Attachment J.38, TE 5.13N MTIS Offload Process Flow.docx

MTIS Offload Process Flow

1. Activity/Type Commander (TYCOM) contacts Off load Coordinator (OC) to coordinate offload process with activity/ship.

a. OC obtains activity's excess data National Item Identification Number (NIIN) candidate list.

2. OC negotiates the offload date; coordinates with:

a. NAVSUP SMART Offload Team;

b. Customer (Offloading Activity);

c. Defense Logistics Agency (DLA) Distribution Depot (DD) (workload and capacity); info DLA Distribution Operations;

d. Logistics Support Representative;

e. Transportation;

f. NAVSUP FLC Region Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP) Center (RCC) Offload Team for HAZMAT Offloads.

3. OC requests the SMART Offload Screening from the NAVSUP SMART Offload team and upon completion provides activity/TYCOM with a detailed spreadsheet of all screened items. A series of offload aides Document Identifier (DOCID) X09 files will be provided. These files will establish Local Management: Codes (LMC) at the offloading activity for use in identifying segregated material categories and in running the various category offloads. Some of the categorized items will be designated for offload to the local DD, and some will be designated for: offload to other activities i.e., (Hazardous Material RCC, DLA Disposition, Pharmaceutical Prime Vendor, etc.). The following LMCs are provided to help categorize excess inventories for offloading ashore:

TE 5.13N MTIS Offload Process Flow

a. "CI" - BP28 items assigned a Controlled Inventory Item Code. (Offloaded to the DD);

b. "CR" - BP28 items identified as Excess Consumable Range items. (Offloaded to the DD);

c. "CD" - BP28 items identified as Excess Consumable Depth Items. (Off loaded to the DD);

d. “DR" - Disposition Services (formerly Defense Reutilization and Marketing Office Items (Not offloaded to the DD);

e. "HZ'' - Hazardous Material - (Not: off loaded to the DD);

f. "DD” - Wholesale Navy COG Items {Not BP28) excess items (Offloaded to the local DD);

g. ''9L" - Medical Items (Pharmaceutical) (Not offloaded to the DD);

h. “ER" - Depot and Field Level Repairables (Offloaded to the DD) via Electronic Retrograde Management System Items.

i. Other Categories identified under the SMART offload process include items identified as "FTE" candidates and Depth Retention.

(a) FTE candidates are those items that will be screened back to DLA for potential credits. Once FTR responses are provided to the NAVSUP SMART offload team, additional aides in the form of A4 documents for FTR "TA/TB" status credit items, and X09s for items recommended for disposal (TC status) will be provided to the NAVSUP OC for delivery to the offloading activity for processing.

(b) Depth Retention items are identified through the SMART offload process as low dollar value items (less than $100 Extended Money Value) that have some requisitioning objective and are held for retention onboard the NWCF activity for later consumption.

4. OC will:

a. Provide the receiving DD Point of Contact (POC) a preliminary offload item list (SMART Offload Screen).

b. Confirm offload dates; estimated pallet count/line item totals.

6. The Offload Activity will:

a. Pick/pack/stage segregated material as per the Material Turned Into Stores contract requirements.

b. Ensure Transaction Item Reports (TIRs) are processed and released prior to the material shipment or delivery; two working days prior to physical transfer of the material to the DD.

c. Coordinate with Offload coordinator to negotiate DLA Distribution offloads with the local DD.

d. Ensure material is transported in coordination with the receiving Distribution Depot and the RCC for HAZMAT.

e. Coordinate with the Offload coordinator to negotiate DLA Disposition Services offloads with the local DD for emergent offload requirements when applicable.

7. OC will confirm TIR submission.

8. DD receives and stows material. DD will acknowledge to OC receipt of material/pallets/tri-walls; especially important for out of area offload shipments.

9. DD will coordinate with the OC/NAVSUP Fleet Logistics Center Logistics Support Representative for any receipt acceptance issues.

10. OC awaits DOCID FTE results; once received, NAVSUP SMART OC provides DOCID A4_ to offloading activity (TA and TB status credit items) for movement to the DD for transshipment to the designated DD for receipt of A4 documents issued as a result of the FTR process. DOCID X09's are provided for remaining DLA Disposition Services (TC status) items under LMC “DR".

11. OC ensures A4_ document referral documents for FTR TA/TB credit items are received at the DD and successfully transshipped.

12. Offload complete.