DRAFT Hazmat Pre-proposal Conference Instructions.docx

L-16 DDC 52.242-9W40 -- Preproposal Conference Instructions (AUG 2008)

(a) A pre-proposal conference will be held as follows:

PRE-PROPOSAL CONFERENCE

Pre-Proposal Conference: 12:30-16:00 (PST)

Registration at: 07:30-0800 (PST) Wednesday March 16 (Bus will depart for North Island at 08:00AM (PST)) Site Tour: 08:30-12:30 (PST) Return to Marriott: 12:30-13:00 (PST)

Registration for site visit will be held at San Diego Marriott Marquis Hotel. Site Visit will be held at DLA Aviation North Island on Wednesday March 16

All registered participants are required to provide their own transportation to the Pre-Proposal Conference Site. Transportation will be provided to DLA Aviation North Island for the site visit on Wednesday March 16. Participants must be registered for the conference to gain access to the base.

Dress code for the pre-proposal conference is business casual. Dress code for the site-visit is casual. No refreshments will be served.

Cell phones with digital cameras or cameras of any kind are strictly prohibited.

If SEVERE WEATHER causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

Prospective offerors are encouraged to attend this conference. In order to make the conference as productive as possible, offerors are requested to submit any questions they may have in writing to the Contract Specialist, Eric Berns by 1:00pm EST on 09 Mar 2011.. Interested parties must register with Eric Berns by e-mail at eric.berns@dla.mil NLT 10 Mar 2011 at 1:00pm EST. Requests shall provide the following information for representatives attending: Name, SS#, citizenship (i.e. U.S. Citizen, Foreign National, etc), company name, e-mail address, phone number, dates attending.

(b) Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.

(c) Each company is restricted to two (2) attendees per organization per event.

(d) Security clearances are not required. However, registration is required, as described above.

(End of Text L-16)