Final_SCRIPT_for_Pre-Proposal_Conference_5.3.16.doc

Script for

Pre-Proposal Conference

Request for Proposal (RFP) SP4530-16-R-0003, Provide Management and Scrap Removal operations from the US Army Garrison Located at Kwajalein Atoll

SLIDE 2: WELCOMING REMARKS

Good morning, my name is Rob Jones, Branch Chief with the Defense Logistics Agency (DLA), Disposition Services, Hazardous Division, Pacific Branch. Welcome to our Pre-Proposal Conference for Request for Proposal (RFP) No. SP4530-16-R-0003 to provide Scrap Removal Operations for Kwajalein Atoll. I am joined by Mr. Curtis Chang, Contracting Officer and Ms. Jean Kuboyama, Contract Specialist both with DLA Disposition. Ms. Kuboyama will read this presentation from slide 6. I apologize in advance for reading off of this script. However, we plan on including this script and PowerPoint slides into an amendment and posting them on the FEDBIZOPPS website for interested parties who were unable to attend this Conference.

SLIDE 3: DLA ORGANIZATION

The DLA Disposition Pacific Branch is responsible for the solicitation, award, and administration of contracts throughout the Pacific Area including Hawaii, Guam, Okinawa, Iwakuni, Sagami, Korea and the Philippines. Ms. Kuboyama will be providing you with the Contracting Perspective of our solicitation, and Mr. Jon Mitsuyasu, Operations Chief, will provide the Technical Perspective. Let me begin by saying thank you very much for your attendance at our conference and for your interest in the Government's procurement program.

SLIDE 4: PRE-PROPOSAL CONFERENCE PURPOSE

The purpose of today's conference is to:

Introduce the parties involved with this project (Mr. Jon Mitsuyasu, Operations Chief, Mr. Dave Utterback, Environmental Protection Specialist, Mr. Wallan Hashimoto, Property Disposal Specialist; and calling in from Guam are Mr. Tracy Kyle, Property Disposal Specialist and Mr. Wayne Tisdale, Property Disposal Specialist);

Improve your understanding of the RFP, procedures and processes; and Give you the opportunity to meet with other interested parties

SLIDE 5: FULL AND OPEN COMPETITION

It is the U.S. Department of Defense’s policy to promote full and open communication to industry to:

Provide a better understanding of the procurement process;

Provide feedback for Industry to improve proposals in future acquisitions; and, Receive comments from industry in order to incorporate commercial practices and improvements to DLA’s requirements. It is also DLA’s policy to ensure that every person can have complete confidence in the integrity of the Federal Government and specifically as it relates to the Federal procurement process.

With that said, let me go over the rules of conduct for this conference:

SLIDE 6: RULES OF CONFERENCE

First of all, the terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

Second, there are forms you can use to formulate your Questions and give to myself. If you are not present at this conference, you may email your questions directly to Jean Kuboyama. If applicable, please cite the RFP section, page number and/or paragraph or clause number associated with your question. It will help us properly answer your question. If we answer any questions verbally from you, the responses are not official and should not be considered in preparing your proposal unless those questions are submitted and we provide the responses in writing. This also holds true for any conversations here. In addition, I also encourage you to hold your questions until the end as it may be covered later in the presentation.

Third, all material provided here will be made available to all interested parties via an amendment to the solicitation on the FEDBIZOPPS website.

Now I’m going to turn it over to Jean

SLIDE 7: OVERVIEW

This Pre-Proposal conference is for RFP SP4530-16-R-0003, to provide management and scrap removal operations from the U.S. Army Garrison at Kwajalein Atoll. A one-time firm-fixed price contract will be awarded with a performance period of 180 calendar days. This solicitation is unrestricted. The RFP can be accessed through the Federal Business Opportunity site at https://www.fbo.gov. Any subsequent amendment will be posted to this website. Offerors are responsible for monitoring this website for posted amendments until the closing date.

SLIDE 8: PROPOSAL SUBMISSION

Proposals are due on May 23, 2016, by 2:00 p.m., Hawaii Standard Time. The SF 1449 shall be completed and signed by the offeror or by an authorized representative.

The bid schedule, Attachment 19, includes two CLINs, CLIN 0001 and CLIN 0002. CLIN 0001 is for the total price for scrap removal and CLIN 0002 is the price for the Defense Base Act Insurance. The Word document, Attachment 19, shall be submitted with your proposal. Please double check the addition. Note that the total of CLIN 0001 shall equal the total itemized breakdown in the table shown in the lower half of the Bid Schedule. Feel free to amend the breakdown as necessary.

SLIDE 9: PROPOSAL SUBMISSION (CON’T)

In addition to the SF1449 and Bid Schedule, offerors are required to submit the following: 1) Addendum to FAR 52.212-4 – Contract Terms and Conditions – Commercial Items. This provides the Contractor Representative contact information; 2) FAR 52.212-3, Representations and Certifications; 3) DFARS 252.229-7001, tax relief exclusions; and 4) DLA Form 1822, End-Use Certificate.

SLIDE 10: PROPOSAL SUBMISSION (CON’T)

Continuing on with submission requirements, Attachments 14 through 18 are the Past Performance forms. Offerors are required to provide information pertaining to the history and experience of the firm and provide a list of current and previous Government or commercial contracts within the last three (3) years that are for services similar to this requirement. Complete one form for each contract.

Offerors shall forward Attachment Nos. 16, List of Past Performance References and 17, Work History/Past Performance Information Questionnaire – Key Personnel to each reference and instruct the reference to email the completed questionnaire no more than three (3) calendar days after the date and time scheduled for receipt of proposals directly to jean.kuboyama@dla.mil.

The absence of past performance will result in a neutral rating in which the offeror will not be rated favorably or unfavorably. However, a neutral rating may be considered a higher performance risk and may affect the offeror’s overall ranking.

SLIDE 11: CONTRACT CLAUSES

For more information on the clauses in this solicitation, they can be accessed at http://farsite.hill.af.mil/.

SLIDE 12: SITE VISIT

A site visit is not scheduled for this project. Pictures that are representative of the type of materials, equipment and vehicles stored at the Kwajalein scrap accumulation sites are provided in Attachment 13. The pictures are only representative of the type of scrap and may not be an actual depiction of the scrap that will be removed. Mr. Mitsuyasu visited the site last week and brought back pictures to supplement the pictures already provided via the solicitation. The solicitation will be amended shortly to include these pictures.

SLIDE 13: LOCATION

This slide shows the location of Kwajalein in relation to Guam.

SLIDE 14: KWAJALEIN ATOLL

This is an aerial view of Kwajalein.

SLIDE 15: SCRAP ACCUMULATION SITE

The arrow is pointing to the scrap accumulation area.

SLIDE 16: AERIAL VIEW OF PIER AND ACCUMULATION SITE

There is a ship docked at the pier and the accumulation site is to the south/southwest of the pier.

SLIDE 17: EVALUATION FACTORS

Addendum to FAR 52.212-2 Evaluation – Commercial Items

(1) Non-Price Factor:

Past performance: approximately equal in importance as price.

(2) Price: approximately equal in importance as past performance

The Government is seeking to determine whether the offeror demonstrates a thorough understanding of the scope and complexity of the work.

The Government will make award to the responsible offeror whose offer conforms to the solicitation and demonstrates the best value to the Government in terms of past performance and price. The Government may perform trade-off analysis by comparing price with other proposal requirements to determine if any value-added enhancements are advantageous to the Government.

SLIDE 18: RFP MILESTONES

Now let me spend a minute on the Major Milestones of this RFP. The RFP has been issued and the pre-proposal conference is today. The next major milestone is May 5th when the questions are due. This date is subject to change. The Government is not obligated to answer questions that are received after the date the questions are due. Proposals are due by 2:00 pm, Hawaii Standard Time, on May 23rd. We will evaluate your proposals and hopefully award the contract by September 1st.

SLIDE 19: PROPOSAL SUBMISSION

Refer to Addendum to 52.212-1 Instructions to Offerors – Commercial Items where it outlines the proposal submission format and content. Proposals shall be submitted electronically to DRMSHazardousContractsHawaii@dla.mil. When submitting your proposal, the maximum size of each email message is three and one-half megabytes. You may use multiple email messages for each submission. However, you must state in the subject line as “OFFER-SP4530-16-R-0003, COMPANY NAME, CLOSING DATE – MESSAGE 1 OF 3, 2 OF 3, ETC”.

SLIDE 20: DOs and DON’Ts

Here are a few do’s and don’ts for this RFP.

Do strictly follow the RFP instructions

Do email your proposals to DRMSHazardousContractsHawaii@dla.mil on time Do submit your Questions through the Question Form process, or email to Jean Kuboyama by the required date stated in the RFP

Do continue to monitor the FEDBIZOPPS website for information

Do submit your Proposal on time

Do be conscious of FAR Provisions and Clauses as well as other regulations cited in the RFP

Don’t Hesitate to Ask Questions

SLIDE 21: FUTURE PERFORMANCE WORK STATEMENT CHANGES

The contractor will be required to clear all scrap material and mechanized equipment by removing the scrap material first and then proceed to clear the area where the mechanized equipment is located.

SLIDE 22: PERFORMANCE WORK STATEMENT CHANGES (CONT.)

To avoid shipping costs for oxygen and acetylene, the contractor must provide notice of the required amounts to USAG-KA at least 45 days in advance of the contractor’s need for oxygen and/or acetylene. Estimated cost avoidance is $100K - $300K, depending on amounts needed.

SLIDE 23: FUTURE AMENDMENT

The solicitation will be amended to include these scope changes and new pictures taken last week. The due date for receipt of questions will be extended to 5/10/16.

QUESTIONS & ANSWERS

Contractor question: When is the due date for questions?

Government Response: Currently it is May 5, but we plan to issue an amendment shortly after this conference to provide the Pre-Proposal conference slides and answer any questions. The amendment will also extend the due date for questions to May 10. Additional amendments may be issued to respond to questions received. Questions should be submitted in writing via email to jean.kuboyama@dla.mil.

Contractor question: How many days will it take to provide responses to the questions?

Government Response: It could take up to 3 working days.

Contractor question: Please confirm the information on the SF1449 page 1 is correct. Specifically that this is an unrestricted acquisition with NAICS code 562920 and size standard $20 million.

Government Response: The information is correct.

KO reminded the interested offerors to submit their proposals with sufficient time to receive a receipt confirmation. A proposal that is received even one minute after the deadline is considered late and will not be considered. Offerors have experienced problems transmitting their emails in the past, which could be due to the size limitation or other issue.

CLOSING REMARKS

Thank you for attending our Pre-Proposal Conference for the Scrap Removal Project at Kwajalein Atoll. Please sign the attendance sheet if you haven’t already done so.

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