Attachment_J.21_TE_5.4_Transshipment_of_Hazardous_Assets.docx

A. The Contractor shall process transshipment of Hazardous Material (Other than Radioactive) IAW the following and paragraph C below:

1. Customer must provide the required DD Form 1348, DD Form 1149 or DD Form 1384 shipping documentation. If the customer does not provide the required documentation, the Contractor shall reject the material back to the customer.

2. Validate Hazardous Materials Information Resource Systems (HMIRS) has a Material Safety Data Sheet (MSDS) on record for this item.

a. If an MSDS is not found in HMIRS, a copy of the MSDS must be obtained from the requestor in order to ship the material. A copy of the MSDS may be submitted to HMIRS to be recorded for future use.

b. If an MSDS is found in HMIRS, a copy of the MSDS is not required to ship the material, since it has already been recorded.

c. If the material is to be shipped to a Foreign Military Sales (FMS) recipient, a copy of the MSDS must accompany the material when shipped.

B. The Contractor shall process transshipments for Radioactive Material IAW the following and paragraph C below:

1. Customer must provide the required DD Form 1348, DD Form 1149 or DD Form 1384 shipping documentation. If the customer does not provide the required documentation, the Contractor shall reject the material back to the customer.

2. If the item is listed on the Radioactive NIIN Table (program VRS4 in DSS), the following additional information and documentation must be provided at time of shipment:

a. If the item is already packaged for shipment, a completed certification documented on a Radioactive Material Movement Form (RMMF) or equivalent must accompany the material. (Note: Air Force customers must use a Radioactive Material Offerer’s Certification Form (Attachment 1) or MSDS IAW Clarification to Handling Radioactive Commodities Memorandum issued September 20, 2012). The Contractor shall validate the following is included on the documentation:

i. Identification of all radionuclides and their respective activities included in each package begin offered for shipment.

ii. Results of all radioactive surveys (dose level and removable contamination) required by 49 CFR, IATA, IMDA and/or DLAI 4145.3/AFMAN 24-204.

iii. Identification of the assigned UN number and proper shipping name.

iv. Name and title of individual performing the inspection.

b. If the item is to be packed and certified by DLA, the Contractor shall complete the Radioactive Material Movement Form (RMMF) or equivalent.

SP3300-17-R-5004

Attachment J.21 Technical Exhibit 5.4 Transshipment of Hazardous Assets

(Note: Air Force customers must use a Radioactive Material Offerer’s Certification Form (Attachment 1) or MSDS IAW Clarification to Handling Radioactive Commodities Memorandum issued September 20, 2012). The Contractor shall include the following on the documentation:

i. Identification of all radionuclides and their respective activities included in each package begin offered for shipment.

ii. Results of all radioactive surveys (dose level and removable contamination) required by 49 CFR, IATA, IMDA and/or DLAI 4145.3/AFMAN 24-204.

ii. Identification of the assigned UN number and proper shipping name.

iv. Name and title of individual performing the inspection.

3. The customer must provide a certification document verifying the radiological status of the item to be shipped when the offering activity is claiming that the radioactive material has been removed from an item known to contain a radioactive component listed on the Radioactive NIIN Table in DSS, The Contractor shall validate the certification document includes the printed name and signature of the individual certifying the radioactive material has been removed. If the item is packed by DLA, the Contractor shall perform a cursory inspection using non-invasive techniques, such as visual inspection and/or survey with a radiation detection instrument to validate that the source has been removed.

C. Ensure shipping documentation is properly annotated with all required information defining compliance with appropriate hazardous material regulations (i.e., IATA, IMDG, 49 CFR or AFMAN 24-204) for the selected mode of shipment. This includes:

1. Any applicable Competent Authority Approval (CAA), Certification of Equivalency (COE), Department of Transportation Special Provision (DOT-SP) or Classification of Explosives Letter (EX Letter) and/or Special Form Certification for Radioactive Materials.

2. Identification Number (UN Number), Proper Shipping Name (PSN), Hazard Class or Division, Subsidiary Risk, Packing Group in Roman Numerals and the amount of hazardous material contained in the shipment.

3. Shipping documentation must include the Transportation Control Number (TCN), number of pieces, weight, cube and valid Transportation Account Code (TAC).

REFERENCES:

Defense Transportation Regulation, Part II, Cargo Movement (DTR, DOD 4500.9-R) 49 CFR, Parts 100-185 IATA Dangerous Goods Regulation IMDG Code, International Maritime Dangerous Goods Code Preparing Hazardous Materials for Military Air Shipment (AFMAN 24.204) Packaging of Hazardous Material (DLAD 4145.41) Clarification to Handling Radioactive Commodities Memorandum – September 20, 2012 (Attachment 2)

Radioactive Material Offerer's Certification Form

3. TO:

I I I I

I I

Commodity Description

13. Transport Index i

13a. Type of Package j

13b. Qty of Packages J

14. Survey Meter Type/Serial No.

I

15. Date Calibration Due:

I

I

19. Date Calibration Due:

I

20. Alpha dpm/100 cm2 21. Beta/Gamma dpm/100 cm2

I

23. Date Calibration Due:

I

24. LSC dpm/100 cm2 I

25 Shipment Information

26. Label Required: Excepted i White I i Yellow II i Yellow 111 i

Remarks and Special Precautions

29. For additional information on this'item(s} contact the Radiation Protection Officer at: I

30. Certified By: I Date I

31.

Surveyed By: (When certified and surveyed by the same person, sign here only) I Date I

Attachment 2

DEFENSE LOGISTICS AGENCY

HEADQUARTERS 8725JOHN J.KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221 SEP 2 0 2012

MEMORANDUM FOR DEPARTMENT OF THE AIR FORCE, AIR FORCE MEDICAL

SUPPORT AGENCY, OFFICE OF THE SURGEON GENERAL (LT COL DAVID SMITH)

SUBJECT: Clarification to Handling Radioactive Commodities

This process clarification is issued pursuant to Joint Service/Agency Instruction DLA!

4145.8/NAVSUPINST 4000.34C/AFJI 23-504/MCO P4400.105E, Radioactive Commodities in the Department of Defense Supply System. Currently, the Joint Service Instruction requires the storage activity to deliver the packaged material to the shipping activity for onward movement. The current verbiage in subject joint instruction is ambiguous and requires additional authorizations and clarification.

Pursuant to this memo, DLA Distribution is authorized to package, certify and ship radioactive commodities for the Services when the Service storage activity communicates a requirement with DLA Distribution by means of a DOD Single Line Requisition System Document (DD Form 1348), Requisition and Invoice/Shipping Document{DD Form 1149) or a Transp011ation Control and Movement Document (DD Form 1384). Each shipment must include a reimbursable accounting line of data to apply material, labor and transportation fees. When the commodity is delivered to the DLA Distribution depot for distribution services, including those items previously packaged and certified by the Service, the requesting Service must properly identify the commodity by completing the attached form or provide a Material Safety Data Sheet (MSDS). The commodity must be ready for shipment when delivered to DLA and may not be stored or retained by the storage activity for future processing after DLA has packaged and cc1iificd for shipment. Specific processes may be further negotiated and defined between DLA Distl'ibution and the Air Force field activities requiring distribution services.

Shippers must comply with all other requirements of Title 49 Code of Federal Regulations (CFR) and DOD Hazardous Material regulations. All hazardous waste must be processed in accordance with DOD 4160.21-M, Defense Materiel Disposition Manual. This clarification will be included and coordinated in the next update to DLAI 4145.8/NAVSUPINST 4000.34C/AFJI 23-504/MCO P4400. l 05E.

Point of contact for this memo is Ms. Vickie Edgar, J-334, Commercial (703) 767-6582 or DSN 427-6582, or email: vickie.edgar@dla.mil.

Executive Directorc2 £±

Materiel Policy, Process & Assessment

Attachment Radioactive Material Certification Form image1.png