Attachment_G_-_Combined_Modified_UFGS_Specifications _3-9-15.pdf

DEFENSE LOGISTICS AGENCY

DLA INSTALLATION SUPPORT AT

SUSQUEHANNA, PA

TECHNICAL SPECIFICATIONS

FOR

Inspection, Maintenance, and Repair Services for Fire Protection Systems

INSTALLATION MANAGEMENT DIVISION

March 2015

Inspection, Maintenance, And Repair Services Defense Distribution Center, Susquehanna For Fire Protection Systems New Cumberland, PA

TABLE OF CONTENTS

SECTION SPECIFICATION TITLE

Pages in Section

DIVISION 1 – GENERAL REQUIREMENTS

01 14 00 Work Restrictions 11 01 33 00 Submittal Procedures 23 01 35 26 Government Safety Requirements 20 01 78 00 Closeout Submittals 16

DIVISION 10 - SPECIALTIES

10 14 20.00 10 Fire Protection System Signage 5

DIVISION 21 – FIRE SUPRESSION

21 13 13.00 10 Wet Pipe Sprinkler System, Fire Protection 23 21 13 17.00 10 Dry Pipe Sprinkler System, Fire Protection 25 21 95 00.00 10 Fire Sprinkler System Repairs 22

DIVISION 26 - ELECTRICAL

26 20 00 Interior Distribution System 45

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 31 64.00 10 Fire Detection and Alarm System, Addressable 20

Section 00.00 01 – Table of Contents Page 2 of 2

SECTION 01 14 00

WORK RESTRICTIONS

11/11

Table of Contents

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 SPECIAL SCHEDULING REQUIREMENTS

1.3.1 Materials, Equipment, and Personnel

1.3.2 Active facility

1.3.3 Construction Interruptions

1.3.4 Scheduling Interruptions

1.3.5 Temporary Relocation of Warehouse Contents

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

1.4.2 Working Hours

1.4.3 Work Outside Regular Hours

1.4.4 Occupied and Existing Buildings

1.4.5 Utility Cutovers and Interruptions

PART 2 PRODUCTS

PART 3 EXECUTION

01 14 00 – Work Restrictions Page 1 of 11

SECTION 01 14 00

WORK RESTRICTIONS

GENERAL PART 1

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

Defense Logistics Agency

DLA Physical Security Manual

Defense Distribution Center Susquehanna – Installation Access Policy

Defense Distribution Center Susquehanna – Image Capturing Device Policy

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. The following shall be submitted in accordance with Section 01 33 00, SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel; G Completed Contractor and Visitor Badge Request Form – (Long Form); G DDSP Security Information – (Long Form); G Camera Pass Request Form; G

1.3 SPECIAL SCHEDULING REQUIREMENTS

1.3.1 Materials, Equipment, and Personnel

Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

1.3.2 Active facility

The activity at the facility under construction will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

1.3.3 Construction Interruptions

Permission to interrupt any active roads, railroads, and/or parking areas must be requested in writing a minimum of 15 working days prior to the desired date of interruption. In addition, work that will impact existing employee workspaces or material storage areas, etc. shall require a

01 14 00 – Work Restrictions Page 2 of 11 minimum additional advance notification not less than (15) working days in advance of the proposed activities. Coordinate all activities through the Contracting Officer Representative.

1.3.4 Scheduling Interruptions

The work under this Contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the Construction Schedule each factor which constitutes a potential interruption to operations.

1.3.5 Temporary Relocation of Warehouse Contents

There will be instances where the contractor will require the temporary relocation of the contents of a portion of a warehouse (typically a section of one bay of the warehouse). The Defense Logistics Agency, Susquehanna, is typically filled between 90 to 95% of capacity. This makes finding alternative locations for material being temporarily displaced difficult to find. In most cases, the effort involved in completing this task is very time consuming. When the contractor identifies the need for the displacement of material from the section of a warehouse, this requirement shall be forwarded to the Contracting Officer Representative in writing at least 10 working days prior to the need for this space.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

Ensure that Contractor personnel employed on the activity become familiar with and obey activity regulations including Safety, Fire, Traffic and Security Regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials should be outside of peak traffic hours (0630 to 0800 and after 1530) unless otherwise approved by the Contracting Officer. Wear Hard Hats, Safety Shoes, Reflective Vests, and Eye Protection at all times in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. All Contractor equipment and vehicles must be properly identified with their company name and company logo.

1.4.1.1 Subcontractors and Personnel Company Contacts

Provide a list of contact personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency by the Contracting Officer Representative. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.4.1.2 Identification Badges and Installation Access

Contractor ID Badges a.

All badges are the property of the United States government. Badges must be displayed at all times while on the installation unless prohibited by safety concerns. Badges will not be photographed or copied and will not be displayed off the installation. Any lost or stolen badges will be reported to the COR and Installation Security immediately. The Contractor will ensure

01 14 00 – Work Restrictions Page 3 of 11 that all badges are returned to the Pass and ID office upon the termination of the contract or individual employees.

All persons, with the exception of delivery truck drivers and persons possessing valid Government Common Access Cards (CACs), entering the Installation must obtain an Identification Badge from Security, Pass and ID. All contractors will receive a badge for the duration of the contract. The construction contractor shall follow the below procedures to obtain and renew Identification Badges for all direct hire and subcontractor employees and visitors:

(1) Complete a Contractor and Visitor Badge Request (noted as Attachment D) for short term passes less than 30 days or DDSP Security Information (noted as Attachment C) for long term passes more than 90 days. Copies of these passes are provided at the end of this section.

(2) Submit completed Badge Request forms to the Contracting Officer Representative a minimum of 2 working days prior to arrival on-site.

(3) Electronic copies of these forms are available from the COR. Badge request forms contain Personally Identifiable Information (PII) and must therefore be transmitted over the Internet encrypted. Encrypted forms require a password for access to the form. The COR will provide the password with the encrypted form when the form is delivered for use.

Installation Access b.

(1) Obtaining Contractor ID Badge

Contractor personnel shall enter the Installation at Post #3 off of Old Depot Road and go to the Pass & ID Building located just inside the Installation Entrance. Personnel shall acquire their ID Badges at the Pass & ID Building. The hours of operation for Pass and ID is 0700 to 1500. Contractor personnel that have not submitted either the Contractor and Visitor Badge Request From or the DDSP Security Information Form (described above) through the COR will not be issued ID Badges or granted access to the Installation.

(2) Privately Owned Vehicles (POVs)

POVs transporting Contractor personnel may enter the Installation via Post 3 off Old Depot Road, provided they are not transporting tools, equipment, or supplies. All persons in Contractor vehicles are required to show ID Badges at the ID Check Stations. All vehicles entering the Installation at Post 3 are subject to random vehicle search procedures.

(3) Contractor and Construction Vehicles

Contractors driving any form of vehicle designed to carry tools, equipment, supplies, or materials necessary for the work are required to enter the installation via Post 4 off of Old York Road (at Normandy Drive). All persons in Contractor vehicles are required

01 14 00 – Work Restrictions Page 4 of 11 to show ID Badges at the Vehicle Search Area. All vehicles entering the Installation at Post 4 are subject to vehicle search procedures.

Construction Deliveries c.

Deliver equipment and materials to the site in an undamaged condition. Material that is deemed to be damaged or defective by the Contracting Officer Representative from manufacturing, during shipment, or while on-site shall be replaced at the Contractor's expense. Equipment and materials that are deemed to be damaged or defective shall be removed and properly disposed of by the Contractor. New equipment and materials shall be utilized to replace rejected materials or equipment.

Contractors shall receive material and equipment at their own facility and transport this equipment to the Installation and project site themselves. Government is not responsible for damage to material and equipment shipped directly to the Installation. Contractor must be present to accept shipment of material directly to the Installation. Material that is shipped to the main warehouse (Building 2001) can easily be lost in the midst of the large volume of material constantly moving through the receiving warehouse. Material that is shipped to the Installation and subsequently lost shall be replaced at the Contractors expense.

All contractor deliveries shall enter the Installation at Post 4. To avoid delays at Post 4, deliveries should be scheduled to arrive after 0800 whenever possible. The Construction Contractor shall follow the following procedure for all deliveries (including pick-ups at the construction site):

After being processed by DLA Police in the Post 4 Vehicle Search Area, Delivery Vehicles are directed to proceed onto the Installation and into the vehicle holding area where they must wait for an authorized member of the Construction Contractor to escort them from Post 4 to the construction site. The Construction Contractor’s Site Supervisor is responsible for coordinating all material deliveries and providing all required vehicle escorts. Upon completion of material delivery, the Construction Contractor is responsible for escorting the delivery vehicle back to Post 4 to exit the Installation.

Delivery Escort Authorization d.

Personnel that intend to escort deliveries arriving at Gate 4 to the construction site will require special annotation on their contractor badges to enable this activity. Contractors may provide up to 2 names of persons authorized to escort their deliveries on the depot. If the contractor intends to use subcontractors, each sub-contractor is authorized to have one (1) person designated as an escort for their deliveries. To obtain this authorization, place a stamp (electronically added) to the top of either the Contractor and Visitor Badge Request for short term passes or DDSP Security Information for long term passes with the words:

“Authorization Request for Construction Delivery Escort”. This stamp should be displayed prominently on the top of the sheet to assure that security personnel do not miss this annotation.

1.4.1.3 Photographs

01 14 00 – Work Restrictions Page 5 of 11

Cameras may be possessed and operated by authorized persons only. To obtain a Camera Pass, the Contractor must provide the following information to the COR:

Camera Pass Request Form (attached) shall be provided to the contractor by the COR. a.

MATOC contractors shall use the long form and request a camera pass for the duration to the end of the current option year. Indicate on the request form that the contractor will be under contract with us for numerous ongoing projects.

The COR will validate the Contractor’s request information and forward the Camera Pass Request Form to Installation Security. If approved, the COR will notify the Contractor that a Camera Pass can be obtained at the Pass & ID Building. Camera Pass requests shall be kept to a minimum and limited to Prime Contractor personnel only. A Camera Pass must be in the possession of the person taking the photographs at all times and presented whenever requested by Government personnel. Failure to maintain or loss of Camera Passes must be reported to COR for action. Installation Security will be notified as necessary by the COR. Personnel found to be in the possession of photographic equipment without the proper documentation will have their equipment confiscated, contents reviewed and returned upon their departure of the Installation or other arrangements will be made.

Only Digital Still Cameras should be used. Cell phones and tablets are NOT authorized under b.

any circumstances for taking photographs.

All images captured on digital cameras must be reviewed by Installation Security prior to removing the Camera from the Installation. Cameras must be brought to the Public Safety Facility, Building 911, on J Avenue at the end of each work day and surrendered to Installation Security Staff for review. Any images found to contain images of unauthorized items or areas will be deleted prior to return to Contractor personnel.

Do not take pictures of Contractor or Government Employee ID Badges, identification signs, c.

certain stored materials (as clarified by the COR), security hardware, fire suppression systems, utilities fixtures, or other areas, facilities, or improvements unless images of such are specifically required by the project.

1.4.1.4 Employee List

The Contractor must provide to the Contracting Officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract

1.4.1.5 Radioactive Materials and Equipment

All testing equipment, containing a radioactive source, must be operated in accordance with an approved radioactive equipment plan. This plan must be submitted to the Contracting Officer and approved prior to bringing the equipment unto the Installation. A different radioactive equipment plan will be required for each different type of equipment, type of radioactive source, or size of radioactive source. A data sheet of for each piece of new radioactive equipment must be submitted to the Contracting Officer. The data sheet must contain the following information:

01 14 00 – Work Restrictions Page 6 of 11

Name of equipment. a.

Name and address of equipment manufacturer. b.

Type and size of radiation source. c.

The location of the installed radioactive equipment (i.e. building no., floor, code/shop area). d.

1.4.2 Working Hours

Regular working hours must consist of an 8-1/2 hour period, between 0700 and 1530, Monday through Friday, excluding Government holidays.

1.4.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer Representative approval.

Make application 15 working days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer Representative. The Contractor shall coordinate its efforts to make all utility cutovers outside normal working hours or on Saturdays, Sundays, to the greatest extent possible to minimize impact to existing operations unless directed otherwise.

1.4.4 Occupied and Existing Buildings

The Contractor may be working in and around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer Representative.

The existing buildings and their contents must be kept secure at all times. The Contractor shall provide temporary closures as required to maintain security as directed by the Contracting Officer Representative.

The Contractor shall provide dust covers or protective enclosures to protect existing work that remains and Government material located in the work area during the construction period.

The Contractor shall relocate movable furniture away from the Contractor's working areas required to perform the work, protect the furniture, and replace the furniture in its original location upon completion of the work. Leave attached equipment in place, and protect it against damage, or temporarily disconnect, relocate, protect, and reinstall it at the completion of the work.

1.4.5 Utility Cutovers and Interruptions

1.4.5.1 Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

1.4.5.2 Ensure that new utility lines are complete, except for the connection, before interrupting

01 14 00 – Work Restrictions Page 7 of 11 existing service.

1.4.5.3 Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating (including steam, condensate, and hot water), fire alarm, telecommunication, and compressed air shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours."

1.4.5.4 Operation of Station Utilities: The Contractor shall be responsible for the operation of control devices in the Installation Utilities System, including water, sewer, electrical, and steam services unless indicated otherwise in the contract documents. The Government will provide supervision and direct which control devices to operate. The Contractor shall not operate control devices except when the COR is present. The Contractor shall notify the COR a minimum of 5 working days prior to the need of when such operation is required.

PRODUCTS PART 2

Not Used

EXECUTION PART 3

Not Used

-- End of Section --

01 14 00 – Work Restrictions Page 8 of 11

AUTHORIZATION REQUEST FOR CONSTRUCTION DELIVERY ESCORT

This electronic stamp is to be provided Only for Escort Requests. See paragraph 14.1.2.d above.

AUTHORIZATION REQUEST FOR CONSTRUCTION DELIVERY ESCORT

This electronic stamp is to be provided Only for Escort Requests. See paragraph 14.1.2.d above.

SECTION 01 33 00

SUBMITTAL PROCEDURES

05/11

Table of Contents

PART 1 GENERAL

1.1 SUMMARY

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

1.2.2 Approving Authority

1.2.3 Work

1.3 SUBMITTALS

1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved; G

1.4.2 Designer of Record Approved/Government Conformance Review (DA/CR)

1.4.3 Designer of Record Approved/Government Approved (DA/GA)

1.4.4 Information Only

1.5 PREPARATION

1.5.1 Transmittal Form

1.5.2 Identifying Submittals

1.5.3 Format for SD-02 Shop Drawings

1.5.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

1.5.5 Format of SD-04 Samples

1.5.6 Format of SD-05 Design Data and SD-07 Certificates

1.5.7 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

1.5.8 Format of SD-10 Operation and Maintenance Data (O&M)

1.5.9 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies of SD-02 Shop Drawings

1.6.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions11

1.6.3 Number of Samples SD-04 Samples

1.6.4 Number of Copies SD-05 Design Data and SD-07 Certificates

1.6.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports .12

1.6.6 Number of Copies of SD-10 Operation and Maintenance Data

Section 01 33 00 – Submittal Procedures Page 1 of 23

1.6.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

1.7 INFORMATION ONLY SUBMITTALS

1.8 VARIATIONS

1.8.1 Considering Variations

1.8.2 Proposing Variations

1.8.3 Warranting That Variations Are Compatible

1.8.4 Review Schedule Is Modified

1.9 SUBMITTAL REGISTER AND DATABASE

1.9.1 Use of Submittal Register

1.9.2 Contractor Use of Submittal Register

1.9.3 Approving Authority Use of Submittal Register

1.9.4 Action Codes

1.9.5 Copies Delivered to the Government

1.10 SCHEDULING

1.10.1 Reviewing, Certifying, Approving Authority

1.10.2 Constraints

1.10.3 QC Organization Responsibilities

1.10.4 Government Reviewed Design

1.11 GOVERNMENT APPROVING AUTHORITY

1.11.1 Review Notations

1.12 DISAPPROVED SUBMITTALS

1.13 APPROVED SUBMITTALS

1.14 APPROVED SAMPLES

1.15 WITHHOLDING OF PAYMENT

PART 2 PRODUCTS

PART 3 EXECUTION

Section 01 33 00 – Submittal Procedures Page 2 of 23

SECTION 01 33 00

SUBMITTAL PROCEDURES

GENERAL PART 1

1.1 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Managerto check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders;

samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval shall be scheduled and submitted for approval prior to the acquisition of the material or equipment covered thereby. The Contractor shall pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittal requirements are specified in their respective technical specification sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to the start of construction (work).

Due at or prior to the Preconstruction Meeting, preconstruction submittals including but not limited to the following:

List of proposed Subcontractor companies List of proposed products including equipment and construction materials.

Preliminary Construction Schedule Submittal Register Schedule of Values Health and Safety Plan

Section 01 33 00 – Submittal Procedures Page 3 of 23

Quality Control (QC) plan Environmental Protection plan

Site Plan as applicable

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

Confirm that construction does not start until after submittals are approved.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been

Section 01 33 00 – Submittal Procedures Page 4 of 23 tested in accordance with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor, the purpose of which is to further qualify the progression of a portion of the work by documenting procedures, acceptability of methods.

Certification of personnel documenting qualifications required for the work being performed under this contract.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (MSDS / SDS) concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment.

Section 01 33 00 – Submittal Procedures Page 5 of 23

This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract.

For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.2.2 Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. Submit the following in accordance with this section:

SD-01 Preconstruction Submittals

Submittal Register; G

1.4 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.4.1 Government Approved; G

Government approval is required for extensions of design, critical materials, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer.

Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings."

1.4.2 Designer of Record Approved/Government Conformance Review (DA/CR)

1.4.2.1 Deviations to the Accepted Design

Section 01 33 00 – Submittal Procedures Page 6 of 23

Designer of Record approval and the Government's concurrence are required for any proposed deviation from the accepted design which still complies with the contract before the Contractor is authorized to proceed with material acquisition or installation. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction", they are considered to be "shop drawings." If necessary to facilitate the project schedule, the Contractor and the DOR may discuss a submittal proposing a deviation with the Contracting Officer's Representative prior to officially submitting it to the Government. However, the Government reserves the right to review the submittal before providing an opinion, if deemed necessary. In any case, the Government will not formally agree to or provide a preliminary opinion on any deviation without the DOR's approval or recommended approval. The Government reserves the right to non-concur with any deviation from the design, which may impact furniture, furnishings, equipment selections or operations decisions that were made, based on the reviewed and concurred design.

1.4.2.2 Substitutions

Unless prohibited or provided for otherwise elsewhere in the Contract, where the accepted contract proposal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, and the Contractor desires to substitute manufacturer or model after award, submit a requested substitution for Government concurrence. Include substantiation, identifying information and the DOR's approval, as meeting the contract requirements and that it is equal in function, performance, quality and salient features to that in the accepted contract proposal.

If a Contractor makes an equipment substitution as defined above, any consequential impact on the design for that project is the responsibility of the Contractor to identify, redesign, and install at no additional cost to the Government. Approval by the Government of a proposed substitution does not relieve the Contractor of the responsibility to provide a complete system capable of functioning to at least the same level as the original design.

If the Contract otherwise prohibits substitutions of equal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, the request is considered a "variation" to the contract. Variations are discussed below in paragraphs: "Designer of Record Approved/Government Approved" and

"VARIATIONS."

1.4.3 Designer of Record Approved/Government Approved (DA/GA)

In addition to the above stated requirements for proposed deviations to the accepted design, both Designer of Record and Government Approval and, where applicable, a contract modification is required before the Contractor is authorized to proceed with material acquisition or installation for any proposed variation to the contract (the solicitation and/or the accepted proposal), which constitutes a change to the contract terms. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings." The Government reserves the right to accept or reject any such proposed deviation at its discretion.

1.4.4 Information Only

Section 01 33 00 – Submittal Procedures Page 7 of 23

Submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.5 PREPARATION

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project. On the transmittal form identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled, "Identifying Submittals," of this section. Process transmittal forms to record actions regarding sample(s) / installation(s) / panels.

An example of Transmittal Form (ENG Form 4025) is attached for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.5.2 Identifying Submittals

When submittals are provided by a Subcontractor, the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Date of the drawings and revisions.

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other subcontractor associated with the submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

Section 01 33 00 – Submittal Procedures Page 8 of 23

1.5.3 Format for SD-02 Shop Drawings

Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 24 by 36 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

Present 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled, "Identifying Submittals," of this section.

Number drawings in a logical sequence. Contractors may use their own number system.

Each drawing is to bear the number of the submittal in a uniform location adjacent to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

Reserve a blank space, no smaller than 0.5 inches on the right hand side of each sheet for the Government disposition stamp.

Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

Include the nameplate data, size and capacity on drawings. Also include applicable federal, military, industry and technical society publication references.

1.5.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association

Section 01 33 00 – Submittal Procedures Page 9 of 23

(NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will not be accepted for expedition of construction effort.

Submit manufacturer's installation instructions prior to installation.

1.5.5 Format of SD-04 Samples

Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

a. Sample of Equipment or Device: Full size.

b. Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

c. Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

e. Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

f. Color Selection Samples: 2 by 4 inches. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes and quantities of samples are to represent their respective standard unit.

g. Sample Panel: 4 feet by 4 feet.

h. Sample Installation: 100 square feet.

Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

Reusable Samples: Incorporate returned samples into work only if so specified or indicated.

Incorporated samples are to be in undamaged condition at time of use.

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Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final cleanup of project.

When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.6 Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages. In addition, provide all design data and certificates in PDF format on a CD.

1.5.7 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Provide reports on 8 1/2 by 11 inches paper in a complete bound volume. In addition, provide all test reports and field reports in PDF format on a CD.

Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.5.8 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 23, OPERATION AND MAINTENANCE DATA for O&M Data format.

1.5.9 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document. See Section 01 78 00, CLOSEOUT SUBMITTALS for additional information.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies of SD-02 Shop Drawings

Submit one electronic copy and 1 hard copy of shop drawings requiring review and approval by Contracting Officer.

1.6.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.6.3 Number of Samples SD-04 Samples

a. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include

Section 01 33 00 – Submittal Procedures Page 11 of 23 components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.6.4 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.6.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.6.6 Number of Copies of SD-10 Operation and Maintenance Data

Submit 1 electronic copy and 1 hard copy for initial approval and 3 hard copies and 1 electronic copy of O&M Data after approval to the Contracting Officer.

1.6.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

Unless otherwise specified, provide quantity requirements specified for shop drawings..

1.7 INFORMATION ONLY SUBMITTALS

Normally requested submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to the Government.

1.8.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

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Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.8.2 Proposing Variations

When proposing variations, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If the Contractor determines that the proposed variation results in a lower cost to the Government, include an estimate of the cost savings. In addition to documentation required for the variation, include any additional submittals not necessarily identified in the submittal register required for the variation. Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.8.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.9 SUBMITTAL REGISTER AND DATABASE

Prepare and maintain submittal register, as the work progresses. An example is provided as an attachment to this specification. Use electronic submittal register program furnished by the Government or any other format. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. Maintain a submittal register for the project in accordance with Section 01 45 00.10 10, QUALITY CONTROL SYSTEM (QCS). The Government will provide the initial submittal register in Excel format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

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Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

The Designer of Record shall develop a complete list of submittals during design and identify required submittals in the specifications, and use the list to prepare the Submittal Register. The list may not be all inclusive and additional submittals may be required by other parts of the contract. The Contractor is required to complete the submittal register and submit it to the Contracting Officer for approval at the Preconstruction Meeting. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period. Coordinate the submit dates and need dates with dates in the Contractor prepared progress schedule. Submit monthly or until all submittals have been satisfactorily completed, updates to the submittal register showing the Contractor action codes and actual dates with Government action codes. Revise the submittal register when the progress schedule is revised and submit both for approval

For Task Orders issued where Design has been performed by the Government, the Contracting Officer will provide a Submittal Register as an attachment to each Task Order (Initial Submittal Register). Initial Submittal Registers attached to Task Orders are intended to clearly identify the components of work required to complete each Task Order.