SP3300-18-R-5004_-_Questions_and_Answers__1_(2-15-18).docx

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SP3300-18-R-5004
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SP3300-18-R-5004 Questions and Answers #1

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RFP_SP3300-18-R-5004_Sections_B_-_M_(2-14-18)_TRACKED.docx DOCX document
SP3300-18-R-5004-A002.docx DOCX document
Attachment_J.1_Section_C_(2-12-18)_TRACKED.docx DOCX document
Attachment J.33, Proposed Productive Hours —
A014 - Monthly Cost Report for Travel and Training CLIN.pdf PDF
RFP_SP3300-18-R-5004_Sections_B_-_M_(1-22-18)_TRACKED.docx DOCX document
Attachment J.25, TE 5.2 Projected Workload —
SP3300-18-R-5004-A001.docx DOCX document
Attachment J.2, DDGM Site Specific DOC document
Attachment J.37, TE 5.12N Air TCSP Customer Listing.pdf PDF
Attachment J.9, Contractor Equipment List —
A015 - Monthly Cost Report for Special Projects and SS CLIN.pdf PDF
Attachment J.36, Draft DDGM Dist Ops Training Schedule —
Attachment J.19, TE 4.2 Gov Operated Equip for Contractor Maint —
Attachment J.24, TE 5.1 DDGM Historical Workload XLS spreadsheet
A034 - MPC and Local Delivery Refusal Log.pdf PDF
Attachment J.1, Section C —
Attachment J.6, TE 3.4 GE-MHE —
Attachment J.8, TE 3.6 GE-Office Equipment DOC document
A013 - Monthly Cost Report for Material Support CLIN.pdf PDF
Attachment J.1, Section C —
A031 - MHE Corrosion Control Program.pdf PDF
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A012 - Monthly Cost Report for Non-Capital Equip Replacement CLIN.pdf PDF
A011 - Monthly Cost Report for Equip Maint Mat CLIN.pdf PDF
Attachment J.7, TE 3.5 GE-MISC —
Attachment J.38, TE 5.13N MTIS Offload Process Flow.docx DOCX document
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CDRL_A006_-_Quality_Control_Plan.pdf PDF
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Attachment_J.32,_TE_5.8N_Leak_Monitoring_Detection_and_Transfer_Procdures.docx DOCX document
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Solicitation Questions

SP3300-18-R-5004

Amendment A002

#
Question
RPF Page OR Pre-Proposal Conference OR Site Visit/GFP/GFE Review/Inspection
RFP Para Reference
Answers
1.
Per the RFP, “An index of Previous Contract Data..shall contain relevant PRIME contracts and relevant SUBCONTRACTS currently being performed of completed during the last five (5) years.”

Question – Should this index contain information for only the past performance samples provided by the Contractor, or all applicable contracts?

pg. 56
(1)
The index shall contain relevant PRIME contracts and relevant SUBCONTRACTS currently being performed or completed during the last five (5) years that the Offeror considers relevant to the requirements of the solicitation.
2.
Per the RFP, “The Offerors shall provide verification that the Defense Contract Audit Agency (DCAA) has determined that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed price CLINs on the resultant contract…”

Question - Will the Government sponsor a pre-award audit by DCAA?

Pg. 55
Section K, Para (3)
The Government will request information from DCAA in order to verify the Offeror’s accounting system meets the Government’s requirements.

3.

Per the RFP, “The Offeror shall provide verification that the Offeror has a Defense Security Service (DSS) approved facility clearance, or a statement confirming that the Offeror will be able to obtain a DSS approved facility clearance prior to award of this contract.”

Question – Would the Government be able to provide sponsorship to the Offeror on obtaining a DSS approved facility clearance, i.e. can the potential contractors utilize this project as a government contracting activity for the facility sponsorship request letter.

Pg. 55

Section K, Para (4) No. Please refer to Question 29 for additional information.

4.
Can you please clarify the requirements under past performance for companies engaged in a teaming arrangement for this solicitation?

Please reference Question 10.

5.
When you talked about "special projects" during our site visit such as the propeller project, who is responsible for paying for the unique transportation/operational costs of the individual projects and are these costs reimbursable?
Site Visit

Special projects are usually initiated via task orders that are reimbursable upon receipt of an invoice.

6.
On the day of the pre-proposal conference and site visit, was that considered a "normal" or "routine" workday for the current contract holder or did they have their staff leave/clear out the area for the walk through? Was the amount of employees we saw there that day indicative of a regular work day for the contractor?
Site Visit

The Government is not privy to the personnel actions of the contractor.

7.
Is the security personnel guarding the facility we identified during the site visit a part of this solicitation? Are those costs reimbursable?
Site Visit

Facility security requirements are identified in J.1 – Performance Work Statement, Section C.1.4.5.

8.
Solicitation page 55 of 72 DSS clearance. Please clarify what a "statement confirming" means. Please provide an example of a statement.
SP3300-18-R-5004 Page 55 of 72

This is dependent upon the offeror’s situation. Please refer to Question 29 for additional information.

9.
If a company does not have a DSS clearance, we are unable to request a clearance on our own. According to DSS "A contractor or prospective contractor cannot apply for its own facility clearance. A procuring activity of the Government, or cleared contractor in the case of subcontracting, may request the clearance when a definite, classified procurement need has been established." Please clarify how we are to obtain the clearance prior to award as required.
SP3300-18-R-5004 Page 55 of 72

Please refer to Question 3.

10.
Does DLA have any special requirements for teaming arrangements for this solicitation and if so what are they?

Teaming arrangements, joint ventures, etc. must comply with Title 13 of the Code of Federal Regulations. Teaming arrangements, joint ventures, etc. shall also comply with all solicitation requirements.

11.
Due to the government shutdown, we are having difficulties communicating with some individuals in the federal government regarding the past performance questionnaire. In light of the shutdown and the difficulties we are having communicating with federal officials, will there be an extension granted on the due date of proposals?
General question
RFP Para Reference
As of January 23, 2018 the U.S. Government shutdown has ended. The due date for submission of proposals has been extended to February 23, 2018.
12.
L-3 paragraph 2 mentions a due date of 1pm February 2, 2018 “local time.” Please clarify if this is Guam time?
SP3300-18-R-5004 Page 53 of 72

The solicitation states “Eastern Local Time” which is not Guam Local Time. Eastern Local Time means Eastern Continental United States (e.g., New York City).

Local time refers to the Contracting Office time.

13.
L-3 paragraph 2 indicates a hard copy of the proposal must be delivered to your offices in New Cumberland PA. Considering we are located on Guam is there a local delivery point such as your DLA office here on Guam?
SP3300-18-R-5004 Page 53 of 72

There is no local delivery point on Guam for submission of proposals. Depending on an Offerors proximity to New Cumberland, Pennsylvania, Offerors are encouraged to ensure they allow enough time for either delivery in person, by the United States Postal Service, or commercial carrier.

14.
L-3 paragraph 2 indicates a hard copy of the proposal must be delivered to your offices in New Cumberland PA. If you are not allowing a local delivery of the proposal will there be an exception for electronic delivery for companies based on Guam?
SP3300-18-R-5004 Page 53 of 72

There will be no electronic delivery of proposals accepted for this solicitation. Depending on an Offeror’s proximity to New Cumberland, Pennsylvania, Offerors are encouraged to ensure they allow enough time for either delivery in person by the United States Postal Service, or commercial carrier.

15.
L-3 paragraph 2 indicates a hard copy can be sent via USPS or commercial carrier. Is the requirement for those proposals that they be postmarked by the due date?
SP3300-18-R-5004 Page 53 of 72

Per L-3, 2 – Hard copy offers must be received in this office by this date and time. Proposals must be received by the Contract Specialist by the proposal due date and time.

16.
L-3 paragraph 2 indicates a hard copy can be sent via USPS or commercial carrier. How do you determine the deadline for those type of documents such as USPS or commercial carrier?
SP3300-18-R-5004 Page 53 of 72

Please refer to Question 15.

17.
L-3 paragraph 2 indicates a hard copy can be sent via USPS or commercial carrier. Would you consider an alternative delivery location such as DLA Guam as this requirement places Guam businesses at a severe disadvantage. For example, if we were to utilize a commercial carrier for delivery, we would have a much earlier deadline than any other company based in the US Mainland since it takes at least 48 hours for commercial delivery to the US mainland from Guam. A company based in the states most likely could get this item delivered commercially in about 12 hours or even less.
SP3300-18-R-5004 Page 53 of 72

The Government cannot give delivery preference to an Offeror based on their proximity to the delivery location. Proposals must be received by the Contract Specialist by the proposal due date and time.

18.
Does this requirement include steevedoring of the ships?
SP3300-18-R-5004 Attachment J.2 Site Specific PWS page 7 5.1.7.3N

No.

19.
Are we required in proposal to submit the names/resumes/letter of intent for non-key personnel?
SP3300-18-R-5004 Attachment J.1 Performance Work Statement C-11 C-1.3.2

No.

20.
Besides the prime and sub labor costs required in the solicitation SP3300-18-R-5004, are there any other requirements to be submitted such as copies of teaming agreements etc.?
SP3300-18-R-5004

Please refer to Question 10.

21.
What arrangements are allowed for teaming purposes under this contract?
General question
RFP Para Reference
Please refer to Question 10.
22.
If a teaming arrangement of prime/sub is selected do you require the prime to be the small business interest?
General question
RFP Para Reference
Yes.
23.
It is noted that I-61 covers FAR for utilization of Native American owned companies. Is there any preference points given to Native American owned companies during the selection process?
SP3300-18-R-5004 Page 34 of 72, I-161

No.

24.
It is noted that I-61 covers FAR for utilization of Native American owned companies and the Department of Defense Indian Incentive Program. Is the 5 percent rebate only applicable to a sub under this contract that is eligible under the DODIIP or is the rebate applicable to the Prime if the prime is the DODIIP eligible participant?
SP3300-18-R-5004 Page 34 of 72, I-161

The request for an incentive payment is applicable to the Indian organization, Indian-owned economic enterprise, or Native Hawaiian small business concern (Prime or Sub).

25.
Is the contractor responsible for securing comprehensive insurance coverage for all government owned equipment that it operates in addition to the liability insurance requirements?

What is the required coverage value for all government provided equipment?

Solicitation

H-6
Please refer to the PWS requirements (such as C.5.1.1.2), as well as Sections H-6 and I for insurance information.
26.
Is the contractor required to acquire cargo liability insurance?
Attachment_J.1,_Section_C_-_PWS_(12-21-17)_

Page C-63

C-5.1.2
Please refer to the PWS requirements (such as C.5.1.1.2), as well as Sections H-6 and I for insurance information.
27.
Is the contactor financially responsible for damaged associated with packing and crating in the event the packing and or crating fail?
Attachment_J.1,_Section_C_-_PWS_(12-21-17)_

Page C-97

C-5.3.12
Please refer to the PWS requirements (such as C.5.1.1.2), as well as Sections H-6 and I for insurance information.
28.
Will DLA consider the requirement of the DCAA verification of the offerors accounting system prior to start of the performance period as opposed to prior to contract award?
Solicitation
SECTION K
No.
29.
Will DLA consider verification of DSS approved facility clearance prior to start of performance as opposed to prior to contract award?
Solicitation
SECTION K
No, the Offeror shall provide verification that the Offeror has a Defense Security Service (DSS) approved facility clearance, or a statement confirming that the Offeror will be able to obtain a DSS approved facility clearance prior to award of this contract. If such a statement is included, the Contracting Officer will verify the Offeror has the approved security clearance at the time the apparent successful awardee determination is made.
30.
During the Pre-proposal conference it was mentioned that there will be an Amendment 1 that will be issued. What is the status of Amendment 1?
Preproposal Conference

Amendment 0001 was issued on January 28, 2018.

31.
The Technical Exhibit Library was made available on January 9th, 2018 and contains several documents that require time to review and the recent announcement of the government shutdown that was announced this weekend will make it difficult to receive and review the answers to these questions, the technical library, and the forthcoming amendment prior to the bid submittal date of February 2nd, 2018. Will DLA provide a bid extension for this solicitation? PUI formally request a 30-day bid due date extension.
Preproposal Conference

The due date for submission of proposals has been extended to February 23, 2018.

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