of page 7 of 98. However, directly below, in paragraph 8, it is stated that "Personnel will report to DLA Head Quarter, 8725 John J. KingmanRoad, Fort Belvoir, VA 22060on January 29, 2025, at 10:30 AM EST." Please clarify whether these are two separate site visits or a typo.	J7	See information on page 7 - 8 of the Draft RFP for information on the Site Visit scheduled for 28 January 2025 at 9:00 AM EST and Pre-solicitation conference scheduled for 29 January 2025 at 10:30 A.M EST.
	86	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	1		Can the government please disclose incumbents other than those listed in the April 2024 Industry Day information?	J7	The government is unable to disclose information about incumbents beyond what has already been provided in the April 2024 Industry Day information.
	87	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	1	Box 26	What is the annual value of the current contract?	J7	This is a first-time procurement at the level specified within the PWS.
	88	DFAFT RFP SP4705-25-R-2026_BCS_UCS_	74	(3) If paragraph (k)(1) or (k)(2) of this clause applies–	Does SCA Wage Determination apply or IUOE Local 99 CBA?	J7	The applicability of the SCA Wage Determination will depend on the services provided. While the SCA Wage Determination generally applies, it is contingent on the specific nature of the services.
	89				Will the current base SCADA and BAS platforms types/vendors be provided for all locations?	J6/DM	Yes
	90				Is there capability for remote access off base at some/all of the locations to perform SCADA/BAS PM functions remotely?	J6/DM	Depends on the specific tasks being done; still working through a permanent remote option from a J6 perspective for certain functions that can be performed remotely.
	91				Can Cybersecurity Support be provided remotely?	J6/DM	Dependent upon what is meant by cybersecurity support and the tasks. We may need to consider a GFE being issued for certain work to be accomplished. Would need to discuss in more detail what support and tasks.
	92				What computer systems are planned?	J6/DM	We typically have Windows 2019 or higher for servers and are migrating to Windows 11 for desktops.
	93	Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17	14 of 177	C4.7.1	In the final PWS TO, please consider adding language for emergency travel.	DM	Emergency travel or travel will not be permitted under the final PWS Task Order.
	94	Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17	N/A	N/A	In the final PWS TO, please consider adding a timeline for USG reviews of CDRLs.	DM	To be determined at the Task Order level.
	95	Attachment 1A - Draft BCS_UCS PWS HQ Task Order 12.17	N/A	N/A	In the final PWS TO, please consider numberig CDRLs in line with applicable paragraph.	DM/J7	To be determined at the Task Order level.
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File details come from the government source that posted it. Updated Aug 3, 2026.