Attachment_3_-_Checklist_Attachment__-_QASP_.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- East Coast Export Mission (ECEM)
- Solicitation number
- SP3300-17-R-5001
- Issued by
-
Defense Logistics Agency Distribution
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Attachment 3 - QASP Checklist
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P2S
| Question # | Financial Reporting Objective | Frequency | Process Area | Quality Assurance Activity | Significance Level | Surveillance Outcome |
| As needed | Access to the Contractors facility | The Contractor shall provide the Government access to the facilities during operating hours as needed to perform quality assurance surveillance activities, audits and other operational/financial reviews, inventory verification and veterinary services and inspections. The Contractor shall provide an escort, if required, for veterinary inspections. | Major | |||
| Monthly | Pest Control | Contractor submitted reports and certifications from a state licensed pest controller that the facility is free of insects, rodents, and other pests, no later than the 7th business day following the end of the previous month. | Critical | |||
| As needed, minimum annual. | Sanitary Inspections | Annual USDA (GAP/GHP) and any unannounced (GAP/GHP) audits conducted by USDA officials. Additionally, any other audits conducted by the State of Virginia . Inspection report and audit documentation must be submitted no later than the 7th business day following the end of the previous month when the inspection or audit occurred . Contractor shall obtain and maintain a minimum compliance rating of 80% IAW the USDA Agricultural Practices and Good Handling Practices Audit documents (USDA GAP/GHP) | Critical | |||
| As needed | Integrated Pest Management Plan | Contractor submitted the plan within 15 calendar days after any changes were made. | Minor | |||
| As Needed | Mission Essential Contractor Services | Contractor submitted the plan within 15 calendar days after any changes were made. | Minor | |||
| As needed | Physical Security Plan | Physical Security Plan within 15 calendar days after any changes made to include designated contractor personnel changes. | Minor | |||
| As needed | Receiving | The contractor shall report FF&V discrepancies via phone, fax, or email to the COR/COTR within 15 minutes after the carrier's truck is off-loaded. | Critical | |||
| As needed | Receiving | Dry, Freeze, Chill - Contractor prepared to receive commodities (12) to twenty-four hours and up to seventy-two (72) hours before delivery to the aerial port for Charleston and Norfolk Embaktaion Points. | Critical | |||
| As needed | Receiving | Fresh/Highly Perishable Fresh Fruit and Vegetable (FF&V), Market Ready Line Items and Other Line Items deemed as highly perishable. |
Export Contractor should be prepared to receive these commodities twelve (12) and up to forty-eight (48) hours prior to designated time of arrival at the aerial port for Charleston and Norfolk Embaktaion Points..
| Critical | ||||
| As needed | Receiving | Dry, Freeze, Chill - Export contractor should be prepared to receive these commodities on the previous day before delivery to the aerial port for McGuire AFB, NJ embarkation. | Critical | |
| As needed | Receiving | Fresh/Highly Perishable FF&V and Market Ready Line Items and Other Line Items deemed as highly perishable. |
Export Contractor should be prepared to receive these commodities twenty-four (24) and up seventy-two (72) hours prior to the designated time of arrival at the aerial port for McGuire AFB, NJ embarkation.
| Critical | ||||
| As needed | Receiving | All product should be packed out and all documents shall be available two (2) hours after pack out. | Critical | |
| As needed | Receiving | The Contractor shall provide the COR estimates of deliveries for each embarkation point no later than 48 hours prior to delivery at their receiving area. | Critical | |
| Monthly | Temporary Storage | Monthly temperature report by the 10th working day of each month. Report shall include daily temperature (low-high) for each storage area in the facility. Support data shall include daily temperature and ranges (low-high) of each recording device located in each storage area. | Major | |
| Monthly | Temporary Storage | Individual temperature recording device’s calibration certificates for each calibration period by the 7th working day after receiving the certificate. | Major | |
| Daily | Packaging and Staging | Export Contractor should begin to pack tri walls immediately following inspection by authorized Military Food Inspectors, USDA Federal Inspectors or other qualified government personnel. Inspection of shipments may take thirty (30) minutes to two (2) hours. | Critical | |
| Daily | Packaging and Staging | The Contractor shall provide a copy of the applicable invoices and shipping documents IAW (TE 05 Required Shipping Documents) for operational provisions to the designated DLA Troop Support POC with a copy to DLA Distribution COR with one hour after packaging of all Tri Walls for each shipping location. | Critical | |
| Daily | Shipping | All shipments are to be at the embarkation/aerial points between four (4) hours and up to sixteen (16) hours prior to aircraft departure. | Critical | |
| Weekly | Shipping | Airlift billing in accordance with TE 07; which is due by COB Friday weekly | Major | |
| Weekly | Shipping | All operation provisions need to be maintained at 42 degrees Fahrenheit in transit. | Critical | |
| Annually | Labor Hour Reporting | Contractor completed the annual reporting for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, the Contractor completed all data inputted into http://www.ecmra.mil/ no later than October 31 of each calendar year. | Minor | |
| Monthly | Invoices | An invoice should be submitted by the third (3rd) working day of the month for the preceding month. | Minor |
&"Arial,Regular"&18Attachment 3 QASP for East Coast Export Mission
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