DLA Aviation HM Services PPC
1 MB Posted
- Attached to
- Hazardous Materials Management Services Federal contract opportunity
- Solicitation number
- SP3300-11-R-0006
- Issued by
- Defense Logistics Agency Distribution
About this file
Hazmat Pre-proposal conference solicitation review slide presentation
Text of this file
DEFENSE LOGISTICS AGENCY
AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY
WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT
DLA Aviation Hazardous Materials Management Services Pre-Proposal Conference
SP3300-11-R-0006
15 March 2011
AGENDA
| Administrative |
| Introductions |
| Breaks |
| Rules of Engagement |
| Fleet Readiness Center Overview |
| DLA Aviation Overview |
| Solicitation Review |
| Ms. Margaret Ross, Contracting Officer |
| Mr. Eric Berns, Contract Specialist |
| Ms. Nancye Deem, Acquisition Program Manager |
Ground Rules for Questions
| Questions will not be accepted during or upon conclusion of the solicitation overview |
| Attendees are asked to submit their questions to the Contract Specialist |
| Questions and Answers will be posted to FedBizOpps in an amendment |
Overviews
| COMFRC |
| Ms. Diane Cordero |
| DLA Aviation Cherry Point - |
| Ms. Pam Kelderman |
| DLA Aviation Jacksonville |
| Mr. Doug Schramm |
| DLA Aviation North Island |
| Mr. Jerry Giacalone |
Solicitation Schedule
| Solicitation Released March 4, 2011 |
| Questions are due March 22, 2011 |
| Submit to Eric Berns, Contract Specialist via email: eric.berns@dla.mil |
| Date and hour for receipt of offers is April 7, 2011 at 1:00 PM EST |
| Hard copy offers must be received at the office provided in Section L, Page L-7 |
| Electronic submission (e.g., facsimile, email) not accepted |
| Offerors shall sign and submit amendments to the solicitation with their proposals |
| Extension of the closing date for the solicitation is not anticipated |
Section A Solicitation, Offer, and Award
| Key Points |
| Ensure the Documents (SF33, SF30, proposal) are signed |
| The Offeror is reminded that the Government reserves the right to award this effort based on initial proposal, as received, without discussions. |
Section B Supplies or Services and Price/Costs
| CLIN X001: Firm Fixed Price (FFP) Labor for Site Management and Environmental Compliance IAW C-1.4 for DLA Aviation Cherry Point |
| CLIN X002: Cost Plus Incentive Fee (CPIF) Labor to support tasks IAW C-1.4.2 and C-5 for DLA Aviation Cherry Point |
| CLIN X003: Cost Reimbursement (No Fee) Material and Support Costs for CLINs 0001 and 0002 |
| CLIN X003AA Hazardous Materials to support DLA Aviation Cherry Point |
| CLIN X003AB Gases to support DLA Aviation Cherry Point |
| CLIN X003AC Material, Support, and Operations Supplies to support DLA Aviation Cherry Point |
| CLIN X003AD Travel and Training to support DLA Aviation Cherry Point |
Supplies or Services and Price/Costs
| CLIN X004: Firm Fixed Price (FFP) Labor for Site Management and Environmental Compliance IAW C-1.4 for DLA Aviation Jacksonville |
| CLIN X005: Cost Plus Incentive Fee (CPIF) Labor to support tasks IAW C-1.4.2 and C-5 for DLA Aviation Jacksonville |
| CLIN X006: Cost Reimbursement (No Fee) Material and Support Costs for CLINs 0004 and 0005 |
| CLIN X006AA Hazardous Materials to support DLA Aviation Jacksonville |
| CLIN X006AB Gases to support DLA Aviation Jacksonville |
| CLIN X006AC Material, Support, and Operations Supplies to support DLA Aviation Jacksonville |
| CLIN X006AD Travel and Training to support DLA Aviation Jacksonville |
Supplies or Services and Price/Costs
| CLIN X007: Firm Fixed Price (FFP) Labor for Site Management and Environmental Compliance IAW C-1.4 for DLA Aviation North Island |
| CLIN X008: Cost Plus Incentive Fee (CPIF) Labor to support tasks IAW C-1.4.2 and C-5 for DLA Aviation North Island |
| CLIN X009: Cost Reimbursement (No Fee) Material and Support Costs for CLINs 0007 and 0008 |
| CLIN X009AA Hazardous Materials to support DLA Aviation North Island |
| CLIN X009AB Material, Support, and Operations Supplies to support DLA Aviation North Island |
| CLIN X009AC Travel and Training to support DLA Aviation North Island |
| CLIN X010 Reports NSP PWS Section C-6.6 |
| CLIN Structure |
| Firm Fixed Price (FFP) |
| 0001 | The Contractor shall provide labor for site management and environmental | |||
| compliance in accordance with C-1.4, Statement of Work (SOW) of the solicitation for | DLA Aviation Cherry Point, NC 12 | MO $___________ | $___________ |
Cost-Plus-Incentive-Fee (CPIF)
| 0002 The Contractor shall provide labor to support the tasks in accordance | |||||||
| with Section C-1.4.2 and C-5, Statement of Work (SOW) of the | solicitation for DLA Aviation Cherry Point, NC | ||||||
| Target Cost: | $___________ | ||||||
| Target Fee (________%): | $___________ | ||||||
| Total Target Cost with Target Fee: | $___________ | ||||||
| Minimum Fee: | 2% | $___________ | |||||
| Maximum Fee: | 10% | $___________ | |||||
| Share Formula: Government/Contractor | |||||||
| Over & Under Target (%): 70/30 |
Supplies or Services and Price/Costs
| Cost Reimbursement (No Fee) |
| 0003 Material and Support Costs for CLINs 0001 and 0002 |
0003AA Hazardous Materials (does not include gases) to support DLA
Aviation Cherry Point, NC.
| Estimated Cost | $ 4,000,000.00 | |||
| * Applicable Indirect Rate (Offeror to identify) ________% | $___________ | |||
| Not-To-Exceed (NTE) | $___________ |
0003AB Gases to Support DLA Aviation Cherry Point, NC (C-5.8.4)
| Estimated Cost | $358,333.00 | |||
| * Applicable Indirect Rate (Offeror to identify) ________% | $___________ | |||
| Not-To-Exceed (NTE) | $___________ |
| 0003AC Material Support and Operations Supplies to support |
| DLA Aviation Cherry Point, NC |
| Estimated Cost | $ 119,249.00 | ||||
| * Applicable Indirect Rate (Offeror to identify) ________% | $___________ | ||||
| Not-To-Exceed (NTE) | $___________ |
0003AD Travel and Training to support DLA Aviation Cherry Point, NC
| Estimated Cost | $ 14,519.00 | ||
| *Applicable Indirect Rate (Offeror to identify) ________% | $_________ | ||
| Not-To-Exceed (NTE) | $ __________ |
Supplies or Services and Price/Costs
| Key Points |
| Period of Performance |
| Contract Period - 07/28/11 – 07/27/12 (Phase-in period: 07/28/11-09/27/11, Full Performance: 09/28/11-07/27/12) |
| Option Year 1 - 07/28/12 – 07/27/13 |
| Option Year 2 - 07/28/13 – 07/27/14 |
| Option Year 3 - 07/28/14 – 07/27/15 |
| Option Year 4 - 07/28/15 – 07/27/16 |
| Discussion of Section B Instructions |
Supplies or Services and Price/Costs
| Key Points |
| B2 Pricing Instructions |
| FIRM FIXED PRICE ARRANGEMENT – CLINs X001, X004, X007: shall be paid on firm fixed price per month basis. |
| COST–PLUS-INCENTIVE-FEE (CPIF) PRICING ARANGEMENT – CLINs X002, X005, X008: Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and a fee. |
| Offerors shall propose a target fee. The maximum fee allowable under this contract is ten (10) percent and the minimum fee allowable is two (2) percent. |
| The share ratio is 70/30. This share ratio represents allocation of cost risk between the Government and the Contractor. The first number (70) represents the Government’s share, and the second number (30) represents the contractor’s share. This share ratio determines how savings in cost (underrun) or excess cost (overrun) in relation to the target cost will be shared between the parties by increasing or decreasing the contractor’s fee. |
| Solicitation Instructions: Offeror shall insert Target Cost, Target Fee Percentage, Target Fee Amount (Dollars), and Total Target Cost (inclusive of Target Fee), Minimum Fee Amount (Dollars), and Maximum Fee Amount (Dollars). |
Supplies or Services and Price/Costs
| Key Points |
| B2 Pricing Instructions Cont. |
| COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X003, X006, X009: Government has provided an estimated cost exclusive of Material Handling or other applicable indirect costs. * Offerors shall apply only their Material Handling Rate and/or other applicable indirect costs to this estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and Material Handling and/or other applicable indirect rates as proposed only. No fee shall be applied. CLINS shall be invoiced in accordance with SECTION G, DDC 52.232-9W32 INVOICING INSTRUCTION (AUG 2008). |
REPORTING REQUIREMENTS - CLINs X010 (NSP): Reporting requirements. Not Separately Priced. While these clins are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this clin. Costs associated with this effort will be submitted under either a labor clin or material support cost clin only.
B-3 In accordance with C-5.1 and C-5.3.1 of the SOW, the Contractor shall not bill for materials purchased in support of CLIN’s X003, X006, and X009 until the material has been issued to the Government. Additionally the Contractor shall obtain three (3) commercial price quotes and compare the commercial pricing to Government MILSTRIP pricing and procure items from the lowest priced offeror; either Government or commercial.
Statement of Work Review
Scope
| Hazardous Materials Management Services |
| DLA Aviation Cherry Point, Jacksonville, and North Island |
| Full range of HM requirements for DLA Aviation in support of the Fleet Readiness Centers |
| Provide HM management as a 3PL provider |
| Standardize life-cycle management processes to reduce Total Ownership Costs (TOC) (life cycle costs) for receipt, storage, issue, delivery, tracking, returns, redistribution, and disposal of unserviceable HM |
| Provide complete supply chain management to include all procurement and ordering of HM |
Broad Work Description
| Provide cradle-to-grave HM support (services and material) to ensure fully adequate, timely, and efficient HM operations |
| Satisfy all planned and emergent HM requirements based on customer defined priorities that ensures no negative production line impacts due to material support deficiencies |
| Provide complete supply chain management support to include all procurement and ordering of HM |
| Use the Hazardous Materials Management System (HMMS) to manage receipt, storage, shelf-life management, issue, MSDS maintenance, and container tracking |
Levels of Effort vary by site
Broad Work Description
| Perform strict accountability and life-cycle management of all HM products by chemical constituents |
| Provide an approve purchasing system for HM to ensure a fair and reasonable pricing |
| Operate issues centers and manage HM carts and lockers |
| Provide HM products to authorized customers at the lowest Unit of Use or Unit of Measure |
| Ensure continual Environmental, Safety, and Occupational Health (ESOH) compliant HM management IAW ISO 14001 Standards |
Broad Work Description
| Perform decanting and dispensing of bulk HM products |
| Deliver HM to customer designated lockers or locations |
| Perform tracking of empty and partial containers |
| Perform HW handling, documentation, disposition |
Section C-1
| C-1.2.1 Place of Performance |
| DLA Aviation Richmond, VA (PM, 3PL PM, ESOH Specialist) |
| DLA Aviation Cherry Point, NC |
| DLA Aviation Jacksonville, FL |
| DLA Aviation North Island, CA |
| C-1.2.4 Current Duty Hours |
| Work schedules are site specific IAW TE 1.1 Current Work Schedules |
| Established by the Government to coincide with industrial production schedules |
| Situations may require adjustment to the work schedules |
Section C-1
| C-1.3 Travel |
| Program Manager, 3PL Manager, ESOH Compliance Specialist and Site Managers are required to travel (See C-1.4 B Key Personnel) |
| Reimbursement for transportation costs will be limited to allowable expenses for Government-directed travel IAW FAR part 31.205-46 and the Joint Travel Regulations |
| C-1.4 Key Personnel |
| Program Manager – (1) |
| Third Party Logistics Project Manager (3PL PM) – (1) |
| Environmental, Safety, and Occupational Health (ESOH) Compliance Specialist – (1) |
| Site Manager – One (1) for each DLA Aviation Site |
Program Manager, 3PL Project Manager, and ESOH Compliance Specialist will be located at DLA Aviation Richmond
Section C-1
| C-1.4.2 Level of Effort Labor Categories |
| Lead Analyst |
| Warehouse Specialist (SCA) |
| Stock Clerk (SCA) |
| Order Clerk II (SCA) |
| Material Coordinator (SCA) |
| Truck Driver, Medium (SCA) |
| IAW Section L, Volume II – Technical Proposal, Part B – If Offeror proposes different labor categories from those identified in C-1.4 and C-1.4.2, then a cross-reference table demonstrating the differences and rationale must be provided |
Section C-1
| C-1.6 Environmental, Safety, and Occupational Health |
| Plan shall address Contractor’s approach to complying with ISO 14001:2004 and OSHA 18001:2007; method of program implementation; identifying, tracking, and correcting hazardous; etc. |
| Required to report results of worksite analysis inspections for hazards and deficiencies monthly |
| ESOH Plan is due within 10 days of contract award |
Section C-1
| C-1.6.1 Environmental Programs |
| Required to establish a written Hazardous Communication Standard (HAZCOM) |
| Includes Spill and Accidental Release policies and procedures; |
| Due to the KO NLT the beginning of full performance and are subject to compliance review by the KO, FRC, and Installation Environmental Office |
| Required to support Environmental Programs |
| Participate in internal and external audits, inspections, and regulatory assessments as required by the Government |
| Comply with all DLA, FRC, and host installation environmental regulations pertaining to procuring, issuing, handling, using, storing, recycling, disposal and transporting HM |
Section C-1
| C-1.6.3 Environmental Permits and Coordination |
| Government will retain responsibility for all environmental permits |
| Required to support Environmental Programs |
| Contractor is responsible for all costs associated with penalties resulting from environmental degradation incurred after the beginning of contract performance |
| Contractor shall monitor and document actions that may be applicable to or affect and Government environmental permitting requirements |
| C-1.6.4 Environmental Assessment |
| During the phase-in period, the Contractor shall perform a walk through with Government personnel to identify any apparent environmental degradation existing at the GF facilities. |
Section C-1
| C-1.7 Quality Control/Customer Satisfaction Plan |
| Contractor shall develop a detailed QC/CSP which specifically addresses methods for meeting performance standards, customer requirements, and complying with applicable regulations – shall be prevention based |
| Final QC/CSP is due to the KO NLT 15 days prior to the end of phase-in and is maintained throughout the duration of the contract |
| Government will implement a Quality Assurance Surveillance Plan (QASP) to monitor contract performance and ensure acceptable performance is achieved |
TE 5.17 PERFORMANCE REVIEW SUMMARY
Performance is measured by Site
Section C-1
| C-1.8 Phase-In |
| Phase-in period will not exceed 60 days |
| Includes recruitment and hiring actions; performance of inventories; validation/reconciliation of HMMS data; training; and development and acceptance of all plans |
| C-1.8.1 Phase-In Plan |
| Contractor shall develop a detailed Phase-In Plan IAW Section L |
| Must address all requirements and provide a timeline for completion of all tasks to include required plans (See C-1.8.3) |
Section C-1
| C-1.9 Surge, Sustainment, and Disaster Recovery Plan |
| Required to perform operations and provide continuity of operations during adverse situations or disruptions to normal workload IAW DoDI 3020.37 |
| HM stock replenishment and delivery may be required at a rate significantly higher than normal consumption and demand |
| Site Manager must have knowledge and technical capability to identify surges |
| Plan is due NLT 15 calendar days prior to full performance |
| Government reserves the right to validate the Contractor’s SSDR capabilities |
Section C-3
| C-3 Government-Furnished Property, Systems, Training, and Support Services |
| The Government will furnish facilities, equipment, IT equipment, data systems, training unless otherwise specified. |
| The Contractor shall perform an annual inventory of all GFE (See TE 3.3 GFE) |
| The Government will furnish custodial; emergency spill response and clean-up; grounds maintenance; laboratory analysis; medical; pest management; police and fire protection; refuse collection and recycling; telephone; and utilities |
| C-3.5 Government-Furnished Training |
| Provided at no cost to the Contractor |
Section C-4
| C-4 Contractor-Furnished Equipment, Material, Support Services and Training |
| C-4.2 Contractor-Furnished Equipment |
| Equipment acquired by the Contractor and in the possession of the Contractor to fulfill requirements of this contract |
| Equipment shall meet the same safety requirements as those established for Government equipment |
| Contactor shall not substitute Government-Furnished Equipment with Contractor-Furnished Equipment without the approval of the KO |
| C-4.4 Contractor-Furnished Material |
| Contractor shall furnish all material necessary to perform the contract requirements |
Section C-4
| C-4 Contractor-Furnished Equipment, Material, Support Services and Training |
| C-4.4 Contractor-Furnished Material |
| Contractor shall furnished all material necessary to perform the contract requirements |
| Contractor shall furnish the minimum level of operating supplies to ensure uninterrupted accomplishment of the work |
| C-4.5 Department of Defense Activity Address Code (DoDAAC) and Routing Identifier Code (RIC) |
| Contactor shall obtain a DoDAAC and RIC and have the ability to access GSA and DoD systems when necessary |
Section C-4
| C-4 Contractor-Furnished Equipment, Material, Support Services and Training |
| C-4.5 Department of Defense Activity Address Code (DoDAAC) and Routing Identifier Code (RIC) |
| KO will authorize the Contractor to obtain a DoDAAC to access GSA/DLA inventories |
| C-4.6 Contractor-Furnished Training |
| Contractor shall provide the training identified TE 4.1 |
| Ensure all personnel are trained NLT the start of full performance |
| Contractor is responsible for all costs associated with this training |
| Contractor shall maintain training records for the duration of the contract and make them available annually to the KO |
Section C-5
| C-5.1 Hazardous Materials Management Services |
| Contractor shall perform full supply chain management services using best business practices to ensure ordering, receipt, storage, inventory control, and distribution of HM products that satisfactorily meets the customer requirements. |
| Contractor shall ensure HM mission is accomplished at the lowest life-cycle cost to the customer for reduced Total Ownership Costs |
| Contractor shall manage the HM warehouse(s); issue centers; HM lockers, carts, and kits |
| Contractor shall develop written standard operating procedures and processes and submit to the KO NLT 30 calendar days after the beginning of full performance |
Section C-5
| C-5.2 Hazardous Materials Management System (HMMS) |
| HMMS is the program of record for control and tracking of HM usage throughout the FRC |
| Contractor should be familiar with the functionality of HMMS |
| All HM received, stored, and issued in the performance of this contract shall be managed using HMMS |
| Contractor is responsible for ensuring the integrity of the data in HMMS at 95% accuracy |
| Contractor will assume responsibility for the HMMS database “as is” at the beginning of full performance |
Section C-5
| C-5.3 Material Management |
| Contractor shall replenish HM inventory levels to meet operational requirements of all FRCs by standardizing, lowering the cost of procurement, receipt, storage, issues, tracking and reuse of HM. |
| Contractor shall determine and maintain demand based levels IAW histories in HMMS. |
| Contractor shall continually seek the best possible price on all HM. |
| Contractor shall have an approved purchasing system and shall ensure material is procured at a fair and reasonable price |
| Must obtain competition and maintain documentation to demonstrate fair and reasonableness |
Section C-5
| C-5.3.1.1 Estimated Dollar Amount of Material |
| Estimate for HM provided in Section B is based on historical information and is the Government’s best estimate |
| Government does not guarantee the total estimated material amount. |
| Contractor retains title and the associated risk of loss to the materials until payment at the point of delivery. |
| Contractor retains title of all excess inventory defined as that inventory which has not been paid for at the point of delivery. |
| Government will not reimburse the Contractor for Contractor-owned excess inventory |
C-5 Level of Effort
| DLA Aviation Cherry Point | DLA Aviation Jacksonville | DLA Aviation North Island |
| Acquisition | Acquisition | Acquisition |
| HMMS | HMMS | HMMS |
| Inventory Control | Inventory Control | Inventory Control |
| Receipt, Storage, and Issue Bulk HM | Receipt, Storage, and Issue Bulk HM | Receipt, Storage, and Issue Bulk HM |
| Shelf-Life Management | Shelf-Life Management | Shelf-Life Management |
| Container Tracking | Container Tracking | Container Tracking |
| Receipt, store, issue bulk and compressed gases | Receipt, store, issue bulk and compressed gases | Only monitors bulk and compressed gases |
| Delivery is GF | Delivery is GF | Contractor delivers HM |
| Courtesy Storage | Courtesy Storage | Courtesy Storage |
| Dispensing or Decanting | Dispensing or Decanting | |
| HM Locker Management | HM Locker Management | |
| Laser Cartridge Program | ||
| HM Kitting |
Section C-6
| C-6.3 Directives and Publications |
| C-6.4 Mandatory Reports |
| Report 002 Invoicing Report for X001, X003, X005 |
| Report 003 Invoicing Report for X002, X004, X006 |
Section C-7
| Technical Exhibits |
| TE 1.1 Current Work Schedules |
| TE 2.1 Definitions and Acronyms |
| TE 3.1 Government-Furnished Data Systems |
| TE 3.2 Government-Furnished Facilities |
| TE 3.3 Government-Furnished Equipment |
| TE 4.1 Contractor-Furnished Training |
| TE 5.0 Historical Workload |
| TE 5.1, 5.2, 5.3 Never Out List |
| TE 5.4. 5.8, 5.10 Hazardous Materials Inventory |
| TE 5.5, 5.7, 5.9 Hazardous Materials Product List |
Section C-7
| Technical Exhibits |
| TE 5.6 Hazardous Materials Cart/Locker Management |
| TE 5.11 Historical Bulk and Cylinder Gases – Jacksonville |
| TE 5.12 Historical Bulk and Cylinder Gases – Cherry Point |
| TE 5.13 Hazardous Materials Dispensed List – Jacksonville |
| TE 5.14 Bulk HM Tank Locations – North Island |
| TE 5.15 Inventory Accuracy Categories |
| TE 5.16 Priority Codes |
| TE 5.17 Performance Review Summary (PRS) |
| TE 5.18 Government’s Quality Assurance Surveillance Plan (QASP) |
Solicitation Overview
Section D Packaging and Marking This requirement includes no special packaging and marking instructions.
Section E Inspection and Acceptance
| Key Points |
| FAR and DFARS clauses for Inspection of Services |
| E-4 Quality/Performance Evaluation |
| Government will use a Quality Assurance Surveillance Plan to monitor compliance with the terms and conditions; identify conforming and nonconforming services to determine appropriate action under the Inspection of Services and Termination for Default contract clauses. |
| QASP will be tailored from the Contractor’s QC/CSP and sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract. |
| Contractor shall use the Quality Management System Integration Tool (QMSIT) to acknowledge results, propose corrective and preventive actions and timelines as required by the COR and/or respond to surveillance results. |
Section F Deliveries or Performance
| Key Points |
| Services shall be performed as prescribed by the Statement of Work – Section C |
| F-4 Period of Performance - Base Year with four (4) one (1) year optional full performance periods |
| F-5 APLs located in TE 5.17, Performance Requirements Summary (PRS) will be measured individually for each DLA Aviation Operation. |
| All are keyed to the relative importance of the task to the overall mission performance. |
| Deductions –All deductions as a failure to meet performance metrics as established in Technical Exhibit 5.17 will be taken from fee only either through unilateral or bi-lateral modification to the contract. |
Section G Contract Administration Data
| Key Points |
| This contract will be paid by DFAS as provided in G-1, Instruction for Payment by DFAS |
| G-4, Invoicing Instructions |
| Provides invoice preparation and submission instructions |
| G-6, Contractor Performance Assessment Reporting System (CPARS) Requirements |
| Requires the contractor, in performing this contract, to be subject to a past performance assessment in accordance with FAR 42.15 and the CPARS Guide |
Section H Special Contract Requirements
| Key Points |
| H-1 - DLAD Clause 52.215-9006, AbilityOne |
| H-2 - DLAD 52.219-9003, DLA Mentoring Business Agreements (MBA) performance |
| H-3 - DLAD Clause 52.237-9001, Contractor Personnel Changes and Key Personnel Requirements |
| Requires contractor to notify the KO prior to any contractor personnel changes |
| Any removals/replacements for contractor’s convenience shall be at no cost to the Government |
| Key Personnel identified in SOW, Section 1.4 |
Section H Special Contract Requirements
| Key Points |
| H-4 DLA Distribution Clause 52.206-9W27 – Competition in Supplies |
| Requires the Contractor to obtain competition for items purchased over $3K for which reimbursement will be sought under this contract |
| H-5 DLA Distribution Clause 52.216-9W28, Accounting System |
| Requires the contractor to have an accounting system which permits timely development of all necessary cost data |
Section I Contact Clauses
| Key Points |
| I-40 FAR Clause 52.216-10-Incentive Fee (Applies to Clins X002, X005, X008 only) |
I-41 FAR Clause 52.216-11-Cost Contract-No Fee (Applies to Clins X003, X006, X009 only)
I-78 FAR Clause 52.232-20-Limitation of Cost
Section J List of Attachments
| Attachment J.1 – Section C – SOW |
| Attachment J.2 – DOL Wage Determination |
| 2005-2393, Revision 11 Cherry Point NC |
| 2005-2115, Revision 10 Jacksonville FL |
| 2005-2047, Revision 11 North Island, CA |
| Attachment J.3 Past Performance Questionnaire |
| Attachment J.4 Subcontracting Plan Sample Format |
Section K Representations, Certifications, & Other Statements of Offerors
| Key Points: |
| The North American Industry Classification System (NAICS) code for this acquisition is 493110 - General Warehousing and Storage |
| See FAR 52.219-14 |
| The Small Business Size Standard is $25.5M |
| Response to provisions shall be provided in proposal Volume I, Section 3 |
Section L Instructions, Conditions, & Notices to Offerors
| Key Points: |
| L-17 Communications Between the Government and Offerors |
| Procedure and Deadline for submitting questions |
| All questions shall be submitted by electronic mail |
| Questions shall be received NLT 1:00 PM EST March 22, 2011 |
| Proposal submission and deadline |
| Only hard copies submitted to the address in paragraph 2 of section L-17 will be accepted |
| Proposals due NLT 1:00 PM EST April 7, 2011 |
Instructions, Conditions, & Notices to Offerors
| Key Points: |
| L-18 PROPOSAL PREPARATION REQUIREMENTS |
| Important proposal instructions regarding such topics as number of copies required, page size/format, page limitations |
| All pages of submittals shall include the statement “SOURCE SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104” |
| Detailed instructions/requirements for each of the five proposal volumes |
| Volume I - Solicitation/Offer/Award |
| Volume II - Technical Proposal |
| Volume III - Corporate Experience and Past Performance Proposal |
| Volume IV – Small Business Program Proposal |
| Volume V – Cost/Price Proposal |
Instructions, Conditions, & Notices to Offerors
| Volume I |
| Section 1 – Cover Letter and Completed Standard Form 33 |
| Signed acknowledgements of amendment(s) |
| Section 2 – Section B |
| Completed CLIN Price Information in the Schedule of Supplies/Services |
| Section 3 – Representations and Certifications |
| Completed Certifications IAW Section K |
| Accounting System Verification |
| Contact Information for cognizant DCAA Office |
Instructions, Conditions, & Notices to Offerors
| Volume II Technical Proposal |
| Limited to 200 pages |
| Section 1: Management and Operations |
| Part A: Management Approach |
| Part B: Operations Approach |
| Part C: Staffing Approach |
| Section 2: Plans |
| Part A: Hazardous Materials Management Plan |
| Part B: Inventory Management |
| Part C: Phase-In Plan |
Instructions, Conditions, & Notices to Offerors
| Volume III – Corporate Experience and Past Performance Proposal |
| Limited to 40 pages |
| The data must be relevant. This is defined as those “similar in terms of complexity, technology, magnitude of effort, schedule, and scope. Additionally, the performance must have occurred during the last five (5) years.” If an Offeror has no relevant experience, this must be stated. |
| Data must be provided for Offeror and any major subcontractors. This is defined as “those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort”. Only major subcontractors information will be evaluated. |
Instructions, Conditions, & Notices to Offerors
| Volume IV – Small Business Program Proposal |
| Limited to 50 pages |
| Section 1 – Utilization of Small Business Concerns |
| Part A – Planned Utilization |
| Part B – Past Utilization |
| Section 2 – DLA Mentoring Business Agreement |
| Section 3 – AbilityOne Program |
Instructions, Conditions, & Notices to Offerors
| Volume V – Cost Proposal |
| Key Points: |
| Submit all required tables in MS EXCEL. Do not hide formulas or cells on CD. The Government must be able to replicate the calculations |
| Cost Proposal Summary is required |
| Cost Breakdown is required for ALL CLINs |
| Detailed cost information is required for all “Major Subcontractors”. This is defined as “those providing 20% of total dollar threshold AND/OR 25% of total man-hour effort”. Only major subcontractor information will be evaluated. |
| If a subcontractor elects to submit the detailed breakdown for their labor costs directly to the Government, the prime Offeror must still complete portions of the Subcontracting Labor Tables. This will ensure that the Offeror’s proposal contains an accurate Price. |
Instructions, Conditions, & Notices to Offerors
| Volume V – Cost Proposal |
| Cost Proposal Summary Table |
| ITEM | BASE |
| YEAR | OPTION |
| YEAR 1 | OPTION |
| YEAR 2 | OPTION |
| YEAR 3 | OPTION |
| YEAR 4 | TOTAL CONTRACT |
| CLINs X001, X004, and X007 Site Management/Environmental Compliance/Labor (FFP) | |
| CLINs X002,X005, and X008 Services/Labor (CPIF) | |
| CLINs X003,X006 and X009 |
Material Supports Costs/Travel/Training/Conferences Not To Exceed (NTE) Cost Reimbursable No Fee
TOTAL ESTIMATED COST
Instructions, Conditions, & Notices to Offerors Volume V – Cost Proposal
CLINs X001, X004, and X007 Site Management and Environmental Compliance Table is condensed for purposes of this presentation
SEPARATE TABLE REQUIRED FOR BASE AND EACH OPTION PERIOD
CLIN 0001 – Base Year
PRIME LABOR
(12 Months) Labor Category DOL Code Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)
| Program Manager | ||
| ESOH Compliance Specialist | ||
| Third Party Logistics Project Manager | ||
| Site Manager | ||
| Subtotal Labor for all Categories: | $ | |
| OH (1) | ________% | $ |
| OH (2) | ________% | $ |
| G&A | ________% | $ |
| Profit/Fee | ________% | $ |
| Total Labor | $ |
Instructions, Conditions, & Notices to Offerors Volume V – Cost Proposal
CLINs X001, X004, X007 Site Management/Environmental Compliance
SEPARATE TABLE REQUIRED FOR EACH CLIN FOR EACH YEAR
Section L Instructions, Conditions, & Notices to Offerors
| CLIN X001 – SUPPORT COSTS | |||||
| COST | OH(1)___% | OH(2)____% | SUBTOTAL | PROFIT__% | TOTAL |
TOTAL SUPPORT COSTS
Offerors to complete table for X001, X004, and X007. Offerors are not limited to the number of rows in the table above. Offerors shall use as many rows as appropriate to capture the requested data.
Instructions, Conditions, & Notices to Offerors Volume V – Cost Proposal
CLINs X001 Summary
Offerors to complete a table for X001, X004, and X007.
| SUMMARY TABLE CLIN X001 | BASE | |
| YEAR | OPTION | |
| YEAR 1 | OPTION | |
| YEAR 2 | OPTION | |
| YEAR 3 | OPTION | |
| YEAR 4 | TOTAL CONTRACT | |
| CLIN X001 – PRIME LABOR COSTS | ||
| CLIN X001 – SUB LABOR COSTS | ||
| CLIN X001 – SUPPORT COSTS | ||
| CLIN X001 – TOTAL FIRM FIXED PRICE |
Instructions, Conditions, & Notices to Offerors
| Volume V – Cost Proposal |
| CLINs X002, X005 and X008 Hazardous Materials Management Services Labor Support in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) |
CLIN 0002 – PRIME LABOR (Base Year) (12 Months) Labor Category DOL Code Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)
| Quality Control Specialist | 107 | |
| Lead Analyst | 5288 | |
| Warehouse Specialists | 21410 | 5040 |
| Stock Clerk | 21150 | 7300 |
| Order Clerk II | 01192 | 1600 |
| Material Coordinator | 21030 | 0 |
| Subtotal Labor for all Categories: | $ | |
| OH (1) | ________% | $ |
| OH (2) | ________% | $ |
| G&A | ________% | $ |
| Total Labor | $ |
Offeror to complete a table for each clin for the base period and for each option period.
Instructions, Conditions, & Notices to Offerors
| CLIN X002 – SUBCONTRACTOR LABOR | ||||
| Labor Category | DOL Code | Number of Hours | Base Rate | Subtotal Labor |
(Number of Hours * Base Rate) Offeror to insert utilizing Prime Labor Table above, if applicable Offeror to insert utilizing Prime Labor Table above, if applicable Offeror to insert utilizing Prime Labor Table above, if applicable
| Subtotal Major Subcontractor Labor for all Categories: | $ | |
| OH (1) | ________% | $ |
| OH (2) | ________% | $ |
| G&A | ________% | $ |
| Profit/Fee* | ________% | $ |
| Total Major Subcontractor Labor | $ | |
| Other Subcontracted Labor: | $ | |
| Total Cost for all Subcontractor Labor | $ | |
| Prime OH or G&A ____%: | $ | |
| Prime Profit/Fee*____%: | $ | |
| Total Subcontractor Labor | $ |
* PROFIT/FEE – Subcontractor shall enter their profit if their contract with the Offeror is a fixed price arrangement. Subcontractor shall enter their fee if their contract with the Offeror is a cost type arrangement.
The prime shall only enter the fee for subcontractors if the rate utilized is different than the target fee rate for all other labor proposed. If it is the same fee rate proposed for the prime labor, it shall be added to the summary table below.
NOTE: Offerors are not limited to the number of rows in the table above. Offerors shall use as many rows as appropriate to capture the requested data.
Offeror to complete a table for X002, X005, and X008
Section L Instructions, Conditions, & Notices to Offerors
| SUMMARY TABLE CLIN X002 | BASE | |
| YEAR | OPTION | |
| YEAR 1 | OPTION | |
| YEAR 2 | OPTION | |
| YEAR 3 | OPTION | |
| YEAR 4 | TOTAL CONTRACT | |
| CLIN X002 – PRIME LABOR COSTS | ||
| CLIN X002 – SUB LABOR COSTS | ||
| CLIN X002 – TARGET COST | ||
| CLIN X002 – TARGET FEE (____% OF ESTIMATED COST) | ||
| CLIN X002 – TOTAL TARGET COST PLUS TARGET FEE |
Offerors are to complete one summary table each for CLINs X002, X005, and X008
| Volume V Cost Proposal |
| CLINs X003, X006, X009 MATERIAL SUPPORT COSTS/TRAVEL/TRAINING/CONFERENCES |
| Offerors shall complete the dollar amount of the information requested by the header row in the tables below. Offerors shall identify the specific rate applied to the Estimated Cost (applicable indirect rate; offeror to identify). Offerors shall also insert the proposed indirect rate(s) percentage into the header row. Offerors shall sum the Government provided Estimated Cost and their applicable indirect rate(s) to arrive at the proposed NTE price in the last column. No fee is allowed under this CLIN. |
| (See table on pgs. 116-117 of the RFP for the estimated cost per subclin). |
Instructions, Conditions, & Notices to Offerors
| Key Points: |
| Best Value Trade-Off |
| Proposals will be given merit and risk ratings |
| The Government will evaluate proposals based on the following factors |
| Factor 1: Management and Operations |
| Subfactor (a): Management Approach |
| Subfactor (b): Operations Approach |
| Subfactor (c): Staffing Approach |
| Factor 2: Plans |
| Subfactor (a): Hazardous Materials Management Plan |
| Subfactor (b): Inventory Management Plan |
| Subfactor (c): Phase-In Plan |
Section M Evaluation Factors for Award
| Key Points: |
| Factor 3: Corporate Experience |
| Factor 4: Past Performance |
| Factor 5: Utilization of Small Business Concerns |
| Sub-factor (a): Planned Utilization |
| Sub-factor (b): Past Utilization |
| Factor 6: Defense Logistics Agency Mentoring Business Agreement (DLA MBA) |
| Factor 7: AbilityOne Program |
| Cost Evaluation: |
| The Government will assess the realism of the Offeror’s pricing to determine the most probable cost the Government would expect to pay for performance of the contract. This assessment will determine if the Offeror’s pricing is: 1) reasonable 2) realistic for the work to be performed 3) reflects a clear understanding of the requirements; and 4) is consistent with the various elements of the Offeror’s technical approach. |
The Government will perform the realism analysis on all CLINs. The Government will arrive at a Total Evaluated Contract cost by adding the Offeror’s proposed FFP pricing for CLINs X001, X004, and X007, total evaluated target cost and target fee for CLINs X002, X005, and X008, and evaluated NTE amounts for CLINs X003, X006, and X009.
Conclusion
| Technical Proposal Tips |
| Be sure to read entire solicitation |
| Technical Approach must address “how” you propose to perform the requirements |
| Cannot be a reiteration of the requirements in the SOW |
| Be sure to read Section L |
| Address all requirements |
| When in doubt, send us a question |
| We generate multiple solicitations – what may seem clear to us may not be clear to you |
Help us Help you
Conclusion
| Keep the questions relevant to the issues in the solicitation |
| Reading and understanding the solicitation reduces questions |
| Monitor FedBizOpps for Amendments issued against the solicitation |
| Don’t expect extensions from the due date and time |
| Make the initial proposal your best offer as the Government intends to award without discussions |
| Communicate through the proper channels (Contracting Officer and Contract Specialist) |
Please Work With us
What’s Next
| Registration for site visit in front of the Marriott Marquis & Marina, March 16th at 7:30 am |
| Bus departs NLT 8:00 am |
| You must ride the bus to participate in the tour |
| Cell phones, cell phones with digital cameras, and cameras of any kind are strictly prohibited |
| Comfortable walking shoes are recommended |
| Arrive at DLA Aviation North Island 8:30 am |
| Tour the HM Operations |
| Depart DLA Aviation North Island and Return to the Marriott Marquis & Marina |
DEFENSE LOGISTICS AGENCY
AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY
WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT
Other files for this federal contract opportunity
Show all 50
Hazardous Materials Management Services has more files on GovTribe.
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
File details come from the government source that posted it. Updated .