Attachment_1_-_J.1_DDRV_PWS_-_Word_Table.docx
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- SP330017R5004
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Defense Logistics Agency Distribution
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Amend 0001 - attachment 1 - Word Table
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Amendment 0001 – Attachment
| Para # and Title |
| SUBJECT: DDRV Amendment 0001 |
| Rationale for Change |
| C-1.3 Personnel |
| The contractor shall complete attachment J.254 and they shall maintain the spreadsheet throughout the life of the contract when modifications are executed and/or based on negotiated modification. If requirement changes impact the contractor’s standard times, the contractor shall update the J.254 attachment and provide with proposal modifications. |
| C-1.8.1 Personnel Hiring Actions and Training |
| 4. For all employees hired from the incumbent Contractor/contract, the Contractor shall assess/determine if the incumbent personnel are Trained to Standard, Progressing or Untrained to perform the contract distribution functions described in Section C-5, Specific Tasks IAW the DLA Distribution SOPs. Based on this assessment, the Contractor shall update Attachment J.265 that was submitted with the proposal NLT 60 working days after the start of contract full performance. |
| C-1.8.6 Required Plans, Programs and Procedures | |
| 4.6.1 Distribution Operations Training Plan | |
| Initial training assessment (CDRL A021) and Updated Attachment J.265 | |
| Not later than 60 working days after the start of full contract performance |
| C-4.2 Equipment |
| C. The Contractor shall use the Governments fleet management information system, Defense Property Accountability System (DPAS), The Contractor shall update DPAS by the 25th of each month with each metered GE unit’s utilization (miles or hours), fuel added, and days utilized (if the equipment was not dispatched). The Contractor shall complete CDRL A009 for any equipment provided by the Contractor that is not included in DPASThe Contractor shall record in the (FMIS) the meter/odometer readings for all Government equipment made available and used by the Contractor equipment at of the end of each month, and report utilization for Contractor leased equipment (meter/odometer readings) IAW CDRL A009. The Contractor may elect to load contractor provided equipment in the DPASFMIS in lieu of providing the reporting requirements IAW CDRL A009. The Contractor shall contact the KO or designee to load contractor provided equipment into the DPASFMIS. |
D. The Government will conduct an annual equipment inventory authorization review (Equipment Deep Dive) each year during the period from April through July for the purpose of right-sizing the fleet to the workload based utilization data fiscal year to date and contract workload projections versus actual workload performed. The utilization goal is an aggregate 80% for all equipment with meter or odometer readings, which is measured by fiscal year to date against the targeted utilization rates established in the DPASFMIS. The Government will use the utilization data from the Government’s equipment management information system as well as the information in the monthly report (CDRL A009) to track both the overall equipment fleet utilization status and individual equipment utilization status throughout the fiscal year. If the Contractor’s utilization rate for any piece of equipment falls below 50%, the Government equipment is subject to reallocation within the DLA Distribution Enterprise. The annual review will include the Contractor’s leased equipment information provided monthly in CDRL A009, and may result in KO direction to terminate lease based on the outcome of the review. The Contractor shall participate in the annual review and provide rationale/justification to support the continued use of any piece of Government or Contractor leased equipment when the utilization rate is less than 50%.
System name change
| C-4.6 Training |
| A. 1. LMS will also be used for quota management for the Distribution Operations Training listed in TE 3.2, Government Training. The Contractor shall ensure appropriate training is included in the employees’ LMS record to ensure the right employees are receiving the right training at the right time for Audit Sustainment and passing Independent Public Accountants (IPAs) audits. The Contractor shall submit updates NLT 15 calendar days for changes, additions or deletions to the employee LMS record. The Contractor shall maintain Attachment J.256 all training courses or OJT required for the employee to obtain and sustain proficiency (e.g, Trained to Standard). At a minimum, the Contractor shall review the LMS tracked training and other training requirements annually to ensure updated references and training requirements are included. Completed training records (outside of LMS) including recertification shall be maintained and made available for the KO or designee to review. |
3. The Contractor shall execute the training plan identified in Attachment J.265 and document any instances where the Government has impacted the Contractor’s ability to execute the plan. Examples of such impacts include cancelled planned training or VTC session and unable to accommodate distribution site due to limitations of available conference call lines. (NOTE: Only seven locations can be on any one VTC training session at a time).
| C-4.6.1 Distribution Operations Training |
| 2. As a result of the assessment, the Contractor shall maintain Attachment J.265, implementing the accepted approach for determining employee enrollment and participation in formal Distribution Operations training to ensure the right employees are receiving the right training at the right time for Audit Sustainment and passing Independent Public Accountants (IPAs) audits and includes: |
| TE 3.3 |
| Defense Property Accountability SystemFleet Management Information System (DPASFMIS) |
14. DEFENSE PROPERTY ACCOUNTABILITY SYSTEMFLEET MANAGEMENT INFORMATION SYSTEM (FMISDPAS)
DPASFMIS is DLA’s Fleet Management Information System (FMIS) its functions include maintenance management which encompass preventative maintenance planning and tracking unscheduled maintenance, asset management for right sizing the fleet, capturing and reporting fuel consumption, Federal Automotive Statistical Tool (FAST) reporting, utilization data capturing, asset dispatching, and historical record keeping. The equipment managed includes automotive, mobile Material Handling Equipment (MHE) and installed Automated Material Handling Systems (AMHS). DPAS prints work orders to identify preventative and corrective maintenance actions. In addition, DPAS prints the vehicle dispatch form to track equipment utilization and chain of custody.is used for preventative maintenance planning, tracking unscheduled maintenance, and availability and utilization measurement. The equipment managed includes automotive, mobile MHE and installed MHS. FMIS features equipment maintenance programming, utilization tracking, and historical records keeping functions. FMIS prints work orders to identify preventative and corrective maintenance actions, and vehicle trip tickets to track equipment utilization
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