Replacement_Pages_21-24.pdf

CONTINUATION SHEET REFERENCE NO. DOCUMENT BEING CONTINUED:

SP4520-14-R-0003 (Amendment 0002)

(C) Attachment 7 identifies the anticipated locations of wastes managed/ received at the HWSAs and the HWAPs. Deployments and installation operational tempo will allow for a 10% plus or minus deviation in the total number of HWAPs receiving WMS under this contract. WMS at these locations in Attachment 7 will include distribution and collection and labeling and/or affixing of labels/placards of waste containers.

(D) Prior to and upon completion of daily WMS, the contractor will report to IEO to pick up and drop off the key to the HWSA if required by the IEO. The contractor will ensure that the HWSA is properly secured at all times.

(E) Attendance at safety briefings and mandatory installation required training, such as that associated with work on or near the flight line, is required of WMS personnel and will be provided at no cost to the contractor. Training will be accomplished during the work hours stated in Section B.2.(a)(5). A cell phone will not be used in areas where flammable and explosive materials are used or stored. The contractor will receive transfer waste from the HWAP to the HWSA, or TSDR Facility with sufficient frequency that there is always capacity for HW accumulation at the HWAPs at all times. The contractor will ensure that HWAPs are properly secured after each visit and the HWSA is properly secured at all times. The contractor will conduct annual HWAP and weekly HWSA inspections and maintain logs of all inspections in accordance with the log sheet provided by IEO. The original logs will be maintained at the HWSA and be provided to IEO at the end of each calendar year and at the end of the contract or contract completion as requested. The contractor will ensure that the HWSA is properly secured at all times.

(F) When presented excess hazardous substances in original packaging, unused, and unopened, including expired shelf-life hazardous materials, the contractor will direct installation personnel to the IEO for installation hazardous material turn-in procedures. The contractor shall not accept excess, unused hazardous material for disposal unless IEO authorizes it. At the time of turn in, the contractor must complete a DD Form 1348-1A and attach a copy of the appropriate waste profile sheet, Safety Data Sheet (SDS), or Control of Substances Hazardous to Health (COSHH) safety sheet from the waste generator. The contractor shall assist generators with obtaining the appropriate MSDS or COSHH safety sheet. The contractor shall coordinate with the DLA, Disposition Services prior to the transportation or collection of the hazardous material.

(G) Upon request from the IEO, the OST will provide on-site guidance to up to 10 generating activities and/or HWAP personnel per quarter. This guidance includes but is not limited to HW container labeling, HWSA operating procedures, HW receiving procedures and other related turn-over guidance. The contractor shall provide a brief, written, after-action summary of the guidance provided and the issues encountered to the IEO.

(H) Contractor-conducted housekeeping and weekly inspections at HWAPs aboard RAF Mildenhall will not be required however, HWAP uncleanliness, open containers, spills and other related housekeeping deficiencies will be immediately documented and reported to the HWAP Manager and IEO by the OST or his designated representative.

(I) Use of Government Equipment – 1) Government equipment is not available on RAF Mildenhall.

The contractor shall continue to execute its contract obligations by contractor-provided means and/or equipment.

(d) MANAGEMENT SERVICES (AZORES)

(1) Lajes Air Field, Azores – CLIN N6360L

i. The HWSA shall be operated by the contractor three (3) days a week on Monday, Wednesday and Friday from 0800 – 1700 hours with a one (1) hour lunch break each working day. Contractor shall provide at a minimum, two (2) personnel to perform WMS throughout the said duty hours. The contractor shall provide trained replacement (back-up) personnel to perform the duties of primary personnel whenever they are on Holiday (vacation) or in the event of an illness.

ii. The contractor shall remove full containers of HW from the HWAPs identified in Attachment 7 and shall replace the full containers with an empty Government owned container. The full containers of HW shall be transported by the contractor to the HWSA for storage. The contractor shall ensure that all

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containers are secured and are in good condition with no bulging, corrosion or severe dents, etc. The contractor is responsible for any re-packaging, over packing or palletizing of HW at the HWSA. The contractor shall properly label all containers that are to be used for waste collection or storage. All containers used to collect and store waste shall be provided by the Government. The labels shall also reference the HWPS number assigned to each waste stream. Contractor shall provide all labels as required. Contractor shall maintain an adequate supply of Government provided new and reusable drums. Preparation of containers includes: assigning tracking control numbers, preparing and applying stencils, and labels to each container which is ready for issue. The tracking control number shall be stenciled clearly on the side of each container. Contractor shall maintain an accurate inventory of empty containers that are on hand for issue so that the Government representative (IEO) can determine when to order additional containers. Used storage containers will be inspected by the IEO to determine if they are suitable for reuse. Containers which are no longer suitable for reuse shall be drained for at least 24 hours prior to crushing and disposed of as solid waste in accordance with CLIN N6360L.

iii. The contractor shall be notified by the generators (HWAPs), when a container is full and ready to be picked

up. The contractor shall prepare and deliver empty containers for the generators each time a pickup is made.

Contractor shall weigh each container of HW received at the HWSA and shall annotate the weight on each individual container. Contractor shall also assign a tracking control number to each container of HW that is received at the HWSA and shall notify (telephone) the HWAP from where the HW was removed to inform them of the weight and the tracking number as this information is needed for waste generators to track the wastes they generate. Each container will be marked with this tracking number. Contractor shall be available to pick up waste containers within 72 hours. Government will furnish a scale which is located at the HWSA, Bldg. T-827 for the contractor to weigh the HW.

iv. The contractor shall conduct weekly inspections at the HWSA for malfunctions, container deterioration, operator errors and discharges that may be causing, or lead to a release of HW constituents to the environment.

The weekly inspections shall be recorded and maintained on file as part of the HWSA operating record. The HWSA operating record shall be maintained at the HWSA. The inspection forms shall be provided by the Government as Attachment 12.

v. The contractor operations are subject to inspection by the IEO at any time. The contractor shall maintain a copy of the Hazardous Material Emergency Planning and Response Plan, and a copy of the Hazardous Waste Management Plan in the HWSA operating record. These plans shall be provided by the Government.

vi. Any spills or releases caused by the contractor, or occurring during contractor management of the waste are the responsibility of the contractor to clean up without seeking reimbursement of cleanup/response costs from the Government. Equipment or system deficiencies /failures (e.g. leak detection devices) and spills observed by the contractor shall be reported to the IEO immediately. Only the contractor, COR, IEO and emergency response personnel shall have access to the HWSA. Only the contractor and IEO are authorized to place waste in the

HWSA.

vii. The contractor will use an Air Force-provided computer for preparation of electronic documents such as 1348-1As and the EESOH-MIS HW data tracking system. Contractor shall prepare an electronic version of the DD Form 1348-1A for each waste stream collected and stored at the HWSA prior to the HW being transported off the installation. Instructions for completing the DD Form 1348-1A shall be provided to the contractor by the COR who is located at the DLA Disposition Services in Bldg. T-582. In addition to completing the DD Form 1348-1A, the contractor shall be responsible for completing an electronic version of a HWPS for each waste stream that is generated at the locations identified in Attachment 7. A waste stream is defined as “a waste that is generated as a result of a distinct and limited process, procedure or activity.” The IEO shall provide the contractor with all of the required supporting documentation necessary to complete each HWPS and each HWPS shall have a unique identifying number assigned to it by the IEO. The IEO shall sign each HWPS and DD Form 1348-1A after the contractor has prepared them. A HWPS shall remain valid as long as the process that generates the waste or the constituents comprising the waste, does not change. The contractor shall provide computer equipment for the preparation of all electronic documents.

viii. The contractor shall provide all necessary transportation equipment in the execution of this contract. Note:

Contractor shall pick up waste generated at the HWAPs, on and off base, for locations identified in Attachment 7.

ix. The Government owns two (2) portable storage tanks with a capacity of 23,000 liters each. These tanks will be used to ship waste POLs in bulk from the installation. When sufficient quantities of POLs wastes stored at the HWSA require transfer into the tanks, the contractor shall be responsible for pumping these POL wastes from individual 55 gallon drums into these two tanks. Hazardous pumping services shall be accomplished at least two weeks prior to the preparation of the issuance of the task order by the COR.

The contractor shall receive instructions from the IEO as to when a task order will be issued by the COR for the removal of HW from the installation. The contractor shall placard the tanks prior to them leaving the installation for final disposal. Government shall be responsible for the ISO tanks certification as required by applicable regulations.

x. Contractor shall pick up and remove excess hazardous materials (new, unused or partially used) that are generated from all locations identified in Attachment 7 and they shall be consolidated, packaged and stored at the HWSA. At the time of turn in, the contractor must complete a DD Form 1348-1A and attach a copy of the appropriate waste profile sheet and a copy of the Safety Data Sheet (SDS). The generating activity shall provide a SDS to the contractor before the contractor removes the property from their site.

xi. Contractor shall obtain a Common Access Card (CAC CARD) to access the Air Force Portal and shall input all hazardous waste data into the Air Force Portal on a daily basis prior to the end of each work day.

Note: Various hazardous waste data could be, but not limited to, information pertaining to the generation of hazardous waste at a Hazardous Waste Accumulation Point(s) (HWAP) and/or the transfer of the HW from the HWAP to the Hazardous Waste Storage Area (HWSA) building T-827 and HW removed.

(e) RECEIVING SERVICES (UNITED KINGDOM)

(1) General.

i. The contractor shall provide personnel trained and knowledgeable in the identification, segregation and packaging of waste to receive hazardous waste. The waste shall be turned in to an already established HWAP or HWSA on a military installation. The locations for Receiving Services are identified in in the below paragraphs. The contractor is required to staff the Receiving Area for the full amount of time specified and perform the tasks as described in the following sections. Changes to the schedule, with the exception of holidays, may only be made with 30 calendar days’ notice, approved by the COR, and shall be coordinated with the COR and IEO. If the scheduled date for Receiving Services is on a UK or US Holiday (as listed in B2(a)(5)) Receiving Services shall be provided on the following workday.

ii. Contractor is responsible for preparing the DD Form 1348-1A (which will include generation building numbers) for the IEO signature once the waste streams have been consolidated and repackaged.

iii. The contractor shall provide the Environmental Office with a list of contractor staff that shall perform receiving services.

(2) Lakenheath Receiving Services: CLIN N64750

i. The contractor will receive waste at the HWSA listed in attachment 7. The service shall be provided on a daily basis, as identified in paragraph B.2.(2)(5), Hours of Operation.

(3) Mildenhall Receiving Services: CLIN N64850

i. The contractor will receive waste at the HWSA listed in Attachment 7, Mondays through Fridays, from 1300 to 1600, and at the waste oil accumulation point (Facility # 1585), on Wednesdays, from 1000 to 1100.

(f) TRANSPORTATION SERVICES (UNITED KINGDOM)

i. RAFs Lakenheath & Feltwell: Transportation of hazardous wastes from HWAP listed in Attachment 7 to the HWSA, RAF Lakenheath, CLIN N60220. The contractor will provide transportation services for hazardous wastes from a location on the installation to the HWSA. This CLIN shall be ordered on a 18-month basis and shall include transportation services from RAF Feltwell to RAF Lakenheath’s HWSA Transportation over public roadway will be necessary for the movement of hazardous wastes from RAF Feltwell to RAF Lakenheath. The contractor shall conduct transportation service under this CLIN at a minimum of 20% of the noted HWAPs (approximately 15 HWAPs) on a weekly basis or 60 high-yield HWAPs per month. Deployments and installation operational tempo will allow for a 10% plus or minus deviation in the total number of HWAPs requiring transportation service under this contract.

5. ADMINISTRATIVE NOTES

(a) DLA Disposition Services Environmental Management Services (EMS)

(1) The DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DoD, and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization.

The DLA Disposition Services EMS is designed to ensure that all personnel, including contractor personnel, whose work activities can cause real or potentially significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services Mission. The DLA Disposition Services EMS program is explained in DLA DISPOSITION SERVICES CONTRACTING-I 6050-2, Environmental Management System (EMS) Core Instruction. The DLA DISPOSITION SERVICES CONTRACTING-I 6050.2 may be viewed online at:

https://www.dispositionservices.dla.mil/gov/publications/4160.14/6050.2.pdf

(2) Site supplements detail information required by EMS at a local level such as local, state, and host environmental regulations as well as local emergency procedures and operating systems unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DoD/DLA host facility EMS program.

(3) Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities' EMS program.

(4) The current list of DLA Disposition Services qualified facilities can be viewed at http://www.dispositionservices.dla.mil/newenv/documents/qualfac.pdf

(5) The contractor shall ensure its personnel are aware of the DLA EMS, its purpose, and content.

(b) Public Affairs Coordination

The contractor shall refer all inquiries concerning this contract to the Contracting Officer. Under no circumstances shall any statement be released to the news media, or any other outside source, directly by the contractor, employees of the contractor, or any subcontractor employees.

C. ADDITIONAL REQUIREMENTS & INFORMATION

1. PASSES FOR ENTRY INTO MILITARY PREMISES

(a) All contractor personnel are required to have appropriate current and valid working permits and training for the jobs they will perform. Contractor personnel that are required to work on a military installation must acquire authorization for entry and must use this authorization only for the purpose of performing under this contract.

(b) Not later than 5 calendar days after award of the contract and prior to commencement of any work, the contractor shall furnish to the Contracting Officers Representative (COR), in writing and in triplicate, a list of the personnel employed in the performance of the work under this contract. Installation access requirements can vary between installations and the exact requirements for submitting identification papers, passports, background checks, etc. will be provided after award of the contract.

(c) Not later than 5 calendar days after award of the contract and prior to commencement of any work, the contractor shall furnish to the Contracting Officer’s Representative (COR), in writing and in triplicate, a list of private and commercial vehicles, including those belonging to subcontractors, that will be used during contract performance.

https://www.dispositionservices.dla.mil/gov/publications/4160.14/6050.2.pdf http://www.dispositionservices.dla.mil/newenv/documents/qualfac.pdf