Questions and Answers for SP4702-21-R-0012 Project-CSC-21501.pdf

Questions and Answers for SP4702-21-R-0012, Project: CSC-21501 Maintenance heating ventilation and air conditioning (HVAC) systems, plumbing systems and emergency power supply systems (EPSS) located in various buildings at DSCC

Answers for RFIs received:

2.2.1.4 Air Cooled Chillers: the Trane unit for building #2 is not listed. Is this chiller part of the required equipment?

Trane Unit at Building 2 is part of the contract and is listed in Technical Exhibit B located in the “Chillers” tab.

2.2.1.4 Air Cooled Chillers: “contractor shall provide the services of a factory trained and qualified technician”. If there is not a factory Represented company in the central Ohio area can this requirement be modified to utilize a reputable company in the area or would we be required to pay for hotel accommodations, travel, per diem, etc., To bring a Technician in from another City / state to meet the requirement ?

If no local factory representative is available locally then contractor must provide Government with documentation showing the closest factory rep location along with the proposed alternative company for Government review and approval.

2.3.1 Steam Boilers: Does this include all components of the steam system? IE traps condensate pumps, etc.. If so is there a list of these components?

Contract is for the steam boilers only

2.7.2.1 Generator Load Testing: Use facility loads first; This may cause a disruption in service in some areas and it may not produce the manufacturers required load for the size generator.

1) Does this type of testing need to be scheduled due to service disruption or is the preferred method to use a portable load bank where there would be a service disruption?

NO, we don’t want to use the building load to test the generators. Government would like to continue the process of having the generators load bank tested each year.

2) Is there a known list of generators that can be load tested under the building load and can this list be provided?

Buildings to be load bank test as opposed to building load test.

3.0 Level 2 Services: States “an agreed upon pricing” Does this require a low bid process? NOTE; The current contract requires 3 bids. Provide Government 3 bids and Government will pick best value.

12.1 Staffing Positions: States the 8 positions but also states a 60% minimum staffing daily. Are the 8 positions full time? Is there a minimum amount of hours required per employee – IE 1,960 hours (hours that remain less vacation, sick time and holidays)?

8 positions are required to be full time with minimum 1960 hours.

12.1 Staffing Positions: The bid schedule lists Admin Assistant / Maintenance scheduler, Occupation Number 01300. Under 12.1 it states the position is Administrative Assistant which would be Occ. Code 01020. Which is the correct wage determination code (we assume Administrative Assistant - Occ. Code 01020)?

Administrative Assistant code 01020 is the correct wage determination

17.2 Government Furnished Materials: “Government will provide desktop computer LAN connection”. Only official Government functions will be authorized on Government provided LAN/workstations. Contractor will be required to provide all necessary workstations/equipment to perform job functions outside the Government network along with commercial internet.

1) Will this computer require a CAC card for use? Government computers will require CAC card for use

2) Will this computer be assigned to the project manager, administrative Assistant or other staff as needed? Computer will be assigned as needed to staff members

3) It would appear there would be a need for more than 1 computer on a network. Can the Government provide a second desktop computer if it is deemed necessary? Government will provide additional computers if deemed necessary

2.2.1.4 Air Cooled Chillers: the Trane unit for building #2 is not listed. Is this chiller part of the required equipment?

Trane Unit at Building 2 is part of the contract and is listed in Technical Exhibit B located in the “Chillers” tab.

2.2.1.4 Air Cooled Chillers: “contractor shall provide the services of a factory trained and qualified technician”. If there is not a factory Represented company in the central Ohio area can this requirement be modified to utilize a reputable company in the area or would we be required to pay for hotel accommodations, travel, per diem, etc., To bring a Technician in from another City / state to meet the requirement ?

If no factory representative is available locally then contractor must provide Government with documentation showing the closest factory rep location along with the proposed alternative company for Government review and approval.

2.3.1 Steam Boilers: Does this include all components of the steam system? IE traps condensate pumps, etc.. If so is there a list of these components?

Contract is for the steam boilers only

2.7.2.1 Generator Load Testing: Use facility loads first; This may cause a disruption in service in some areas and it may not produce the manufacturers required load for the size generator.

1) Does this type of testing need to be scheduled due to service disruption or is the preferred method to use a portable load bank where there would be a service disruption?

NO, we don’t want to use the building load to test the generators. Government would like to continue the process of having the generators load bank tested each year.

2) Is there a known list of generators that can be load tested under the building load and can this list be provided?

Buildings to be load bank test as opposed to building load test.

3.0 Level 2 Services: States “an agreed upon pricing” Does this require a low bid process? NOTE; The current contract requires 3 bids.

Provide Government 3 bids and Government will pick best value.

12.1 Staffing Positions: States the 8 positions but also states a 60% minimum staffing daily. Are the 8 positions full time? Is there a minimum amount of hours required per employee – IE 1,960 hours (hours that remain less vacation, sick time and holidays)?

8 positions are required to be full time with minimum 1960 hours.

12.1 Staffing Positions: The bid schedule lists Admin Assistant / Maintenance scheduler, Occupation Number 01300. Under 12.1 it states the position is Administrative Assistant which would be Occ. Code 01020. Which is the correct wage determination code (we assume Administrative Assistant - Occ. Code 01020)?

Administrative Assistant code 01020 is the correct wage determination

17.2 Government Furnished Materials: “Government will provide desktop computer LAN connection”.

Only official Government functions will be authorized on Government provided LAN/workstations.

Contractor will be required to provide all necessary workstations/equipment to perform job functions outside the Government network along with commercial internet.

1) Will this computer require a CAC card for use?

Government computers will require CAC card for use

2) Will this computer be assigned to the project manager, administrative Assistant or other staff as needed?

Computer will be assigned as needed to staff members

3) It would appear there would be a need for more than 1 computer on a network. Can the Government provide a second desktop computer if it is deemed necessary?

Government will provide additional computers if deemed necessary

Will the contractor be required to use a Computerized maintenance management system (CMMS)?

Contractor will be required to use a CMMS. Contractor shall provide, operate and maintain a Computerized Maintenance Management System (CMMS) or utilize Government System, SAP – Enterprise Business System (EBS).

NO contractor owned IT equipment will be connected to the government network to operate or maintain the CMMS unless utilizing Government EBS. Contractor will be required to provide reports as required.

The Contractor shall submit monthly Work Order schedules to the COR and site Facility Manager prior to the start of each month. The Contractor shall provide continuously updated copies of all changes as they occur for both scheduled and unscheduled work.

The contractor and government shall review the metrics reports annually and determine if the metrics list should be modified to improve operations, maintenance, and QA/QC. The contractor shall modify the CMMS system as necessary.

Contractor shall keep accurate and detailed records of each piece of equipment. Documentation of equipment related data shall be kept as detailed below:

a) FUNCTIONAL LOCATION - Facility Number, Facility Description, Room Number, Room Description, Location/Room Number

b) EQUIPMENT DESCRIPTION - Equipment Description, Equipment Manufacturer, Model Number, Serial Number, Manufacturer Part Number, Country of Manufacturer, Acquisition Date, Acquisition Value, Delivery Date, Warranty Start Date, Warranty End Date

c) CHARACTERISTICS (AS PERTAINING) - Horsepower, RPM’s, Voltage, Phase, Amps, CFM, GPM, BTU’s, Filter Size LxWxT, Filter Qty, Refrigerant Type, Transformer, Belt

The Summary Pricing requests a breakout between the two following items (Section B); Maintenance of HVAC, Plumbing & EPSS Systems, Level 1 and Maintenance of HVAC, Plumbing & EPSS Systems, Specialized PM

Could you please confirm what Technical Exhibit totals fall under each of the above items?

Our understanding is that; The total from Technical Exhibit F is to fall under Maintenance of HVAC, Plumbing & EPSS Systems, Level 1 and The total from Technical Exhibit G is to fall under Maintenance of HVAC, Plumbing & EPSS Systems, Specialized PM

CLIN 1 is pricing for Level 1 services, both labor and direct costs, which the pricing for labor falls into Technical Exhibit F.

CLIN 2 is pricing for Specialized PMs which the subcontract pricing for the specialized PMs fall under Technical Exhibit G.

TECH EXHIBIT F Option 1, 2, 3 and 4 all include a line item for 500 hours of 8570 NETWORK

ADMIN/CYBER SECURITY SUPPORT.

However, TECH EXHIBIT F (base period) does not include 500 hours of 8570 NETWORK ADMIN/CYBER

SECURITY SUPPORT.

Is the intent to not include this 500 hours of support in the base period, or should we adjust our pricing template to include the for 500 hours of 8570 NETWORK ADMIN/CYBER SECURITY SUPPORT in the base period?

Base period SHOULD include 500 hours of 8570 NETWORK ADMIN/CYBER SECURITY SUPPORT

The line item for Maintenance of HVAC, Plumbing & EPSS Systems, Level 2 is listed as a Not To Exceed amount of $80,000 annually. Would there be a location within the pricing proposal wherein the offeror should include their Markup for these services?

Example – Subcontractor Trane performs a chiller repair for $13,500. Our firm would then submit an invoice for the services performed plus a Markup of 12% making the total for the Level 2 invoice $13,500 + 12% Markup of $1,620 = $15,120.

Contractor to include their mark-up on level 2 service quotes.