Revised HAZMAT RFP Amend 0003 3-25-11.docx

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PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

BASE PERORMANCE PERIOD

EFFECTIVE UPON CONTRACT AWARD THROUGH

12 MONTHS THEREAFTER

compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 0002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 0003 Material and Support Costs for CLINs 0001 and 0002

0003AB Gases to Support DLA Aviation Cherry Point, NC (C-5.8.4)

0003AC Material Support and Operations Supplies to support DLA Aviation Cherry Point, NC

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

Prescribed by GSA

FAR (48 CFR) 53.111

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0003AD Travel and Training to support DLA Aviation Cherry Point, NC

compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 0005 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 0006 Material and Support Costs for CLINs 0004 and 0005

0006AB Gases to Support DLA Aviation Jacksonville, FL (C-5.8.4)

0006AC Material Support, and Operations Supplies to support DLA Aviation Jacksonville, FL

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0006AD Travel, and Training to support DLA Aviation Jacksonville, FL

compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA 12 MO $___________ $___________

0008 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 0009 Material and Support Costs for CLINs 0007 and 0008

0009AB Material Support, and Operations Supplies to support DLA Aviation North Island, CA.

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0009AC Travel and Training to support DLA Aviation North Island, CA.

0010 Reports (PWS Section C-6.6) 1 LOT NSP NSP

TOTAL ESTIMATED COST - BASE PERIOD $___________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83) Prescribed by GSA

FAR (48 CFR) 53.111

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12 MONTHS THEREAFTER

compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 1002 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 1003 Material and Support Costs for CLINs 1001 and 1002

1003AB Gases to Support DLA Aviation Cherry Point, NC (C-5.8.4)

1003AC Material Support, and Operations Supplies to support DLA Aviation Cherry Point, NC

1003AD Travel and Training to support DLA Aviation Cherry Point, NC.

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83) Prescribed by GSA

FAR (48 CFR) 53.111

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compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 1005 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 1006 Material and Support Costs for CLINs 1004 and 1005

1006AB Gases to Support DLA Aviation Jacksonville, FL (C-5.8.4)

1006AC Material Support, and Operations Supplies to support DLA Aviation Jacksonville, FL

1006AD Travel and Training to support DLA Aviation Jacksonville, FL 1 LOT

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compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 1008 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 1009 Material and Support Costs for CLINs 1007 and 1008

1009AB Material Support, and Operations Supplies to support DLA Aviation North Island, CA.

1009AC Travel and Training to support DLA Aviation North Island, CA.

1010 Reports (PWS Section C-6.6) 1 LOT NSP NSP

TOTAL ESTIMATED COST – OPTION PERIOD ONE $___________

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OPTION TWO PERFORMANCE PERIOD

EFFECTIVE UPON BEGINNING OF OPTION PERIOD TWO THROUGH

12 MONTHS THEREAFTER

Firm Fixed Price (FFP) 2001 The Contractor shall provide labor for site management and environmental compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 2002 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 2003 Material and Support Costs for CLINs 2001 and 2002

2003AB Gases to Support DLA Aviation Cherry Point, NC (C-5.8.4)

2003AC Material Support, and Operations Supplies to support DLA Aviation Cherry Point, NC

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2003AD Travel and Training to support DLA Aviation Cherry Point,

compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 2005 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 2006 Material and Support Costs for CLINs 2004 and 2005

2006AB Gases to Support DLA Aviation Jacksonville, FL (C-5.8.4)

2006AC Material Support, and Operations Supplies to support DLA Aviation Jacksonville, FL

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83) Prescribed by GSA

FAR (48 CFR) 53.

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2006AD Travel and Training to support DLA Aviation Jacksonville, FL

Firm Fixed Price (FFP) 2007 The Contractor shall provide labor for site management and environmental compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 2008 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 2009 Material and Support Costs for CLINs 2007 and 2008

2009AB Material Support, and Operations Supplies to support DLA Aviation North Island, CA.

2009AC Travel and Training to support DLA Aviation North Island, CA

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2010 Reports (PWS Section C-6.6) 1 LOT NSP NSP

TOTAL ESTIMATED COST – OPTION PERIOD TWO $___________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

Prescribed by GSA

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OPTION THREE PERFORMANCE PERIOD

EFFECTIVE UPON BEGINNING OF OPTION PERIOD THREE THROUGH

12 MONTHS THEREAFTER

Firm Fixed Price (FFP) 3001 The Contractor shall provide labor for site management and environmental compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 3002 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the 1 LOT Solicitation for DLA Aviation Cherry, Point, NC

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 3003 Material and Support Costs for CLINs 3001 and 3002

3003AB Gases to Support DLA Aviation Cherry Point, NC (C-5.8.4)

3003AC Material Support, and Operations Supplies to support DLA Aviation Cherry Point, NC

3003AD Travel and Training to support DLA Aviation Cherry Point, NC

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Firm Fixed Price (FFP) 3004 The Contractor shall provide labor for site management and environmental compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 3005 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the 1 LOT Solicitation for DLA Aviation Jacksonville, FL

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 3006 Material and Support Costs for CLINs 3004 and 3005

3006AB Gases to Support DLA Aviation Jacksonville, FL (C-5.8.4)

3006AC Material Support, and Operations Supplies to support DLA Aviation Jacksonville, FL

3006AD Travel and Training to support DLA Aviation Jacksonville, FL

Firm Fixed Price (FFP) 3007 The Contractor shall provide labor for site management and environmental compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA 12 MO $___________ $___________

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Cost-Plus-Incentive-Fee (CPIF) 3008 The Contractor shall provide labor to support the tasks in accordance With Section C-1.4.2 and C-5, Statement of Work (SOW) of the 1 LOT Solicitation for DLA Aviation Jacksonville, FL

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 3009 Material and Support Costs for CLINs 3007 and 3008

3009AB Material Support, and Operations Supplies to support DLA Aviation North Island, CA

3009AC Travel and Training to support DLA Aviation North Island, CA

3010 Reports (PWS Section C-6.6) 1 LOT NSP NSP

TOTAL ESTIMATED COST - OPTION PERIOD THREE $___________

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OPTION FOUR PERFORMANCE PERIOD

EFFECTIVE UPON BEGINNING OF OPTION PERIOD FOUR THROUGH

12 MONTHS THEREAFTER

Firm Fixed Price (FFP) 4001 The Contractor shall provide labor for site management and environmental compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry Point, NC 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 4002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Cherry, Point, NC

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 4003 Material and Support Costs for CLINs 4001 and 4002

4003AB Gases to Support DLA Aviation Cherry Point, NC (C-5.8.4)

4003AC Material Support, and Operations Supplies to support DLA Aviation Cherry Point, NC

4003AD Travel and Training to support DLA Aviation Cherry Point, NC

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Firm Fixed Price (FFP) 4004 The Contractor shall provide labor for site management and environmental compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL 12 MO $___________ $___________

4005 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation Jacksonville, FL

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 4006 Material and Support Costs for CLINs 4004 and 4005

4006AB Gases to Support DLA Aviation Jacksonville, FL (C-5.8.4)

4006AC Material Support, and Operations Supplies to support DLA Aviation Jacksonville, FL

4006AD Travel and Training to support DLA Aviation Jacksonville, FL

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compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA 12 MO $___________ $___________

Cost-Plus-Incentive-Fee (CPIF) 4008 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation for DLA Aviation North Island, CA

Share Formula: Government/Contractor Over & Under Target (%): 70/30

Cost Reimbursement (No Fee) 4009 Material and Support Costs for CLINs 4007 and 4008

4009AB Material Support, and Operations Supplies to support DLA Aviation North Island, CA.

4009AC Travel and Training to support DLA Aviation North Island, CA

4010 Reports (PWS Section C-6.6) 1 LOT NSP NSP

TOTAL ESTIMATED COST - OPTION PERIOD FOUR $___________

TOTAL ESTIMATED COST FOR BASE AND ALL OPTIONS $ ___________

SECTION B INSTRUCTIONS

B- 1 This shall be a hybrid contract with Firm-Fixed-Price (FFP), Cost-Plus-Incentive-Fee (CPIF), and Cost Reimbursement (CR) No Fee line items. This contract includes a one-year base period and four (4) one-year option periods and will support the Fleet Readiness Centers (FRC) at DLA Aviation sites at Cherry Point, NC, Jacksonville, FL, and North Island, CA.

B-2 PRICING INSTRUCTIONS:

FIRM FIXED PRICE ARRANGEMENT – CLINs X001, X004, X007: shall be paid on firm fixed price per month basis.

COST–PLUS-INCENTIVE-FEE (CPIF) PRICING ARANGEMENT – CLINs X002, X005, X008: Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and a fee.

Offerors shall propose a target fee. The maximum fee allowable under this contract is ten (10) percent and the minimum fee allowable is two (2) percent.

The share ratio is 70/30. This share ratio represents allocation of cost risk between the Government and the Contractor. The first number (70) represents the Government’s share, and the second number (30) represents the contractor’s share. This share ratio determines how savings in cost (underrun) or excess cost (overrun) in relation to the target cost will be shared between the parties by increasing or decreasing the contractor’s fee.

Solicitation Instructions: Offeror shall insert Estimated Cost, Target Fee Percentage, Target Fee Amount (Dollars), and Total Estimated Cost (inclusive of Target Fee), Minimum Fee Amount (Dollars), and Maximum Fee Amount (Dollars).

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X003, X006, X009: Government has provided an estimated cost exclusive of any applicable Material Handling Charge (the applicable Material Handling Charge applies to Subclins X003AA, X006AA, and X009AA only) or other applicable indirect rate such as G&A.

· For Subclins X003AA, X006AA, and X009AA: Offerors shall apply only their applicable Material Handling Charge to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and applicable Material Handling Charge as proposed only. The Material Handling Charge consists of costs such as: inventory investment, insurance, transportation, and shrinkage/damage/loss. The contractor shall not burden the material with fee/profit, overhead, or labor costs associated with ordering, handling, or issuing material. CLINS shall be invoiced in accordance with SECTION G, DDC 52.232-9W32 INVOICING INSTRUCTION (AUG 2008).

· For Subclins X003AB-AD; X006AB-AD, and X009AB-AC: Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only. The CLINS shall be invoiced in accordance with SECTION G, DDC 52.232-9W32 INVOICING INSTRUCTION (AUG 2008).

Solicitation Instructions:

Offerors shall insert and apply their applicable Material Handling Charge (Subclins X003AA, X006AA, and X009AA) or other applicable indirect rate supported by their accounting system (Subclins X003AB-AD; X006AB-AD, and X009AB-AC) to this estimated cost to arrive at the NTE.

REPORTING REQUIREMENTS - CLINs X010 (NSP): Reporting requirements. Not Separately Priced. While these clins are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this clin. Costs associated with this effort will be submitted under either a labor clin or material support cost clin only.

Solicitation Instructions: Offeror shall enter Total Ceiling Price for Base and each Option year and the Total Ceiling Price for the entire contract, including the Base and all Option years.

* = The Offeror shall include their indirect rates that would be allowable per their accounting system on support costs that are defined for this CLIN.

If an offeror fails to identify as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

B-3 In accordance with C-5.1 and C-5.3.1 of the SOW, the Contractor shall not bill for materials purchased in support of CLIN’s X003, X006, and X009 until the material has been issued to the Government. Additionally the Contractor shall obtain three (3) commercial price quotes and compare the commercial pricing to Government milstrip pricing and procure items from the lowest priced offeror; either Government or commercial.

B-4 All CLINS shall be invoiced in accordance with SECTION G, DDC 52.232-9W32 INVOICING INSTRUCTION (AUG 2008).

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Statement Of Work (SOW)

END OF SECTION C

SP3300-11-R-0006

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

CLAUSE(S) INCORPORATED BY FULL TEXT

Clause(s) Applicable to All CLINS

E-4 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) developed by the KO or designee and approved by the KO to monitor compliance with contract terms and conditions, identify conforming and nonconforming services to determine appropriate action under the Inspection of Services and Termination for Default contract clauses. The QASP will be tailored from the contractor’s Quality Control/Customer Satisfaction Plan (QC/CSP) which will be submitted to the Government for approval no later than fifteen (15) days prior to the end of the phase-in period. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement IAW FAR 46.101 definitions for critical, major, and minor non-conformances, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance whether or not specifically included in the plan. The COR/TPOC will use the Quality Management System Integration Tool (QMSIT) to schedule, document, report findings and recommendations, and file surveillance results. QMSIT will also be used to provide complete surveillance documentation to the contractor. The COR/TPOC will use the rules and procedures identified in the QASP, including switching procedures for use of sampling plans, the Surveillance Frequency Selection Tool (SFST) and the Surveillance Action Selection Tool (SAST) to change sampling plans, modify surveillance frequencies, and recommend consequences of contractor nonconformance of APL and non-APL requirements.

(b) The Contractor shall use QMSIT to acknowledge surveillance results (whether conforming or nonconforming), propose corrective and preventive actions and timelines as required by the COR, and/or respond to surveillance results (whether concurring or non-concurring with the surveillance findings). The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance findings in QMSIT. The Contractor shall establish procedures such that all surveillance results are reviewed and acknowledged within one (1) working day of nonconformance identification in QMSIT by the KO or designee (e.g., COR/TPOC Surveillance Lead, COR, contract specialist, KO). For Critical Non-conformances, the Contractor shall respond to and identify actions taken to correct and prevent future occurrences of the nonconformance within one (1) working day of notification of the Critical Nonconformance. For Major Non-conformances, the Contractor shall respond to and identify actions taken to correct and prevent future occurrences of the nonconformance within three (3) working days of notification of the Major Nonconformance. For Minor Non-conformances, the Contractor shall respond to and identify actions taken to correct and prevent future occurrences of the nonconformance within seven (7) working days of notification of the Minor Nonconformance. When the contractor performance fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR will prepare a Contract Discrepancy Report (CDR) in accordance with SAST logic in QMSIT and forward it to the KO to issue to the contractor. In response to the CDR, the contractor shall explain within seven (7) working days, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action.

(End of Text E-3)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINs

F-4 Period of Performance

Services shall be performed as prescribed by the Statement Of Work – Section C.

1. Base Period –

2. Option Period One – if exercised, July 28, 2012-July 27, 2013

3. Option Period Two – if exercised, July 28, 2013-July 27, 2014

4. Option Period Three – if exercised, July 28, 2014-July 27, 2015

5. Option Period Four – if exercised, July 28, 2015-July 27, 2016 (End of Text F-4)

F-5 Deductions

In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, all deductions as a failure to meet performance metrics as established in Technical Exhibit 5.17 will be taken from fee only and will be accomplished either through negotiations and through issuance of a bi-lateral modification or through issuance of a unilateral modification by the Contracting Officer.

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

G-1 Instructions for Payment by DFAS

This contract/order will be paid by DFAS.

Invoices for supply contracts shall be submitted at time goods are shipped.

Invoices for service contracts shall be submitted in accordance with instructions provided in the contract/order.

Unless indicated elsewhere in this contract/order, invoices shall be faxed or emailed to the contract specialist identified on page 1 of this document in the block titled "Administered by".

In accordance with the Prompt Payment Act (FAR 52.232-25), payment will normally be made within thirty (30) days after receipt of proper invoice or acceptance of supplies/services, whichever is later. All inquiries regarding payments shall be directed to:

Check payment status on the web at www.dod.mil/dfas under "Money Matters."

(End of Text G-1)

Clause(s) Applicable to All CLINs

CLAUSE(S) INCORPORATED BY FULL TEXT

Clause(s) Applicable to All CLINs

G-3 DDC 52.201-9W26 --Designation of COR/Alternate COR (AUG 2008)

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Clause) (End of Text G-2)

G-4 DDC 52.232-9W32 –Invoicing Instruction (AUG 2008)

(a) Invoices shall be submitted not later than the fifth (5th) working day after the end of the previous month. The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs) and Sub CLINs. The public voucher and Standard Form 1034 shall be used to document each invoice.

(b) Firm Fixed Price CLINs 0001, 0004, 0007, 1001, 1004, 1007, 2001, 2004, 2007, 3001, 3004, 3007, 4001, 4004, and 4007 shall be paid at the unit price on a monthly basis.

(c) Reimbursement requests for Cost Plus Incentive Fee CLINs 0002, 0005, 0008, 1002, 1005, 1008, 2002, 2005, 2008, 3002, 3005, 3008, 4002, 4005, and 4008 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked or evidence of payments to subcontractors to support the hours claimed for the CLINs using the report format in Section C-6.4.1, Monthly Reports, Report Number 002, CLINs X002, X005 and X008 Monthly Report. The contractor shall invoice 1/12th of the amount of the fixed fee each month.

(d) Reimbursement requests for material support costs and travel/training/conferences under CLINs 0003, 0006, 0009, 1003, 1006, 1009, 2003, 2006, 2009, 3003, 3006, 3009, 4003, 4006 and 4009 shall be documented using the report format in Section C-6.4.1, Monthly Reports, Report Number 003, CLINs X003, X006 and X009 Monthly Report. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs. The Contractor may include General and Administrative (G&A) or Material Handling expense or other applicable indirect rate in accordance with the Contractor’s usual accounting practices consistent with Subpart 31.2 of the FAR.

(d) Two (2) copies of each invoice shall be forwarded to the COR for certification and one (1) copy of each invoice shall be forwarded to the Contract Specialist administering the contract for the contract file. The COR will be responsible to indicate the date received and the date accepted, and process within five (5) working days. Upon acceptance/approval, the COR will forward to the appropriate Defense Contract Audit Agency, (DCAA) for review and approval. Upon acceptance/approval, DCAA shall forward the invoice to the appropriate Defense Finance and Accounting Services (DFAS) office as indicated on the Standard Form 33 of the contract for payment and will also forward an information copy to the DLA Distribution Contract Specialist.

(h) In addition to the requirements of FAR 52.232-25, Prompt Payment, submissions of invoices shall include the following information:

1. Contract CLIN or SubCLIN for each item invoiced.

2. BOSS Financial Document Number (to be supplied to contractor at time of award).

4. Contract Number, Delivery Order Number and/or Modification Number.

5. Description of work.

6. A certificate of performance, stating:

“This is to certify that the services set forth herein were performed during the period stated on this contract/order.”

Contractor’s Authorized Representative Date

7. A certificate for the COR’s signature stating:

“I certify that the labor charges and other costs specified herein are reasonable and accurately reflect the work accomplished by the contractor on this contract.”

The Contractor’s final invoice shall be identified as such, and shall list all other invoices previously tendered under this contract.

(End of Clause) (End of Text G-4)

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(d).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel. In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-07)” for cost reimbursement contracts or “Payments under Time-and-Material/Labor Hour Contracts” (FAR 52.232-07” for time-and-material or labor hour contracts. Expendable material costs for items such as office supplies, report paper, etc and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs, that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End…