SP470221R0027 0003 Attachment 1 - Questions and Answers.xlsx
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- Solicitation number
- SP470221R0027
- Issued by
-
Defense Logistics Agency
About this file
This request for proposal solicits solutions for an Inventory Management and Monitoring system to replace the current FuelsManager Defense IT infrastructure. Offerors must provide complete visibility of all aviation, ground, and missile propellant fuels owned by the Defense Logistics Agency Energy and stored at Department of Defense and commercial locations worldwide. The solution must support wholesale, retail, and aerospace facilities receiving, storing, or issuing DLA Energy-owned petroleum products. The government anticipates awarding a 10-year firm-fixed-price IDIQ contract consisting of baseline commercial application modification, testing, and production delivery; project management and oversight; application configuration and testing; sustainment and maintenance project management and oversight; application maintenance and technical support; and software agreement contract line items. Interested offerors must contact the contracting officer by email to request additional documentation and participate in a pre-proposal conference on December 1, 2021. Proposals are due on January 18, 2022.
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Sheet1
| Document Name | Page # | Paragraph, Section # or context | Question/Comment | Response | |
| GENERAL | N/A | N/A | Can the Government provide the incumbent contractor(s) and contract/task orders? | No historical information is available- FDS - IM is considered new requirement | |
| GENERAL | N/A | N/A | Can the Government confirm this legacy requirement (in part or in it's entirety) is a follow on and similar requirement under contract to company Varec for $21M? | FDS - IM is considered new requirement | |
| GENERAL | N/A | N/A | What percentage of contract value does the Government anticipate will be Labor / licensing / Hosting/ Hardware/ Travel / ODCs? | The vendor shall determine this information | |
| GENERAL | N/A | N/A | Can the Government provide historical cost information on required licensing per year / # of users? Is DLA utilizing any enterprise contracts to leverage more effective pricing for licenses? | No historical information is available- FDS - IM is considered new requirement. We anticipate approximately 1500 users. | |
| GENERAL | N/A | N/A | Would the Government be amenable to a joint venture approach? | The Government will not require teaming or a creation of a joint venture. We will provide a list of the contractors who participated in the pre-proposal conference upon request, but we, the Government, are not pushing or requiring or planning to establish the teaming. | |
| GENERAL | N/A | N/A | Will then Government be providing a list of industry participants for teaming purposes? | The Government will not require teaming or a creation of a joint venture. We will provide a list of the contractors who participated in the pre-proposal conference upon request, but we, the Government, are not pushing or requiring or planning to establish the teaming. | |
| SP4702-21-R-0027 | 3 | Para 1 | Document states , "The "maximum" order of services placed by the Government under the contract to be awarded as a result of this solicitation is $66,100,000.00." Can the Government confirm the incumbent contract(s) scope closely aligns with these requirements? | FDS - IM is considered new requirement | |
| Section L | 9 | Demonstration Location: | Government states, "Demonstrations will take place at the Fuel Management Defense (FMD) lab located at 10400 Furnace Road, Suite G, Lorton, Virginia 22079 as scheduled by the Contracting Officer." Does the Government have a tentative schedule of when demonstrations will take place given the end of year holidays and Key Personnel availability? What is the limit on individuals for each demonstration? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| Section L | 7 | Demonstration Environment: | Can the Government provide detailed historical information on the existing platforms/systems and how industry would be capable of replicating this environment in an independent environment? | No historical information is available- FDS - IM is considered new requirement. However the architecture will be based on a Cloud Based Server/Client relationship. See paragraph 2.1.3, Platform Capability, in the PWS. | |
| Section L | 8 | Demonstration Environment: | The solicitation lacks the specific architectures/environments that incumbent vendors likely are familiar with and have access, can the Government provide more detailed information which make this requirement more equitable to contractors not currently supporting this customer? | No historical information is available- FDS - IM is considered new requirement. However the architecture will be based on a Cloud Based Server/Client relationship. | |
| Section L | 8 | Demonstration Environment: | Can the Government provide the OV design of the existing architecture and the Government's desired 'TO BE' state after the transition? | FDS - IM is considered a new requirement. The concept of the design was provided in the Pre-Proposal Conference, which are available upon request. | |
| Section L | 8 | Demonstration Environment: | Can the Government provide specific instructions to vendors on the Demonstration Environment and expectations for demonstrations? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| Section L | 9 | Demonstration Environment: | |||
| Solicitation states, "Offerors shall provide all hardware, software, and Internet access to support the demonstration." - Will the Government provide guest internet access? If not, can the Government confirm that industry teams need to bring hotspot for internet access? If utilizing remote hotspot, this may negatively impact demonstration capabilities. | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | ||||
| Section L | 7 | 3.1.1.1 | What existing software licenses does the government anticipate bidders utilizing as part of their technical approach? | The Vendors should determine the best approach for this including pricing and license structure. | |
| Section L | 9 | 3.1.3 | What supporting information does the government require offerors to provide to satisfy the “required certifications” documentation for key personnel? | Resume and certificates based on IT/IA level identified in PWS | |
| Section L /M | L: 10-11, M: 7-10 | 3.3 Past Performance Questionnaire | Will the Government accept CPARS instead of the PPQ for evaluating quality of past performance? | No, a PPQ is required. CPARS will be utilized in evaluating past performance but a PPQ is required from the offeror for this effort. | |
| Section L | 10 | 3.2 | Does the government anticipate the solution demonstrations will occur during or after submission of the written proposal elements? Additionally, when will particular instructions/requirements be provided to offerors for the demonstrations? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| Section M | 4 | Subfactor B: Management Approach | RFP states, "Provision of a comprehensive, implementable timeline that aligns with the approach in the technical proposal" - Will the Government be providing any guidance for the timeline or is this notional? Are there any firm milestones other than FOC within 36 months? | Per the PWS Delivery of these requirements is as follows, unless otherwise agreed upon by the Government-designated COR. | |
| a. | Baseline Delivery of application – Within 12 months from date of award | ||||
| b. | ALPHA/BETA Testing of application – Within 18 months from date of award | ||||
| c. | Full Scale Deployment of application– Within 36 months from the date of award | ||||
| Section M | 6 | Part 2 | RFP states, "This includes all applicable Operating System and Application Security Technical Implementation Guides (STIGs) applied. The Offeror must present during the demonstration, evidence of system configuration verifying the security posture of the representative environment." - Can the Government provide the applicable STIGs and the current design of the 'representative environment'? | The Vendors should determine the appropriate STIGS for their solution and the representative environment based on a Cloud Based Server/Client based solution. | |
| Attachment 1 - PWS | 1 | 1.3 | As this will likely be a 10-year contract and will undoubtedly present a wide range of shifts, feature-changes, and requirement adjustments, would the government consider adding hybrid approach to include T&M and/or Labor Hours in addition to firm fixed price contract? | No-DLA anticipates awarding a FFP contract | |
| Attachment 1 - PWS | 1 | 1.3 | Are offerors expected to integrate with the existing application landscape, or will the offeror's solution replace the entire existing Fuels Manager infrastructure? | FDS-IM is a new requirement. FDS may or may not need to interface with FMD and other DLA applications per the PWS. | |
| Attachment 1 - PWS | 16 | 1.5.10: Letter of Authorization (LOA): | How often (annually) does the Government anticipate utilizing LOAs and SPOT for OCONUS travel? | This will be based upon the established need from proposals and as the solution is implemented. If travel is required to locations that require a LOA through SPOT (i.e. Republic of Korea) it will be handled as needed. | |
| Attachment 1 - PWS | 19 | 2.15 | RFP states, "Provide system onsite training to end users upon completion of upgrade, modification, and | ||
| enhancements." - Can the Government provide the number of end users and associated locations that are required to be trained? | There are approximately 1500 users and 363 IM locations worldwide. These numbers are approximate and may change depending on the final requirements. Training will need to be provided to those onsite during upgrade/modification/enhancement. | ||||
| Attachment 1 - PWS | 19 | 2.1.2 | Delivery of these requirements is as follows, unless otherwise agreed upon by the Government-designated COR. |
a. Baseline Delivery of application – Within 12 months from date of award
b. ALPHA/BETA Testing of application – Within 18 months from date of award
c. Full Scale Deployment of application– Within 36 months from the date of award
Will the Government take into consideration faster implementation if there is associated cost savings? How will these cost savings be evaluated?
How will the Government accommodate an accelerated schedule with access / capabilities to work within the environments required for testing?
| The Government requirement is for full scale deployment 36 months or sooner, the contract is FFP so there will be no incentives offered for an accelerated schedule. | ||||
| Attachment 1 - PWS | 24 | 2.7.7 | Is there a specific database DLA has in mind for the contractor-provided database? Or is that a design decision for the contractor? | It is the vendors responsibility to determine the appropriate database needed to support their proposal. |
| Attachment 1 - PWS | 19, 22 | 2.1.5, 2.5 | Is Government providing the cloud infrastructure for hosting? | The Government will provide the infrastructure for Cloud hosting. |
| Attachment 1 - PWS | 49 | Part 8 | Can the Government provide historical metrics for the Performance Standards? | No historical information is available- FDS - IM is considered new requirement |
| Attachment 1 - PWS | 44 | 6.17.1 | RFP states, "The Government will determine the number of physical and virtual machine(s) located at the physical location(s), the number of Managed/Cloud Servers and, in all cases, the use of documentation provided in connection with such Software." - When will the Government make these determinations? These determinations could greatly impact cost. | The architecture would be based on the vendor solution and all of the hardware, os licenses, etc. are GFE so it has no impact on the vendors cost. |
| Attachment 5 - CDRLs | A0003 | Block 16 | Document states, "The technical documentation shall serve as a living document and include all aspects of the overall system design to include the following: |
Main components and interactions -Servers -Interfaces -Data flows" -- Can the Government provide the current accepted version of the Technical Architecture Documentation living document?
| Proposed Architecture should be outlined in an Operations View (OV-1) style document to be provided by the Offerors. Operational View (OV) is defined in the enterprise architecture (EA) of the Department of Defense Architecture Framework V1.5 (DoDAF). | ||||
| Pricing Schedule | Can the government provide clarification/guidance as to the anticipated staffing levels (FTE counts) per year of execution? | We expect FTE type and numbers to vary based on what is required to deploy to all sites within the 36 month timeline and what is required after full deployment when we move to sustainment and maintenance. | ||
| Pricing Schedule | Can the government provide plug amounts for travel annually? If not, can the government provide the # of trips anticipating per year and by how many individuals? | 363 IM sites will need FDS-IM deployment completed by 36 months or sooner | ||
| Pricing Schedule | Can the government provide the anticipated # of trainings to be performed per year and to which of the sites listed in the solicitation? | Training will need to be accomplished at all sites immediately following upgrade/modification/enhancement at that site. | ||
| General | N/A | N/A | Can the Government confirm the number of core and optional FTE? | The vendor shall determine the amount of FTE, the Government is not able to provide an estimate of personnel. |
| GENERAL | N/A | N/A | Request the Government provide the incumbent contractor(s) currently performing the inventory monitoring tasks. | FDS - IM is considered a new requirement |
| GENERAL | N/A | N/A | Can the Government confirm the percentage of contract value anticipated for the following: |
- Labor
- Hardware/hardware procurement
- Software licensing
- Cloud hosting
| - Travel | The vendor shall determine this information | ||||
| General | N/A | N/A | Given the ambiguity for a commercial-off-the-shelf, tailored application, and ambiguity surrounding requirements to test, transition, integrate, replace, and train the current application, would the Government consider shifting this solicitation away from Firm-Fixed Price to a Time and Materials solicitation to ensure offerors can limit potential risk and accurately propose an accurate price proposal to the Government? | No-DLA anticipates awarding a FFP contract | |
| Attachment 1 - PWS | 10 & 12 | Key Personnel | Can the Government clarify if there is a difference between the Cloud Architect and the Cloud Architect 2? | For the purposes of this solicitation, there is no difference. Only a Cloud Architect 2 is required. The other reference in the PWS defines the requirements for the Cloud Architect 2. | |
| Attachment 1 - PWS | 29 | 3.1 Real-Time Inventory | Can the Government clarify which functions the following systems are intended to be replaced by the new application: Automated Tank Gauging (ATG), Automated Fuels Service Stations (AFSS), Mobile Automated Fuels Service Station (MAFSS), Fuels Manager Defense (FMD), Electronic Point of Sale (EPoS) device, Automotive Information Module (AIM2) and Material Financial Control System (MFCS)? | FDS-IM is a new requirement. FDS may or may not need to interface with FMD and other DLA applications per the PWS depending on the stage of installation of FDS-IM. As noted in the PWS, this solution is intended to eventually replace FMD. | |
| Attachment 1 - PWS | 29 | 3.1 Real-Time Inventory | Does the Government intend for the offeror's new application to interface with and/or replace the current system? | FDS-IM is a new requirement. FDS may or may not need to interface with FMD and other DLA applications per the PWS. | |
| Attachment 1 - PWS | 29 | 3.1 Real-Time Inventory | Does the Government intend for the offeror's new application to integrate with AND replace FMD? | FDS-IM is a new requirement. FDS may or may not need to interface with FMD and other DLA applications per the PWS. | |
| Attachment 1 - PWS | 29 | 3.1 Real-Time Inventory | Requirement: Provide precision leak detection capability to: |
a. Integrate with existing third-party leak detection systems and instrumentation.
b. Alert and respond to leak indication conditions.
c. Detect leak rates as low as 0.2-gallons per hour (gph) (dependent on tank design characteristics) as determined by an independent third-party certified to meet Environmental Protection Agency (EPA) leak detection standards.
d. Detect and calculate leaks based on volumetric analysis and mass analysis (dependent on tank design characteristics).
| Leak detection is a gauge capability. Can the Government clarify if it is the offeror's responsibility to supply/manage tank gauges? | Supply/manage tank gauges is not within the scope of this requirement. The leak detection requirements are for software to detect and report leaks within the system. | ||||
| Attachment 1 - PWS | 31 | CFE | Can the Government clarify the hardware requirement for offerors/provide a hardware and software requirement list? | It is the vendors responsibility to determine the appropriate hardware/software in order to support the requirements of the PWS. | |
| Attachment 1 - PWS | 1 | 1.3 | Are offerors expected to integrate with the existing applications currently in use, or will the offeror's solution replace the entire existing Fuels Manager infrastructure? | FDS-IM is a new requirement. FDS may or may not need to interface with FMD and other DLA applications per the PWS. | |
| Will offerors be granted access to the existing applications output data to effectively perform the solutions demonstration? | FDS-IM is a new requirement. FDS may or may not need to interface with FMD and other DLA applications per the PWS. | ||||
| Section M | 4 | Key Personnel | Can the Government confirm page limitation for proposed Key Personnel resumes? | There are no page limitations on the resumes of Key Personnel. Each resume will count as one page for the overall page count for Volume 1. | |
| Section M | 10 | 3.4 Factor 4: Cyber Security | Factor 4 is Cyber Security Specialist (CSS) and is part of the 40 pages included with Past Performance. Requirement says the Government will review the resume provided. Is it the Government's intent for offerors to submit the CSS resume twice? Once for Subfactor C: Key Personnel and again for Factor 4 Cyber Security? | As different teams will be evaluating the different factors/subfactors, anywhere a resume is required, it must be included in that particular volume. | |
| Section L | 8 | Demonstration Environment | Can the Government provide offerors specific instructions on the Solution Demonstration Environment and greater detail on the Government's expectations for demonstrations? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| Section L | 6 | Demonstration Environment | Can the Government clarify the requirement for a "Production Representative system that | ||
| accurately represents the production configuration for application hardware and software"? | Production representative is an indication of a fully secure system that meets all DLA/DoD IT Requirements as outlined in the PWS. | ||||
| Section L | 9 | Demonstration Location | Can the Government clarify when demonstrations will take place? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| Section L | 7 | 3.1.1.1 | Can the Government clarify which software licenses offerors should utilize as part of their technical approach? | It is the vendors responsibility to determine the appropriate licenses necessary for this solution. | |
| GENERAL | What information can the government share regarding the incumbent contractors who have supported the Fuels Manager infrastructure? | FDS - IM is considered new requirement | |||
| Section L | 7 | Demonstration Environment | Can the Government provide detailed historical information on the existing platforms/systems and how industry would be capable of replicating this environment in an independent environment? | FDS-IM is a new requirement- no historical information is available | |
| Section L | 8 | Demonstration Environment | Can the Government please provide the OV design of the existing architecture? | FDS - IM is considered new requirement | |
| Section L | 7 | 3.1.1.1 | What existing software licenses does the government anticipate bidders utilizing as part of their technical solution? | It is the vendors responsibility to determine the appropriate licenses necessary for this solution. | |
| Section L | 10 | 3.2 | Does the government anticipate the solution demonstrations will occur during or after submission of the written proposal elements? Additionally, when will particular instructions/requirements be provided to offerors for the demonstrations? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| Section L | 10 | Given the separate written and in-person demonstration elements of this procurement, does the government anticipate a two-phased approach for this procurement? First being written, then second being the demonstration? | Yes- the demonstration will be part of the technical evaluation. The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | ||
| Attachment 1 - PWS | 1 | 1.3 | As this will likely be a 10-year contract and will undoubtedly present a wide range of shifts, feature-changes, and requirement adjustments, would the government consider adding hybrid approach to include T&M and/or Labor Hours in addition to firm fixed price contract? | No-DLA anticipates awarding a FFP contract | |
| Attachment 1 - PWS | 1 | 1.3 | Are offerors expected to integrate with the existing application landscape, or will the offeror's solution replace the entire existing Fuels Manager infrastructure? | FDS-IM is a new requirement. FDS may or may not need to interface with FMD and other DLA applications per the PWS depending on the stage of installation of FDS-IM. As noted in the PWS, this solution is intended to eventually replace FMD. | |
| Attachment 1 - PWS | 24 | 2.7.7 | Is there a specific database DLA has in mind for the contractor-provided database? Also, who pays for the licensing of the database? | It is the vendors responsibility to determine the appropriate database needed to support their proposal. | |
| Pricing Schedule | Can the government provide any guidance as to the anticipated staffing levels (FTE counts) per year of contract execution? | We expect FTE type and numbers to vary based on what is required to deploy to all sites within the 36 month timeline and what is required after full deployment when we move to sustainment and maintenance. | |||
| Pricing Schedule | What are the expected annual travel occurrences the government anticipates in support of the program? | The expectation is for deployments to start at the 6 month mark in base year 2. There will be 363 IM sites which will take approximately 1 technician 2 weeks per site. After full deployment we expect required travel to drop significantly. | |||
| INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS | 9 | 3.2, Factor 2: Solutions Demonstration | When will demonstrations including submission of "written records", be due? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| Performance Work Scope | 19 | PWS 2.1.5 | Given the Government’s desire for a cloud-based solution, would DLA be open to an offering of various training modalities other than “onsite training” such as web-based training or instructor-led virtual training? These modalities have proven effective and reduce associated travel costs. | Formal IT Solution training is managed under a different contract. The only training required per the PWS is onsite upon completion of upgrades/modification/enhancements. | |
| Performance Work Scope | 19 | Is there a requirement for a disconnected store and forward capability that allows for end point usage if offline with the enterprise (i.e. network outage or deployed forward as in DDIL)? | The solution must contain offline capabilities allowing for full usage by the end users. | ||
| Pricing Matrix | n/a | Tab Total Evaluated Price | Lines 1 and 2 of this tab of the Pricing Matrix require input; specifically, Contractor Name and Proposal Date. However, this tab has been protected so that no entries may be made in these lines. Request revised pricing matrix to allow entry of information, or clarification regarding how to proceed with this requirement. | The Government will not make the sheet unprotected. It is recommended that an offer insert their company name and date in the title of the Pricing Matrix when submitted | |
| Performance Work Scope | 29 | PWS 1.3 | What is "rolling stock"? Would this be inventory in trucks enroute to aircraft or other activities and/or could this be inventory on ships enroute to other activities? Could this also be referred to as “In Transit” inventory or is rolling stock something different? | Rolling Stock is defined as any product stored in mobile equipment, including but not limited to refueling vehicles. | |
| Performance Work Scope | 29 | PWS 1.3 | In support of this proposal, how many different inventory line items are in the DLA Inventory | ||
| at present? Do they all have National Stock Numbers (NSNs) assigned? Are all line items part of DLA Capitalized inventory and do they all come under one Single Line of Accounting (SLOA) or are there multiple lines of accounting dependent on the type of material (Lube Oils, Fuels, Propellants, Gases, etc.)? | Inventory manager is not a financial system and will not track line of accounting related information. All products tracked have a NSN or NIN assigned. Each location stocks a varying and changing amount of products that will require new products to be added and removed as they are created or procured. The products include Petroleum, Aerospace, Oils, Cryogenics, and lubricants stored with various Units of Measure and as packaged products | ||||
| Performance Work Scope | 29 | PWS 1.3 | How many DLA Defined Specific Business Rules exist in today’s environment? | ||
| Where can potential offerors obtain access to these business rules? | DLA Energy defined specific business rules are outlined in the DLA Interim Policies and Procedures. These are available using the DLA Energy Portal, referenced as DLA Energy Interim Policy and Procedural Guidance, DLA Energy web page, as outlined in the PWS. | ||||
| Performance Work Scope | 29 | PWS 1.3 | Is software expected to be deployed to afloat Defense Fuel Supply Points (DFSPs) | ||
| such as US Navy or Military Sealift Command Fleet vessels? | For inventory management, there is not a requirement for Afloat Vessels. The system will be deployed to shore based facilities. | ||||
| NA | Is there an expectation that the new system will need to operate on the high side (classified)? | There is no classified requirement at this time. | |||
| SP4702-21-R-0027 Attachment 1 - Performance Work Statement | PDF page = 19 | Section 2.1.3 | Can the Government clarify whether +D72:E72the offeror is required to provide and price the cloud infrastructure or whether this will be provided by the Government? | The Government will provide the infrastructure for Cloud hosting. The solution will be housed in a Government Cloud environment, i.e., DISA, AZURE, etc. It is the vendor’s responsibility to instruct the Government regarding the complete setup of this infrastructure based on their proposed solution. | |
| SP4702-21-R-0027 Section L | PDF page = 6 | ||||
| PDF page = 9 | Section 2.6.5 | ||||
| Section 3.2 | Would the Government please clarify whether the written records specified in Section 3.2 of Section L; "Factor 2 Solutions Demonstration" are included in the 80 page limitation for the proposal submission for Volume I or provided as a separate attachment? | All documentation relating to the Solutions Demonstration is excluded from the page count for Volume 1 and will be required during the Solutions Demonstration. | |||
| SP4702-21-R-0027 Section L | PDF page = 9 | Section 3.2 | Would the Government please clarify whether the written records specified in Section 3.2 of Section L; "Factor 2 Solutions Demonstration" are submitted with the proposal response on January 5, 2022 or with the Solutions Demonstration? | All documentation relating to the Solutions Demonstration is excluded from the page count for Volume 1 and will be required during the Solutions Demonstration. | |
| SP4702-21-R-0027 Section L | PDF page = 6 | ||||
| PDF page = 8 | Section 2.6.5 | ||||
| Section 3.1.2 | Would the Government consider allowing for the Integrated Master Schedule (IMS) to be provided outside the 80 page limit of Volume I, perhaps as an Attachment that is not page constrained? Further, would the Government please clarify the period of time to be covered by the IMS? | The IMS should cover the first 36 months, to include full deployment. The IMS will count as 1 page for Volume 1 and may be submitted as an attachment. | |||
| SP4702-21-R-0027 Section L | PDF page = 7 | Section 3.1.1.1 | Would the Government consider allowing any proposed software licenses to be outside the technical 80 page limit? | Any documentation relating to software should be included in Volume 1 and will be restricted to the 80 page limit. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | 9 & 12 | 3.1.3 Subfactor C: Key Personnel Qualifications | Are personnel required to be US Citizens in order to be able to work on the contract? | ||
| Is there a clearance required to work on this contract? | All key personnel must be able to obtain a CAC- including those holding dual citizenship | ||||
| SECTION L SP4702-21-R-0027 INSTRUCTIONS, | |||||
| CONDITIONS, AND NOTICES TO OFFERORS | 3.4 Factor 4: Cyber Security | All key personnel must be able to obtain a CAC- including those holding dual citizenship | |||
| IM Pre-Proposal Conference PowerPoint | Slide 7 | Para 1 - ….provide an Inventory Management solution to replace the existing inventory management software currently being utilized at 363 sites. | How many assets in each site do we consider for monitoring? | ||
| Should Vendor submit quotation based on e.g. facility size (XS, S, M,…) categories and provide example facilities. Or provide pricing based e.g. per TANK Dashboard? | There is no standard for number of assets at each site. Each site is independent and will maintain enough assets to support operations locally. | ||||
| IM Pre-Proposal Conference PowerPoint | Slide 9 | Work Breakdown Schedule – PWS 2.1.2 | Does the 36 months deployment timeline include the completion of deployment of the solution to all target facilities or the beginning of the deployment efforts? | 363 IM sites will need FDS-IM deployment completed by 36 months or sooner | |
| GENERAL | N/A | N/A | Given the presumed delayed answers to questions combined with the holiday / end of year schedule, would the Government consider extended the due date 21 days AFTER the response to all questions? | No, Amendment 0001 to SP4702-21-R-0027 extended the submission deadline to 18 January 2022 | |
| Attachment 1 - PWS | 10-14, 19 | 2.1.5 Training | Responsibility for development, maintenance, management, and delivery of training materials is not listed under any of the key or non-key personnel. Where does this responsibility fall and would the government consider adding a key or non-key training resource? | No additional personnel will be added to the PWS. | |
| Pricing Schedule | Can the Government provide the number of trips per year, number of resources traveling, the destination, and the duration of each trip? | 363 IM sites will need FDS-IM deployment completed by 36 months or sooner | |||
| GENERAL | N/A | N/A | Given the presumed delayed answers to questions combined with the holiday / end of year schedule, would the Government consider extended the due date 21 days AFTER the response to all questions? | No, Amendment 0001 to SP4702-21-R-0027 extended the submission deadline to 18 January 2022 | |
| Pricing Schedule | Can the Government provide the number of trips per year, number of resources traveling, the destination, and the duration of each trip? | This would be determined by the vendor. The contractor should consider 363 IM sites will need FDS-IM deployment completed by 36 months or sooner | |||
| Pricing Schedule | Can the Government confirm the maximum award value of $66,100,000 is matches the IGCE and includes the base period and all options? | No, the Government cannot confirm that the maximum award value matches the IGCE. The established maximum is simply a ceiling that this 10-year IDIQ cannot and will not exceed. This value is in no way an established Government estimate for this effort. | |||
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 3 | 2.3 Proposal Submission | Would the Government consider a one month extension with the amount of interest of industry day, the large number of questions being submitted and due to the holiday season that the proposal preparation falls during to account for planning purposes? | No, Amendment 0001 to SP4702-21-R-0027 extended the submission deadline to 18 January 2022 | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 6 | 2.6.5 Volume Structure | Will we be required to submit a SB Subcontracting Plan? And if so, how will it be evaluated? | Refer to FAR 52.219-8 and 52.219-9 | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| Performance Work Statement SP4702-21-R-0027 | N/A | Level of Effort | Can the Government give us an historical baseline for Level of Effort? | No historical data- FDS-IM is considered a new requirement | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| Performance Work Statement SP4702-21-R-0027 | 12 | Cloud Architect | What, if any, type(s) of cloud environment is anticipated for this contract? | The offeror should determine the most efficient type of cloud environment in support of their proposed solution. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 9 | 3.2 Solutions Demonstration | How soon after proposal submission will the Government conduct the Solutions Demonstrations? How will the KO contact to set up the demos? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 2 and 6 | 1.2 General Instructions and 2.6.5 Volume Structure |
1.2 States: There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas.
2.6.5 States: The contractor shall provide an independent response for each factor. Information provided in one factor response will not be considered in a differing factor response. Would the Government please clarify if information should be repeated or referenced between Volumes?
| Would the government please clarify if information should be repeated or referenced between Factors? | Information should be referenced between Volumes and Factors. There is no need for repetition. Please note that resumes for Key Personnel will be submitted multiple times due to the evaluation in two different Factors. | ||||
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| Performance Work Statement & ATTACHMENT 3 SP4702-21-R-0027 | 30 | Wireless Technologies | Please clarify the wireless technologies to be used, or is the vendor to propose and provide this wireless technology solution? | The vendor should propose suitable technologies for wireless communications based on requirements outlined in the PWS. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| Performance Work Statement & ATTACHMENT 3 SP4702-21-R-0027 | 30 | Encryption Requirements | Please clarify the term ‘securely’. Does that mean FIPS 140-3 encryption? Are there any other encryption requirements? | Information should be secured at rest as well as in transit IAW DLA IA Policies and Directives. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| Performance Work Statement SP4702-21-R-0027 | 29 | PWS, Section 3.1, “Export inventory reports that can be imported by other DLA applications." | How often do the inventory reports need to be created? What are the other DLA Applications importing this information? | Any report should be able to be created at will as provided in paragraph 3.1 of the PWS. Other DLA applications that may use this information may include, but not limited to AFSS, FMD, EPOS. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| Performance Work Statement SP4702-21-R-0027 | 29 | PWS, Section 3.1, Provide ability to track movements between assets. | Does this include mobile assets or just fixed assets? | Movements between Mobile assets and fixed assets will be tracked utilizing the FDS-AV solution. FDS-IM will live capture on hand inventory to include mobile and fixed assets. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION M & ATTACHMENT 3 SP4702-21-R-0027 | 6 | Solution Demonstration | Will tank data be provided by the Government or should the offeror demonstrate with their own sample data set? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 11 | 3.3 Past Performance Questionnaire | Would the Government accept a copy of CPARS in place of the Past Performance Questionnaire? | No, a PPQ is required. CPARS will be utilized in evaluating past performance but a PPQ is required from the offeror for this effort. | |
| FUEL DEPOT SYSTEM (FDS) – INVENTORY MONITORING (IM) | |||||
| SECTION L SP4702-21-R-0027 | 6 | Volume 3 - Factor 5 Price | |||
| 2.6.5 Volume Structure table | Is the Government asking for a 20 page cost narrative to accompany the price excel spreadsheet? | The Government is requesting a cost narrative, however 20 pages is the maximum length (not the requested length) this narrative can be. | |||
| FUEL DEPOT SYSTEM (FDS) - SP4702-21-R-0027 Pricing Matrix | CLIN TabS | CLIN Tabs | Is DLA expecting to see a breakdown of Labor Categories and hours in each CLIN tab? Or, will a bulk labor value suffice? Furthermore, is DLA expecting an itemized list of travel and material costs per CLIN tab? | That breakdown is not necessary upon initial proposal submission. However, the Government may request this pricing information and more at a later time for evaluation purposes, if necessary. | |
| SP4702-21-R-0027 Section L | PDF page = 6 | Sect 2.6.5 - Introduction to Vol I |
Solicitation (Completed SF 1449)
| Can the Government clarify if offerors should populate the Section B Continuation Sheet pricing of the SF 1449 along with the signed cover page? If so, can the Government clarify if offerors are to provide an extension of the proposed monthly unit price over the CLIN period of performance in order to populate the Amount column? | You may populate Section B at your own discretion, pricing information will be obtained from the submitted Pricing Matrix. If populated the CLIN values need to be for the entire PoP (not a monthly amount) The value shows "mo." because this is a contract writing system limitation, and the values for each CLIN in the basic contract will be established for the entire PoP for the CLIN. | |||
| PWS | 25 | 2.7.10.2 | Will the government be able to support the stated schedule for 18 months to provide ATO before this is required to be fielded? | The goal will be to at least attain an interim ATO to allow for deployment at which the "full term" ATO will be obtained. |
| Sec L | 9 | 3.2 Solutions Demonstration | When does the government anticipate the solutions demonstration would be held? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. |
| Sec L | 10 | 3.2 Solutions Demonstration | What are the scenarios that the government would require for the solutions demonstration | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. |
| Sec L | 11 | 3.2 Solutions Demonstration | For the demonstration environment will the government be providing any connections or equipment for the all the external systems that are required to be compatible with? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. |
| Sec L | 12 | 3.2 Solutions Demonstration | Is there any formal write up that is to be submitted with Factor 2? Or is this provided at the Solutions Demonstration? | The Solutions Demonstration will be scheduled approximately 60 days from Offeror's Due Date. Instructions will be sent out at a later date. |
| PWS | 38 | 6.8 Tier 2 and Tier 3 Helpdesk | Is the contractor expected to provide Tier 2 and Tier 3 Helpdesk support through the EHD system? | Per paragraph 6.8 in the PWS the EHD system will be used to receive and communicate Helpdesk support |
File details come from the government source that posted it. Updated .