SP470221R0027 0004 Attachment 1 - Questions and Answers.xlsx
XLSX spreadsheet 29 KB Posted
- Solicitation number
- SP470221R0027
- Issued by
-
Defense Logistics Agency
About this file
This document contains questions and answers related to solicitation number SP470221R0027 for the Fuels Depot System (FDS) - Inventory Monitoring (IM) requirement. The solicitation seeks an inventory management and monitoring solution to replace the current FuelsManager Defense IT infrastructure and provide visibility of all aviation, ground, and missile propellant fuels owned by the Defense Logistics Agency Energy and stored at Department of Defense military and commercial locations worldwide. The solution must support wholesale, retail, and aerospace facilities receiving, storing, or issuing DLA Energy-owned petroleum products. The government anticipates awarding a 10-year firm-fixed-price IDIQ contract consisting of contract line items for baseline application modification, testing, and delivery; project management and oversight; sustainment and maintenance; and a software agreement. Offerors must express interest to the contracting officer and contract specialist by January 1, 2022 to receive additional solicitation documents including the performance work statement, pricing matrix, and past performance questionnaire. A pre-proposal conference for interested offerors is scheduled for December 1, 2021.
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Questions
| Document Name | Page # | Paragraph, Section # or context -- | |||
| Question and Answer Row Number(s) | Question/Comment | Response | |||
| SP470221R0027+0003+Attachment+1+-+Questions+and+Answers | rows 81, 84, 87 | ||||
| "No, Amendment 0001 to SP4702-21-R-0027 extended the submission deadline to 18 January 2022" | Should we assume that the Government meant to cite Amendment 2 and a due date of 1 Feb 2022? | Correct, that was an oversight on the Government's part and the response for those rows should be "No, Amendment 0002 to SP4702-21-R-0027 extended the submission deadline to 01 February 2022." | |||
| SP470221R0027+0003+Attachment+1+-+Questions+and+Answers | Row 99 | ||||
| The Government is requesting a cost narrative, however 20 pages is the maximum length (not the requested length) this narrative can be. | In order to properly count the pages and because there is no tab in the Price Volume Excel for the narrative, should the offeror assume that the price narrative is a seperate PDF, following text and formatting rules of section L, that supplements the Excel Spreadsheet? | Yes, the price narrative is a separate PDF. The pricing narrative (PDF) should not be longer than 20 pages, should supplement the Excel Spreadsheet(s), and should follow the formatting requirement found in Section L of the solicitation. | |||
| Amendment 3 (original reference: SP4702-21-R-0027 Attachment 1 - Performance Work Statement, page 34, Section 5.5) | 2 | continuation sheet | When we submitted questions on December 3, all questions except the last one of the first submittal were included it the answer document. Should we expect this previously submitted question "Can the Government provide the types and quantities of GFE's so that offerors can scope the workload associated with GFE Management?" will be answered in this next set of answers? It will provide a level bidding environment for all offerors to provide this information. | PWS Sections 5.1 and 5.2 state, "The government will not provide equipment, materials, and/or services required for application development and sustainment, except as provided below." It further states, "Contractor personnel shall use CFE for all off-site and on-site work. Hardware required at specific IM sites, as required by State and Federal law, shall be provided by the Government. This includes but is not limited to: Workstations, Computer peripherals, etc." It is anticipated that the Contractor's solution will demonstrate what Government GFE will be required, including but not limited to use of GFE cloud infrastructure. "Until the Government has awarded the proposed solution, the Government will not be able to provide any types or quantities of GFE. | |
| SP4702-21-R-0027+Amendment+0003 | N/A | Should we assume that the Government will provide a conformed section L, M, and PWS? If not, how should we reference the answers to questions (by their row number?) where these changes would change/refine the relevant RFP documents and will answers to questions be included in the evaluation material? | The questions and answers are considered amendments of the solicitation, and will later become part of the contract to be an identified "Enclosure" at time of award. The Government does not intend to provide updated Section L, M or PWS at this time. Upone review of the responses to the Amendment 0003 questions, the Government does not believe that any of the responses require updates to Sections L, M, and the PWS. The responses were clarifying what was already stated in Sections L, M, and the PWS. All amendments will be included with an offeror's proposal. | ||
| Section L | 7 | Demonstration Environment: | The PWS, and Sections L and M indicate FDS-IM will need to interface with several legacy systems as well as RTUs and ATGs, and this will need to be demonstrated during the Solution Demonstrations. Additionally, this is a FFP contract where offerors are required to estimate FTEs and costs for implementing the solution. Without descriptions of the types of and data formats, accuracy of offeror's design and estimates could be significantly impacted. Please provide descriptions of the types and format of data. | The requirements for the Solutions Demonstration are outlined in Section L of the solicitation. As stated in Section L, the offeror shall demonstrate a solution that validates that the set of software, hardware, and operation environment work together to provide the required capability. The Solutions Demonstration will take place approximately 30-60 days after RFP submission. The Solutions Demonstration is a mere validation of how the Offeror's solution is able to fulfill the requirements as stated in the PWS. | |
| Section L | 8 | Demonstration Environment: | Does this mean the Government is looking for vendors to provide both a cloud based and local based solution at each site? | The Government requires a cloud based solution for this RFP. However, there are several instances as described in the PWS where a localized solution is required IAW State and Federal Law. The localized solution should be able to communicate directly with the cloud based solution. | |
| Section L | 8 | Demonstration Environment: | This follow-up references PWS 2.1 and 3.1 and Section L. Would the government be able to provide communication protocols and import/export data format and types for each legacy system and type of devise FDS-IM will need to interface? | The requirements for the Solutions Demonstration are outlined in Section L of the solicitation. As stated in Section L, the offeror shall demonstrate a solution that validates that the set of software, hardware, and operation environment work together to provide the required capability. The Solutions Demonstration will take place approximately 30-60 days after RFP submission. The Solutions Demonstration is a mere validation of how the Offeror's solution is able to fulfill the requirements as stated in the PWS. | |
| Section L | 8 | Demonstration Environment: | Will those instructions include technical details regarding systems/devices that need to be integrated with for the demonstration? | The requirements for the Solutions Demonstration are outlined in Section L of the solicitation. As stated in Section L, the offeror shall demonstrate a solution that validates that the set of software, hardware, and operation environment work together to provide the required capability. The Solutions Demonstration will take place approximately 30-60 days after RFP submission. The Solutions Demonstration is a mere validation of how the Offeror's solution is able to fulfill the requirements as stated in the PWS. | |
| Section L | 9 | Demonstration Environment: | Are any ATG models currently in use at DoD installations configured for wireless transmission? Are any configured for wired transmission? | The Government is currently using Automatic Tank Gauging (ATG) technologies capable of wireless and wired transmission. | |
| Attachment 1 - PWS | 29 | 3.1 Real-Time Inventory | The PWS 3.1, and Sections L and M indicate FDS-IM will need to interface with several legacy systems as well as Vareck leak manager, and this will need to be demonstrated during the Solution Demonstrations. Additionally, this is a FFP contract where offerors’ are required to estimate FTEs and costs for implementing the solution. Without descriptions of the types of and data formats, accuracy of offeror's design and estimates could be significantly impacted. Please provide descirptions of the types and format of data. | The requirements for the Solutions Demonstration are outlined in Section L of the solicitation. As stated in Section L, the offeror shall demonstrate a solution that validates that the set of software, hardware, and operation environment work together to provide the required capability. The Solutions Demonstration will take place approximately 30-60 days after RFP submission. The Solutions Demonstration is a mere validation of how the Offeror's solution is able to fulfill the requirements as stated in the PWS. | |
| Section L | 6 | Demonstration Environment | We have experience and are currently operating in approved .mil environments, but will offerors be provided access to a .mil environment in time to prepare for the demonstration to show we know and are able to provide a solution that meets DAL and DoD IT requirements? If not, and a vendor shows artifacts that they are operating in these envronements, can those artifacts be used as proof of its ability? | The requirements for the Solutions Demonstration are outlined in Section L of the solicitation. As stated in Section L, the offeror shall demonstrate a solution that validates that the set of software, hardware, and operation environment work together to provide the required capability. The Solutions Demonstration will take place approximately 30-60 days after RFP submission. The Solutions Demonstration is a mere validation of how the Offeror's solution is able to fulfill the requirements as stated in the PWS. | |
| Performance Work Scope | 19 | What is the use case for the disconnected operations? | In the event of network unavailability, the end user must still have the capability to support the mission. Upon network restore, the solution must be able to successfully accept all information input during the network outage. | ||
| Performance Work Scope | 29 | PWS 1.3 | Would the government please confirm our understanding of the answer that Afloat inventory is not a requirment for the solution? | There is no requirement at this time for a solution to be placed upon Afloat vessels. | |
| SP4702-21-R-0027 Section L | PDF page = 7 | Section 3.1.1.1 | Licenses can be very large documents, tens of pages, which may put the proposal package over the file size limit for email submission. Does the government expect the full license agreements, or is there specific information that can be provided as excerpts from the documents? Or, could the license documents be added as links or embedded files? | The Government is expecting a full license agreement contained in the proposal submission.This license agreement may be submitted as an attachement to the proposal and referenced within. | |
| GENERAL | N/A | N/A | Of the total 1500 users, what is the requirement for total concurrent users? (example: 1000 users logged in at a time) | The Offerors solution should be adequate enough to not experience a reduction in performance as the number of logged in users increases. | |
| Section L | 7 | 3.1.1.1 | Here it is stated that the Vendor/Contractor is to include pricing and license structure, but on line #29 the Government states that Hardware, OS license, etc. is GFE and has no impact on Vendor/Contractor cost. | The pricing and license structure to be provided by the Vendor/Contractor is strictly limited to the proposed solution itself. Any licenses required for hosting in the Gov Cloud environment will be provided by Government. | |
| Section L | 7 | 3.1.1.1 | Does contractor need to provide licenses for VPN (example: Juniper or Citrix)? for Antivirus software (example: McAffee)? | The pricing and license structure to be provided by the Vendor/Contractor is strictly limited to the proposed solution itself. Any licenses required for hosting in the Gov Cloud environment will be provided by Government. | |
| Section L | 9 | 3.1.3 | What is the Vendors/Contractors cost structure to entail/include? | Section L 3.1.3 discusses Key Personnel Qualifications not cost structures. Unable to answer the question. | |
| Attachment 1 - PWS | 16 | 1.5.10: Letter of Authorization (LOA): | Can the goverment elaborate further on how/where/how many connection points of FMD or other DLA applications at each facility that the contractor would be required to provide interface with? | This information was described in the FDS-IM Leak Manager powerpoint document provided as an attachment to the solicitation. | |
| Attachment 1 - PWS | 16 | 1.5.10: Letter of Authorization (LOA): | What are the interface types for DLA applications? (example: OPC,Modbus TCP,CSV file,ect) | The interface types would include but not limited to: XML, Modbus, CSV, etc. | |
| Attachment 1 - PWS | 19 | 2.1.2 | Training will only be required at the locations provided? | Solution specific training will only be required by the vendor while on site during an upgrade/modification/enhancement. Formal solution training will be handed under a different contract. | |
| Attachment 1 - PWS | 24 | 2.7.7 | If the government is providing sizeable material requirements to the contractor how will this be incorporated into the schedule and is this taken into account for these timelines? | Material to be required by the government should not impact the schedule and if a delay is caused by the government this will be taken into account | |
| Attachment 1 - PWS | 49 | Part 8 | Should the cost of infrastructure for Cloud hosting be included in bid? | No- the Government will provide the infrastructure for the Cloud hosting | |
| Attachment 1 - PWS | 49 | Part 8 | Are there selected Cloud vendors that the contractor must choose from? | The Government will determine the cloud service provider. | |
| Attachment 5 - CDRLs | A0003 | Block 16 | Here it is stated that that Hardware, OS license, etc. is GFE and has no impact on Vendor/Contractor cost, but on line #15 the Government states that the Vendor/Contractor should include pricing and license structure. | The pricing and license structure to be provided by the Vendor/Contractor is strictly limited to the proposed solution itself. Any licenses required for hosting in the Government Cloud environment will be provided by Government. | |
| Pricing Schedule | What is the Vendor/Contractor to provide pricing for? | The cost should include development and sustainment as required per the PWS. The cost structure should include a cost breakdown based on the proposed CLINs identified in the PWS | |||
| Pricing Schedule | Since the government is providing the existing interfaces can the government provide Technical Architecture Documentation on all these provided inputs to propose adequate solution? | The Operational View (OV-1) document which discusses Technical Architecture Documentation, was provided with the solicitation package. | |||
| Attachment 1 - PWS | 10 & 12 | Key Personnel | Is the vendor to just provide the concept and requirements or is the Government looking for a cost structure for the complete install including materials, hardward, license, cloud hosting, travel, support? | The cost should include development and sustainment as required per the PWS. The cost structure should include a cost breakdown based on the proposed CLINs identified in the PWS | |
| Attachment 1 - PWS | 29 | 3.1 Real-Time Inventory | Would the government consider a small incentive for work rated as "very good" instead?Typically FFP contracts with performance metrics provide full payment for "satisfactory" not decrement vendor for provided the requirements instead of being rated as written "Very Good" only equates for normal agreed amount? | The Government will not provide an incentive. | |
| Attachment 1 - PWS | 29 | 3.1 Real-Time Inventory | For bidding purposes it is important to understand what and how many connections we will need to ensure connectivity for at each location to properly design network loading and price out necessary solution. | This information was described in the FDS-IM Leak Manager powerpoint document provided as an attachment to the solicitation. | |
| Attachment 1 - PWS | 1 | 1.3 | What are the existing 3rd party lead detection systems that would be required to interface with? | The Leak Detection solution required to interface with is currently the Leak Manager system. | |
| Attachment 1 - PWS | 1 | 1.3 | Is the contractor required to interface and only pull data from the existing systems or is this system required to pull and do computations of the data? Points A and D seem to be in conflict. | The system will be required to pull data from other solutions and do computations where necessary. | |
| Attachment 1 - PWS | 1 | 1.3 | Calculating leaks requires addtional specification beyond what is provided the PWS infomation. Is the intent to connect with existing third-party and simply push their info to cloud? | The solution is required to interface with the existing Leak Manager software for leak detection. | |
| Section L | 9 | Demonstration Location | Will these instructions be provided after the close of RFP? | The requirements for the Solutions Demonstration are outlined in Section L of the solicitation. As stated in Section L, the offeror shall demonstrate a solution that validates that the set of software, hardware, and operation environment work together to provide the required capability. The Solutions Demonstration will take place approximately 30-60 days after RFP submission. The Solutions Demonstration is a mere validation of how the Offeror's solution is able to fulfill the requirements as stated in the PWS. | |
| Section L | 7 | Demonstration Environment | Is it the Vendors responsibility to pick between Juniper and Citrix or will the Government decide which VPN is to be used? | The requirements for the Solutions Demonstration are outlined in Section L of the solicitation. As stated in Section L, the offeror shall demonstrate a solution that validates that the set of software, hardware, and operation environment work together to provide the required capability. The Solutions Demonstration will take place approximately 30-60 days after RFP submission. The Solutions Demonstration is a mere validation of how the Offeror's solution is able to fulfill the requirements as stated in the PWS. | |
| Section L | 8 | Demonstration Environment | Understand that the RFP is considering IM as a new solution but the government has stated that this is to eventually replace the existing FMD in use. Can the government provide details on this system, its incubent contractor for the bidders to better understand what this system does for the government to ensure we are replicating it for potiential replacement in the future? | The Government is not looking for a replication, the new requirement is expected to assume the functionality of the Fuels Management Defense system with conditions that this is a solicitation for next generation capability while reducing the overall footprint | |
| Pricing Matrix | n/a | Tab Total Evaluated Price | Can this training with users be completed via other means than in person? | No. Solution specific training will only be required by the vendor while on site during an upgrade/modification/enhancement. Formal solution training will be handed under a different contract. | |
| Performance Work Scope | 29 | PWS 1.3 | In regards to 'Full usage by end users' what is the expectation for uptime\downtime?(example: Scheduled Maintenance\downtime with offline capablity - no data loss). | Same as Question 13. | |
| SP4702-21-R-0027 Section L | PDF page = 9 | Section 3.2 | "The Government will provide the infrastructure for Cloud hosting. The solution will be housed in a Government Cloud environment, i.e., DISA, AZURE, etc. " Will the cloud service provider be chosen by the governement, or will the government be using a cloud service provider suggested by the offeror through the solution offered? Additionally, will the offeror be requireed to apply for a FedRamp ATO or will this be covered by the government agency? | The Government will determine the cloud service provider. The vendor/Contractor is responsible for authoring and submitting the ATO documentation to a Government representative who will then ensure the information is presented to the Authorizing Official. | |
| GENERAL | N/A | N/A | Can addtional info be provided to better size/gauge contractors solution to ensure it will work effectively for all the locations? | We listed the approximate number of users and number of sites. There is no additional information to provide related to this subject. | |
| Pricing Schedule | Given the addtional questions and the theirs answers that will impact overall proposal solutions will the govenment extend 21 days beyond the current submission deadline? | There will be no extention at this time. | |||
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION M & ATTACHMENT 3 SP4702-21-R-0027 | 6 | Solution Demonstration | What reports would be required to be produced? Infomation in regards to reports that will be built or ran is necessary for scoping efforts. | Reports should include current inventory, trend analysis, movement between assets, as well as any other deemed necessary by the Government. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 11 | 3.3 Past Performance Questionnaire | More info is neccessary for mobile assets. Is this equipment on the mobile assets already in place? Can the make/model be provided? | Currently there is no gauging technologies installed on mobile assets. The FDS-IM solution will track mobile asset inventory by means of interfacing with the Accounting System of Record. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 6 | Volume 3 - Factor 5 Price | |||
| 2.6.5 Volume Structure table | Will potiential interfaces also be provided? What will these be and and how will the government provide connection to the contractor? | Same as Question 21. | |||
| Sec L | 9 | 3.2 Solutions Demonstration | If the "mo" is a limitation of the contract writing system, is the contractor able to get partial payments for work accomplished between the large milestones as stated in the PWS? | FFP contract- the Government is expecting CLINS to be invoiced monthly. The full amount will be paid in full if the contractor is on or ahead of schedule. | |
| Sec L | 10 | 3.2 Solutions Demonstration | If issues or delays are caused not receiving at least a timely interim ATO will the contractor be decremented due to the cascading effects this will have on the schedule and deployment? | The Contractor will not be held accountable if the delays are caused by the Government. | |
| Sec L | 10 | 3.2 Solutions Demonstration | Is the Government taking the lead in obtaining the ATO or is the Vendor/Contractor responsible for following the ATO paperwork through the system and who is authorizing? | The vendor/Contractor is responsible for authoring and submitting the ATO documentation to a Government representative who will then ensure the information is presented to the Authorizing Official. |
&"Times New Roman,Bold"&10Fuels Depot System (FDS) – Inventory Management (IM) &"Times New Roman,Regular"SP4702-21-R-0027 Amendment 4 Attachment
&"Times New Roman,Bold"&10Controlled Unclassified Information (CUI) Source Selection Sensitive Information - See FAR 2.101 and 3.104 &"Times New Roman,Bold"&10Leidos Proprietary &"Times New Roman,Regular"&10&P
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