SF30_SP451021R00010002.PDF

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP4510 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SP451021R0001

X

2020 DEC 15

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX X is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA DISPOSITION SERVICES - EBS

FEDERAL CENTER

74 N WASHINGTON

BATTLE CREEK MI 49037-3092

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

1/13/2021

3. EFFECTIVE DATE

Opening/Closing Date Changed to:

2020 DEC 15 / 2021 JAN 22

TIME 3:00 PM

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

CONTINUED ON NEXT PAGE

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SP451021R0001 - 0002

Amendment 2:

1.The solicitation due date has been extended.

2.The Performance Work Statement has been updated and is listed below. The contractor is now responsible to provide all tools for the performance of MHE maintenance.

3.The price schedule has been updated and is attached. The DBA Insurance separate CLIN has been removed. DBA Insurance is required and shall be included in each labor CLIN.

4.Offeror questions and answers are listed below.

Offeror Questions and Answers:

1.Billable Days:

a.How are the Schedule’s 242 total billable days per year calculated?

Response: 5 days x 52 weeks = 260 - 18 Kuwait/US Holidays = 242 work days. Source for US and Kuwait Local Holidays is Dept of State US Embassy Kuwait website based on CY20.

b.Is it fair to assume that, for example, for a Supervisor that works a full year from 1 March 2021 to 28 Feb 2022, the contractor would end up billing the totality of the CLIN cost as shown for 242 days?

Response: The intent per the PWS is that the Contractor will bill per the # of personnel on ground working per day.

Costs should be built into the bid per CLIN.

c.Does the government intend to disallow the billing of days when staff are sick, or on vacation, or on other excusable or non-excusable days off?

Response: The intent per the PWS is that the Contractor will bill per the # of personnel on ground working per day.

The contractor shall only bill for days employees are onsite. The contractor shall bring in replacement personnel to cover employees that are sick or on vacation.

2.DBA insurance:

a.Is the first task order intended to equate to the Schedule’s Base Option as shown? This is important to determine the base cost of DBA insurance, which is paid in advance for the year, and is non-refundable and increases for any additions and actual salaries paid. This question becomes irrelevant if the DBA CLIN were removed (with DBA costs instead included in each CLIN), as per below.

i.Note/Suggestion:

1.Currently, DBA insurance in the Schedule is set at a fixed cost per person per year. I suggest instead bundling it as part of the price of each position (i.e. “Torch Cutters with DBA insurance”). The reason for this is that the cost of DBA insurance is not fixed per person, but is instead charged as a percentage of each person’s actual pay, which both differs greatly between each position and is affected by the time worked under each contract. Insurers also charge a minimum of $10K per contract to start.

Response: The price schedule has been modified to remove the DBA Insurance CLIN. DBA Insurance is required for all employees and shall be incorporated in the price for each position CLIN.

3.Reduction Notice:

a.As written, PWS 2 appears to state that the government may reduce the contract from 40 staff (“baseline”) to just 4 staff (“10% of baseline”) with 30 days’ notice, an extremely large reduction. However, the contract, as priced for the baseline, would not be economically feasible with only 4 staff. Additionally, local law mandates that all staff be given or paid a full 90-day notice period. Hence, in order to meet the government’s requirement, contractors would need to add significant margins to try to account for this risk, which would otherwise normally be equitably covered by the Changes clause. Could we instead interpret the referenced “drawdown activities” as an event that would happen only following, say, the end of a period of performance, when employees have otherwise received some form of a 90-day notice, or that applies only to the surge staff rather than the baseline? I apologize if I misinterpreted the requirement.

Response: The contract is an IDIQ contract. Each funded task order will list the number of personnel per labor category for a specific period. Reductions on a task order will be processed as a bilateral modification or as a partial termination.

4.Total Evaluated Price:

a.Will the total price as shown in the Schedule (Attachment 7) be used as the Total Evaluated Price in the source selection? Response:

Response: Yes. The total price on the Schedule (Attachment 7) will be used as the total evaluated price in the source selection evaluation.

5.The pricing sheet is only showing for manpower supply, but Scope of work shows the requirement involves management and operation of the DLA yard including processes, controls, QC, Operators for MHE, Maintenance of these MHE, Janitorial, Cleaning and so on. As such where do we price the Operations and Maintenance, plus other indirect costs

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which is in addition to the cost of providing the required personnel?

Response: All management, operation, any overhead costs, etc should be built into or accounted for in each CLIN cost.

6.To be able to repair and maintain large MHE such as Stackers and high capacity Forklifts we require tools and materials including lifting equipments, specialized tools and original parts list and instructions from manufacturers.

Will these be provided? Can we get a list of such maintenance tools and equipment that are currently available as GFE.

Response: The Contractor should provide all specialized equipment and tools required for maintenance. Government Furnished Property (GFP) should be limited to the appropriate equipment specific manuals and facility related support items (LAMS and ECUs), but no tools. The Contractor shall furnish all equipment to include testing equipment including load banks to test Generators, supplies, materials, parts, supervision, tools, transportation, vehicles, and any other items and services necessary to perform turn-key full service. The Contractor shall be responsible for all GFP and shall maintain work areas in a professional clean and neat manner at all times.

7.For the number of Equipment/s listed in the solicitation the number of personnel shown as operators and mechanics is very small, any specific reason for this?

Response: All the equipment is not used at the same time, some has only occasional use. In addition, the contractor performs maintenance on equipment that is stored in a pre-positioning status.

8.The solicitation states that upon award the contractor should be able to mobilize the personnel within 7 days.

Current Kuwait ministry work schedule may not allow for this short transition and also please note that the ASG- Kuwait gate passes have been put on hold for an uncertain period. Only certain special category are issued installation passes, so will DLA be assisting in gate passes if this situation continues until March 1st, 2021 which is the proposed start date of the contract.

Response: The Contractor will provide a mobilization plan within seven days of award. The Contractor will mobilize within 30 days of award. The USG will assist with Base Access requirements. The Contractor will be solely responsible for all work visa requirements in accordance with host nation labor laws.

9.The solicitation states the USG may request for 90 percent reduction in staffing or 100 percent increase in staffing at a short notice but in Kuwait a work contract has to be issued for a minimum period of 1 year and there are penalties for premature termination of contracts. So can we claim for such costs in the event of sudden reduction of staff for no fault of the contractor?

Response: The contract is an IDIQ contract. Each funded task order will list the number of personnel per labor category for a specific period. Reductions on a task order will be processed as a bilateral modification or as a partial termination.

10.Who is the current vendor performing this contract and what was the previously awarded contract value?

Response: This requirement will replace three contract in Kuwait; SP451019P0014 Al-Tahouna, SP451020P0002 Gulf Civilization, SP451020P0003 Gulf Civilization.

11.Will US government will provide documentation for the project visa for this contract?

Response: The contractor is responsible to obtain worker visas.

12.Kindly confirm, if the incumbent is using the work permits issued by USG. If so, will USG provide an instruction to the incumbents to provide release to the current employees who would like to join with the new contractor for this project.

Response: The contractor is responsible for hiring staff and obtaining all necessary visas, work permits, or any other documentation required by local labor law.

13.Scale Calibration : please provide the scale specifications in order to ascertain the calibration cost.

Response: The two in-ground (permanent) scales are a Fairbank model MT402, and a Fairbanks VT 300.

14.Scale Calibration : pricing template mentioned the quantity as 4 for scale calibration, where as the Solicitation documents listed 2 scales, please clarify.

Response: There are two permanent scales, and two portable scales for expeditionary situations, or deployments, or as backup to the permanent.

15.Please clarify if we need to give the replacement employee in case of sick and the vacation of the employee in each positions.

Response: The contractor shall have to provide replacement personnel in the event of employee sick / vacation days.

16.The pricing sheet is only for manpower supply, but Scope of work includes Management and Operations of the DLA disposition activities including but not limited to processes, controls, QC, Operators for MHE, Maintenance of these MHE, Janitorial services and so on. As such, how do we price the Operations and Maintenance costs, plus other costs which is in addition to the cost of providing the required personnel?

Response: Costs need to be included in the each CLIN for Operations, Maintenance and any other overhead type costs associated with the Contract.

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17.To be able to repair and maintain almost 200 Equipment that includes a range of MHE such as Stackers/Container handlers, High Capacity Forklifts, Loaders Excavators, Weighing bridge etc in addition to DG's, ECU's and NTVs we require many specialized repair equipments and tools. Will these be provided? Can we get a list of such maintenance tools and equipment that are currently available as Government Furnished Equipment (GFE).

Response: The Contractor should provide all specialized equipment and tools required for maintenance. Government Furnished Property (GFP) should be limited to the appropriate equipment specific manuals and facility related support items (LAMS and ECUs), but no tools. The Contractor shall furnish all equipment to include testing equipment including load banks to test Generators, supplies, materials, parts, supervision, tools, transportation, vehicles, and any other items and services necessary to perform turn-key full service. The Contractor shall be responsible for all GFP and shall maintain work areas in a professional clean and neat manner at all times.

18.For the number of Equipment/s listed in the solicitation the number of personnel shown as operators (7) and mechanics (6) is very small any specific reason for this? Is there any record of the current condition/ status of these equipment?

Response: All the equipment is not used at the same time, some equipment is only occasionally used. In addition, this contract maintains some equipment that is prepositioned in reserve stock. The equipment is currently in operational status.

19.The solicitation states that upon award the contractor should be able to mobilize the personnel within 30 days.

Current Kuwait ministry work schedule will make this short transition a big challenge and also please note that the ASG- Kuwait gate passes have been put on hold for an uncertain period. Only certain special contracts are issued installation passes, so will DLA be able to fast track installation access, if required.

Response: The COR will assist with the base access process.

20.The solicitation states the USG may request for 90 percent reduction in staffing in 30 days or 200 percent increase in staffing for surge in 60 days, but in Kuwait a work contract has to be issued for a minimum period of 1 year and there are penalties for premature termination of contracts. So how can we be compensated for such costs in the event of sudden reduction of staff for no fault of the contractor? Is there a staffing history of the past few months/years for estimation?

Response: The contract is an IDIQ contract. Each funded task order will list the number of personnel per labor category for a specific period. Reductions on a task order will be processed as a bilateral modification or as a partial termination.

Revised PWS

Notes

1.All offerors, and all proposed subcontractors, must be registered online at the Joint Contingency Contracting System (JCCS) website in order to be eligible for award.

2.All quotes shall be in U.S. Dollars.

3.ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS and FAR 52.212-01 Fill-in coverage listed at the end of the PWS.

4.Any award made off this solicitation will be published on https://beta.sam.gov. Offers are advised to frequently check https://beta.sam.gov for any modifications to the solicitation and for the system award notice. Unsuccessful offerors will not be notified separately of their unsuccessful proposals.

PERFORMANCE WORK STATEMENT

(Service – Excess Property Management, Maintenance, Custodial)

1Background/Purpose

DLA Disposition Services has the responsibility of the disposition of foreign excess Department of Defense (DoD) personal property. DLA Disposition Services receives foreign excess DOD personal property from DoD activities and may accept property from other activities in accordance with (IAW) appropriate Implementing Agreements (IAs), Memorandums of Understanding (MOUs). DLA Disposition Services seeks to accomplish the following: (1) Redistribute foreign excess DOD personal property to other DoD activities (Reutilization); (2) Transfer the foreign excess DOD personal property to other Federal Agencies; (3) Donate foreign excess DOD personal property to eligible Agencies (4) Perform demilitarization services per regulation; and (5) Sell excess property to the public as required by the Federal Property Management Regulation (FPMR). DLA Disposition Services Field Activity at Camp Arifjan, Kuwait, hereafter referred to as DLA Disposition Services Kuwait, supports the US Central Command (US CENTCOM) Area of Responsibility (AOR). To support the Disposition Services mission to dispose of foreign excess DoD personal property in the CENTCOM AOR, Disposition Services requires a workforce with certain knowledge, skills and abilities to support excess property management, administrative and office support, equipment maintenance and repair, and custodial services to allow the field activity to function in a safe and efficient manner. DLA Disposition Services Kuwait consists of a Field Activity - Large and is located in Zone 7, Camp Arifjan, Kuwait. At standard operating capacity of approximately 40 contracted personnel under a DLA Disposition Services service contract, the expectation is that the workload will fluctuate over time in alignment with US CENTCOM activities; and may increase at Camp Arifjan with the construction of permanent facilities. The contractor shall be expected to adjust to the changing work environment. The mission requirement could surge 200% or decrease to 10% of the 40 personnel baseline mark. The US Government expects that DLA Disposition Services Field Activities, Sites or Offices will open, expand, contract or close as required.

1.1Minimum/Maximum The minimum guaranteed ordering amount is 10% of the estimated base period of the contract. The maximum contract value is 200% of the cumulative estimated contract amount for all locations for all periods of performance.

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2Scope

The contractor shall provide non-personal services to include all necessary labor and personal protective equipment (PPE) to support DLA Disposition Services Kuwait in accordance with the Service Contract, its Performance Work Statement, Schedule and subsequent Task Orders within the country of Kuwait. The contractor shall also be responsible to provide their employees with Force Protection - Individual Body Armor (IBA), as required by Host Installation.

The contractor shall provide an estimated 40 personnel per the CLIN schedule and shall be able to increase those baseline numbers by 200% for surge/hot weather activities within 60 days and shall be able to decrease those base line numbers to 10% for drawdown activities within 30 days. The specific number of personnel ordered shall be listed on each task order. The current DLA Disposition Services Site location as mentioned above is Camp Arifjan, Kuwait. If there is an increase required, personnel are expected to be on site within 60 days of the order. The Labor categories consist of Supervisors (must be fluent in English), Customer Service Clerks (fluency in both English and Arabic with knowledge of Kuwait Laws and Regulations), Laborers (Receiving, Warehousing and other manual tasks associated with excess property management processes), Material Handling Equipment Operators, Torch Cutters, Safety Officers, and Equipment Mechanics. Contractor personnel must have sufficient fluency in English to communicate verbally and in writing with other English speaking individuals. Based upon current workload, the skillsets required at the DLA Disposition Services site in Kuwait performing the work as required by this PWS are:

•Supervisor/Contract Manager (must be fluent in English) •Material Handling Equipment Operators •Torch Cutters •Laborers/Custodial Services •Customer Service Clerks (must be fluent in English and Arabic and be familiar with Kuwait Laws and Regulations) •Safety Officers (must be fluent in English) •Equipment Mechanics

2.1The contractor will perform a variety of tasks relating to the control and accountability of items from receiving property through reutilization, transfer, donation (RTD), demilitarization or other disposal actions.

2.2The contractor will perform Material Handling Equipment (MHE) Operator Services relating to the receiving, warehousing, demilitarization and disposal of property.

2.3The contractor will perform Preventive Maintenance Checks & Services (PMCS), scheduled maintenance, corrective maintenance and calibration of MHE, Vehicles, Utilities and Demilitarization Equipment at DLA Disposition Services Kuwait during each period of performance under the contract. The contractor will perform these duties at DLA Disposition Services Kuwait for all equipment listed in Attachment 2. The contractor will provide Parts Ordering and Parts Management services. Parts ordered under this Performance Work Statement (PWS) are reimbursed at actual rates (no overhead or profit is authorized). The contractor will have sufficient cash flow to fund approximately $250,000.00 of parts per year. The annual approximate dollar value of parts funding may be increased by 300%. The contractor will be provided a 60 day notice for increases above the baseline.

2.4The contractor shall perform custodial services to present a clean, neat and professional appearance in accordance with (IAW) commercial standards, all local, state and federal laws and the requirements of this Performance Work Statement (PWS).

3General

3.1Employee Requirements

3.1.1The contractor employees shall meet all requirements and perform the tasks below.

3.1.2The contractor shall have a minimum of one on-site supervisor per shift with authority over the other contractor employees to resolve day-to-day performance issues that may arise during performance of this contract.

3.1.3Supervisor/Contract Manager: The Contract Manager must be fluent in English. They must be fluent in reading/ speaking/writing English and shall be able to resolve day-to-day performance issues that may arise during performance of this contract. The Contract Manager must have had previous supervisory experience or appropriate supervisory training. Additionally, the Contract Manager will be provided the necessary training to perform certification of demilitarized property prior to US Personnel completing demilitarization verification. Contract Manager shall be responsible for contract employee supervision and interface with DLA Disposition Services Contracting Officer (KO), Contracting Officer Representative (COR), DLA Disposition Services Kuwait Site Leadership and the Kuwait Area Manager.

The Contract Manager should ensure that contractor personnel are maintaining control over the work. The Contract Manager must be fluent in reading/writing/speaking English.

3.1.4Material Handling Equipment (MHE) Operators shall be licensed in accordance with Host Nation, Host Installation, DLA Disposition Services and applicable OSHA standards and regulations. Personnel must be able to operate various types of equipment and be licensed to operate rough terrain forklifts with a lift capacity of 5,000 pounds up to 50,000 pounds, excavators, scrap handlers, rough terrain front-end loaders, and rough terrain container handlers (RTCHs) as well as the common attachments to these machines (4-1 buckets, grappler, shear, sling assembly, etc.) used at DLA Disposition Services Kuwait. The MHE will be provided by DLA Disposition Services Kuwait. The contractor shall provide certified MHE operators that hold operator’s licenses based on the size of equipment. Certification based on OSHA standards: 29 CFR 1910.178 applies which includes: MHE safety, MHE operations, and MHE compliance training. Host Nation/Base requirements also apply and may vary based on operating location. Contractor is required to provide contracted personnel with refresher training and sustainment training.

3.1.5Torch cutters will have the knowledge, skills and abilities to operate plasma cutting (OxArc) and oxygen-fuel torch cutting systems (Petrogen). Individuals should know cutting safety, cutting operations and cutting safety

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compliance.

3.1.6Laborers: Laborers must be able to take direction from contractor Site Supervisor to perform on the contract.

Laborers are unskilled/semi-skilled wage-earning workers performing physical labor for receiving, material handling, warehousing, disposal processing services, and custodial/janitorial services in accordance with this PWS.

3.1.7Customer Service Clerks: Customer Service Clerks shall have sufficient fluency in reading/speaking/writing English to communicate with other English speaking personnel and be able to perform the tasks required to support DLA Disposition Services Kuwait.

3.1.8Safety Officers: Execute the planning, monitoring and ongoing evaluation of the DLA safety programs and adjusts as necessary to achieve goals and objectives. Develops and applies methods, techniques and abatement procedures to control or eliminate unsafe acts or conditions from existing operations to include those arising from the introduction of new industrial operations. Plans, organizes, and administers scheduled comprehensive safety and health and Industrial Hygiene program evaluations and inspections of all assigned facilities and worksites.

3.1.8.1 Workplace Inspections: Safety officers inspect interior and exterior work areas to determine if there are any safety hazards. During these inspections, the safety officer looks for broken equipment and damaged equipment, burn hazards and other potential hazards. The safety officer isolates areas with unusually high mishap rates, determines possible and probable causes, and makes recommendations for problem resolution. The officer will observe workers to ensure that they are wearing required personal protective equipment and following Host Nation, DoD and DLA policies.

The officer will be tasked with ensuring that all equipment is being operated in a safe manner. The officer will develop and apply abatement procedures to control or eliminate unsafe acts or conditions from existing operations.

Ensures safety program at the Disposition Services site complies with all applicable Service guidance, decrees, regulations and associated authoritative documents. Officer will conduct on site audits, training and compliance.

3.1.8.2 Accident Investigations: The Safety Officer should have knowledge of job hazard analyses and other analytical techniques to perform mishap investigations and identify causal factors. When a workplace accident occurs the officer will work with the US Government Safety Representative to conduct an investigation to determine why the accident happened. The US Government Safety Representative and the Safety Officer may question witnesses, inspect the accident scene and take pictures of any property damage. The Safety Officer will assist the US Government Safety Representative to determine the cause of the accident, write a report detailing the cause and provide recommendations that will help prevent future accidents. Based on findings and conclusions, the Safety Officer will make recommendations which will result in solutions to root problems identified.

3.1.8.3 Training and Coaching: Safety Officer will maintain a documented training program. All forms of training will be documented and maintained in a file, which will be made available for review on site COR upon request. Safety Officer will provide training on a vast array of safety topics. These topics will include fire prevention plans, hazardous materials handling and machine guarding. Safety officers identify training needs, develop appropriate training programs and deliver training to employees. They may also solicit feedback from workers and use feedback to improve existing programs or create new ones. Conduct monthly safety training, quarterly safety council meetings and random, periodic safety inspections to ensure compliance/enforcement. Conduct annual refresher safety training in addition to monthly safety training and quarterly safety council meetings. Coordinates with base and higher headquarters and attend associated meetings to ensure program compliance with local safety requirements/policies.

3.1.8.4 Regulatory Compliance: Officer will review DoD and DLA regulations and ensure compliance. This involves reviewing standards, implementing plans to meet those standards and following all record-keeping requirements as well as develop, coordinate and implement DLA Safety and Health directives, instructions, procedures, etc. The Safety officer may have to formulate technical policies, criteria, standards, procedures, instructions and similar guidance to ensure that all activities are in compliance with local, Federal, and DLA regulations concerning receipt, storage, issue, transportation, and disposal of hazardous materials/hazardous waste. Safety officers complete the injury logs required by DLA.

3.1.8.5 Qualifications: Experience in safety techniques and hazardous materials, working with DoD regulations. Three to five years related experience. Ability to respond in English, both verbally and in writing. Ability to teach safety techniques and to develop safety processes in keeping with changing equipment. Should be a Certified Safety Professional (CSP) or clearly demonstrate formal training in the area of industrial safety with a focus on torch/ plasma cutters, forklifts and heavy duty industrial equipment. Knowledge or experience in the identification, elimination or control of hazards arising from warehousing, transportation equipment, maintenance, chemicals and construction modifications. Application of knowledge extends to a wide variety of work processes, practices, machinery and environmental conditions sufficient to effectively correct, control or eliminate detected hazards. Knowledge of the physical characteristics and hazards associated with hazardous materials as well as the potential adverse health effects that could result from exposure to these materials. Knowledge of available regulations regarding safety issues and problems in areas of occupational safety and health, industrial hygiene, and industrial safety requirements.

Knowledge and skill sufficient to plan, organize, direct, coordinate and evaluate a fully developed safety and occupational health program and advise key managerial and executive personnel on courses of action affecting facility operations, work processes, and environmental conditions which impact on the safety and efficiency of personnel.

3.1.9Equipment Mechanics

3.1.9.1Preventive Maintenance, Checks and Services, Scheduled Maintenance: Contractor shall provide non-personal services to perform preventive maintenance, checks and services are being completed by MHE Operators for all equipment listed in Attachment 2. Contractor shall conduct scheduled maintenance for MHE, Vehicles, Utilities and Demilitarization Equipment at DLA Disposition Services Kuwait during each period of performance under the contract for all equipment listed in Attachment 2.

3.1.9.2Corrective Maintenance: Contractor shall provide corrective maintenance and/or repairs for all equipment listed in Attachment 2 at DLA Disposition Services Kuwait. The contractor will recover Non-Mission Capable (NMC) equipment, conduct inspection (Inspect), make repairs recommendation (Inspect Review), order parts for equipment

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approved for repair (Short Parts), make repairs (Repairs In Progress), test equipment (Test) and return to service.

If funds are unavailable (Short Funds) or mechanics are unavailable (Short Tech) the contractor will immediately alert the US Government and the contractor will have seven (7) days to resolve this issue.

3.1.9.3Calibrations: The contractor shall also provide calibrations for all equipment requiring calibration listed in Attachment 2 at DLA Disposition Services Kuwait. The contractor will calibrate equipment on-schedule to ensure there is no service interruption.

3.1.9.4Parts Ordering, Parts Management: The contractors shall maintain a 180 day supply of consumable items that are commonly used during daily PMCS or required during scheduled maintenance. Contractors will maintain common repair parts block built off historical data, experience or by direction of the US Government. Contractor must have common repair parts block approved by the US Government and consumables and common repair parts block should be accountable, clean and serviceable at all times. Common repair parts block remain the property of the US Government and may not be disposed of without US Government approval.

3.1.10Custodial. The Contractor shall provide all management, labor, supplies and equipment necessary to ensure that custodial services are performed at DLA Disposition Services Kuwait. The Contractor will provide all supplies and equipment for the cleaning of floor areas.

3.1.10.1 Frequency. Spills and wet surfaces will be addressed immediately upon notification. Daily, trash will be removed from the facility, all floor areas will be swept or vacuumed, break rooms and rest rooms should be cleaned completely. Weekly, all surfaces will have dust removed and/or furniture polish or window cleaner applied, hard surface floors should be mopped. Monthly, carpets and rugs should be The Contractor shall at all times provide adequate supervision of his employees to ensure complete and satisfactory performance of all work in accordance with the terms and conditions of the contract.

3.1.10.2 Designated Areas. Attachment 3 contains a list of applicable buildings by facility number and the individual building floor area. This represents the Government's best estimate of the actual square footage of designated areas. The contractor shall notify the COR in writing when actual conditions or actual measurements differ from those provided by the government. If the contractor does not inform the COR of differing conditions, the government shall not be responsible for any additional cost that may be incurred by the contractor. The contractor shall also notify the COR if a facility undergoes renovations, which prevents the contractor from performing cleaning duties under this contract.

3.1.11General: The US Government shall have the capability to distribute the contracted employees among any current or future DLA Disposition Services Kuwait operating location depending on mission needs. The movement of contractor personnel shall be coordinated in writing with the Site Supervisor and the COR(s). The Contractor shall be given advance notice of any requested movement of personnel. The Contractor shall be provided five (5) days of advance notice.

3.1.12Contractor employees shall possess “good customer service skills,” including sufficient fluency in English to achieve the following: being able to greet the public, determine the customer requirements, provide customer service, direct the customer to appropriate personnel and ensure safety commands.

3.1.13The Contractor shall be responsible for employee visas, passports, and base badging.

3.1.13Contract Employees Identification and Appearance: Contract personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that display the company’s name and employee’s name.

3.2Security

3.2.1The contractor shall ensure that all personnel meet security specifications and force protection requirements in accordance with DLA Disposition Services Kuwait and base security guidelines for entry and work conducted on the base camp. Security requirements for contractor employees should be accomplished prior to arrival at base camp.

3.2.2The contractor shall be responsible for obtaining base access badges for all contractor employees.

3.2.3The contractor shall be responsible for accountability of all their personnel working at DLA Disposition Services Kuwait, e.g., all employees are continuously accounted for and performing assigned duties. The contractor is required to report all situations in regard to accountability of personnel to the DLA Disposition Services Site Contracting Officer’s Representative (COR) immediately upon discovery.

3.2.4The contractor is required to immediately report any breach of security by their employees to the DLA Disposition Services Site Contracting Officer’s Representative (COR).

3.2.5Hiring of individuals from a country besides the Host Nation, commonly referred to as a “Third Country National” or an “Other Country National” is subject to review and approval by the security personnel at the host facility for DLA Disposition Services Kuwait.

3.3Training

3.3.1Contracted employees shall be trained and ready to perform at the start of contract award. Training shall be conducted by the contractor and may include, but may not be limited to: Disposition Services Field Operations, Kind, Condition, Count Training, Property Accounting Basic tasks (Customer Scheduler, WebFLIS, DSS), DEMIL (requirements of DSS), Basic/Intermediate/Advance MHE (DPAS), Rigging, Signalperson, Basic/Intermediate/Advanced Cutting. The US Government may provide additional training on a case by case basis. The US Government will also provide standard operating procedures (SOPs) as necessary to enable the contractor to perform the contract without relatively continuous supervision by the US Government. The contractor shall be required to train ALL contracted personnel on ALL

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of the equipment that is used to perform the disposal mission. Documentation and certificates of training will be maintained on site and made available upon request by on site COR, Area Manager or Site Chief.

3.3.2Transition. The contractor shall provide a transition/mobilizationplan within seven (7) days of award. The contractor shall describe the thirty (30) day transition timeline to providing full operational capability on the contract start date of 1 March 2021. The contractor shall also include within their transition plan that describes how they intend to ramp up 200% with a surge/hot weather requirement.

3.3.3Language Capability. The Contract Manager, Contractor Site Supervisors, and Customer Service Clerks shall have sufficient fluency in English to communicate verbally and in writing with other English speaking personnel and perform the tasks identified in the Performance Work Statement that are required to support the Disposition Services disposal mission.

3.3.4Contractor on-site supervisors at DLA Disposition Services Kuwait shall direct their workforce in the tasks they are required to perform under the contract and have authority to resolve performance issues that may arise during performance of this contract. These supervisors will be the point of contact for the Site CORs for ensuring work is being performed in accordance with the contract and shall be able to speak English and the language of the employees they are supervising.

3.4Contract Manager/Site Supervisors

3.4.1The contractor shall assign, at a minimum, one overall contract manager/site supervisor per location identified by the US Government. The contract manager/site supervisor shall be located at DLA Disposition Services Kuwait and perform regular reviews of performance as the contract personnel are performing. The contract manager/site supervisor will perform duties as the lead supervisor and represent the company on the ground. The contractor shall provide the names and telephone numbers of the contract manager/site supervisor to the COR. The contract manager or designated representative shall be available during DLA Disposition Services Kuwait site hours of operation and return any calls made by a COR within one (1) hour of the call from the COR. Therefore, the contractor must provide the COR with a means to leave a message with the contract manager or their designated alternate requesting a return call. Advance notice of replacement of personnel changes that are required to be reported to the COR.

3.4.2The contract manager or designated representative shall have full authority to act for the contractor on all contract matters relating to the operation of this contract; e.g., all contract arrangements and required coordination. The contractor agrees that notice by the US Government to the designated contract manager or representative shall constitute notice to the contractor and agrees to be bound by any commitments or representations made by the employees so designated.

3.4.3The contract manager/site supervisor must be able to read, write, speak, and understand English proficiently, as well as be able to actively participate in English conversations concerning technical issues associated with this contract. All correspondence related to this contract shall be in the English language. If the correspondence contains official documents in languages other than English, they shall be accompanied by an English language translation.

Permits or extracts must also be translated. All costs incident thereto are the responsibility of the contractor and shall be borne by the contractor.

3.5Contracting Officer Representative (COR)

3.5.1The COR(s) for this project will be appointed by the DLA Disposition Services Contracting Officer (KO) prior to commencement of performance. The COR is responsible for monitoring contractor performance, providing technical interpretation of the requirements of the contract and acts under the authority of the CO. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of the subject contract between the contractor any person other than the CO be effective or binding upon the US Government, unless formalized by proper contractual documents executed by the CO prior to completion of this contract. The COR will not interfere with the contractor’s rights and ability to properly perform contract requirements. A contracting officer representative (COR) will be appointed for DLA Disposition Services Kuwait.

3.5.2On all matters concerning changes to contract terms, the contractor shall contact the CO. When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the CO in writing. The contractor shall take no action unless and until the CO advises the contractor to proceed and points out the requirement in the contract or the CO issues a contract modification to the contractor.

3.6Cell Phones/Pagers/Personal Computers: With permission of the COR and consistent with US Government and local host security requirements, the contractor is permitted to have contractor-owned computers, pagers or cell phones on-site and all associated costs will be the responsibility of the contractor.

3.7Work Hours: DLA Disposition Services Kuwait works eight (8) hours per day, five (5) days per week. The hours of operation are Sunday thru Thursday, 0700 – 1600. The contractor shall provide employees a one hour lunch break. The contractor shall stagger lunch breaks to allow for uninterrupted customer service during the entire work day. The contractor shall work the DLA Disposition Services schedule as set by the DLA Disposition Services Kuwait Area Manager and/or designated DLA Disposition Services COR. The forty (40) hour work week may be altered; however, the COR must provide written notification to the Contract Manager/Contractor Site Supervisor at least thirty (30) days in advance.

3.7.1Weekends: DLA Disposition Services will be closed on Fridays and Saturdays.

3.7.2Holidays: DLA Disposition Services Kuwait is open Sunday through Thursday except for the US Federal Holidays listed below:

New Year’s Day Martin Luther King Day Presidents’ Day

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Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Actual dates of the US Holidays as designated by the US Embassy in Kuwait can be found at: https://kw.usembassy.gov/ holiday-calendar/

3.7.3 Local Holidays. The site may closed due to observe local holidays designated by the Kingdom of Kuwait. This holidays should be confirmed by the COR and the Contract Manager/Contract Site Supervisor and communicated to the contracted workforce at least seven (7) days in advance.

3.8Cleanup of Spills or Leaks

3.8.1The contractor is responsible for the clean-up of any and all spills or leaks during the performance of this contract in accordance with standard operating procedures (SOP) established by the host installation (SOP available at the DLA Disposition Services Kuwait office). DLA Disposition Services Kuwait will provide and have readily available, the necessary materials used to clean up and contain any spills or leaks identified by the contractor during performance. The contractor agrees to clean up such spills or leaks in a manner that complies with applicable host installation and host country environmental and safety laws and regulations, US Federal laws and regulations applicable to the host installation, in-country, and local laws and regulations. The contractor agrees to hold the US Government harmless and reimburse it for any cost, expense or liability the US Government may incur as a result of spills, leaks or releases caused by actions or omissions of the contractor, its agents, employees, or subcontractors.

3.8.2The contractor is responsible for reporting any spills/leaks in accordance with host nation or local law or regulation. The contractor is responsible for reporting to the Site COR and CO all spills/leaks of special (or hazardous) wastes, regardless of quantity within. Spills/leaks shall be reported by telephone or in person to the COR or DLA Disposition Services Representative immediately following the incident and shall be followed with a written report to the CO no later than 7 calendar days after the telephonic report. When reporting a spill/leak the following information shall be furnished:

(i)Item spilled/leaked;

(ii)Quantity spilled/leaked;

(iii)Exact date, time, and location of spill/leak;

(iv)Initial actions taken and time actions were taken;

(v)Anticipated cleanup and disposal procedures.

(vi)Persons contacted or present at the time of the spill/leaks.

3.8.3Upon completion of the spill/leak cleanup and disposal of the spill/leak residue, the contractor shall submit a summary report of the spill/leak to the COR and CO no later than seven (7) calendar days after the telephonic report or notification in person. The report shall include cleanup and disposal procedures taken, outside assistance required (if any), personal injury involved, and the names and telephone numbers of all national, regional or local officials contacted.

3.8.4The contractor must identify and report critical incidents to the DLA Disposition Services Kuwait COR immediately, with a written report within less than seven days. When an accident or incident occurs, the Contract Site Supervisor will follow the procedures of the DLA Disposition Services site and provide reports and receive instructions and guidance as required from the DLA Disposition Services COR(s).

3.9Safety Requirements:

3.9.1The contractor shall take proper safety and health precautions to protect the work, the workers, the public, the property of others, and the environment. The contractor is responsible for identifying and complying with all safety requirements set forth in applicable host installation safety procedures. The Contractor is responsible for providing and ensuring that his agents, employees, or subcontractors perform the work in a safe manner, including wearing the appropriate clothing/personal protective equipment (PPE) for the work to be performed to include safety boots, safety glasses, hard hats, reflective vests and any equipment required by local base policy. The Contractor shall ensure that all personnel involved in the handling and transportation of the scrap material listed herein are trained in the area of spill response, fire prevention and general first aid procedures. The Site COR or any DLA Disposition Services employee or Safety Representative may stop work at any time if unsafe conditions exist.

3.9.2The contractor is responsible for ensuring that all contractor personnel are trained on safety procedures while performing work at the DLA Disposition Services Kuwait site. The contractor shall conduct safety stand down session every month to review with employee’s incidents, safety practices and procedures. All forms of training will be documented and maintained in a file, which will be made available for review by on site COR upon request.

3.9.3Safety Story Boards. Within thirty (30) days at existing work sites, and when starting new work site locations, the contractor shall create and display safety “story boards” with key safety messages calling out potential hazards in the main yards where contract workers operate.